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HomeMy WebLinkAboutDocumentation START - Town of Enfield ROLL NUMBER 99 -00 3 TOWN OF ENFIELD Tompkins County, New York Jean Owens, Supervisor Alice Laue, Town Clerk Diane B as Bette Nelson, Project Manager 168 Enfield Main Road Ithaca, NY 14850 . Phone: 607-273-8256 � State Archives and Records Administration Microfilming Project Funded by Grant 05 80-00-545 3 1998-1999 Microfilming by Challenge Industries, Inc. 402 East State Street PO Box 599 Ithaca, NY 14851-0599 Phone: 607-272-8990 Fax: 607-277-7 865 11/16/98 SARA INVENTORY WORKSHEET govt name Town of Enfield, Tompkins County dept Town Clerk unit contact Alice taue, phone 607-273-8256 record series title Town Board Meeting Minutes varying series title 1st room store cabinet/shelf 2 drawer or box. bldg Clerk's Office floor date span 1889-9999 arrangement Chronological format Bound Volume other format no other copies no total quantity 2'� es .1 reference frequency some still being created y annual accumulation vital/essential vital archival yes poor condition no restrict source none description Official copy of town board meeting minutes. appriasai comments purpose SARA Item No Board Meeting Minutes 1 Retention total describe Retention storage official copy sample pew yest inventory person Alice Laue date 12/1/1996 date input The Universiry of the State of New York, File Information for THE STATE EDUCATION DEPARTMENT State Archives hives and Records Administration A Paper Records Local Comment Record Services Microfilming Albany, New York 12230 SCOPE: The information on this form; 'combined with the applicable Microfilm Production Guidelines, , -, constitutes a technical specification for producing high quality microfilm.crofilm. Local governments iti3ntrVling with a microfilm service bureau should attach whatever additional contracting documents your local government requires. A typical bid offering will, therefore, consist of at east four(4) Items: 1. this File Information Form 2. the Microfilm Production Guidelines 3. a SARA Microfilm Agreement 4. locally-required contracting materials instructions for completing this form are on a separate sheet, 'titled instructions for Completing File Information Form. 1. NAME OF LOCAL GOVERNMENT --r,:, -, 13 'a f IL10111 2. PREPARED BY(Print name) Tr-LEPHONt-`1,UMBER'(IncludeAreaCoCL4) 6 e /V 6 2—Sa 3. NAMEOF RECORD SERIES BO O-C Lt 4. Years The retention schedule for these records is: $-'X,Active ❑inactive « Is this record series ACTIVE or INACTIVE? 6. Order of Fi,Iming: The records in this series will be-microfilmed ,in this existing order: A. /Alphibiticallly. Q by personal name 1(lastname first) Q 'by corporatename (business name) F-11by,anoffier alphab2t`icalorder, 1(describe ..................................................................................................... ........................................................................................................................................................................................................... B. 'Numerically Ijby parceA-nurtibet Jby case'numb& by personal identification number by ahoiher'nu'mericilorder, ,(descr-ibe. ....................................................................................W............... ............................................................................................................................................................................................ . . . c. 'Chronologically 0 by year/month/day f(yyyy/rnm/dd) ; 'by;rnonth/day/yeir`(mm_/dd/6y. ) 'by another ,°chrondlogicil,order, 4..'46scribo.................................................................................................... ........................................................................................................................................................................................................... SARA.26 a. [Jby a COMBINATION of the above,or other factors. Describe the hierarchy of the records: ................................................................a................................................................................................................................................................................ r ................................................................................................................................................................................................................................................................. ..................................................................s....................................................................................................v.................................................................................. ....................................I................................. ....................4.............