Loading...
HomeMy WebLinkAbout1993-10-06 47 TOWN OF ENFIELD TOWN OF ENFIELD TOWN BOARD MINUTES OCTOBER 6, 1993 The regular meeting of the Enfield Town Board was called to order at 7 : 30 p .m. at the Enfield Community Building, Enfield Main Road, Ithaca, New York 14850 , with the following members present :- PRESENT: Jean Owens , Town Supervisor Robert Linton, Deputy Town Supervisor Pat Dougherty, Councilwoman Donald Lovelace, Councilman Linda VanNederynen, Councilwoman OTHERS PRESENT: Betty F. Poole, Interim Town Clerk Ronald Updike, Highway Superintendent M. Clyde Hubbell , Town Historian John Smith, Cemetery Committee PLEDGE OF ALLEGIANCE The Town Supervisor led the assemblage in the Pledge of Allegiance ito the American Flag. APPROVAL OF MINUTES OF THE SEPTEMBER 1, 1993 TOWN BOARD MEETING Amendments were made to the minutes of September 2 , 1993 as follows : On page 5, 4th paragraph, the word "Old" should be omitted from "Old" Townline Road as well as on page 10 in the resolution, renaming a portion of Townline Road. Also, on page 7 , last paragraph on the page, Rolfe Cemetery should be changed to Budd Cemetery: Councilman Dougherty asked for clarification regarding the term of appointment for the Interim Town Justice, Roger Rector. Supervisor Owens stated that Justice Rector was not appointed by the, Town, of Ulysses Board until September 17 and therefore noted that the resolution appointing Roger Rector as Interim Town Justice for the Town of Enfield on page 11 will need to be amended. The term of appointment will be from October 1 , 1993 to December 31 , 1993 , even though he has been attending the court sessions since then. 48 She further noted that for the two weeks he has attended, he will be attending Justice School in November and therefore the Town of Enfield will compensate him accordingly for that . • AMENDMENT TO RESOLUTION FOR INTERIM TOWN JUSTICE - SEPTEMBER 1, 1993 TOWN BOARD MINUTES RESOLUTION: Motion by: Councilman Linton Seconded by: Councilman Dougherty RESOLVED, that the Town Board of the Town of Enfield hereby amends the resolution for the appointment of the Interim Town Justice in the September 1 , 1993 Town Board Minutes to read as follows : (underlined portions amended as written) WHEREAS, a vacancy has occurred as a result of the untimely death of the Honorable Dale A. Townley, Town Justice for the Town of Enfield and WHEREAS, the Town of Enfield is in need of a Town Justice to replace Justice Townley until a new Town Justice is elected and sworn in January 1 , 1994 and WHEREAS, The Honorable Roger Rector served as Interim Town Justice for the Town of Enfield honorably in 1992 and has agreed to serve again, now therefore be it RESOLVED, that the Town Board of the Town of Enfield hereby Approves the appointment of Honorable Roger Rector, Town Justice of the Town of Ulysses to serve as Interim Town Justice for the Town of Enfield for an interim period from October 1, 1993 to December 31 , 1993 and be it further RESOLVED, that the Town of Enfield agrees to pay the Honorable Roger Rector an annual salary rate of $8 , 000 prorated from October 1 , 1993 to December 31, 1993 and be it further RESOLVED, that this appointment is contingent upon the Town of Ulysses ' Town Board approval at their next Town Board meeting and upon the approval of Administrative Judge Robert Coutant of the Sixth Judicial, District and the Office of Court Administration of the State of New York . CARRIED UNANIMOUSLY • APPROVAL OF MINUTES OF THE SEPTEMBER 1, 1993 TOWN BOARD MEETING RESOLUTION: Motion by: Councilman VanNederynen Seconded by: Councilman Lovelace 49 ENFIELD T.B. MINUTES 3 OCTOBER 6, 1993 RESOLVED, that the Town Board of the Town of Enfield hereby approves the minutes of the September 1 , 1993 Regular Town Board Meeting as amended. CARRIED UNANIMOUSLY PRIVILEGE OF THE FLOOR Supervisor Owens stated that the Enfield School Improvement Team had requested a fifteen minute allotment of time to present and explain to the Board and those in attendance a new management system called Site Based School Decision ,Making for the Ithaca City School District which was adopted by the Board of Education on May 25 , 1993 . Nancy Siembor-Brown, Principal of the Enfield Elementary School , explained the new management system which is outlined in the Compact for Learning, a new guideline for education in New York State. She stated that the goal of the management system is to involve all concerned parties including parents , teachers , paraprofessionals and community members in improving the education for all children. It is hoped that the result will be that many decisions regarding how education is provided for our children, will be made at the school level by a team that is representative of all concerned parties . She solicited comments regarding the process by which the team will be selected, i . e. the number of people who should be on the team, who the concerned, parties or "stakeholders" are, who the team should be comprised of , and whether there should be terms of office. This would be done by distributing surveys and requested that they be returned either in person or mailed back to the school . She distributed various documents to the board and suggested that anyone wishing to obtain copies could contact the Superintendent' s office at the Board of Education building. Walter Williams, Manager/Chief Inspector, of Commonwealth Electrical Inspection Service, Inc.Mr. Williams presented the board with a pamphlet regarding the services of electrical • inspections his company offers . He would like the board to consider his company to do electrical inspections in the Town of Enfield. He stated that his company does inspections for contractors relative to the National Electrical Code. He further stated that they are fully insured, registered with the State and accepted by all of the power companies . Councilman Linton suggested