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Home My WebLink About2-11-2004 Regular Meeting TB.pdf DRAFT TOWN OF ENFIELD REGULAR TOWN BOARD MEETING MINUTES WEDNESDAY, FEBRUARY 11th, 2004 7:00 P.M. The regular monthly meeting of the Town of Enfield Town Board was held Wednesday, February 11th, 2004 at the Enfield Community Building, 182 Enfield Main Road, Ithaca, NY at 7:00 p.m. with Supervisor Fisher presiding. Present: Supervisor Gary Fisher, Town Councilperson Greg Stevenson, Town Councilperson Sandra Small, Town Councilperson Peggy Hubbell, Town Councilperson Larry Lanning. Town Clerk Alice Laue was also present. Pledge of Allegiance to the Flag Supervisor Fisher led the assemblage in the Pledge of Allegiance to the Flag. Privilege of the Floor Carol Barriere, Enfield Main Road, asked what time board meetings were to be held because it was published in the Ithaca Journal for 6:30 p.m. Starting in February 2004 board meetings will be held at 7:00 p.m.. Approval of the 12/10/2003, 1/7/2004. 1/14/2004. 1/20/2004, 1/31/2004 minutes. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board approve the adoption of the December 10th, 2003 regular Town Board meeting minutes. Discussion Vote – Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Town Councilperson Stevenson requested more time to read January board meeting minutes. Communications – Received annual report from the SPCA. Letter from Genessee Finger Lakes Planning Council pertaining to local laws protecting Finger Lakes water quality. Public Service Commission notice that NYSEG is renegotiating rates. 2 Better Housing copy of annual report. Board of Elections letter concerning election machines inventory. Request from the ICSD for the use of the voting machine for school election Notice of Assessment Schools. Schools to appraise public on assessment process. Committees/Reports Personnel Committee – Sandra Small Committee met February 3rd, 2004 to discuss several issues. Would like to meet with Code Enforcement Officers to go over a few concerns and suggest a couple of areas to focus on for 2004. Harassment video to be circulated and reviewed by all town employees. Committee would like board’s input on developing a general complaint form which would be incorporated in the handbook. Personnel Handbook Would like any comments to be back by February 20th, 2004. A list will be compiled and distributed to board members by March 5th, 2004 for review prior to Town Board meeting on March 10th, 2004. Hopefully final revision could be done by end of March. Code Enforcement – Hetherington Closed three permits issued three permits, had two complaints, one garbage complaint, one junk car complaint. Highway Department Supervisor Fisher reported for Highway Superintendent Miller. Plowing snow 24/7. Rebuilding chains. Down one truck with transmission problems. Tompkins County Multi-Jurisdictional All-Hazard Mitigation Plan. Discussed need to publicize Multi-Jurisdictional All-Hazard Mitigation Plan and setting of a public hearing. New Business Local Law A of the year 2004 concerning a Local Law to Establish the Residency Requirement for the Appointed Office of Code Enforcement Officer for the Town of Enfield. Supervisor Fisher introduced this as a proposed law to allow the Town to employ a Code Enforcement Officer who is not a resident of the Town of Enfield. Discussed setting a public hearing. Superior Disposal Contract Superior Disposal would like a five year contract with a six month penalty if contract is ended before end of five year contract. Supervisor to contact Superior. Consensus of the Board – Look around for other options. 3 Tompkins County Multi-Jurisdictional All-Hazard Mitigation Plan. February 27th, 2004 – March 26th, 2004 is the public participation and comment period. Need to hold our meeting within this period. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board hold a public hearing on the Tompkins County Multi- Jurisdictional All-Hazard Mitigation Plan March 10th, 2004 at the Community Building at 7:00 p.m. Discussion Vote – Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Resolutions Resolution #12 “Town of Enfield 2004 Budget Amendment No. 3” Resolution made by Supervisor Fisher, seconded by Town Councilperson Small. Whereas the Town of Enfield has expended local funds to survey Shudaben Road and, Whereas those expenditures should be capitalized and, whereas the surveying expenditure is a proper Highway Fund Capital Improvement contractual expenditure, and whereas there is presently no Highway Fund Capital Improvement Expenditure Code for Shudaben Road, therefore be it RESOLVED that the Town of Enfield 2004 Highway Fund Budget be amended to add capital improvement