�.o........................................................................................................................ E. ❑ in RANDOM order, requiting a separate index for document retrieval; this Index is usually computer-based ("Computer-Assisted Retrieval, CAR'). Describe the desired indexing system! ............................................................................................................................................................................................................................................................ ..........................................I.................................................................................................................................................................................................................... ........................................................................................................................................................................................................................................................... 7, Total number of DOCUMENTS ......J PERCENTAGE of documents that have information on both sides of the sheet Total number-of IMAGES Ba.. ...........-3......................... 'Total number of ROLLS • 16mm microfilm—office documents(divide total images by 2506) •35mm micro6lm—bound documents(divide total images by 1000) •35mm microfilm—drawings(divide total images by 500) 9. .............5-0................... Number of images by which this record series INCREASES by each year ........... 10. Condition of Documents: A. Size j IV W, 5 ............................... 5 - 4 LARGEST Document LL-ngo ..............................tength........... ......Wift............. SMALLEST Document s. Age/Brittleness/Fasteners .......LLD.......... Years AGE of paper (oldest) Yes No Edges of paper are FLAKING ,0 . %o 'Percentage ofthe d u -whith have FASTENERS oc me ,...... Waples,paper cfips� etc.) rit t. Enclosure Yes N IS, ' 0 4 Are documents in'folders? Yes No Are documents bound? 0'Yes, Yes 1r-)-j;No Can ihebo6ks bedisbound Type of binding: -sewn"(on'l y) ..j.'jsewn andglued 1 2, drill post 1:j comb J.,,glued!'(only) j ring clamp other ............................................................................................................................................................................. D. say of the paper �,. •.:, ... % 4 Percentage of the documents which are FLAT .................................. % « Percentage of the documents which are ROLLED .................................. % Percentage of the documents which are FOLDED E. Color of the paper ...........Le........... % Percentage of documents on WHITE PAPER .................................. % « Percentage of the documents on..............IV................................ paper robs .................................. % « Percentage of the documents on............................_.........._..... paper .................................. % « Percentage of the documents on...................._._...................... paper .........I.................... % 4 Percentage of the documents on.........__. .............. paper r�a�,k zo+od --------------------------------- % Percentage of the documents on...........-------....-._..._-•-.............. paper rindicne ............................. % « Percentage of documents that are BLUEPRINT or PHOTOSTAT F. Imprint (More than one entry may be checked) handwritten only printe-d/typed only handwritten and printed ink ,..� pencil carbon paper G. Color of imprint 11. Document Preparation for Microfilming A. Athe Local Government « FILE ORGANIZATION shall be performed by(check one) the microfilming vendor a. the Local Government J the microfilming vendor 4 PURGING shall be performed by (check one) the Local Government PREPPING the documents shall be performed by (check one) �. the microfilming vendor 12. Records Usage A. -��- 3t) « Estimated ANNUAL number of people who use this record series $. .......3.- - « ,Monthly number of'look-ups" (reference or retrieval) c. From the date of document creation, most retrievals occur within J one week one month A one year 2-+6 years J continued steady usage D_ The persons who physically handle the documents are. employees only Athis department only J several departments J general public .� ether WescrAbe) ..................._ s%;W.3b Ia/eJ d1 E. The persons who make use of the documents are: employees only _ �J this department only .J several departments }, general public Jother (describe) .............................................................................................................................................................................. F. ......yT........minutes a How much time is normally necessary to retrieve a document? G. .....1...0.........minutes « no more than H. Does retrieving documents entail any special problems? (If Yes, describe).......................................... .......V 0........................................................................................................................................................................................................... ................................................................................................................................................................................................................................. I. J Yes �21 No « Does one document have to be compared to another? If Yes, are the two documents from the SAME record series? J from DIFFERENT record series? J. @ Yes No « Are the documents PHOTOCOPIED? K. _...._.. « Approximately how many photocopies are produced on a monthly basis? 