that the board review the information Mr. Williams provided and consider adding the company to a list which the Enfield currently has . This could possibly be done at 50 ENFIELD T.B. MINUTES 4 OCTOBER 6, 1993 s the next Town Board meeting . Gary Achilles, 1:11 Applegate Road, Ithaca, NY Mr. Achilles spoke regarding the Junk Car Law which is being proposed for the Town of En_fi.eld.. He stated that he had reviewed the New York State Junk Car. Law and believes the Town will have trouble enforcing it . His concerns were winter and summer cars . Some people license vehicles for the winter months and some for the summer months . He stated that the way he interpreted the law, as long as he has a car which is in legal condition and with intent to put it on the road, this law would not affect him. He further commented that unless the Town makes other provisions, the Town would be setting themselves up- for -possible law suits. He congratulated the committee as they did try to got a good sense of what the feeling of the community was by sending out the surveys . Peter Moore 610 Fish Road, Ithaca, NY, Mr . Moore spoke regarding the Enfield Volunteer Fire Company and their budget . He congratulated the Fire Company on doing a fine job for the residents however he expressed his dismay at their cost of operations and that they are way out of line . He compared the budgets of Lansing and Mecklenburg's to Enfield' s and Enfield' s is much higher . He stated that the fire companies of Mecklenburg and Lansing hold breakfasts , dinners , barbecues , etc. to help make money for their companies . He further stated that Enfield' s new station is unaccessible and unable to facilitate public occupancy. He believes that it was built that way intentionally. He reiterated that they are a good company however they are way, way, out of line on costs every year . Marty Schreiber, 447 Enfield Center Road, Ithaca, NY Mr. Schreiber requested clarification on his recent appointment as the Town of Enfield' s Dog Enumerator and his responsibilities . He reviewed with the Board, the instructions which were given to him by the Town Clerk regarding the enumeration. He stated that he had also been asked by Councilman Dougherty to note the number of junk cars he saw while enumerating and asked if indeed he should continue to do this and if the fee of $1 . 00 per dog plus mileage includes this added request .. • Councilman Lovelace stated that as far as he knew, unless something has changed, the Board authorized him to be the dog enumerator only and if Councilman dougherty has asked him to do that, it has been strictly been on her own and has not been through the Town Board so he does not see how the Town could be paying any extra. Councilman Dougherty made it very clear that it was strictly on 51 ENFIELD T.B. MINUTES 5 OCTOBE:R 6, 1993 • her own. She did ask him if he would keep an eye out and count the number of junk cars while he was counting the dogs . Mr . Schreiber remarked that he did not have a problem with it however he would like to know how much he was getting paid. Supervisor Owens stated that initially it was $1 . 00 per dog plus $ . 28/mile which the resolution indicate?. Mr . Schreiber went on to say that when he was told, he was not sure in what capacity he was being told this information and he wanted it from the Town Board directly. Further discussion followed regarding his procedure in conducting the enumeration, i . e. if no one is home and he sees dogs in the yard. Councilman VanNederynen suggested writing a job description for the Dog Enumerator . Supervisor Owens agreed with the idea of a job description however she suggested that they look at it in the near future. The issue arose as to some sort of identification for Mr. Schreiber as there have .been a couple of instances where people were hesitant to answer the door and he could certainly agree with this apprehension. The Town Clerk offered to contact the Sheriff ' s Department to see if there is some sort of identification card they issue, possibly on the same line as the ores they issue for solicitors, which could be used for a dog enumerator. She will contact them and inform Mr. Schreiber of her findings . RESOLUTION: Motion by: Councilman Lovelace Seconded by Councilman VanNederynen • RESOLVED, by the Town Board of the Town of Enfield that proper identification be obtained for Marty Schreiber, Town of Enfield Dog Enumerator, in order that he can properly identify himself to the residents of the Town of Enfield. CARRIED UNANIMOUSLY Peter Meskill , Candidate for Tompkins County Board of RepresentativesMr. Meskill wanted to respond the Mr. Moore's comments regarding the Enfield Fire Department . 52 ENFhELD T.B. MINUTES 6 OCTOBER 6, 1993 • He suggested that Mr . Moore had made a statement which was inaccurate regarding the proposed budget for the Fire Department this year. He stated that there are other towns within the county which have a much higher budget than Enfield' s and tax rates as well . There are towns that are higher and lower and he feels that the comparison between Lansing and Enfield is not fair in that Lansing has a much higher tax base than Enfield, with the Triphammer Mall , NYSEG Power Plant , apartment buildings , etc . . . ..n�. rtwj r n m r U�CO IMITI .,v s i N u Supervisor Owens received a letter from Sue Webster, resigning her position from the Town of Enfield Planning Board. She served on the Board for some 3 to 4 years . This item is listed under new business on this evenings agenda for a possible appointment . Supervisor Owens stated that the Board has received a letter from Judy Nero, secretary for the Fire Department , requesting an opportunity �o propose a budget to the 'Town Board this evening and the Board will hear the proposal later on the agenda. COMMITTEES A. T.C. Board of Representatives - No one present . B. Dog Warden - Lorraine Bard was not present . C. Junk Car Committee - Councilman Dougherty reported to the Board the results of their meeting on September 22 , 1993 . They had distributed a pie chart which resulted from the information obtained from the surveys . It was felt that although the questions could have been worded a little differently to produce more clarified and quaI,ified responses , the basic purpose of the survey had been met . There were 1 ,000 surveys mailed, one per household which represents approximately 1500 - 1700 residents . There were 179 responses returned, representing approximately 300 - 375 residents responding to the survey. This resulted in 80% of the respondents wanting a junk car law • enforced, whether it be the NYS Junk Car Law or one specifically for Enfield, but very obvious that people wanted something. 