HomeMy WebLinkAbout1996-01-03 179
1996 Organizational Resolutions
3 January 1996
1. The monthly meeting of the Enfield Town Board shall be held on the first Wednesday of
each month, at 6:30 p.m., at the Enfield Community Building, 182 Enfield Main Road.
2. The Trumansburg Free Press is hereby designated as the official newspaper for the Town
of Enfield.
3. The following appointments are recommended:
a. Deputy Supervisor: Pat Podufalski
b. Deputy Clerk: Michelle Humphries
C. Deputy Highway Superintendent: Ronald McFall
d. Town Attorney: Robert Mulvey. The Town Board specifically waives the
requirement that the Town Attorney be a resident of the Town.
e. Code Enforcement Officer: Appointment deferred
f. Assistant Code Enforcement Officer: Appointment Deferred
g. Court Clerk:
Carolyn Thall; Michelle Townley
h. Dog Enumerator: Appointment Deferred
i. Election Machine Custodians:(2)
Martin Schriber; Roger Hubbell
j. Records Management Office Representative: Virginia Bryant
k. Town Hall Custodian: Arthur Covert
1. Enfield Cemetery Caretaker: Roger Laue
In. Budd, Presbyterian, Rolfe Cemetery Caretaker:
Greg Kirchgessner
n. Town Historian: Sue Thompson
4. Salary Schedule for 1996:
Elected Officials:
a. Town Supervisor: $8,760 per year, paid monthly
b. Highway Superintendent: $31,044 per year, paid monthly
C. Town Clerk: $8,760 per year, paid monthly
d. Town Justices:(2) $8,760 per year each, paid monthly
e. Members of the Town Board: (4) $1,900 per year each, paid quarterly
Town Employees:
f. Court Clerks: (2) $2,672 per year each, paid quarterly.
g. Deputy Supervisor: (Comptroller) $3,912 per year, paid monthly.
h. Deputy Highway Superintendent: $12.55 per hour, paid biweekly.
i. Deputy Toww Clerk: $7.00 per hour, paid monthly.
j. Machine Equipment Operator(3 Full-time highway department employees)
$10.00 - $12.05 per hour, paid biweekly
k. Highway Department Part-time employees: $6.00 - $7.98 per hour, paid
biweekly.
+ 1 .
Contract Services:
1. Town Attorney: $100.00 per hour
in. Dog Enumerator: $1.00 per dog, plus mileage.
n. Town Hall Custodian: $15.45 per cleaning.
o. Custodian Budd,Christian,Presbyterian Cemeteries,$400,each,annually.
p. Custodian for Rolfe Cemetery: $800 annually.
5. Payroll Issuance:
The issuance of payroll checks to persons paid on a quarterly or monthly basis shall be revised
to reflect payment after the fact, as is the procedure for hourly employees.
Payroll checks shall be issued as follows:
• Quarter1j: Checks shall be issued on the first weekday of each month following
the end of the quarter, except for December. Checks are issued in the amount of
one quarter of the annual salary, less deductions.
Issue dates are: 4/1/96; 7/l/96; 10/l/96; 12/20/96
• may: Checks shall be issued on the first weekday of each month, except for
December, for the preceding month. Checks are issued in the amount of one
twelfth of the annual salary, less deductions.
Issue dates are: 02/01/96; 03/01/96; 04/01/96; 05/01/96
06/03/96; 07/01/96; 08/01/96; 09/02/96
10/01/96; 11/01/96; 12/02/96; 12/20/96
• Biweeidv: Checks shall be issued on the Friday of the week following the close
of the payroll period. Checks shall be issued in an amount determined by the
submission of signed time cards and the rate schedule as herein established.
Issue dates are: 01/05//96; 01/19/96; 02/02/96; 02/16/96
03/01/96; 03/15/96; 03/29/96; 04/12/96
04/26/96; 051101%; 05/24/96; 06/07/96
06/21/96; 07/05/96; 07/19/96; 08/02/96
08/16/96; 08/30/96; 09/13/96; 09/27/96
10/11/96; 10/25/96; 1.1/08/96; 11/22/96
12/06/96; 12/20/96
6. Highway Department Vacation/Holiday Policy
a. The following applies only to full time highway department employees. Paid
vacation eligibility is predicated upon years of service.
