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HomeMy WebLinkAboutM4198DRAFT TOWN OF ENFIELD TOWN BOARD MEETING MINUTES APRIL 1, 1998 6:30 P. M. The regular monthly meeting of the Town Board of the Town of Enfield was held Wednesday, April 1, 1998 at the Enfield Community Building, 182 Enfield Main road, Ithaca, N. Y. at 6:30 p.m. Supervisor Owens presiding. Present: Supervisor, Jean Owens; Town Councilmen, Tom Drew, Gary Fisher, Donald Lovelace, Greg Stevenson. Others present, Highway Superintendent, Ron Updike, Town Clerk, Alice Laue; Bookkeeper, Pat Podufalski. Pledge of Allegiance - Supervisor Owens led the assemblage in the Pledge of Allegiance to the Flag. Privilege of the Floor - No one spoke. Approval of Minutes - March 4, 1998 Motion made by Councilmen Drew, seconded by Councilman Lovelace that the Town Board of the Town of Enfield approve the adoption of the minutes of the March 4, 1998 regular Town Board Meeting with the following additions and or corrections. Page 2 1998 Budget allocation for Equipment Reserve was $29,000.00, which would leave an estimated $63,654.00 in Equipment Reserve. Vouchers renumbered - General Fund #39 - 64. Voucher #44 - Richard Hubbell insurance voucher moved to Highway Fund. Voucher #55 Claimant Tompkins County Budget & Finance for property tax warrant adjustment in the amount of $91.50. Highway Fund vouchers renumbered 16 - 23. Page 6 - Standard Resolution for the Payment of Town Bills delete sentence 3 - The Town Supervisor is authorized to pay the bills/vouchers listed on the HUD Grant I Abstract, dated March 4, 1998, commencing with voucher number 2, through voucher number 2, for a total of 0. No vouchers submitted. Discussed at length where need for budget line item numbers being assigned to all vouchers. Prepaid included. Check numbers out of sequence. Wrong budget line numbers. Abstract correction should be marked amended. Correct General Fund total $16,427.50. Vote: Supervisor Owens, Town Councilmen Drew, Lovelace, Stevenson - yes. Town Councilman Fisher - no. Tompkins County Planning - Karl Heck Karl Heck explained Subordination of the Town Diminishing Lien Agreement for Prentice/Garvin and Rice/Supek properties. Town Board Meeting Minutes 4/1/98 2 Supek/Rice- want to obtain a home equity loan. County attorney in process of drafting appropriate legal papers. Prentice/Garvin - refinancing. Recommendation of Oversight Committee is that Subordination of Town Diminishing Lien Agreement be granted. Prentice; Garvin Subordination of Town Diminishing Lien Agreement Motion made by Councilman Drew, seconded by Supervisor Owens that the Town Board of the Town of Enfield approve the Subordination of the HUDGrant I Garvin/Prentice Lien. Marathon Capital Mortgage is first, Town of Enfield second. Town of Enfield will not pay filing fee. Vote: Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Discussion - What is legal liability if town is subordinating? Town of Enfield not paying filing fee. Supek/Rice - Tabled for receipt of proper legal papers. Reports/Committees Tompkins County Board Representative - Peter Meskill Representative Meskill reported county quite because of time of year. Ready to get into major highway work. Double celling of jail confirmed by state, materials ordered and received, work to start this week. New committee formed to evaluate entire space situation of Public safety Building. Supervisor Owens asked what direction county is going to take on elimination of sales tax on clothing and footwear. Budget Committee talking about this now. State tax portion to be removed in 1999. Discussed selling of Biggs Building A. Sold for $300,000. County mortgaging for $600,000. To be used for low income housing, 80-100 units. Putting property on tax roll for first time. Enfield Community Council - Joe Schrer March and prior research and development work done. Research and development of Senior Citizen Computer Program finished. Program to start 4/27/98. Teen Program -sharing youth worker with Trumansburg. Joint programs Fall of 1998. Summer camp - New philosophy - Social/Educational/Physical development. Program to be expanded by councilors. Moving into hiring process. Interviews to be held third week of April. Question - Concern about upcoming hiring process. Past director has to compete for her position, again? Answer - Yes. Everyone to be asked ten questions based on new philosophy. With a new emphasis council feels this is vital to program. Town Board Meeting Minutes 4/1/98 3 Question - Has Community Council looked in to cooperative Extensionservices available? Answer - Yes. Going with Cooperative Extension on Teen Program. New Officers - President, Joe Schrer; Vice President, David Owens; Secretary, Alicia Febo; Treasurer, Jane Murphy; same Board of Directors Fire company - Roy Barriere No breakdown of calls. Training completed - Twenty-five members completed a five hour training session on Self Contained Breathing Apparatus. 