87% of the respondents do not have junk cars , 60% are willing to dispose of their junk cars , 72% are in favor of some sort of an appeals process, 74% concerned about water quality , 72% concerned about safety, 84% think junk cars are visually offensive, 41% in favor of no cars , 41% agreeable to 1 to 2 cars . The committee also discussed some type modification to the NYS Junk Car Law. Recommendations were made to bring before the Town Board, 53 ENFIELD T.B. MINUTES 7 OCTOBER 6, 1993 keeping in mind that the survey results show that 80% of the respondents favor 'Enfield enforcing some kind of law. Councilman Lovelace, Chair of the committee, reads the survey as people wanting a modified Enfield law with no more than two cars and with an appeals process . Councilman Dougherty recommends going with the NYS Law as it stands , with the option of making modifications in instituting an appeals process if it appears appropriate and if it appears it is going to be necessary at some future point . Shd asked for Councilman Lovelace' s concurrence on her report . He stated that it "pretty well covers it . " Discussion followed regarding the results of the survey and the process . Supervisor Owens asked the board how they wished to proceed at this time. Councilman Linton responded by saying that there is a resolution on the books which says the Town of Enfield will enforce the NYS Junk Car Law. This is already on the books and is believed to be April 1991 . It is also believed that money was appropriated in the budget for the enforcement of the law . He stated that so far the Town has not found a way to use the funds appropriated very effectively to enforce the law and he feels that part of the Dro.blem is that there is no much ambiguity and confusion in the law and subject to a wide variety of interpretation that all of the meetings that he ha8 attended on this issue, there have been several. , it seems to be the consensus that the law was impractical to enforce. Councilman Linton offered the following motion: RESOLUTION: Motion by: Councilman Linton Seconded by Councilman Lovelace RESOLVED, that the Town Board of The Town of Enfield hereby rescinds the resolution of April 1991 , regarding the Town of Enfield enforcing the NYS Junk Car Law, and be it further • RESOLVED, that the Town Board directs the Junk Car Committee along with the Town Attorney, to develop and propose a law specific to the Town of Enfield and be it further RESOLVED, that the proposed law include an appeals process . Councilman Linton maintained this would mean that someone would have to sit down with the Town Attorney and develop a law that J ENFIELD T.B. MINUTES 8 OCTOBER 6, 1993 • fine tunes the language in the state law so that everybody knows where we stand on it and to eliminate the ambiguity . The Town Board could proceed from that point . Discussion followed on the floor. Councilman Dougherty stated that she is totally against the motion. She feels that it is like the Board is going backwards . The Board has been trying now for two years to get someone to talk, to get something together . In the Town of Enfield, 84% of the people who responded to the survey want to beautify the Town of Enfield and want to make Enfield a pretty, rural town. When the west end bridge i-s finished. (The octopus area) , the whole west end will be open for development and hopefully we will get some nice development . If the Board rescinds the motion that the Town Board passed over two and one half years ago and goes back to square one, then why did the Town spend all of the money on the survey if we do not want to listen to the people who took the time to .respond. Councilman Lovelace responded by saying that we are not saying that we will not have a junk car law, what we are saying is that the town is trying to make it where it is enforceable and define it to the point where each and every individual in the room will know exactly where they stand with it . Further discussion ensued regarding the proposed motion. Councilman Linton pointed out that on a motion to rescind a resolution requires a two thirds vote which means that two thirds of the board must vote in favor of the resolution before it is passed. Councilman VanNederynen wanted clarification as to when this would go in to effect regarding rescinding the 4/91 resolution. Would it become effective immediately or would it become effective upon the passage of the proposed local law which is to be written? Councilman Linton staters that he did not see any reason to keep • the resolution of 4/91 on the books as no action has been taken on it since its passage. He advised that the board get rid of is t . After continuing discussion regarding the proposed resolution , a vote was taken. 