Length of Service Vacation Time
less than one year none
1-2 years 1 week
3-9 years 2 weeks
10-19 years 3 weeks
20 or more years 4 weeks
b. Vacation is credited to employees on their employment anniversary date.
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C. All vacations schedules require the approval of the Highway Superintendent.
d. Vacation time may be accumulated with a maximum of four weeks carried over
at the employment anniversary date.
e. Employees are entitled to eleven paid holidays per year. They are as follows:
New Year's Day
Martin Luther King's Birthday
Washington's Birthday
Memorial Day
Fourth of July
Labor Day
Columbus Day
Veteran's Day
Thanksgiving Day
Christmas Day
One Floating Personal Holiday
f. The Highway Superintendent is entitled to three weeks vacation per year.
g. Reimbursement for working over forty hours per week shall be at a rate equal to
one and one half times the regular hourly rate. Reimbursement for working on
a paid holiday shall be at a rate equal to two times the regular rate plus payment
for the holiday.
h. Sick leave shall be granted at a rate of eight hours per calendar month and may
be accumulated to a maximum of one hundred and twenty days. Upon retirement
with a minimum of ten years of service, an employee shall receive one hour of pay
for each unused sick day of eight hours, up to a maximum of one hundred and
twenty hours.
i. Health insurance for employees hired prior to 1 January 1993, and currently
insured by the town, either with individual or family coverage shall continue to
be provided at the Town's expense. Employees hired after 1 January 1993 shall
be provided with individual coverage for the employee, at the Town's expense.
Family coverage shall be available through the town at the employee's expense.
j. Health insurance coverage for full time highway department employees retiring
from the Town with a minimum of ten years consecutive service shall be provided
by the Town, upon approval of the Town Board. Said coverage shall be individual
coverage with the option of family coverage at the retiree's expense. Upon
reaching age sixty-five, the retiree's health care coverage provided by the Town
shall be converted to a supplemental medicare policy. Those persons retired as
of 31 December 1993 are exempt from this policy.
3 •
7. Committees and Boards:
The following appointments are recommended for approval by the Town Board.
a. Assessment Review Board: Gary Fisher, Lanny Clark
b. Highway Committee: Garry Achilles, Chair; Don Lovelace, Highway
Superintendent, Town Supervisor.
C. Personnel Committee: Don Lovelace, Chair; .Employee Representative, Gary
Fisher, Highway Superintendent, Town Supervisor.
d. Fire and Building Code Committee: Lanny Clark, Chair; Code Enforcement
Officer, Assistant Code Enforcement Officer, Fire Company Representative,
Planning Board Representative, Town Supervisor.
e. Fire Company Liaison: .
1st Quarter: Don Lovelace / Alternate: Supervisor
2nd Quarter: Lanny Clark/ Alternate: Supervisor
3rd Quarter: Garry Achilles / Alternate: Supervisor
4th Quarter: Gary Fisher / Alternate: Supervisor
f. Commemorative Committee: Gary Fisher, Chair; Sue Thompson, Ellen Hobbie,
Alice Laue, one vacancy
g. Conservation Advisor Council: Re*41*leiu, Chair: Jessica Connors, Ralph
Carpenter, Brenda Smith
h. Planning Board: Michelle Humphries, Chair; JoElla Moore, Michael Williams,
Eugene Enders, Virginia Bryant, Richard Chase, one vacancy.
i. Cemetery Committee: Peggy Hubbell, Chair; Ruth Miller, Roger and Donna
Laue, Ron Updike, Helena Schaber, Pat Dougherty, Robert and Katherine
Kellogg, Robert Kellogg, Jr., Roger Hubbell.
j. Community Building Committee: This committee will be temporarily dissolved
while a use and management review is made of the building. Said information will
then be presented to the Town Board for their input as to the best way to manage
the use and expense of the facility. In the interim period, not to exceed ninety
days, the Town Supervisor shall have charge of the day to day operation of the
building.
k. Committee on Resources and Infrastructure: Planning Board Representative, Fire
Department Representative, Highway Superintendent, Town Supervisor, Peggy
Hubbell, Pat Dougherty, Ellen Ricketson, plus three other members to be named
at a later date.
1. Tompkins County Planning Federation Advisory Board: Town of Enfield
representative Richard Chase
m. Ithaca Youth Bureau: Town of Enfield representative Joseph Schehr(3 year term).
4.
