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HomeMy WebLinkAboutecc 2007 4 ecc Enfield Community Council January Minutes January 15, 200 0 Present: Carolyn Tschantz•, Carol Givin; Karen Coleman, Youth Bureau; Ann Rider; Michelle Nolan; Beth Bannister, Rural Youth Program Worker; Jennifer Fisher, Town Board Bob Sladelmaier and Joe Gaboriault of the Mud Hunters, a local 4-wheel drive club, made a presentation of a check for$500 to the Summer Camp Program. David Albrecht, a former president had suggested that the chub make a donation to this organization,which originates in the Elmira area but often uses local trails for their excursions.The membership thanked them for their generosity. Basketball: Michelle Nolan, LE Lend d n Coordinator, ported that oaS�cruan. � iicucnc rvvia�i, �n�ci�ueu Day v`JOrdln2.a r, reported.. ��. a there are 37 participants in the 4th and 5th grade basketball program. Faye Coyne is the boy's coach. George Breuhaus and Steve Molke are the girl's coach. The need more jerseys and will be asking for money to defray the costs. The program is going well and Enfield has evenwon a game. Carol needs- waiver fvr leis. MiihaQ.iie rir✓ill .ciee that ihwr5e arw given out. 4-H Club: Michelle Nolan and Ann Rider asked the Community Council to sponsor a 4-H Junior Master Gardening Club in the Enfield community. Carol would like to have the matter held over to the March meeting for formal action. Update on the Community Building: Jennifer Fisher reported that the Town building has asbestos problems and the Town Board has closed the building to all usage. The Town Board voted to have the asbestos removed rather than encapsulation. It is unknown how long this process will take.We would like regular updates on this problem so we can plan space for our youth programs. Youth Programs: See Attached report. Beth has created a different format for advertising her programs for the next three months. She gave out copies to attendees. Ann Rider moved that the minutes of the October meeting be approved as written. Second by Michelle. Passed. Ann moved that the minutes of the November meeting be approved as written. Second by Michelle. Passed. Michelle moved that the minutes of the December meeting be approved by e-mail when they are available. Second by Ann. Approved Treasurer's report: See attached. There will be a Workers' Comp audit of Summer Camp payroll after January 10th.There is still $1000 in summer camp fees outstanding. Vera and Carol are continuing to attempt to collect these fees.We will be signing a yearly contract with CCETC for Rural Youth Services. Annual meeting:The meeting will be held on February 12, 2007 at the Enfield Elementary School. There was a brief discussion of the pros and cons of sponsoring the 5th grade trip. Respectfully submitted, Ann Rider Acting Secretary t Enfield Community Council Annual Meeting February 12, 2007 Meeting held at the Enfield Methodist Church Present: Carolyn Tschantz,Vera Howe,Ann Rider,Beth Bannister,Karen Coleman Excused—Carol Giviin Program reports: Youth Program-Beth distributed her most recent report. Among the January activities were a Breakfast Burritos and sled ridding.Movie making including writing scripts, production and of course screening. The fifth grade"Primitive Pursuits"group is going strong. Beth was surprised to hear from the youth attending the"Monday Makers"that they were Disappointed and missed the regular meeting in Enfield. They are complaining that they have no place to meet Beth thinks that the opportunity to meet socially is really more important than the craft.projects.Most of her programs can take place at the schools. There is a late bus from Dewitt at 4:30 that the kids can ride back to Enfield. Camp—Vera reported that the Camp worked very well at the School. The teachers in the.' wing they were using were ready for them they had cleaned up and moved out. This made it very easy for the Camp to set up. Last summer they were able to take more field trips including swimming,Hanger Theater,hikes and had several special event days. Treasures report—Report was distributed by Carol. This report shows that all revenue was distributed and allocated by the year end.The ECC completes all year end vouchers.. by mid January and receives the final payments by the end of February. Election of Officers: Presentation of the Slate of Officers President—Carolyn Tschantz Vice President—Ann Rider Treasurer—Carol Givin Secretary—not filled. Motion was made to accept the Slate as presented Seconded and Accepted unanimously. Review of the goals for2006. Ann made a motion to add a fourth goal. Assess the Community interest in a Community Building. Seconded,Approved.Karen will add to the list of goals and attach to minutes: Next meeting March 12,2007 It was agreed that the meetings will begin at 6:30 PM. Next meeting will be held at the school. 01 Enfield Community Council Goals Adopted at the Annual meeting Feb. 12,2007 1) Assess current programming to determine if it is meeting the needs of the community and begin to address unmet needs through the expansion of existing programs or creation of new programs. 2) Reach out to and collaborate with Enfield Service Organizations and local agencies to better serve our community. 