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HomeMy WebLinkAbout1997-10-01 255 TOWN OF ENFIELD TOWN BOARD MEETING MINUTES WEDNESDAY, OCTOBER 1, 1997 The regular monthly meeting of the Town Board of the Town of Enfield was held Wednesday, October 1, 1997 at the Enfield Community Building, 182 Enfield Main Road, Ithaca,New York, at 6:30 p.m.. Supervisor, William Mather presiding. Present: Supervisor, William Mather; Town Councilman,Lanny Clark; Town Councilman, Pat Dougherty, Town Councilman; Gary Fisher; Town Councilman, Donald Lovelace. Town Councilman, Lanny Clark tardy. Others present, Town Highway Superintendent, Ron Updike, Town Clerk,Alice Laue. Pledge of Allegiance to the Flag Supervisor Mather led the assemblage in the Pledge of Allegiance to the Flag. Tompkins County Board Representative - Peter Meskill County's budget time of the year. Program Committee finishing their work. Budget Committee to finish their work 10/2/97 as a program committee, then everything is compiled. By first of next week they should know what budget looks like from the standpoint of the Budget Committee for reviewing, adjusting,and deciding what is going to be presented to Review Board. Suggested by Supervisor Mather that the County Board next year not schedule public imput sessions for the county budget any night during the first week of the month. So many Town Boards hold their town meeting during that week. Committee Reports Indexing of Minutes - Diane Nelson Indexing of last twenty-three years of town board minutes has been completed. Tuesday morning program will be put on town's computer. Will also have it printed for a available user copy. In twenty-three years of indexing looked at approximately 286 meetings, 3530 items indexed. Encouraged town board to keep a Records Management budget line of$100.00 to prove to state that town is interested in Records Management and as the town looks to apply to future grants, the state can see that the town has made the commitment to Records Management. Town Records came up 37 times during indexing, showing town had a historian (Jack Hubbell)over the years, who has been very active in reminding the town that the records were not very secure. Town has their original 1865 Town Clerk's Register of who was enlisted from the Town of Enfield in the Civil War. Encouraged town to develop and adopt a Records Management plan. Town Board Meeting Minutes 10/1/97 2 Cemetery Committee -Peggy Hubbell Work bee to be held at Budd Cemetery, Saturday morning October 4th, 1997 at 9.00 a.m.. Rhoda Bower is doing Art work for cemetery rule book. Rule book should be available at next meeting. Community Council- Joe Schrer Spent time in September on planning and reflections. First thing was review of summer camp. and changes anticipated. Second, development of this years Enrichment Program, which presents a small problem, due to lack of intern this year. Harvest Festival - 10/18/97 Preliminary discussion on enriching the Teen Program. In the process of forming a Team Advisory Board. Commemorative Committee - Chairperson Gary Fisher Cookbook done, needs to be sent off. Working on completion of history book. Fire Department-Roy Barriere/Rich Neno Participated in Highway Clean Up during month of September. Slow month. Fire Prevention Week in October. Time of year to check smoke detectors and replace batteries. Supervisor Mather asked about a"lock box"and if fire company has access to them. Would like to know what it would cost to put"lock boxes" on town buildings. Highway- Superintendent Ron Updike Applied for a grant through the multia-moto program, called"Highway 2000"through Senator Kuhl's office. Submitted five grants, awarded one grant to the town in the amount of$63,900.00 for reconstruction of Bostwick Road. Possible release of monies for project is 1998. Hines Road bridge weight restriction has been lifted. Rabies Clinic -Tuesday, October 21, 1997 at the Town Barns from 7-9:00 p.m.. Supervisor Mather thanked Highway Superintendent Updike for his work in obtaining the grant for the Town of Enfield. Good job. Old Business- Courts - Supervisor Mather Members of the Town Board had a discussion with the Town Justices about an interim plan for the courts. Concerns were ill legality of the physical configuration of our courts. The State is either going to make the town do something or they are, and the town will have to pay for it. 256 Town Bord Meeting Minutes 10/1/97 3 Option-Least expensive interim plan. Because of asbestos in floor tiles, which presents a problem in doing much with Community Building,proposal is to bid carpeting for meeting room to cover asbestos tile, to do minimum work necessary to get around that problem. Build a platform(to be referred to as a stage), one step high, in front of room so there is a physical barrier between the Justices and defendant. Need to make a records storage area(kitchen) so records can be adequately stored and secured when court isn't in session and have a room for attorneys to confer with their clients. Best short term solution while town comes up with a long term plan on buildings Health Department has agreed that