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8.- Various Regulations and Guidelines:
a. The Planning Board shall adopt rules and regulations with which to deal with
matters before it, in accordance with the jurisdiction granted to it by Town Law
272 or other applicable statues. Actions of the Planning Board require both Public
Hearing and approval of the Town Board.
b. The Superintendent of Highways is authorized to purchase tools, equipment, and
implements as needed during the year without the prior approval of the Town
Board.
C. The Superintendent of Highways is authorized to open competitive bids on public
works and purchase contracts required to be advertised.
d. The designated financial institutions of the Town of Enfield are The Tompkins
County Trust Company, The First National Bank of Dryden and MBIA -
Municipal Investors Service Corporation.
Investment Policy:
Resolved that the aforementioned financial institutions are hereby designated as
repositories of all funds received by the Town of Enfield with permitted maximum
deposits at any one time in any on institution of$800.000.
Be it further resolved that the Supervisor is hereby authorized to invest money, not
needed temporarily, in United States Treasury Obligations,and/or various savings
accounts or certificates of deposit on behalf of the Town of Enfield. The total of
said deposits,exclusive of Treasury Obligations,shall not exceed the total amounts
authorized by this resolution, and are to be secured by obligations of the United
States of America, the State of New York, or political subdivisions thereof, to the
extent deposits exceed FDIC coverage, pursuant to Section H of the General
Municipal Law and State Comptroller's Financial Management Code.
e. The Town authorizes the payment of specific claims before audit. They are as
follows:
public utility bills
postage
freight and express service
funds deducted from payroll such as social
security, retirement, etc.
f. Cemetery Policy: A fee of $150.00 per plot is charged and deposited into the
appropriate trust fund at the time of reservation. A fee of$250.00 is charged as
the fee paid to the Cemetery Caretaker..
' • 5
g. General Policy on Procurement:
Whereas, Section 104-B of the General Municipal Law(GML)requires every town
to adopt internal policies and procedures governing all procurement of goods and
services not subject to the bidding requirements of GML, S103 or any other law;
and
Whereas, documents have been solicited from those officers of the town involved
with procurement; now therefore, be it
Resolved: that the Town of Enfield does hereby adopt the following procurement
policies and procedures.
• Guideline 1: Every prospective purchase of goods or services shall be
evaluated to determine the applicability of GML, S 103. Every Town
officer, board, department head, or other personnel with the requisite
purchasing authority (hereinafter called the Purchaser) shall estimate the
cumulative amount of the items of supply or equipment needed in a given
fiscal year. That estimate shall include a canvass of other town departments
and past history to determine the likely yearly value of the commodity to
be acquired. The information gathered and conclusions reached shall be
documented and kept with the file or other documentation supporting the
purchase activity.
• Guideline 2: All purchases of a) supplies or equipment which exceed
$10,000 in the fiscal year or b)public works contracts over$20,000. shall
be formally bid pursuant to GML, s 103.
• Guideline 3:
All estimated Purchases of:
Less that$10,000 but greater than$3,000. require a written request for
a proposal (RFP) and written/fax quotes from three vendors.
Less than $3,000. but greater than $1,000. require an oral request for
goods and oral/fax quotes from two vendors.
Less than$1,000. but greater than$250. are left to the discretion of the
purchaser.
All estimated public works contracts of:
Less than$20,000. but greater than$10,000. require a written RFP and
fax/proposals from three contractors.
Less than$10,000. but greater than $3,000. require a written RFP and
fax/proposals from two contractors.
Less than$3,000. but greater than$500. are left to the discretion of the
Purchaser.
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182
General =W]lres:
Any written RFP shall describe the desired goods, quantity and the
particulars of delivery. The Purchaser shall compile a list of all vendors
from whom written/fax/oral quotes are offered.
All information gathered in complying with the procedures of this
guideline shall be preserved and filed with the documentation supporting
the subsequent purchase or public works contract.
• uideline 4: The lowest responsible proposal or quote shall be awarded
the purchase or public works contract unless the Purchaser prepares a
written justification providing reasons why it is in the best interest of the
town and its taxpayers to make an award to other than the low bidder. If
a bidder is not deemed responsible, facts supporting that judgement shall
also be documented and filed with the record supporting the procurement.
• Guideline 5: A good faith effort shall be made to obtain the required
number of proposals or quotations. If the Purchaser is unable to obtain
the required number of proposals or quotations, the Purchaser shall
document the attempt made at obtaining the proposals. In no event shall
the inability to obtain the proposals or quotes be a bar to procurement.