8 people completed a six hour Defensive Drivers Course. 5 members enrolled in Certified First Responders Course. Beginning of month had Highway Cleanup. Last Chicken Barbecue 4/26/98. Highway Committee - Chairperson Councilman Drew Met two weeks ago. Basically went over bid process. Reviewed truck specifications. Legal ad published. Bids to be opened Wednesday, April 29th, 1998 at the Town Hall at 7:00 p.m. Councilman Lovelace asked Highway Superintendent if they were going with or without heated box as discussed at meeting. Highway Superintendent Updike checked and found that heated boxes showed no shortness of life, metal coated. Concerns of deposits, no deterioration shown, going with heated box. Highway Superintendent Updike - Bell Atlantic has approached town about fixing mistakes (pedestals in bottom of ditch) on Harvey Hill Road and wish to do work at several other locations and are asking for permits to do so. Highway Superintendent met with Mr. Homer, Bell Atlantic representative, and went over problem area. Bell Atlantic agreed to move pedestals to back side of ditch. Highway Superintendent has permit applications to do this work, plus three other permit applications for work they want to do to upgrade services. Permits state they will go 36” deep - 5’ around, under culverts, lower than bottom of culverts, willing to work with town. Motion made by Councilman Fisher, seconded by Councilman Lovelace, that the Town Board of the Town of Enfield grant Highway Superintendent authorization to approve the permit to relocate the junction boxes on Harvey Hill Road. Highway Superintendent Updike is to advise them that approval of other permits is contingent on Town Board’s satisfaction of repair work done on Harvey Hill Road. Discussed - Need for town to go to Trumansburg Telephone Company and tell them what repairs costs for work town had to do to repair shoulder on S. Buck Hill Rd., repair work done on Corner of Harvey Hill and S. Buck Hill Rd. Telephone Company liable for repairs if town advises them of cost. Specification of sub-contractors in permit application. Giving exemptions, that way making them bring each job permit to Highway Superintendent for approval. This would incorporate the town into each time work permit is requested. Town Board Meeting Minutes 4/1/98 4 Permit for Harvey Hill Rd., notes are - loop cable in pedestal, bury all cable at least 36” deep. Map of road. Work proposing to do on Harvey Hill Road - Not enough cable running from main run down shoulder to pedestals to push pedestals back. They are going to lengthen each cable at pedestal, which means digging into shoulder and making a splice at each pedestal. Restoring shoulder and ditch. Highway Superintendent Updike has problem with gas line installed on Iradell Road. No permit was requested, destroyed ditch, causing flooding to field. Meeting with them this week. Cemetery Committee - Chairperson Peggy Hubbell Discussed what they want to accomplish in 1998. Clark Marshall approached to do next section (North of section done last year) in Christian Cemetery. John Meeker will have stones done at Budd Cemetery plus grading and seeding this year. Would like to have rededication late August. Presbyterian Cemetery will have usual work done. Rolfe Cemetery - John Meeker will redo stones that are to done. Redoing of these stones will be paid for from a donation received. Stones to be done are Nathan Rolfe and wife, Ephriam Rolfe and wife. Discussed and approved asking the Town Board to write a resolution to the county in regards to fixing/providing a driveway to Rumsey Cemetery. Use of Community Building - Community Building has been found nights with doors unlocked, lights on, no one present. Lights on different times at night. Highway Superintendent received a phone call