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HomeMy WebLinkAboutM12298DRAFT TOWN OF ENFIELD TOWN BOARD MEETING MINUTES WEDNESDAY, DECEMBER 2, 1998 7:05 P.M. The regular monthly meeting of the Town Board of the Town of Enfield was held Wednesday, December 2, 1998 at the Enfield Community Building, 182 Enfield Main Road, Ithaca, New York, at 7:05 p.m.. Supervisor Owens presiding. Present: Supervisor, Jean Owens; Town Councilmen, Tom Drew, Gary Fisher, Donald Lovelace and Greg Stevenson. Others present Highway Superintendent, Ron Updike, Bookkeeper, Pat Podufalski and Town Clerk, Alice Laue. Pledge of Allegiance to the Flag - Supervisor Owens led the assemblage in the Pledge of Allegiance to the Flag. Privelege of the Floor - Sargent Noyes - NYState Police informed those present at the meeting that the State Police were available twenty-four hours a day, seven days a week to respond to complaints or problems and that there was a sargent on duty to talk with if you had any concerns. State Police at SP Satilite at the Biggs Building have moved across the street from where they were located. Peter Peniman expressed his interest in the position being vacated by Peter Meskill on the Tompkins County Board of Representatives. Joe Schehr expressed his interest in the position being vacated by Peter Meskill on the Tompkins County Board of Representatives. Approval of Minutes 10/29/98 Special Town Board Meeting Minutes Page 1 - Tentative Budget - Motion to retain Sally Alario. Councilman Fisher would like it to read - Councilman Fisher voted no because the supervisor allowed no discussion and went to a vote or called for a vote before allowing an opportunity to discuss it. Motion made by Councilman Drew, seconded by Councilman Stevenson that the Town Board of the Town of Enfield approve the adoption of the 10/29/98 Special Town Board Meeting minutes as amended. Discussion - Vote: - Supervisor Owens, yes. Town Counilmen Tom Drew, Donald Lovelace, Greg Stevenson, yes. Town Councilman Gary Fisher - abstained. Town Board Meeting Minutes 12-2-98 2 11/4/98 Public Hearing Minutes Correct last sentence in first paragraph to read - The Public Hearing was to consider the adoption of the 1999 Final Budget. Paragraph 3 - Correct spelling of word Commerative to Commerotive. Paragraph 3 - Last sentence, add Jack Hubbell stated the Town Board has been aware of . Motion made by Councilman Drew, seconded by Councilman Stevenson that the Town Board of the Town of Enfield approve the adoption of the 11/4/98 Public Hearing minutes as amended. Discussion - Vote: - Supervisor Owens, yes. Town Councilmen Tom Drew, Gary Fisher, Donald Lovelace, Greg Stevenson yes. Regual 11/4/98 Town Board Meeting Minutes - Add to CMS formal name Cannon Machine Service. Highway Department - Page 2 Change where it says point pretty much torn out to read embankment in sharp curve at the top of Bostwick Road has been pretty much torn out. Page 2 - SARA Grant correct date to read 11/4/98. Motion made by Councilman Drew, seconded by Councilman Stevenson that the Town Board of the Town of Enfield approve the adoption of the 11/4/98 regular Town Board Meeting minutes as amended. Discussion - Vote:- Supervisor Owens, yes. Town Councilmen Tom Drew, Gary Fisher, Donald Lovelace, Greg Stevenson yes. 11/19/98 Special Town Board Meeting minutes Correct last sentence to read - Meeting to be held at the Enfield Fire House on November 24th, 1998 at 6:30 p.m.. Motion made by Councilman Stevenson, seconded by Councilman Lovelace that the Town Board of the Town of Enfield approve the adoption of the 11/19/98 Special Town Board Meeting minutes as amended. Discussion - Vote: Supervisor Owens, yes. Town Councilmen Gary Fisher, Donald Lovelace, Greg Stevenson yes. Town Councilman Tom Drew abstained. Tompkins County Board of Representative - Peter Meskill County budget passed. Budget did include majority of money, and will find the rest, necessary to make the Harvey Hill Bridge improvement. Peter thanked the town board for their support. Town Board Meeting Minutes 12-2-98 3 Insurance - Jeff Farmer Insurance Agent Jeff Farmer presented to the Town Board an overview of the property casualty polocies up for renewal. Workmen’s Compensation also due next month. Agent Farmer did a premium summary comparison between last year and this year. Last year paid over $22,000 for insurance. This year insurance under $17,000.00 for town. Reason for reduction: Capitalization Fee - When Town joined NYMIR five years ago, the Town agreed over the course of five years to pay them a capitalization fee. Capitalization fee at the time was 40% of the policy premium. The 40% was divided over five year period and every year Town paid about $2,000.00 in capitalization fee.. Town has been with NYMIR for five years and no longer will be paying a capitalization fee. Auto premium went from $11,000 to $7200 because of rate change. Agent Farmer added an extra million dollar coverage to Town’s General Liability, Automobile Liability and Public Official Liability increasing coverage in these areas to two million dollars, each. Highway Superintendent reported MYMIR did annual inspection last week. TCAT - Nancy Oltz, Operations Manager and Rod Gearing General Manager. Nancy Oltz and Rod Gearing presented to the Town Board TCAT’s proposal for bus service to the Town of Enfield. Service is to commence in August 1999. Discussed possible turn around place for bus in the Town. Consensus of the town board and highway superintendent that TCAT will not be allowed to turn around on the Town Highway Department grounds. Committees - Enfield Community Council - Joe Schehr Month of November operated Teen Program. Family dinner at Grange to be held December 5, 1998. Enrichment Program going at the school. Fire Department - Larry Stilwell Annual election of Officers December 3, 1998. Highway Department - Highway Superintendent Ron Updike Weather has been very cooperative and Highway Department has been working everyday on Bostwick Road. Making good headway on Bostwick Road. Highway Superintendent was asked what the road surface was going to be on Bostwick Road when weather becomes bad. It will be gravel at top; Where gentle curve was made there is about 18” of gravel. Digging ditches for water run off. Cemetery Committee - Peggy Hubbell Purchased a new mower and blade weedeater from Don’s Log and Chain. Town Board Meeting Minutes 12/4/98 4 Budget Amendments - Supervisor Owens proposed the following amendments to the 1998 budget. Highway Fund – Transfer from line DA9010.8 to DA9060.8 - $2,379.50 General Fund – Transfer from A8810.4 to A8810.1 $480.00 Create revenue - SARA line A3060 – State Aid – Sara Grant Change A14604 to A1460.41 to keep budgeted $100.00 separate. Create line A1460.42 for Sara Grant. Supervisor Owens purposed an amendment to County Youth and State Aid Youth lines but after length discussion by Town Board decision was made to leave these lines as budgeted. Motion made by Councilman Stevenson, seconded by Councilman Lovelace that the Town Board of the Town of Enfield approve the authorization of the following amendments. Highway Fund – Transfer from line DA9010.8 to DA9060.8 $2,379.50. General Fund – Transfer from A8810.4 to A8810.1 $480.00. Create State Aid - SARA line A3060. Change A1460.4 to A1460.41 to keep budgeted $100.00 separate. Create line A1460.42 Sara – Grant Expenses. Discussion - Vote: - Supervisor Owens, yes. Town Councilmen Tom Drew, Gary Fisher, Donald Lovelace, Greg Stevenson yes. Monthly Bills Discussed providing Internal Revenue Service Forms 1099 for independent sub contractors. Discussed need of writing a letter to Paychex’s advising them of the Town’s decision to terminate their services. Motion made by Councilman Fisher, seconded by Councilman Drew that the Town Board of the Town of Enfield authorize theSupervisor to write a letter to Paychex’s terminating their employment at of the end of 1998 with the understanding they are to complete end of year accounting including W-2’s. Discussion - Vote: - Supervisor Owens, yes. Town Councilmen Tom Drew, Gary Fisher, Donald Lovelace, Greg Stevenson, yes