• Guideline 6: Except when directed by the Town Board, no solicitation of
written proposals or quotations shall be required under the following
circumstances:
a. Acquisition of Professional Services;
b. Emergencies
c. Sole source situations
d. Goods purchased from agencies for the blind or the severely
handicapped.
e. Goods purchased from correctional facilities.
f. Goods purchased from other governmental agencies.
g. Goods purchased at auction.
h. Goods purchased for less than $250.
i. Public works contracts for less than $500.
• Guideline 7: This policy shall be reviewed annually by the town board at
its organizational meeting or as soon thereafter as is reasonably practicable.
h. Mileage reimbursement: reimbursement for the use of personal vehicles for town
business, upon approval of the town board, shall be at the prevailing rate
established by the internal revenue code.
7.
.T FIRST NATIONAL BANK
a/DRYDEN
DRYDEN. NEW YORK 13033
December 30, 1995
To Whom it May Concern:
As requested, *the balance in your accounts at this bank along with any interest
paid are as follows:
ACCOUNT NO. BALANCE
116-350-0 $ 945.4►7
116-351-8 2,518.54
116-352-6 36,666.62
116-353-4 1,473.81
116-354-2 14.97
sav-28312 9,561..06
sav-28313 36,011.11
sav-28600 201.49
Thank you, t
Natalie M. Moulton
183
APPROVAL OF PURCHASE BY .V4, c�r�'`'`�r
N
ELECTED REPRESENTATIVE OF POLITICAL SUBDIVISION
CONTRACTING FOR FIRE FIGHTING SERVICES
I, William Mather, Supervisor, of the Town of Enfield, in accordance with the
requirements of Section 103 and related sections of, and regulations under, the
Internal Revenue Code, and in reliance upon certain recommendations and other
information submitted to me, and subsequent to a duly conducted public hearing
concerning the matter, do hereby approve borrowing and the issuance of an
obligation evidencing such indebtedness by the Enfield Volunteer Fire Company, Inc.
from and to Manufacturers and Traders Trust Coippany for the financing of the
purchase by the volunteer fire company of a certain 1996 Freightliner Chassis/3,000
Gallon Saulsbury Pumper.
The proposed purchase is from Saulsbury Fire Equipment Corp. The obligation
is in the principal maximum amount of $175,000. The fire fighting equipment is to be
used for the provision of fire protection service to the Town of Enfield, pursuant to
a contract dated December 12, 1995, between the Enfield Volunteer Fire Company, Inc.
and the Town of Enfield. The fire fighting equipment is to be garaged at Enfield
Volunteer Fire Company,Inc.'s station at 172 Enfield Main Road, Townof Enfield, New
York.
DATE: January//, 1996 �� Dt✓ f-� �-L7
WILLIAM MATHER
Enfield
Volunteer.-
Enfield Volunteer 172 Enfield Main Rd.
Fire Company, Inc. Ithaca, New York 14850
(607) 272.8757
Fire Co.,Inc.
1948
The Enfield Vol. Fire Dept. held an election of officers at it's Annual meeting Thursday,
December 7, 1995. The results of the election were as follows.
Line Officers
Chief- Larry Stilwell
Deputy Chief- Rich Neno
First Asst. Chief-Roger Lauper
Second Asst. Chief Greg Stevenson
Captain - Wayne Snyder
Lieutenant r Art Covert
Company Officers
President - Denny Hubbell
Vice President - Bill Eisenhardt
Finanicial Secretary -Judy Neno
Recording Secretary - Tanya Snyder
Treasurer - Roy Barriere
Board of Directors- Dominic Seamon, Greg Stevenson, Art Covert, Judy Neno
The fire dept. presently has 41 members and an Explorer Post with 8 members. We have
responded to 205 calls in 1995. The majority of these were EMS related calls, but also included
19 motor vehicle accidents, 3 structure fires,and an assortment of other types of calls.
There was 8356 manhours recorded in 1995 by members of the department. lncluded in
these were emergency calls, work details, trainings, meetings and many hours of office work.
Time donated by members ranged from over a thousand hours down to just a few hours.
As always , the department needs new members. Anyone who might be interested can
contact any member for information.