contractual expenditure code DA5112.42, titled “Shudaben Road.” Discussion Vote- Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Resolution 13 “Town of Enfield 2004 Budget Amendment No. 4” Resolution made by Supervisor Fisher, seconded by Town Councilperson Small. Whereas the Town of Enfield Town Board approved 2004 Highway Fund 284 Agreement which specified the expenditure of Capital Highway Improvement Program Funds (CHIPS) on Buck Hill South and on Shudaben Road, and whereas only expenditure code DA5112.21 titled “chips” is presently in the budget, and whereas expenditures on each road should be recorded and capitalized, and whereas a separate expenditure code should be established for each road recording and capitalizing expenditures, therefore be it 4 RESOLVED that the Town of Enfield 2004 Budget be amended to add the expenditure code DA5112.22, and further be it RESOLVED that Highway Fund Capital Improvement Expenditure Code DA5112.21 be titled “CHIPS Buck Hill Road South” and Highway Fund Capital Improvement Expenditure Code DA5112.22 be titled “CHIPS Shudaben Road.” Discussion Vote – Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Hubbell aye, Town Councilperson Small aye, Town Councilperson Lanning aye. Resolution carried. Resolution #14 “Town of Enfield 2004 Budget Amendment No.5” Resolution made by Supervisor Fisher, seconded by Town Councilperson Hubbell. Whereas the Town of Enfield applied for and received a Justice Court Assistance Program (JCAP)2003 Grant to purchase a judge’s bench and sound equipment, and whereas the State of New York Department of Taxation and Finance Division of Treasury issued on November 13, 2003 check number 65344046 for $2250.00 payable to the Town of Enfield Supervisor and, whereas the check was incorrectly reported on the November 2003 Report of the Supervisor as a State Youth revenue and deposited in the Town of Enfield General Fund, and whereas the proper revenue classification for the JCAP Grant was State Aid revenue account code A3021, titled “Court Facilities.” and whereas the Town of Enfield now has a $2250.00 liability for the unspent JCAP 2003 Grant funds, and whereas no revenue or expenditure account codes were established in the Town of Enfield 2004 Budget for JCAP2003 Grant, therefore be it RESOLVED that the Town of Enfield 2004 Budget be amended to change expenditure account code A1110.2 titled “Equipment” to expenditure account code A1110.21 with an appropriation of $250.00, and further be it RESOLVED that expenditure account code A1110.22 titled “JCAP Grant Equipment” be added to the Town of Enfield 2004 Budget, and further be it RESOLVED that expenditure account code A1110.22 shall have an appropriation of $2250.00, and further be it RESOLVED that the Town of Enfield liability for the $2250.00 JCAP Grant shall be funded from the Town of Enfield Fund Balance. Discussion Vote- Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Small aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye. Resolution carried. Resolution #15 “Town of Enfield 2004 Budget Amendment No.6” Resolution made by Supervisor Fisher, seconded by Town Councilperson Lanning. 5 WHEREAS, Town of Enfield 2004 Amendment No 2 established two Governor’s Office For Small Cities (GOSC) Community Development Block Grant (CDBG) expenditure account codes known as CD-3 and CD-2 and, whereas the newly received Accounting and Reporting Manual from the Office of the State Comptroller Division of Local Government Services and Economic Development provides standard four digit expenditure account codes for Community Development, now therefore be it RESOLVED that the Project 374HR108-3 (Housing Rehabilitation) expenditure account code CD-3 shall be replaced by CD8668.0 defined by the Accounting and Reporting Manual as Rehabilitation Loans and Grants and, further be it RESOLVED that the Project Number 374TA263-02 (Technical Assistance) expenditure account code CD-2 shall be replaced b y CD 8669.0 defined by the Accounting and Reporting Manual as Unidentified Community Development Program. Discussion Vote – Supervisor Fisher aye. Town Councilperson Small aye, Town Councilperson Hubbell aye, Town Councilperson Lanning aye, Town Councilperson Stevenson aye. Resolution carried. Resolution #16 “Town of Enfield 2004 Budget Amendment No. 7” Resolution made by Supervisor Fisher, seconded by Town Councilperson Hubbell. WHEREAS, the Town of Enfield 2003 Budget did not appropriate money for payment of the survey of Shudaben Road and, whereas the survey is a proper Highway Fund expense that should be capitalized, now therefore be it RESOLVED that $1125.00 be transferred from the General Fund Expenditure Account Code A1420.4, “Attorney” to the Highway Fund Expenditure Account Code DA5112.42, titled “Shudaben Road” and, further be it RESOLVED that the previously approved General Fund Voucher Number 15 and General Fund Check 1310 be voided and, further be it resolved that Reagan Land Surveying be paid from the Highway Fund. Discussion Vote- Supervisor Fisher aye. Town Councilperson Hubbell aye, Town Councilperson Small aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye. Resolution carried. 