Town Board Meeting Minutes 12/2/98 5 Unfinished Business - Truck Lease Need to amend date from October 7th, 1998 to December 2nd, 1998. Motion made by Councilman Drew, seconded by Councilman Lovelace that the Town Board of the Town of Enfield approve the adoption of the resolution to accept the lease of the new truck upon delivery of the 1999 Mack RD6085 Heavy Duty Dump Truck, further referred to as heavy equipment. Discussion -Vote: - Supervisor, yes. Town Councilmen Tom Drew, Gary Fisher, Donald Lovelace, Greg Stevenson, yes. Mobile Home Park Ordinance Discussed if Mobile Home Park Ordinance had ever been enforced, if parks in existance before ordinance went into effect were grandfathered, number of mobile home parks in town. Councilman Stevenson to talk with code enforcement officers. Moratorium to Extend Telecommunication Towers Supervisor presented Local Law #3, 1998 Amending Local Law No 2 of the Year 1998 Extending a Moratorium on Telecommunication Towers. Supervisor also presented letter from Planning Board asking direction from the Town Board in terms of developing a new law surrounding telecommunication towers or amending Site Plan Review Law to include telecommunication towers. Recommendation from Planning Board is that the Town Board give them the time necessary to make a revision to the Site Plan Review Law Supervisor Owens also suggested a public hearing for the HUD grant County Planning is working on. Grant application is due by February 4, 1999 and the town needs to have two public hearings. Supervisor suggested town do one public hearing at the time of Public Hearing on Amending Local Law No.2 of athe Year 1998 Extending a Moratorium on Telecommunication Towers being held 12/30/98. Councilman Fisher stated Special Town Board meeting to be held 12/30/98 is supposed to be for the purpose of taking care of the Town’s financial business. Public Hearing on HUD Grant to be held in January,1999. Motion made by Councilman Drew, seconded by Councilman Stevenson that the Town Board of the Town of Enfield hold a Public Hearing on December 30, 1998 to review Local Law #3, 1998 on Extending Moratorium on Telecommunication Towers. Discussion - Vote: Supervisor Owens, yes. Town Councilman, Tom Drew, yes. Town Councilman, Donald Lovelace, yes. Town Councilman, Greg Stevenson, yes. Town Councilman, Gary Fisher voted no. Town Board Meeting Minutes 12/2/98 6 Motion made by Councilman Stevenson, seconded by Councilman Drew that the Town Board of the Town of Enfield give direction to the Planning Board to continue with their research of incorporating the construction of telecommunication and or cellular towers into the current Site Plan Review Law. Discussion - Vote: - Supervisor Owens, yes. Town Councilmen Drew, Lovelace, Stevenson, yes. Town Councilman Fisher voted no. Health Insurance - Highway Superintendent Updike reported no decision has been made by employees on a health insurance carrier other than Blue Cross-Blue Shield. Contracts - 1999 Enfield Community Council Contract Change in paragraph #4 under report shall be provided to the Town Board the date 15th to the 25th. Motion made by Councilman Stevenson, seconded by Councilman Drew that the Town Board of the Town of Enfield authorized the Supervisor to enter into the 1999 Enfield Community Council Contract with the Enfield Community Council, as amended. Discussion - Vote:- Supervisor Owens, Town Councilmen Drew, Fisher, Lovelace, Stevenson yes. 1999 SPCA Agreement Contracted with SPCA at a 2% increase instead of the3% SPCA was asking for. Motion made by Councilman Stevenson, seconded by Councilman Lovelace that the Town Board of the Town of Enfield authorize the Supervisor to enter into an Agreement on behalf of the Town of Enfield for the calendar year 1999 for a Agreement for Animal Control with the SPCA in the amount of $6,316.00. Discussion - Vote:- Supervisor Owens, yes. Town Councilmen Drew, Fisher, Lovelace, Stevenson, yes. 1999 Enfield Fire Protection Contract - Supervisor Owens purposed some wording for discussion held during public hearing. Councilman