No preview available
HomeMy WebLinkAboutM2498DRAFT TOWN OF ENFIELD REGULAR TOWN BOARD MINUETS WEDNESDAY, FEBRUARY 4, 1998 6;30 P.M. The regular monthly meeting of the Town of Enfield Town Board was held Wednesday, February 4th, 1998 at the Enfield Community Building, 182 Enfield Main Road, Ithaca, NY, at 6:30 p.m. Supervisor Owens presiding. Present: Supervisor, Jean Owens, Town Councilmen, Tom Drew, Gary Fisher, Donald Lovelace and Greg Stevenson. Others present, Highway Superintendent, Ron Updike: Town Clerk, Alice Laue and Bookkeeper, Pat Podufalski. Pledge of Allegiance to the Flag - Supervisor Owens led the assemblage in the Pledge of Allegiance to the Flag followed by silent prayer for the Greg Kirchgessner family. Approval of the Minutes - Motion made by Councilman Lovelace and seconded by Councilman Drew that the Town Board of the Town of Enfield approve for adoption the January 7, 19988 minutes of the regular Town Board meeting with the following additions/corrections. Page 2 Standard Resolution for the Payment of Town Bills Amendment - Motion made by Councilman Drew and seconded by Councilman Fisher. Vote; - Supervisor Owens, Town Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Fire Department should read graduate of Eighth Grade. Page 3 -Tompkins County Representative Winch’s report - add - Representative Winch was questioned about snow removal on Route 79 and 327, of which we did not receive any kind of an effective answer. Correct date 1/15/98 to 1/11/98. Page 6 SARA Grant Application - should read - after safety deposit box. Original microfilm to be sent to mountain storage in Pa, at cost of $50.00 per year. Microfilm copies stored at same location as originals. Vote - Supervisor Owens, Town Councilmen Drew, Fisher, Lovelace, Stevenson -yes. Audit Meeting - January 20th, 1998 Motion made by Councilman Drew and seconded by Councilman Stevenson that the Town Board of the Town of Enfield approve for adoption the January 20th, 1998 Audit meeting minutes as amended. Add - Not all complete records for the Town Justices were presented. Supervisor’s records not presented for audit. Vote - Supervisor Owens, Town Councilman Drew, Fisher, Stevenson - yes. Town Councilman Lovelace abstained. Town Board Meeting Minutes 2-4-98 2 Reports - TCAD - Tompkins County Area Development, TCAD Barbara Blanchard, Co-Chairperson of Economic Work Force Development Committee County Board designated Tompkins County Area Development to be Economic Development organization. Ms. Blanchard presented Tompkins County Area Development plan to the board. Reason for Ms. Blanchard attending Enfield Board meeting was to get interest in this plan and get held from our board. Survey is to get peoples view about what things are important to them. Priority goals county should have, what should county be working on and trying to achieve. TCAD asking for a volunteer from the board to attend one of two meeting to be held in February. Councilman Drew volunteered to attend TCAD meeting to be held February 19, 1998 at 7;00 - 8:30 p.m. at the old county jail conference room. Tompkins County Board Representative Peter Meskill \ At February 3rd, 1998 Public Safety meeting it was approved unanimously that a committee for the county and city to operate the Fire Training Tower be appointed. Double Celling proposition approved. Materials ordered and upon arrival of materials they will be installed. Representative Meskill asked for appointment of a committee to do an entire space analysis of the Public Safety building. Fire Department - Written reports consisting of Election Results, Membership, Financial Statement 1997, 1997 Annual Report, Total Liabilities of Fire Company. Contracts - Audit Contract for 1996 As at the November meeting no official vote to sign the 1996 HUD audit agreement Supervisor Owens asked for a motion to sign 1996 Audit Agreement with Ciaschi, Dietershagen, Little, Mickelson, L.I.P. 1996 Audit Agreement. Motion made by Councilman Drew and seconded by Councilman Lovelace that the Town Board of the Town of Enfield authorize the supervisor to sign the Ciaschi,, Dietershagen, Little, Mickelson 1996 Audit agreement. Vote: Supervisor Owens, Town Councilmen Drew, Fisher, Lovelace, Stevenson - yes Town Board Meeting Minutes-4-98 3 1997 CPA Audit Discussion - Audit for 1997 Councilman Fisher -- No money appropriated in the budget for an audit of town records. Previous years reason for town audit was because of HUD grants. Funds provided within the HUD grants to pay for cost of audits. Looking in the neighborhood of $4,000.00 to do audit. Councilman Fisher feels there are better places to spend the town’s money then on an audit. Supervisor Owens - Funding would have to come from Contingency. Supervisor Owens asked for a motion to perform the 1997 audit. Question asked by Councilman Lovelace if supervisor or others felt it was necessary for a 1997 audit.. Supervisor stated audit recommended from State Comptroller Office by present State Comptroller’s auditors. Councilman Fisher, may be a need to audit records, bottom line is we are talking about $4,000.00. We are facing some big expenses in the town and need to look hard and fast at what we are going to obtain from conducting