55 ENFIELD T.B. MINUTES 9 OCTOBER 6, 1993 A VOTE ON THE RESOLUTION RESULTED AS FOLLOWS: Supervisor Owens Aye Councilman Linton Aye Councilman VanNederynen Aye Councilman Lovelace Aye Councilman Dougherty Nay MOTION CARRIED A date will be set later on in the meeting for the Junk Car Committee to meet with the Town Attorney to propose and develop a local law to enforce junk cars in the Town of Enfield . D. Enfield Community Council - Rose Pellegrino spoke regarding the Enrichment Program which started last Tuesday for elementary and middle age school children at the Enfield School . There is music , arts and crafts and a dance program. The After School Program is going well with close to a full registration and the pre•-school program has begun at the Community Building and is held Monday , Wednesday and Friday mornings . They presently have 8 children enrolled. The Teen Program has a computer which they are presently working with and they are in the process of finding a different printer as the one they had was in need of repair and it was suggested that it would cost more to fix than it is worth.. Fred Schapiro , of the ACE Program at the DeWitt ;diddle School , would like to start a tutoring program with the teens . They meet Wednesday afternoons at the Community Building . She went on to brief everyone on the auction which will be held on Friday, October 22 , 1993 at 6 :00 p .m. at the Corimuni,ty Building. On Saturday, October 23rd will be the Harvest Festival and will be held in the Grange Hall and the Community Building. The Firemen will hold a chicken barbecue, and crafts as well as a ping pang drop directed by Rich Neno . The Festival will be held from 11 :00 a .m. to 4 : 30 p .m. on the 23rd. • She went on to say that the Community Council has agreed to donate $100 . 00 as a memorial for Helen Smith and it should be used for the arches which are being constructed in the cemeteries . Councilman Linton noted that the young gentleman who just left , Timothy Robideau, is a high school student and needed to attend a meeting as part of his history course work in school . He needed a signature for verification that he attended a meeting and that 56 ENFIELD T.B. MINUTES 10 OCTOBER 6, 1993 Councilman Linton signed the note. E. Enfield Fire Company - Greg .Kirchgessner spoke regarding the companies ' additional request for funding as it pertains to the budget . He responded to several comments earlier concerning fund raising efforts by the Fire Company . He stated that they had, held various events , the Car Show and most recently a chicken barbecue which was held at Newhart ' s Lodge . The one at Newhart ' s did about $2 , 000 worth of business . There has been an effort in trying to raise funds . He further stated that they realize that the Town has its limitations however they do want the best for the Town . Fire Chief George May, briefed the Town Board on the list of items they have requested as a basis for their increased request for funding in the 1994 budget . A list was supplied to the Town Board and he stated that the list is prioritized and a lot of it is based on fire fighter safety and OSHA and NFPA requirements . They are trying to get the fire fighters and EMS people to provide the best service possible . Members of the Board questioned the Fire Chief on various equipment which was listed on their request . Discussion followed regarding last years base and the amount of the increase for this year . Councilman Lovelace questioned how the request came down from $162,000 , their original request, to $1.44,809 , before it came before the board. Supervisor Owens stated that she made that adjustment . She explained how she arrived at that figure and further stated that she not only did that with Fire but also with the Highway Fund and General Fund as well . She simply took the tax base increase and multiplied that by last years fire tax rate and this represents the same fire tax rate as last year , in order that there not be an increase in the fire tax rate for 1994 . Councilman Linton clarified by saying that the Supervisor is proposing an increase from $142 ,540 to $144,809. Supervisor Owens stated that if what we want to do is have a zero percent tax increase that would be the exact tax rate as last year with an increased tax base . Further discussion followed regarding the Fire Department budget and the expenses of the company, i . e . physicals and shots, which were to have been covered under last years budget and at a cost 57 ENFIELD T.B. MINUTES 11 OCTOBER 6, 1993 sharing proposition. That is the Town would put in 50% and the Company would put in 50% . The Chief stated that the $2500 increase for that purpose did not even cover all of the physicals ne.edeO and that the company did not have the additional funds to cover the required shots . Councilman Lovelace and Councilman Linton stated that in fact the overall increase they were requesting for this year is $22 , 167 or approximately 14% . Supervisor Owens stated that she has received in her two years as Town Supervisor nothing but compliments concerning our fire company and she thinks everyone is very well aware of how well trained the men and women keep themselves and also the amount of time everyone is putting in to that effort to do the best job they possibly can . She requested that this be noted in the minutes of the meeting. Councilman VanNederynen noted that this week is Fire Protection Awareness Week . Supervisor Owens stated that they are always looking for new volunteers and not only for the fire fighters but also administrative help, as well as the. Ladies Auxiliary. Chief May asked whether or not the tax base has increased in the Town over the past three years? Supervisor Owens responded yes . Chief May stated then actually the fire tax has gone down because they have kept their budget the same for three years so essentially the fire tax must have gone down. Councilman Linton described what Supervisor Owens has actually done is that she took the amount of the tax base increase from last year and used the present fire tax rate and calculated the amount of increase she proposed for this year in order to avoid any increase in taxes . • Supervisor Owens took this opportunity to introduce