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Home My WebLink About10-13-2004 Regular Meeting TB.pdf DRAFT TOWN OF ENFIELD REGULAR TOWN BOARD MEETING MINUTES WEDNESDAY, OCTOBER 13th, 2004 7:00 P.M. The regular monthly meeting of the Town of Enfield Town Board was held Wednesday, October 13th, 2004 at the Enfield Community Building, 182 Enfield Main Road, Ithaca, NY at 7:00 p.m. with Supervisor Fisher presiding. Present: Supervisor Gary Fisher, Town Councilperson Greg Stevenson, Town Councilperson Larry Lanning, Town Councilperson Peggy Hubbell, Town Councilperson Sandra Small. Also present were Justice Betty Poole, Justice James Varricchio and Town Clerk Alice Laue. Pledge of Allegiance to the Flag Supervisor Fisher led the assemblage in the Pledge of Allegiance to the Flag. Privilege of the Floor Justice Poole presented AFLAC Insurance information to the board for consideration. Pat Daugherty – 330 Sheffield Road – Wanted to know if there was any funding for cleaning before 11/2/04 and asked if the fire department would allow parking by the red barn. Report from County Legislators – No one present. Approval of the 9/8/04 Public Hearing minutes on the Enfield Community Council contract for 2005, 2006, 2007. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Small that the Town Board approve for adoption the 9/8/04 Public Hearing Minutes on the Enfield Community Council Contract for 2005,2006,2007. Discussion – Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Communications Letter concerning DOT random Drug and Alcohol testing program. Contract with Gregory and Howe expires 12/31/04 and the county has requested proposals for a new contract. Letter from NY State DOT concerning intersection of Route 327, Halseyville Road and Route 79. Additional signage to be put up warning people of approaching an intersection. 2 CLASS – Cooperative Liquid Asset Security System annual report. Notice of Property Tax Foreclosures. Correspondence from Ithaca-Tompkins County Transportation Council, meeting notice. Environmental Resource Fair hosted by Cornell University Cooperative Extension – 10/20/04 – 4:30 p.m. to 7:30 p.m. Information from the Office of State Controller concerning Home Land Security Aid and NY State Infrastructure Act of 2002. Tompkins County Planning Department report for 2003. Harvest Festival Pat Gumaer, Chairperson of the Harvest Festival thanked the Town Board on behalf of the Community Council for their financial support toward town youth programs. Harvest Festival was the biggest ever. Brought in approximately $7,000.00 – netted approximately $3,000.00. Committees/Reports Code Enforcement Reports – Written reports submitted. Highway Department – Written report submitted by Highway Superintendent Miller which Supervisor Fisher read. For the last month we put 4 driveway pipes in, have been hauling item #4 for shoulders. We paved Aiken and Shudaben Roads, sealed four miles of road. We hauled a few loads of cinders, dug some ditch. We did a traffic count on Enfield Center Road West on August 30th, 2004- 1 truck – 1 car – 1 hour 7-8 a.m. 2 trucks on October 12, 2004 – 1 hour 7:30-8:30 a.m. On Butternut Creek Road 0 traffic on August 30, 2004. 0 traffic on October 12, 2004. 1 hour on 8-30-04 – 7-8 a.m., 1 hour on 10-12-04 – 7:30-8:30 a.m. Personnel – Town Councilperson Small Received letter of resignation from bookkeeper Cynthia Percy. Hand delivered all Employee Manuals. Economic Clearing House Committee – Status of Business List. Town Councilperson Lanning. Still working on list. 3 Cemetery – Town Councilperson Hubbell Twelve stones to be fixed at $9.00 an hour, 8 hours of work, $30.00 of cement, 4 lbs. of apoxy with shipping charge would be $86.95. Total $188.95 to fix 12 stones. Need to know if John Meeker has insurance. Motion made by Supervisor Fisher, seconded by Town Councilperson Hubbell that the Town Board approve the hiring of John Meeker to repair the 12 headstones in Christian Cemetery contingent upon proof of insurance. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small no. Motion carried. Old Business Town Clean up – Town Councilperson Stevenson Still playing phone tag with Jack Hubbell.. Need to get copies of vouchers relating to 2004 clean-up so we can get tonnage amounts so we can determine how much of what materials we used, what personnel costs where. Tire Recycle – Town Councilperson Small Tire Recycle Day for October 30, 2004 is still on. Hazard Mitigation Plan – Town Councilperson Stevenson August – Updates from Katie Hackett. Final draft of plan submitted to SEMA and FEMA. September – Katie Hackett had a lengthy conversation with SEMA, Albany, about the Hazard Mitigation Plan and might not receive comments on final draft plan from FEMA until the beginning of December. Standard Work Day Need input from Town Councilperson Stevenson and Town Councilperson Lanning. Town Councilperson Lanning estimated that he puts in 5-10 hours a week. Dog Control/ Community Council Contracts Supervisor Fisher presented the SPCA Dog Control Contract and Enfield Community Council Contracts for Town Board approval. Dog Control Contract Resolution presented by Supervisor Fisher, seconded by Town Councilperson Stevenson. WHEREAS, a public hearing was held at the community building on August 11, 2004 at 7:00 p.m. for the public to comment on the Dog Control Contract with the Tompkins County Society for Prevent of Cruelty to Animals and all member of the public wishing to speak were heard, now 4 THERFORE BE IT RESOLVED, that the Town Board of the Town of Enfield desires to approve said contract with the SPCA effective the first day January 2005 through December 31, 2008. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Enfield Community Council Contract Resolution presented by Supervisor Fisher, seconded by Town Councilperson Stevenson WHERAS, a public hearing was held at the Community Building in the Town of Enfield on 9/8/2004 at 7:00 p.m. for the public to comment on a contract with the Enfield Community Council for the years 2005-2007 and all of the public wishing to speak were heard, now THERFORE BE IT RESOLVED, that the Town Board wishes to approve the said contract with the Enfield Community Council for the years 2005-2007. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Dog Enumeration Report – Town Clerk Laue Dog enumeration has been completed. From 7/19/2004 – 10/13/2004 146 unlicensed dogs have been licensed. A total of 1088 were counted. NY State Retirement Payment/Reserve Fund Supervisor Fisher reported reserve fund not the way to handle retirement payment. Need to budget for this on a yearly basis under this fund and pay when due. Unemployment Reserve Fund Supervisor Fisher to pursue this unless we can come up with some good rationale not to. Furman Agreement Supervisor Fisher presented Furman Agreement for board approval and authorization to sign agreement. Mr. Furman has been furnished with a copy of this agreement and is in agreement with it and willing to meet with the Supervisor and sign it. Town Councilperson Small asked that address and property tax number be added and the agreement be given a title. 5 Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board approve and authorize Supervisor to sign on behalf of the Town of Enfield with Matthew Furman regarding the disposal of tires on the Furman property within the Town of Enfield. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Clark Agreement Need a complete survey showing the garage. Approval to Sell at Auction or Advertise for Bids on Excess Pick-up Salt Spreader. Supervisor Fisher reported that the Town needs to authorize approval to sell at auction or by bid excess pick-up salt spreader. Spreader hasn’t been used for several years, taking up space and there are no future plans to use spreader. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Hubbell that the Town Board give the highway superintendent approval to advertise for bids or sell at auction the 1994 Air-flow Tailgate Spreader as excess and surplus equipment. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Authorization to dispose of old, unused, excess software, damaged portable computer, and vacuum cleaner, old blue electric typewriter. Supervisor Fisher asked for authorization to dispose of old, unused, excess software, damaged portable computer, and vacuum cleaner. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board authorized the Supervisor to dispose of old, unused, excess software not being used by the Town and additionally authorize the Supervisor to dispose of the damaged lap top computer, the canister vacuum cleaner and the old blue electric typewriter. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. SPCA and Enfield Community Council Contracts Supervisor Fisher made the following resolution, which was seconded by Town Councilperson Stevenson. 6 WHEREAS, the Town Board has approved the Dog Control Contract with the SPCA for the years 2005 – 2008 and the Community Council Contract for the years 2005-2007, now THEREFORE BE IT RESOLVED, that the Supervisor is authorized to sign said contracts. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Resolution #55 “Town of Enfield 2004 Budget Amendment No. 27” (attached) Resolution presented by Supervisor Fisher. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Hubbell that the Town Board approve and adopt “Town of Enfield 2004 Budget Amendment No. 27” Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Resolution #56 “Town of Enfield 2004 Budget Amendment No. 28” (attached) Resolution presented by Supervisor Fisher. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Small that the Town Board of the Town of Enfield approve and adopt “Town of Enfield 2004 Budget Amendment #28”. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Resolution #57 “ Town of Enfield 2004 Budget Amendment No. 29” (attached) Court Records SARA Grant” Resolution presented by Supervisor Fisher. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Hubbell that the Town Board of the Town of Enfield approve and adopt “Town of Enfield 2004 Budget Amendment #29”. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. 7 Resolution #58 “Town of Enfield 2004 Budget Amendment No 30” (attached) Payroll Checks and Tax Forms” Resolution presented by Supervisor Fisher. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Hubbell that the Town Board of the Town of Enfield approve and adopt “Town of Enfield 2004 Budget Amendment #30. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Resolution carried. Voting Machine Board of Elections requested we loan the Town of Newfield a voting machine for the November 2, 2004 election. Discussed the need of four voting machines for the Town of Enfield people to use that day. Discussed loaning voting machine stored at Enfield Elementary School. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Hubbell that the Town Board of the Town of Enfield notifies the Board of Elections that we have approved their request to loan the Town of Newfield the voting machine currently housed at the Enfield Elementary School. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Vacuum Cleaner Discussed the purchase of a new vacuum cleaner for the Town Hall. Decided to purchase an Oreck, but cost not to exceed the $339.00 price Thayer’s quoted. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that we purchase the $339.00 Oreck vacuum cleaner from Thayer’s and authorize the Town Clerk to purchase it. Discussion Vote- Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Community Building Pleasant Valley Electric did a fire alarm system check. Supervisor Fisher received a letter stating the system doesn’t meet the requirement of NFPA (National Fire Protection Associations) Standard 72. Verbal estimate of $700.00 given to bring system up to compliance. 8 Motion made by Town Councilperson Stevenson, seconded by Supervisor Fisher that the Town Board authorize the Supervisor to contact Pleasant Valley Electric and arrange for the work on the fire alarm system at the Community Building specified in the letter dated 9/15/04 regarding the fire alarm system at 182 Enfield Main Road be done. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Water System Discussed need for health department having access to the water system for a monthly water check. Discussed way of having building open on the day health department would be testing. Bathroom Floor Discussed contacting local contractors for bids to replace bathroom floor. Courts – Justice Poole Justice Poole, Justice Varricciho, Code Officers Clark and Hetherington presented a proposal to move the Enfield Town Courts from the Town Hall to the Enfield Community Building. A floor plan of the outer meeting room layout was presented. Courts would share the Code Office. Court has some money in its budget line and the Justice Court Grant, which would support some of the expenses. They would do all labor necessary. Minimal cost to the Town for the following, paint, replacing kitchen floor, removing and replacing carpeted area with tile, plywood, and 2x6’s for raised bench area, cleaning supplies. Main expenses would be moving the court phone line from the Town Hall to the Community Building and adding an additional line for a fax machine, router (approximately $80.00) which would enable the court computer to be connected to the internet through the Code Enforcement Office computer. Town Councilperson Lanning made a motion that the Courts be given permission to start this move. Discussed where day camp would be held. Need to talk to Community Council, Cornell Extension programmer and groups using building. Board asked for a cost list of materials, to be presented at next months Town Board meeting. No action on this motion was taken. 9 Special Meetings Supervisor Fisher would like to schedule the following meetings. 10/20/04 Special Town Board Meeting to review 2005 budget. 10/27/04 Special Town Board Meeting to review 2005 budget. 11/4/04 Public Hearing – 7:00 p.m. on Preliminary Budget. 12/30/04 Special Town Board Meeting – End of the year meeting to pay outstanding expenditures and encumber money for 2004. 1/5/05 Organizational Meeting 1/12/05 Regular Town Board Meeting. 1/19/05 Audit Meeting. Technology Committee Supervisor Fisher would like to form a Technology Committee to look at town’s computer systems, software, needs, etc. Audit Claims Supervisor Fisher presented bills for payment. Motion made by Town Councilperson Stevenson, seconded by Town Councilperson Lanning that the Town Board of the Town of Enfield authorize the Supervisor to pay General Fund vouchers # 188-216, dated 10/13/04, in the amount of $7,094.27. Highway Fund vouchers # 126-147, dated 10/13/04, in the amount of $72,142.94. Community Development Grant vouchers #28-30, dated 10/13/04, in the amount of $23,663.90. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. 10 Privilege of the Floor Eugene Lovelace asked if the Special Town Board Meetings were open to the public. Announcements Accounting School rescheduled for the end of November. 11/3/04 a monthly reports seminar on the Retirement System. Adjournment Motion made by Town Councilperson Small, seconded by Town Councilperson Lanning that the 10/13/04 regular Town Board meeting adjourn. Discussion Vote – Supervisor Fisher aye, Town Councilperson Stevenson aye, Town Councilperson Lanning aye, Town Councilperson Hubbell aye, Town Councilperson Small aye. Motion carried. Meeting adjourned at 10:00 p.m. Respectfully submitted, Alice Laue Town Clerk