audit. Audit decision tabled until next meeting. TCAT Survey being filled out. General concern was lack of service to town. Questionnaire didn’t fit the town’s needs. Community Council - Joe Schrer 4th Quarter written report. Annual report distributed. Committee Assignment - Motion made by Councilman Drew and seconded by Councilman Stevenson that committee assignments for Code Enforcement Committee and Highway Committee chairperson be interchanged, making Councilman Stevenson chairperson of Code Enforcement Committee and Councilman Drew Chairperson of Highway Committee. Vote: Supervisor Owens, Town Councilmen Drew, Lovelace, Stevenson - yes. Town Councilman Fisher no. Monthly Bills - Discussion - Number of abstracts still coming for HUD Grants. Grant I still has $200-$300.00 left, soon to be closed out. Grant II has enough money for several more projects. Question - Why $4500.00 payment to Community Council? $2500.00 reimbursement from town that was inadvertently deposited in town’s general fund account. Original check made payable to Community Council. Question asked if Community Building telephone had been switched to class C - local calls. Answer - No, want to check into programming. Question asked - about purchasing expense of budget supplies from Williamson’s to locally purchased supplies. Town Board Meeting Minutes 2-4-98 4 Standard Resolution for the Payment of Town Bills 98-2 as amended. Dated 2/4/98 Moved by Councilman Drew Seconded by Councilman Lovelace The Town Supervisor is authorized to pay the bills/vouchers listed on the General Fund Abstract, dated 2/4/98, commencing with voucher number 5 through voucher number 33, excluding $2500.00 from voucher # 15 for further documentation, for a total of $42,714.19. The Town Supervisor is authorized to pay the bills/vouchers listed on the Highway Fund Abstract, dated 2/4/98, commencing with voucher number 5 through voucher number 15, for a total of $6931.23. The Town Supervisor is authorized to pay the bills/vouchers listed on the HUD Grant I Abstract, dated 2/4/98, commencing with voucher number 1, through voucher number____, for a total of $114.77. The Town Supervisor is authorized to pay the bills/vouchers listed on the HUD Grant II Abstract, dated 2/4/988, commencing with voucher number 1, through voucher number 2, for a total of $2028.49. Vote; Supervisor Owens, Town Councilmen Drew, Fisher, Lovelace, Stevenson - yes. Supervisor’s Report Bookkeeper presented long hand report for input. Councilman Fisher presented a copy of the Town of Hector’s monthly supevisor’s report discussed a year ago and decision was format wanted followed for future monthly supervisor’s statement. report shows exactly where we stand, all appropriate lines on a month to month basis. Councilman Fisher would like to see this copied. Book keeper showed Councilman Fisher were January’s supervisor’s report shows and will show information he is requesting. Comment:- January’s supervisor’s statement good job. Shows were we stand. New Business - Highway Committee - Councilman Drew Councilman Drew brought up possibility of acquiring a new pick up truck and dump truck in 1998. Highway Superintendent Updike presented board with a bid on state contract for a new 1998 Chevrolet pick up truck. Total price $21,976.70. Takes 120 days from point of order to obtain, before 120 days it is a good possibility major money will be needed to be put in present pick up truck. Money could be moved from Equipment reserve to pay for this Town Board Meeting Minutes 2/4/98 5 . Discussion - Major money put into truck - engine problems,, new head gaskets, fuel pump, transmission. Purchase of entire engine, long block at a cost of approximately $1500.00. Looking at replacement of dump truck. Decided in 1997 town couldn’t afford both. Work on saving existing pick up truck, money not budgeted for new pick up truck, money to be taken from repair fund to keep pick up truck alive while rebuilding fleet of large trucks. labor costs. Highway Superintendent Updike asked to obtain estimates to fix present pick up truck opposed to new pick up truck. Estimate to include what we need to put into it now and for future repairs. Supervisor Owens asked for meeting of Highway Committee. Meeting set for Wednesday, February 11, 1998 at the Town Hall at 7:00 p.m. Fire Company - Question asked when Fire Company obtained recent loan and amount of Loan. Answer $30,000.00 for addition - 5 year loan. Loan taken out two weeks ago. SARA Grant Application mailed. Amount requested in grant was $8,243.00. Planning Federation - Rick Chase Planning Federation planning in near future workshops on Roles and duties of Planning Board members and Roles and Duties of Code Enforcement members Gregg Potter from Information Technology Services Division of the County contacted Superintendent Updike about producing a town map at no cost to the town. Map to be made to scale, rough draft end of February. Map to include roads, streams and dwellings. Adjournment: Motion made by Councilman Drew and seconded by Councilman Lovelace that the regular February meeting of the Town Board of the Town of Enfield adjourn. Meeting adjourned at 7:45 p.m. Respectfully submitted, Alice Laue Town Clerk