184
Enfield
Volunteer,
Enfield Volunteer 172 Enfield Main Rd.
Fire Company, Inc. Ithaca, New York 14850
(607) 272.8757
Fire Co.,Inc.
1948
MONTHL YREPORT FOR JANUARY 1996
FIRE CALLS 20
RESCUE CALLS 10
YEAR TO DATE FIRE CALLS 20
YEAR TO DATE RESCUE CALLS 10
TOTAL CALLS YEAR TO DATE 30
SUMMARY OF FIRE CALLS: 1 Trailer fire, 1 Mutual Aid to Ithaca, l Mutual Aid to
Trumansburg,I Vehicle fire, 16 Flooded basements
Trailer fire was a total loss,Mutual aid was used from Trumansburg,Mecklenburg and
Newfleld. The trailer located at 479 Hayts was fully involved upon our arrival.
SUMMARY OF RESCUE CALLS: S Motor Vehicle accidents,S Personal medical calls
There were no serious injuries reported on any of the MVA's
SUMMARY OF TRAINIINGS: 2 hour Vehicle Eztracation class attended by 13 members,2
hour Air Pak training attended by 13 members,24 hour EMT Refresher class attended by 1
member. Presently we have S members in training to become EMT's
SUMMARY OF WORK DETAILS: Do to the weather conditions in January work details
are limited to general truck and equipment maintanience
FUNDRAISING EVENTS: There were no fundraisers scheduled for January
PROPERTY VALUE : 974,000.00 PROPERTY LOSS: 30,000.00
YTD TOTALS : 974,000.00, YTD TOTALS: 30,000.00
INDIVIDUALS RECIEVING EMS CARE: 10'
Enfield
-Volunteer
Enfield Volunteer s 172 Enfield Main Rd.
Fire dompany, Inc. Ithaca, New York 14850
(607) 272-8757
kro Co.,inc,
1948
ANNUAL REPORT 1995
Membership - 37 active.
Emergency Medical 'Tec•hnician - Basic - 6
Certified Furst Responders - 10
Total manhours - 8356
Essentials of Firemanship Course - 40 hours - 7 members attended
Hazardous Materials First Responder - 16 hours - 7 men'ibers attvndc d
Initial Fine Attack - 32 hours - 3 nivnlbers attended
Scott Breathing Apparatus Maintainence - 16 hour - 2 members attuncle'd
Emergency N.Iedical Tc:cluucian Recertification - 60 hours - 5 nicmhvrs atteil;l�:,!
Emegetncy l\dedital '1'ccbrucian.C'ertUicatiori - 12U hours - I nwinber auendr�i
Cardiopuhronaly Itesuscitation Refresher - 10 hours - 17 members atiended
Total Calls - 20) (down 7.1%from last year )
Structure Fires - 3
Rescue - 111
i\-lutual ;did to ltliaca - 7
Mutual Aid to NeNvlield - 3
NIUMal Aid to ? eeldenburg - 6
:!�Iurual :lid to 'Truinansburg - 5
\•lotor Vehicle :lccidents - 19
All other dills ( Orass, automatic alarms inveslaga ills, c 1c.
Average respoxlse kne - 3,5 minutes
Average respoI'Lse time from time of alarm to on scene - 6.8 II1lnL110
NJliles 'Traveled :
Ei%4: - 601 - 732.inilrs
Engine - 602 - 912 miles
Tanker - 621 - 623 miles
Tanker - 622 -106 ndles
Heavy Rescue - 641 - 240 nines
Light Rescue - 642 - 739 miles
Brush Truck - 643 - 152 miles
Fuel Used :
Gasoline - 398 gallons
Dicscl - 499 gallons
169
Enfield
Volunteer-
Enfield Volunteer 172 Enfield Main Rd.
Fire Company, Inc. Ithaca, New York 14850
(607) 272-8757
Fire Co.,Inc.
1948
y
TO: Members of the Town Board
FROM: Roy Barriere, Treasurer
DATE: January 4, 1996
RE: Total Liabilities of the Fire Company
In response to the question asked at the Board Meeting held on January 4, 1996, the liabilities of
the fire company are as follows:
Truck#601 $77,576.00
Truck#602 77,576.00
Mortgage 204,360.00
Total $359,512.00
The two trucks will be paid off in June, 2000 &the mortgage on the fire house will be paid off in
July, 2018.
xc: Dennis Hubbell, President