this is still a limited use undertaking. It is a periodically loading of an inadequate septic system. O K given as a periodic use of system.. Motion made by Councilman Lovelace and seconded by Councilman Dougherty that the Town Board of the Town of Enfield grant Supervisor Mather the authorization to obtain separate bids for carpeting and building of stage. Vote: Supervisor Mather, Town Councilman Dougherty, Fisher, Lovelace - yes. Minutes- Supervisor Mather gave Requirements for Minute Taking by the Clerk to Town Board members. Agreement needs to be made as to preciously what we are incorporating into the minutes and what we are not incorporating into the minutes. Councilman Dougherty uses the minutes for historical use and would like to see when and who discussed an item in the minutes. No action taken. Payment of Town Bills - Resolution#11 Standard Resolution for the Payment of Town Bills. Supervisor Mather asked for a resolution to establish a procedure that can become part of the Town Board minutes by attachment to monthly minutes. This procedure will eliminate the addition of bills to an abstract after approval by the board and the moving of one bill form one abstract to another abstract without board approval. Motion made by Councilman Fisher and seconded by Councilman Lovelace that the Town Bored of the Town of Enfield adopt the wording for the three different types of abstracts that we currently approve for payment as stated in Resolution#11 - Standard Resolution for the Payment of Town Bills( see attached)and make this resolution town policy number 100.4 Vote: Supervisor Mather, Councilman Dougherty, Fisher, Lovelace -yes. Communication- Verification from the State that 1997 Local Law#1,Rural Roads Classification has been received and is on file. Town Board Meeting Minutes 10/1/97 4 Contracts - Councilman Dougherty asked when SPCA, Fire Company and Community Council contracts come up for review and will we be handling Site Plan Review before end of year. New Business Resolution#12 - Budget Modification Supervisor Mather asked for a Town Board resolution authorizing the movement of $450.00 form the Contingency fund. Councilman Fisher asked what equipment was purchased. Answer-a camera. Councilman Fisher asked what additional forms needed to be paid for. Answer- additional structure forms and junk car forms. Councilman Dougherty asked if there were any unforeseen attorney fees. Resolution made by Councilman Lovelace and seconded by Councilman Dougherty Resolution#12 attached. Vote: Supervisor Mather, Councilman Dougherty, Fisher, Lovelace -yes. 1996 Annual Financial Report 1996 Annual Financial report has been filed with the State Comptrollers Office. Approvalof Minutes-Motion made by Councilman Lovelace and seconded by Councilman Dougherty that the Town Board of the Town of Enfield approve the adoption of the September 3rd, 1997 regular Town Board Meeting minutes with the following correction; Correction: Minutes should read,The regular Town Board meeting closed so that the Town Board of the Town.of Enfield could move into Executive session. Executive Session adjourned at 9:30 p.m. Vote: Supervisor Mather, Councilman Dougherty,Fisher, Lovelace-yes. Councilman Clark abstained. Fire Department 1998 Budget- Roy Barriere Fire Company President, Roy Barriere presented proposed 1998 Fire Company budget in the amount of$163,381.00. Administrative, Building Maintenance,Fire Equipment, General Health and Safety, Resue, Truck Maintenance and Utilities at a 3%increase. 257 Town Board Meeting Minutes 10/1/97 5 Insurance a 9%increase, reason being vehicles brought up closer to true value. Loans about 2%increase. Variable rate mortgage. 'Truck Replacement increase to $10,000.00. Councilman Dougherty asked questions about- insurance quotes, increase in Rescue fund,decontamination gear, clean up process,physicals. Answer to Rescue Fund questions. Fund basically covers capitol equipment,EMS supplies, backboards, restraining equipment oxygen supplies, collars,disposable supplies Councilman Dougherty asked if existing Fire Company by-laws were incorporated into 1997 contract and about community sharing use of building. Councilman Fisher asked about plans for new equipment-Answer New pumper delivery possible in 2000. Q. Truck Replacement fund by 2000?A. Close to $40,000.00. Q. Current truck replacement fund?A. $14,000.60. Q. Breakdown of$13, 169 Health& Safety? Goes for turn out gear. A lot of purchases wait until end of year because of unforeseen things like new engine replacement for 642. Capitol purchases are made at end of year. Physical and Shots end of year. Costs for gear per member is approximately $1,000.00. Live time service of gear is ten year life span. 46 members. Break down depends on money available at end of year. Physicals and shots$9,901.00,attire (gear) $6000- $12,000.00, 6- 12 sets of gear, hoping to put some in hazardous materials area. Price.of physicals is aroung$170.00 @ physical. Use family Medicine for physicals. Loans-Variable loan on building. current rate unknown. Adjusted in April. Index adjusted to-unknown. Same number actual expenditures are for 10/97 