Virginia Bryant to the Board and to those in attendance. Virginia will be working on Records Management and the SARA Grant for the Town. She briefly stated that she is currently reworking the Records Management Grant Application which the Town did not receive this year . The new Town Clerk will be actively involved in the program and is the official Records Management Officer for the Town. The Town Board will need to pass a resolution appointing a Records Advisory Committee as part of the Grant process . There 58 ENFIELD T.S. MINUTES 12 OCTOBER 6, 1993 was a resolution passed back in 1989 to appoint the committee , however she is unable to locate any place where the committee was ever appointed. She further explained some of the criteria needed for the granting process and what the State requires . The Grant Proposal is due February 1, 1994 . F. Highway Superintendent - Highway Superintendent Ron Updike reported on the various projects the highway department has been involved in over the past month. He mentioned that the door between the office area and the shop area at the Town Hall is now locked at all times, per the request of the Town Board .at the last meeting . Also, the eaves on the Town Hall were loose which caused the dripping and they are now secured and not leaking and the handicapped access ramp was completed before primary day. He mentioned that they have completed VanDorn Road and Sage Road and surface treated 1 1/2 miles of Enfield Center Road East from Arcangeli ' s up to Sheffield Road. Also 1 mile of Harvey Hill Road and Porter Hill Road, the one section of . 25 miles . They have been working in Ulysses as well as Ulysses working with Enfield in the work sharing and now working on Black Oak Road getting it ready for winter . He reported to the Board that he has received a contract from Tompkins County Highway Department for Snow and Ice Removal which needs to be approved by the Board. It is a three year contract and the dollar amount per mile is amended each year depending on the money spent from the previous year by the County in their effort on working on the State roads . For 1994 , we are seeing a 1.3 . 9% increase which would be $520 . 10 per mile for plowing approximately 16 miles of road. RESOLUTION: Motion by: Councilman Linton Seconded by : Councilman Lovelace WHEREAS, the Town Highway Superintendent has received the Snow and Ice Removal Contract from the Tompkins County Highway Department for 1994 and WHEREAS, all the terms of the said contract have been • agreed upon by the parties involved, now therefore be it RESOLVED, that the Town Board of the Town of Enfield hereby approves and authorizes the execution of the Snow and Ice Removal Contract with Tompkins County by the Town Supervisor. 'CARRIED UNANIMOUSLY G. Town Historian - Jack Hubbell , Town Historian, mentioned 59 EN'FIELD T.B. MINUTES 13 OC'TOBER 6, 1993 that the Town of Enfield has received an autographed copy of the book "Death Benefit" which he has mentioned in previous meetings and which a lot of the book pertains to Enfield. The books are available through ordering at the. Paper Cutter with a 10% discount and a few are available at a store in the Pyramid Mall. . The book sells for $20 . 00 . He also mentioned that there is an article in the March 1993 issue of the Reader ' s Digest concerning the same case talked about in the book which is titled "Justice for Deanna He went on to say that he will be at the Town Hall for the Harvest Festival . He also wanted to mentioned that the records of the Town are in very bad shape and that the bookkeepers records are not secured and he would like to see them secured a:� soon as possible. He questioned the Board' s priority in spending money. Supervisor Owens stated that in the proposed budget there are monies for the purchase of a fireproof safe included under the equipment line. Mr . Hubbell did compliment the Board on their approval for the purchase of a fire proof file cabinet for the Historian several years ago and is very appreciative . Discussion followed regarding the records of the Town and the facilities for storing them. Supervisor Owen; requested a 10 minute recess at 9 : 40 p.m. Supervisor Owens reconvened the Board Meeting at 9: 52 p.m. H. PLANNING BOARDS Town Panning Board -- Bill Mathers stated that there was no report from the Town Planning Board as there were not enough members for a quorum. He stated that Mr . Eddy, who was recently appointed as the Agricultural Representative, has yet to attend a meeting . Supervisor Owens stated that she had talked to Joella Moore, a member of the Planning Board, regarding their meeting nights . Apparently the night they meet does not seem to be good for a lot of the members . Joella was to poll the members to see if possibly there was another night which might be better . Discussion followed regarding the appointment procedure which was used to appoint Mr . Eddy to the Board. County Planning. Board - Rick Chase spoke regarding their first meeting of the Fall last month with several speakers present . He briefed the board on the meeting and the upcoming meeting involving the Tompkins County Outlook Steering Committee 60 ENFIELD T.B. .MINUTES 14 OCTOBER 6 , 199:3 • on the economics of Tompkins County. He asked that if anyone had any questions to be addressed lie would be happy to accommodate . I . Public Safety Committee - Councilman VanNederynen stated that there was no report . Councilman Dougherty stated that she has received calls regarding lowering the speed limit in front of Enfield School and wanted to know what the procedure was . Discussion followed regarding previous requests of this sort . The Town Clerk stated that she believed that the procedure for this is that those concerned submit a petition to the Town Board, then the Board submits the recommendation to NYS Department of Transportation at which time the State DOT sends their