13. Microfilm Format A. The first-generation silver-gelatin (camera) film shall be (check onek J 16mm roll microfilm 35mm roll microfilm Warning: First generation silver-gelatin microfilm (camera film) shall not be jacketed e J Yes -,allo Is a second-generation,silver gelation negative required? c ] Yes j No « Is a second-generation diazo (duplicate) required? If Yes, the duplicate shall be: 16mm or 35mm roll microfilm ..... « Number of duplicates required J loaded into 105mm x 148mm micrcGdhe jackets Number of duplicates required loaded into 105mm x 148mm microfiche jackets AND duplicated to unitized microfiche ....__.....____. « Number of duplicates required 14. Delivery Date: All paper records and completed microfilm shall be returned to the contrgaing local government not later than�� e d� ; /rn:..� Additional Information: ------...._----------------------------- ------ _..- -- -- - --- - DATE THIS FORM COMPLETED: SAPA-26 rigeldl Certification ivy- Camera Operator Records Filmed for: Town of Enfield, Tompkins County 168 Enfield Main Road, Ithaca, NY 14850 Records Filmed by: Challenge Industries 402 East State Street, PO Box 599, Ithaca, NY 14810 Records Series Title: Town Board Meeting Minutes *Series Beings with: Town Minute Book 1889-1902 *Series Ends with: Town Minute Book 1995-1997 Date Filmed: i t- Reduction Ration: Film Manufacturer Film Type Expiration Date 1 '� Batch Number ° This is to certify that the microphotographs appearing on this Pall of microfilm are accurate reproductions of the above-named records. The images were microfilmed from the documents received for filming in the course of regular operations. The microfilming of these records followed microfilm guidelines establishee by the New York State Achieves and Reco rds Administration. tl� Printed Name of Camera Operator Si natrema Operator ili � E � � 1 � i��►�1+ i�i i`� �Eii{; Ali ili i�>JJ>� � ► fie � �� � �� � � � � �i ili i �� 11111P.91l 31 4I 5 6i SI III I I CAI I�T aILI ' I111111! �IE (1iMill11 t 1111 111111111 niili+n niilun nii ini nu iniini! �!�i �11119111111111151111111 11 ,IIIt 1111 1111,11HillIuuI IIIIIII111 DECLARATION BY RECORDS CUSTODIAN Local Government Agency: Town of Enfield 168 Enfield Main Road Ithaca, New York 14850 Records Series Title Town Board Meeting Minutes Records Series Arrangement: Chronologically by Meeting Date Beginning Document: Town Board Meeting 1 March 1889 THERE ARE NO RESTRICTIONS PLACED ON THE REVIEW OF THIS RECORD This is to certify that the microphotographs appearing on this roll of microfilm are accurate reproductions of the above-named records series, and were filmed from the best available documents, in the course of regular operations by a preservation effort funded by LG F Grant 0580-99-5453. Signature of Records Custodian Date Alice Laue Town Clerk, Town of Enfield ti 1-0 t�' lve fflilw ��, Op IMAGE EVALUATION TEST TARGET ©A-3 ' '� III11=2 u Nam �.� 11'�14.0 IIIII=° IIIII 1.8 1i181.25 111111.4_ IIIII 150mm 6" APPLIED = IMAGE . Inc / ° 1653 East Main Street Rochester,NY 14609 USA / _= Phone:716/482-0300 �t1� Fax:716/288-5989 81��4 / o� �ti Methylene Blue Analysis -nu _ a1�'}.% co-------------- - --- -- Customer 402 East State Street Address Ithaca New York 14850 n Contact _Brian Carpenter _ Month ' t� Telephone ,-, (607) 272-8990 Year --- Your sample film strip has been tested for archival quality (residual thiosulfate concentration). Concentration of less than(<)1.4ug(micrograms)indicates archival quality,and greater than (>)1.4ug indicates aeon-archival quality. Actual test readings are provided below, as well as ""pass/fail" check marks. Actual Meets ANSI Standard Does not meet ANSI Standard Concentration "b� (<) 1.4ug (>) 1.4ug — Lab Comments: Date 1 �- (� 6 Lab Manager Town Board Meeting Minutes Town of Enfield Title Target -- Roll 99-003 Town Board Meeting Minutes are the official record of the actions taken by the elected officials of the Town of Enfield. Included on this roll Town Board Meeting Minutes October 1984 — December 1987 Town Board Meeting Minutes January 1988 — May 1993 Town Board Meeting Minutes Jun. .t r>,93 — December 1994 Town Board Meeting Minutes January 1995 — December 1997 TOWN OF YENFIELD TOWN MINUTE BOOK October 1984 — December 1987 TOWN MINUTE BOOK January 1988 — May 1993 TOWN MINUTE BOOK June 1993 -- December 1994 TOWN MINUTE BOOK January 1995 — December 1997 TOWN OF ENFIELD TOWN BOARD MEETING MINUTES October 1984 — ,December 1987 Town of Enfield TOWN BOARD MEETING MINUTES - October 1984 to December 1987 - Elected town officials noted in this volume Bock, David Lanning, Lawrence Scofield, Robert Jr. Gray, Etta Laue, Roger Stillwell, Larry Holcomb, Shirley M Lychalk, Joanne Hubbell, Roger Scofield, Jean No Special Notes for this volume