about the building being cold and upon checking found one furnace out, other furnace shut off at breaker box. Found lower outside door open. Questions asked - What groups are using building? Cemetery Committee, Baptist Church, Community Council, Historical Society, Food Distribution Program known to use building. Who is controlling access to building? Putting up a calendar asking for use of building sign-up. Change locks with one key for both locks. Assign not duplicable keys. No action taken. Communications - 4/23/98 meeting with Office of the State Comptroller 6:30 - 8:30 p.m. at the Old Jail Conference Room. Monthly Bills Supervisor Owens presented General Fund and Highway Fund bills for payment. Amend abstracts - General Fund #82 Enfield Community Council - negative revenue. Highway Fund abstract #33 J. C. Smith correct line number is 5130.4. Correct balance $7,197.80. Discussed lack of documentation of misdeposited check. Need copy of canceled check from county. Copy of bank statement showing when deposit was made, copy of deposit slip from the Tompkins County Trust Company. Town Board Meeting Minutes 4/1/98 5 Amend General Fund abstract - l#82 Enfield Community Council less $2,500.00. Question asked? What is correct line number for John Deere. Every month a different line number is used. Correct line number is 9710.4.A Requested that checkbook be brought to Town Board meeting for spot auditing. Correct General Fund Abstract numbers are 65-81. Correct balance is $38,552.01. Resolution #7 Standard Resolution for the Payment of Town Bills Motion made by Councilman Lovelace Seconded by Councilman Drew Dated 4/1/98 The Town Supervisor is authorized to pay the bills/vouchers listed on the General Fund Abstract, dated 4/1/98, commencing with voucher number 65 through voucher number 81, for a total of $7052.71. The Town Supervisor is authorized to pay the bills/vouchers listed on the Highway Fund Abstract, dated 4/1/98, commencing with voucher number 24 through #33, for a total of $7,197.80. The Town Supervisor is authorized to pay the bills/vouchers listed on the HUD Grant II Abstract, dated 4/1/98, commencing with voucher number 4, through voucher number 4 for a total of $1531.57. Discussed use of line item numbers. Vote: Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Meeting recessed for a five minute break. Meeting called back to order. Appointments - Supervisor Owens asked for a motion appointing Richard Chase to the Tompkins County Planning Federation Committee. Delegate Larry Stilwell to the Fire Disaster & EMS Advisory Board and Richard Neno as alternate delegate to the Fire Disaster and EMS Advisory Board. Motion made by Councilman Stevenson, seconded by Councilman Drew, that the Town Board of the Town of Enfield approve the appointment of Richard Chase to the Tompkins County Planning Federation Committee. Larry Stilwell as delegate to the Fire Disaster and EMS Advisory Board and Richard Neno as alternate delegate to the Fire Disaster and EMS Advisory Board. Discussion - Because of need to discuss qualification issue and this is a personnel issue Councilman Fisher asked that the Town Board go into Executive Session to discuss Personnel issue. Executive Session to be held at end of the regular Town Board meeting. Town Board Meeting Minutes 4/1/98 6 Support/Elminate Sales Tax on Clothing and Footwear. Supervisor Owens asked the Board for input concerning Support/Elmination of Sales Tax on Clothing and Footwear. Input - Easy way out for County Board of Representatives. What are ramifications to town in lost revenue, how will it impact town, can we afford it, what are other counties doing, no right answer and only county will vote on it. Consensus - Town of Enfield not to take a position on this issue. Redesigning of Supervisor’s Report- Councilman Drew proposed that a twelve month spread sheet showing information current supervisor report covers be use. Councilman Drew to produce spread sheet and bring it to the next meeting for approval. Dog Census - Town Clerk, Alice Laue Month of March 1998 licensed 108 dogs. From 1/1/98 - 3/31/98 licensed 183 dogs. For From 1/1/97 - 3/31/97 licensed 88 dogs. Property Tax Warrant Adjustment Councilman Fisher asked how $91.50 property tax warrant adjustment was handled for accounting purposes. Bookkeeper as answered - treated as a negative revenue. Comptroller’s