based on current rate. Increase in building loan of 2% from last year. Supervisor Mather, budget up roughly $1300.00 from,what you asked for on these lines last year. Ball park tax increase of$1.73 - $1.74 - roughly 6 cent increase. Contractual language-No language concerns. Chief Neno expressed his concern about future driveway resurfacing and would like to work with town on resurfacing of driveway, etc. Utilities 3%increaser just put in. Division of Assessment- Division of Assessment requesting a signed agreement from towns this year for payment for producing tax bills at 25 cents per bill. Motion made by Councilman Dougherty and seconded by Councilman Clark that the Town Board of the Town of Enfield grant Supervisor Mather the authority to sign Division of Assessment agreement for production of tax bills. Vote: Supervisor Mather, Councilman Dougherty,Clark, Fisher,Lovelace -yes. Town Board Meeting Minutes 10/1/97 6 Brian Mitchell questioned why bill was passed when questions of what happens if we don't pay was asked by Peggy Hubbell and question of why we pay was asked by Ellen Ricketson. Answer- What are our options.Peggy Hubbell asked why Assessment doesn't print and send bills themselves? Reply-No option. Town has always been billed and paid and this year Assessment is asking for a signed payment agreement. Monthly Bills- See copy of Resolution##11 - Standard Resolution for the Payment of Town Bills approved and voted on at the October 1, 1997 meeting. Vote: Supervisor Mather,Town Councilman Clark,Dougherty,Fisher, Lovelace-yes. 1998 Budget :Line Imput. Line 1,Town Board members salary increase to$1900.00, Line 3, Justices, level,Line 6, Supervisor level at$5200.00. Line 9,Comptroller level,Line 12, Town Clerk, level,Line 15, Attorney increase to $2,000.00. Line 22,Public Safety(.024%increase) Part time increase to $3840.00, full time(.024% increase) increase to$7680.00. Line 29, Highway Superintendent(.024% increase)$32,743.00. Line#65 increase to $114,778.00 Councilman Dougherty-Junk Car Law passed 21/2 years ago, and she feels that at has not been justifiably dealt with. Lines 2,4 5 &7 level funded. Line 8$900.00,Lines 10& 11,zero, Line 13 - level, Line 14, reduce $1,000.00,Line 16, level funded, Line 17, $12,000.00, Line 18 $22,104.00, Line 19, $600.00, Line 21, $20,000.00,Lines 23 -27,zero,Line 28, $6,192.00, Line 30, level funded,Line 31, zero, Lines 32 &33,take numbers given by Community Council, Line 34 -36, level funded,Line 37, $500.00,Line 38;, $350.00 Line 39 $600.00,Line 40, $4400.00, Lines 41, 42, 43, based on salaries. Line 44, (4%increase)$9053.00, Lines 45, 46 &47 based on salaries. Blue Cross and Blue Shield has become an incredible expense to the town, suggest Town Board investigate options. Highway-Line 80,Highway Employees $17015.00, Add Records Management fund line$100.00 and Loader Payment separate line item. Do we want to start to address some kind of a reserve for buildings. Where are we going as a town on building? Bridges cost money. County moving Harvey Hill bridge to 1998 -increased estimated cost from $200,000.00 to $240,000.00,we pay$48,000.00. Councilman Fisher proposed holding of spending to a minimum the last month, especially the last ten days of the month and present all known bills at the end of year meeting.. 258 y Town Board Meeting Minutes 10/1/97 7 Privilege of the Floor- Jerry Achilles asked what happened to the cookbook. Chairperson Fisher stated book was done, meeded to go to printers,was on his dining room table. Mr. Achilles asked if anyone had been notified of cookbook status. Reply was cookbook talked about at every Town Board meeting. Mr. Achilles asked when people could expect cookbook, Answer, expected before Christmas_ Highway Superintendent Ron Updike out for a few days beginning October 6th, 1997. Adjournment- Motion made by Councilman Clark and seconded by Councilman Lovelace that the October 1st, 1997 regular Town Board meeting adjourn. Meeting adjourned at 9:40 p.m. Respectf ly submitted Alice Laue Town Clerk RESOLUTION #11 Standard Veolution for the Payment of Town Bills Date: 10 t Motion made b Seconded by: -- a��j The Town Supervisor is authorized to pay the bills/vouchers listed on the General Fund Abstract, dated/0// / ,commencing with voucher number 4-1 / IJ through voucher number 14' , for a total of R 1.1(' (l The Town Supervisor is authorized to pay the bills/vouchers listed on the Highway Fund Abstract, dated 107.1 f 7 commencing with voucher number through voucher number � 1 '7 , for a total of The Town Supervisor is authorized to pay the bills.vouchers listed on the HUD Grant/Grants Abstract/Abstracts,dated 1�1)h e _, commencing with voucher number )-7 on e— , through voucher number n jli P , for a total of 259 RESOLUTION#12 Dated: 10/1/97 Resolved by: Councilman Lovelace Seconded by: Councilman Dougherty Budget Modification: The Town Supervisor is authorized to reduce line item A1990.4,Contingency by $450.00. The Town Supervisor is authorized to: Increase line item A1420.4,Attorney,by$250.00 Increase line item A3010.2, Public Safety by $100.00 Increase line item A3010.4 Public Safety by$100.00.