engineers out to do a survey and once completed they report back to the Board with their findings and whether the request has been granted or denied. Councilman Dougherty said that she is very much in favor of the request and would support it . J. Cemetery Committee - John Smith reported to the Board on his various activities for the month. He stated that he had mowed the back part of Presbyterian, once with the weed eater and twice with the mower so the back is ready to be mowed next year . He said that he would possibly be the one to maw the back next year. He also mowed the back part of Christian twice this summer with the weed eater and is not ready for the mower yet . He further stated that there has been a problem with Budd Cemetery. He stated that he had mowed it on 6/23 . It had not been mowed for June at that point . Then it was mowed on the 2nd and 20th of July and was not mowed again until the Supervisor called him in August and has not been mowed since . He has owed it since then. Supervisor Owens suggested that the Cemetery Committee should make a recommendation as to who they would like to mow the cemeteries next year . John stated that this had been discussed and that the • recommendation was to pay him the amount which he vouchered this month and send a letter stating that his services are no longer required. He reported that Greg Kirchgessner has mowed the two cemeteries he had been responsible for every week with the exception of two times in July. The job description however called for mowing the cemeteries a minimum of every two weeks . 61 ENFIELD T.B. MINUTES 15 OCTOBER 6, 1993 He also reported that he has been working on the memorial arches with donations of $600 and possibly more to come in . He will set up a fund for the maintenance and repair of the arches as needed. He also reported that there was a cast iron urn which was taken from Budd Cemetery. Councilman Dougherty commented on the article in the Ithaca Journal and thought it was a very fitting tribute to Helen and John Smith for all of the work they have done. APPROVAL OF MONTHLY BILLS Councilman Linton complained about the format of the way the bills were presented. He stated that he would like to have more information regarding what account is going to be charged. The Town Clerk stated that the list the Board receives is for their convenience only. Each individual voucher is at the meeting for the Board' s review prior to the meeting so if they have any, questions , they can look at the actual bill and voucher. After the meeting, the Clerk types up the two warrants , one for General Fund and one for Highway Fund with all of the account numbers that are to be charged noted. Councilman Linton asked why the warrants were not here tonight . The Clerk responded by saying that she does not get some of the vouchers until sometimes the day before the meeting and that when the warrants were completed and presented at the meeting the. Board made changes and therefore the work would have to be done twice. Supervisor Owens noted that under the contractual for the Enfield Community Council , the monthly dispersement should be $1 ,700 not $5 , 700 . Other amendments are as follows : Add to General Fund, bills already paid as follows : • AT & T $ 1 . 56 NYT $ 35 . 69 Town Clerk NYT $ 34 . 79 Community Building Pat Podufalski $ 24 . 83 Bookkeeping Expense TOTAL $ 96 . 87 RESOLUTION: Motion by: Councilman Linton Seconded by: Councilman VanNederynen 62 ENFIELD T.B. MINUTES 16 OCTOBER 6, 1993 • RESOLVED, that the Town Board of the Town of Enfield hereby approves for payment Warrants 10-93 , as amended, for the following amounts : GENERAL FUND -------- ---- $ 9,945 .17 HIGHWAY FUND--------------------$11,162 .53 CARRIED UNANIMOUSLY Councilman Dougherty asked when should we hear about the HUD Grant . Supervisor Owens stated that we should hear by October 25 , 19�13 . Town Historian Jack Hubbell questioned the Supervisor regarding a request which was made last year of the Town Bookkeeper. He stated that- a request was made to supply him with a listing of all of the expenses incurred on the Enfield Community Building. Councilman Linton stated that he would have to find out from the Town Bookkeeper, Pat Podufalski . He also said that he believed that particular information would have to come from the Community Council as they are the ones who pay the bills etc . . . Further discussion followed. UNFINISHED BUSINESS A. CONSIDER APPROVAL OF PRELIMINARY BUDGET FOR 1994 Supervisor Owens pointed out a couple of errors on the Tentative Budget . The following corrections should be made : _PAGE FROM ACCT. TO ACCT. AMOUNT #4 A1470 . 4 (Ethics) A1620 . 4 (Buildings) $25,000 #4 TOTAL (Ethics) TOTAL (Buildings) $25 ,000 #17 DA5120 . 2 (Bridges) DA5130 . 2 (Machinery) $21 ,100 #17 DA5120 . 4 (Bridges) DA5130 . 4 (Machinery $48 ,000 #17 TOTAL (BRIDGES) TOTAL (Machinery) $69,100 #17 DA5140 . 1 (Misc. ) DA5142 . 1 (Snow Removal ) $26,000 #17 DA5140 . 4 (Misc . ) DA5142 . 4 (Snow Removal) $ 7,000 #17 TOTAL (Misc . ) TOTAL (Snow Removal ) $33,000 63 ENFIELD T.B. MINUTES 17 OCTOBE.R 6, 1993 The Board concurred that they would like to go through the budget line by lame and make the necessary changes . After examination and discussion of each line item the following changes were recommended to budget : Account #A1110 . 1 -Justice Personal Services decrease from $20 , 600 to $20 , 200 . This change represents the Justice salaries remaining at $8 ,000 annually and the court clerks at $2 , 100 each annually . Account #A1220 . 1 - Supervisor Personal Services increase from $5 , 700 to $8 ,700 . This represents an increase in the Supervisor's salary by $3 , 000 . Account #A1989 . 4 - Special Items House Numbering add $300 . This was inadvertently omitted from the budget and should be added. Account #A3010 . 1 - Public Safety Administration decreased from $7 , 700 to $7 , 500 . The Board suggested this salary remain the same. Account #A3120 . 