Office advised that we minus it off “98 revenue account. Took it off the tax #1001. Property tax town shouldn’t have received. Why wasn’t it put on abstract against that line. Didn’t know how to handle until Comptroller’s Office was contacted. Motion made by Councilman Fisher, seconded by Councilman Drew, that the General Fund Abstract for audited vouchers dated 3/4/98 - Claim #55 reflect appropriate line # 1001 (‘98 revenue). Vote: Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Amendment to Highway Committee report dated 3/4/98 - Councilman Drew Voted last month to move $10,000 from Highway Maintenance and move it to Equipment Reserve for the pickup truck. Monies cannot be moved from Highway Maintenance to any other fund until the end of the year and then only any funds left, therefore, need a motion to rescind 3/4/98 motion. Councilman Fisher made the motion, seconded by Councilman Lovelace, that the Town Board of the Town of Enfield rescind previous 3/4/98 motion to move $10,000 from line 5110.4, Highway Maintenance to line 5130.21, Equipment Reserve. $10,000 is to be moved from line 5130.21, Equipment Reserve back to line 5110.4, Highway Maintenance rescinding motion made 3/4/98. Discussed use of line numbers Vote - Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Town Board Meeting Minutes 4/1/98 7 Enfield Court/Community Building Renovations. Supervisor Owens presented three quotes on work discussed by her with the justices for renovation work for the courts. Discussed current proposed renovations and previous renovations approved by justices and the consensus of the board was that all renovation work be tabled until quotes to finish original renovations started are obtained for comparison. Meeting with justices and Town Board to be held before quotes are obtained. Moving of courts is only a temporary move. Quotes not filed with Town Clerk. Removal of File Cabinet Discussion of Supervisor moving a file cabinet and records (papers) to her home where she is working, from the Town Hall without Town Board members permission. Discussed storage of town records in fire resistant files. Motion made by Councilman Fisher, seconded by Councilman Drew, that the records (papers) Supervisor wishes to move from the Town Hall be reviewed by the Records Management Office, prior to removal, to determine whether they are permanent records or working papers and that the file cabinet be returned to the Town Hall. Vote: Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Code of Ethics Pamphlet Code of Ethics pamphlet needs to be issued to new Town Board members. Assessment Review Board Meeting of Assessment Review Board to be held Tuesday, May 12th, 1998, 3-6 p.m. at the Town Hall. Committee consists of Councilman Fisher, Councilman Drew and County Assessor. Executive Session - Motion made by Councilman Lovelace, seconded by Councilman Fisher, that the Town Board of the Town of Enfield move into Executive Session to discuss Personnel issued. Vote: Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Town Board moved into Executive Session at 10:08 p.m. Motion made by Councilman Lovelace, seconded by Councilman Stevenson, that the Executive Session be closed. Vote: Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Executive Session closed at 10:37 p.m. Regular Town Board meeting was called to order at 10:38 p.m. Town Board Meeting Minutes 4/1/98 8 Appointments - Motion made by Town Councilman Greg Stevenson, seconded by Town Councilman Tom Drew, that the Town Board of the Town of Enfield approve the following committee appointments. Approve the appointment of Richard Chase, as the Town of Enfield representative to the Tompkins County Planning Federation Committee. Approve the appointment of Larry Stilwell as the Town of Enfield delegate to the Tompkins County Fire Disaster and EMS Advisory Board. Approve the appointment of Richard Neno as the Town of Enfield alternate delegate to the Tompkins County Fire Disaster and EMS Advisory Board. Vote: Supervisor Owens, Councilman Drew, Fisher, Lovelace, Stevenson - yes. Adjournment - Motion made by Councilman Lovelace, seconded by Councilman Drew, that the April 1, 1998 regular meeting of the Town of Enfield Town Board adjourn. Vote: Supervisor Owens, Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Meeting adjourned at 10:45 p.m. Respectfully submitted, Alice Laue Town Clerk