3) Develop a wider volunteer base 4) Assess the community interest in a.communitybuildng. Enfield Community Council March 12,2007 Minutes Meeting held at the Enfield Elementary School Attending: Carolyn Tschantz,Carol rivin,Karen Stevenson,Mary Jo Lovelace, Karen Coleman Excused:Beth Bannister,Ann Rider Meeting called to order at 6:35. Question about minutes.from the annual meeting.Held February 12. Karen C. ��vill provide them at the Apn`1 meeting There are some edits on the Annual Report; Carolyn will connect with Ann about these. We might like to use the ECC new logo once we decide on one. We should see, he choices soon. Karen English has volunteered her time and talents to make this happen. We'should be able.to review them at the April meeting. Treasures report—Carol Update to the 2007 summer camp budget, reviewed it as a group.This presentation includes spending actual, spending with increase in campers, and with estimates for before and aftercare. Motion made to approve camp budget Seconded and approved by majority vote. Motion was made to keep summer camp fees the same in 2007 as they were in 2006.. . Motion was seconded.Discussion; ECG would consider an increase for 2008 if we discover that the costs increase substantially and our income is lower in 200'T(since the fees from this,year cover camp expenses.for next year). There is potential for hiring two (minimum)Jr Counselors through TANF or Job Link fiords this summer.Vote called.Passed-unanimously. Contract for Camp Director(Vera) discussed and it was agreed to hire hert at the same salary for_ 2007($4,200)it was suggested that she be given a bonus at the end ofthe summer. Exact amount was not decided. But would be in the range of Cost of Living Increases. Carol will discuss this with Vera and have her sign the contract. Liaison reports—Carolyn reported that 5 families met with the Ann and Deb T.re:the Community Center.Next they will be meeting with Youth and Sr.Citizens group. Saturday March 10t'will be meeting again and hope to hear from more citizens. They have enough interest to form exploratory committees: Site committee Fund raising Design committee Market and communications Sustainability There are some questions about how this will impact the ECC status in reference to IRS reporting etc. Carol suggested that we ask our CPA,Danny Eastman to the April or May meeting so that the whole ECC can ask questions and hear his suggestions. Carol invites everyone with questions to forward them to her prior to the meeting so that she can share them with Dan prior to the meeting. The next Community Building meeting will be April 215t at 1 Oam. Meeting place not announced. We may be back in the Community building by then. The Community Center group continues to meet at the Church. This is costing the ECC$20.00 per meeting when these meetings can be held in the Community Building we will not have this extra charge. Carolyn is planning to attend the Town Board meeting onWednesday. She will give a brief report on ECC;the primary discussion at the.meeting will be the fire contract. PTA is holding a meeting on April 19th to look at emergency-planning,local and county wide, and how it will affect Enfield.More on this later. PTA has officially decided not to seek assistance from the ECC for bookkeeping/managing trip fundraising money. The School Nurse approached Carolyn about offering a Clothing Exchange at the school the basic idea is that parents would bring outgrown clothing and exchange for larger sizes,or simply donate the clothing and those who need it would make selections. It was suggested that the first attempt be seasonal,say summer, and go from there. Carolyn asked if anyone had heard an update on when we will be able to return to the Community Building,no one had. Carol offered to follow up with Rob Harvey on this. Karen—CYSD is deep into to planning we are reviewing our comprehensive plan in relationship. to the resource allocation process.This process is important for ECC because the municipal services are a part of this process. Soon we will have a series of questions that we will be asking Commission members-to ask community members. Our goal is to be sure to have feedback from each community that reflects your concerns and observations.More-at the April meeting. Summer employment—It is likely that the TANF funds will increase for the summer of 2007.If you know eligible youth please have them call Workforce NY(272-7570 ext 169)or Karen Coleman at 274-5310. There are also local employment funds available for summer camp and some very part time employment for the school year with Beth: Announcements: Spring newsletter information due to Ann by April l st.this is the issue that includes the Camp application..Carol-will-touch base with Vera about this. - Sustainable Tompkins hosting"study circles"to address energyneeds/issues and diseussion.of alternatives. There will be 3-4 sessions. Healthy Eating Community Discussion March 22, 3:30 at CCE. Shim A.is.organim this effort. Discussion of Harvest Festival—Discussion re. dates. September.15 th selected at this point. we still need a chairperson or co-chairs for the event. We still need sports participant waivers Carol will take this project on. Next meeting April 9, at 6:30PM. Agenda;