Stevenson suggested - Section #8 - In addition to proposed language in bold add (a) Said clause shall not preclude either trade in or outright resale at the descretion of the Fire Company. (b) Said clause shall not apply to vehicles not purchased by tax generated funds. Councilman Fisher opposed to changes. Town Board Meeting Minutes -12-2-98 7 1999 Fire Protection Contract (cont’d) Delete under Section 10-a-#3 - Part of section that deals with information request with respect to report on loans. Councilman Fisher opposed to deletion. Section #7 - Instead of including $1,000.00 being made payable on request as stated in Letter of Understanding, delete Letter of Understanding. Add $1,000.00 to last payment, payment #8, due 8/15/99. Delete first sentence in next paragraph associated with Letter of Understanding. Change total amount of contract to $166,000.00. Councilman Fisher asked what was resolved concerning the excess monies being paid to pay off loans? Councilman Lovelace - Fire Company not overly happy with idea by the Town Board of excess money going to a principal payment but were agreeable to it and felt they were doing as well as can be expected considering they don’t know what interest rate was to be within $500.00 per year. Motion made by Councilman Drew, seconded by Councilman Stevenson that the Town Board of the Town of Enfield authorize the Supervisor to enter into the 1999 Enfield Fire Protection Contract with the Enfield Fire Company with the amendments that were discussed for Paragraph #7, #8, #10-A-#3. Discussion - Councilman Fisher asked if clause about excess monies paid to them was in contract. Councilman Lovelace, all changes made were discussed at the Public Hearing. Councilman Stevenson - Discussed concept with Board of Directors of Fire Company, at 11/24/98 meeting but Town Board didn’t present proposed language to deal with this. Councilman Lovelace mentioned to Board of Directors that this was a concern of the Town Board. Vote:- Supervisor Owens, yes. Town Councilman Drew, yes; Town Councilman Stevenson, yes. Town Councilman Fisher, no; Town Councilman Lovelace, no. New Business - Discussed moving Town Board meeting for January to the second Wednesday, 1/13/99, of the month. Motion made by Councilman Stevenson, seconded by Councilman Drew that the Reorganization Town Board Meeting for the month of January be held January 13th, 1999 at 6:30 p.m.. Discussed - Vote: - Supervisor Owens, yes. Town Councilmen Drew, Fisher, Lovelace, Stevenson, yes. Town Board Meeting Minutes 12/2/98 8 Special Town Board Meeting -12/30/98 Motion made by Councilman Drew, seconded by Councilman Lovelace that the Town Board of the Town of Enfield hold a Special Town Board Meeting, Wednesday, December 30, 1998 at the Enfield Community Building, following the Public Hearing. Discussion - Vote: - Supervisor Owens, yes. Town Councilmen Drew, Fisher. Lovelace, Stevenson, yes. General Payroll Motion made by Councilman Drew, seconded by Councilman Lovelace that the Town Board of the Town of Enfield approve the movement of the month of December general payroll to December 15th, 1998. Discussion- Councilman opposed to this, legal opinion of the Association of Towns is that it is not good practice to give advance pay to town employees. Vote: - Supervisor Owens, yes. Town Councilmen Drew, Lovelace, Stevenson, yes. Town Councilman Fisher voted no. Census - Councilman Fisher reported he received Census information from Supervisor Owens on November 17, 1998.. Information needed to be returned by 12/9/98. Information mailed to Town 9/9/98. Councilman Fisher doesn’t have time to consolidate data bases he requested to verify Census addresses as specified by the Census Bureau by the deadline. Adjournment - Motion made by Councilman Lovelace, seconded by Councilman Drew that the Town Board of the Town of Enfield regular December 2, 1998 meeting adjourn. Discussion - Vote:- Supervisor Owens, yes. Town Councilmen Drew, Fisher, Lovelace, Stevenson, yes. Meeting adjourned at 11:25 p.m. Respectfully submitted, Alice Laue Town Clerk