4 - Police and Constable Personal Services increase from $2 , 500 to $4 ,000 to facilitate the enforcement of the prospective junk car law. Account #A5010 . 1 - Superintendent of Highways Personal Services increased from $29,000 to $29 , 115 . This represents a cost of living increase for the Highway Superintendent' s salary . Account #DA5110 . 1 - General Services Personal Services increase from $94 , 120 to $94, 620 . This represents a cost of living increase of . 05 cents for highway employees . Account #A7550 , 4 - Celebrations Contractual Expense increases from $3 ,000 to $3 , 500 . There was an agreement for this account to increase $500 per year for the upcoming event in 1996 . Account #A8810 . 2 - Cemeteries Equipment decrease from $1 , 000 to $800 . This change was at the request of John Smith, Cemetery Committee. Account #8810 . 4 - Cemeteries Contractual Expense increase from $3 , 851 to $4,000 . This was also done at the request of John Smith, Cemetery Committee. 64 ENFIEI,D T.B. MINUTES 18 OCTOBER 6, 1993 Further changes were made on page 22 for Officer' s salaries as follows : OFFICER FROM TO Supervisor $ 5 , 700 $ 8 , 700 Highway Superintendent $29,000 $29, 115 Justice of Peace $ 8 , 200 $ 8 ,000 Councilman Dougherty raised the question on reimbursement -to retired employees for their medicare, $31 . 80 per month. Supervisor Owens responded by saying that is only if you are in the Empire Plan. Councilman Dougherty stated that this is Medicare, a federal government mandate, not local . She believes that it is a 'Civil Service 'Law that this reimbursement be made. Supervisor Owens stated that Pat Podufalski , the Town of Enfield Bookkeeper, called Albany and talked with Albany regarding this situation and they stated that it is a requirement of the Empire Plan. Councilman Dougherty gave several examples of people who receive this reimbursement and they are not affiliated with Empire . Supervisor Owens said they had asked Blue Cross/Blue Shield and Albany and they said that Enfield did not have to reimburse the retired employees . Councilman Dougherty suggested that someone should look into before the dollar amounts get out of hand. Supervisor Owens stated that she would ask the State as well as our insurance carrier for clarification. Councilman Dougherty asked about page 14, Item A1081 , In Lieu of Taxes . She explained that $3 ,000 has been budgeted for that line item for the past three years and wanted to know why there was nothing there this year .. Supervisor Owens reported that she had asked the bookkeeper about this and that the Town has not received anything from the PILOT' s (Payments In Lieu of Taxes) in several years . Councilman Linton stated that the previous Town Clerk had always lumped the revenues from the PILOT tax into one line and did not break it down by line item. He stated that these taxes are 65 ENFIELD T.B. MINUTES 19 OCTOBER 6, 1993 through the Tompkins County Development Authority and that he believed that the Town has been receiving the monies . He further stated that he it was on the former Babcock property . He explained that the PILOTS are a deal where the County makes the properties tax exempt for the people that are coming in and building and in turn pay the Town a payment in lieu of taxes . The Acting Town Clerk asked if they have been billed for -the PILOT taxes as a hand typed bill needs to be generated annually and sent to the property owner. She stated that she would check on the status of the in lieu of taxes with the Tompkins County Budget & Finance Office as they are the ones who notify the individual municipal clerks of the participants and when the obligations have been fulfilled . The Town Clerk will report back to the Board. The Board addressed the Fire Protection District portion of the Tentative Budget Councilman Linton spoke regarding the amount of increase proposed for the Protection District Budget . He recommended that the amount proposed should remain the same. He felt that there is a little history where the fire company had hefty increases to get outfitted and a new building and trucks . He thought that within the past couple of years the Town was in a hold pattern in order to pay down some of the debt so that the Town does not get too far out of line with the budget . He further stated that in order to accomplish that , the Town had to cut some other lines , including the Highway budget and some of the general fund. items . He would urge the Fire Company to hold their budget as well . Fire Chief May clarified that if this proposed budget is held as is , then the list of equipment submitted to the Board would go right out the window. This is due to the cost of insurance, payments , operating expenses , etc . . . and other increases which would prohibit the department from keeping up with technology and/or requirements . The Board questioned the Chief about the list his department had . submitted. They suggested possibly more fund raisers however the Chief stated that they had a fund raiser at Newhart ' s Lodge and not very many people showed up . Councilman Dougherty suggested that possibly better advertisemeiit would be in order , that a lot of people were not aware of the barbecue. The Chief elucidated the fa--t that the Town is paying for the Community Building to be cleaned but the Fire Department has to raise money to pay for the trucks to fight the fires , in which they are all volunteers . He asked why the Town doesn' t have 66 ENFIELD T.B. MINUTES 20 OCTOBER 6; 1993 volunteers to run the Community Council , to teach the swim program, etc . He went on to explain that the Fire Company is 100% volunteer. He asked the Board which services they would like cut . Councilman VanNederynen stated that she is not saying that they have to cut services . All she is saying is that it is the department ' s