6 Audit Claims Supervisor presented bills for payment. Motion made by Town Councilperson Lanning, seconded by Town Councilperson Hubbell that the Town Board of the Town of Enfield authorize the supervisor to pay Community Development vouchers #1-4, dated 2/11/04, in the amount of $7,697.12. Enfield Volunteer Fire Company SF-1 Voucher #2, dated 2/11/04, in the amount of $75,000.00. General Fund vouchers #28-47, dated 2/11/04, in the amount of $8626.19. Highway Fund vouchers #14-31, dated 2/11/04, in the amount of $11,510.76. Discussion – Per diem Vote- Supervisor Fisher aye. Town Councilperson Lanning, aye, Town Councilperson Small aye, Town Councilperson Hubbell aye, Town Councilperson Stevenson aye. Motion carried. Town Justice Monthly Reports and Filing Supervisor Fisher reported Town Justices have been filing their monthly reports and sending monies to the Justice fund in Albany. They would like to file their reports electronically. Money would be paid to Supervisor who would pay Albany when billed. Town Councilperson Stevenson requested more information. Application – Community Celebrations 2004 Town Councilperson Hubbell submitted a Community Celebrations 2004 grant application for the Rural School Reunion held every year. Application is to be submitted by the Town with a letter of endorsement. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board submit the application form for Community Celebrations 2004 on behalf of the Enfield Rural School Reunion along with the Town’s endorsement of the application for the grant. Discussion Vote- Supervisor Fisher aye. Town Councilperson Hubbell aye, Town Councilperson Stevenson aye, Town Councilperson Small aye, Town Councilperson Lanning aye. Appointments Supervisor Fisher requested the following appointments. Deputy Supervisor: Richard Holley Historian: Sue Thompson Planning Board: Deborah Teeter (Term Expires 2007) Hazard Mitigation Plan: Greg Stevenson Recreation Partnership: Larry Lanning Newsletter Committee: Sandra Small, Patricia Dougherty, Gary Fisher, Betty Poole Tompkins County Youth Board: Peggy Hubbell Motion made by Supervisor Fisher, seconded by Town Councilperson Stevenson that the Town Board appoint the following appointments. Deputy Supervisor: Richard Holley 7 Historian: Sue Thompson Planning Board: Deborah Teeter (Term Expires 2007) Hazard Mitigation Plan: Greg Stevenson Recreation Partnership: Larry Lanning Newsletter Committee: Sandra Small, Patricia Dougherty, Gary Fisher, Betty Poole Tompkins County Youth Board: Peggy Hubbell Discussion Vote- Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Small, Town Councilperson Hubbell aye, Town Councilperson Lanning aye. Motion carried. Announcements Town Meeting Thursday March 18th, 2004 at 7:00 p.m. at the Community Building – Assemblywoman Lifton. Tompkins County Comprehensive Plan is being written. Public hearing in the March/April time frame. Privilege of the Floor Jean Owens – 800 Enfield Falls Road Ms. Owens pointed out to the Board that when making a motion to approve vouchers for payment, the amount of each category should also be noted. Further she commended the Board for reappointing Sue Thompson as Town Historian. Asked when public hearing for Local Law A was going to be. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Hubbell that the public hearing on the Tompkins County Multi-Jurisdicial All-Hazard Mitigation Plan be rescheduled from 7:00 p.m. to 7:10 p.m. and a public hearing concerning Local Law A of the year 2004, A Local Law to Establish the Residency Requirement for the Appointed Office of Code Enforcement Officer for the Town of Enfield to be held March 10th, 2004 at 7:00 p.m. at the Community Building. Discussion Vote- Supervisor Fisher aye. Town Councilperson Small aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye. Motion carried. 8 Adjournment Motion made by Town Councilperson Stevenson, seconded b y Town Councilperson Lanning that the February 11th, 2004 regular Town Board meeting adjourn. Discussion Vote- Supervisor Fisher aye. Town Councilperson Stevenson aye, Town Councilperson Hubbell aye, Town Councilperson Small aye, Town Councilperson Lannin g aye. Motion carried. Meeting adjourned at 8:30 p.m. Respectfully submitted, Alice Laue Town Clerk