operating budget which is very high and it is what they have made for themselves . The Town has supported that budget above and beyond support of other organizations of the Town. She stated that the Town must draw the line someplace . Chief May reiterated the federal and state mandates which they must comply with which are extremely costly. Councilman Linton responded saying that the word was out that the Enfield Fire Company is one of the best housed and equipped rural fire departments in Tompkins County. If it was compared with some of the rural fire departments in Schuyler County, it is way far and above that . He further stated that they reed to pay down some of their debt before they go spending more money . Chief May asked why there was no one present from the Board at their meetings when they had discussed the budget . He further stated that for the past two months when the budget was the topic of discussionn at the department ' s meetings , there was no liaison officer from the Town Board present . This is a communication link to the Town Board. Councilman Lovelace stated that he was the liaison to the department for those meetings however he stated he contacted them one night as he had to work and the other night he contacted them later to let them know he had been working . supervisor Owens responded by saying that in the event something like this does happen, there should be a back up liaison to fill in. Further discussion ensued regarding the costs of the department and the need to cut back on spending . • 67 ENFIELD T.B. MINUTES 21 OCTOBER 6, 1993 • RESOLUTION: Motion by: Councilman Tinton Seconded by: Councilman VanNederynen RESOLVED, that the Town Board of the Town of Enfield hereby adopts the 1994 Town of Enfield Tentative Budget as amended as the 1994 Town of Enfield Preliminary Budget . CARRIED UNANIMOUSLY B. Set Date for Public Hearing to Consider Adoption of 1994 Town of Enfield Preliminary Budget as Town. of Enfield FINAL Budget RESOLUTION: Motion by: Councilman Linton Seconded by: Councilman Lovelace WHEREAS, the Town Supervisor has presented the 1994 Town of Enfield Tentative Budget to the Town Board for their review; and WHEREAS, the Town Board has reviewed and approved said 1994 Town of Enfield Tentative Budget , now therefore be it RESOLVED, that the Town Board hereby authorizes and directs the Town Clerk to advertise for a Public Hearing to be held at the next regular meeting of the Town Board at 7 : 45 p .m. , Wednesday, November 3 , 1993 to consider the adoption of the 1994 Town of Enfield Preliminary Budget as the 1994 Town of Enfield Budget . CARRIED UNANIMOUSLY C. Community Building Renovations Supervisor Owens asked for the opinion of the Town Board regarding the roof replacement for the Enfield Community Building. She has received a tentative bid from Charlie Hubbell initially to redo the roof . It will require some capital improvement with a peaked roof and a second floor. Conceivably in another year or so the court could possibly be moved there and offices for other Town officials . She will continue to look into the matter and report back to the Board. D. Three Party Agreement Supervisor Owens explained what the Three Party Agreement involves . She stated that it is an agreement between our official depository, Tompkins County Trust Company, The First 68 ENFIELD T.B. MINUTES 22 OCTOBER 6 , 1993 National Bank of Chicago and the Town of Enfield. It is an agreement which complies with the Comptroller' s Office and is to insure that the monies held at the Tompkins County Trust Company are audited and are in compliance with the State Comptroller' s Office. In short , a resolution is needed from the Board to authorize the Town Supervisor to sign the agreement so they can continue to monitor the Town' s monies held at TCTC on a monthly basis . RESOLUTION: Motion by : Councilman Linton Seconded by : Councilman VanNederynen RESOLVED, that the Town Board of the Town of Enfield hereby authorizes the Town. Supervisor , on behalf of the Town of Enfield, to enter into the Three Party .Agreement with Tompkins County Trust Company, The First National Bank of Chicago and the Town of Enfield. CARRIED UNANIMOUSLY E. VOLUNTEER RECOGNITION EVENT Supervisor Owens has suggested getting a list of all volunteers within the Enfield Community and perhaps in December possibly the Board would be willing to sign certificates for them and invite them to come to the next Board meeting and make the presentations . The cost would be minimal . Councilman Linton concurred with her and further suggested that this could be a start and then possibly develop a plan for something more at a later date. NEW BUSINESS: A. Consider appointment to the Town of Enfield Planning Board Supervisor Owens suggested that possibly the Board would want to make an appointment to the Planning Board. • Councilman VanNederynen commented on the Planning Board presently having several applications and if Virginia is next on their list then she would approve it . Councilman Dougherty also stated that she would seconded it as well: . Supervisor Owens stated that there has not been a formal recommendation from the Planning Board and stated that she has only talked with Joella Moore to find out the specifics . 69 ENFIELD TsB. MINUTES 23 OCTOBER 6, 1993 • Councilman Linton commented on a procedure which has been established. First of all , the recommendation must come from the Planning Board in writing and that before they do that, they must make a diligent search by advertising the vacancy which exists on the Board. This would make people in the community aware of that . It was suggested that this item be tabled until further information is available to the Board. ADJOURNMENT: RESOLUTION: Motion by: Councilman Lovelace Seconded by: Councilman VanNederynen The meeting was adjourned at 12 : 52 a.m. Respectfullyy44,ibmitted, Be ty . Poole Interim Town Clerk