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HomeMy WebLinkAbout2007 (1) ecc Enfield Community Council Quarterly Report Summary januarty —March 2007 Enfield Teen Program Program Manager: Beth Banister Number Served in this quarter:23 youth{Unduplicated/New®5; Duplicated-19} Programs for middle school youth this quarter included a new nutrition program called "Kick It Up a Notch", and several favorites including Movie-Making,.Primitive Pursuit and Photography. Beth Bannister.continues to meet with students at both middle schools during the lunch hour to recruit and develop additional programming Primitive Pursuits programming wasalso<available to Fifth grade students at.Enfield Elementary School. Monday Makers, a very popular long running program has not been offered this quarter due to construction on the Comynunity Building. Many youth have requested this program and we hope to be able to offer it again soon: Detailed information on each of these programs is provided i �-e attached Eufi Teen Program report for January,February,and March 2007 A detailed report of expenditures Is attached in the CCE Quarterly Financial Deport Annual Meeting The council's annual meeting was held on Monday, 12 FebrtlarY.2007 at 7PM in the Enfield Methodist Church. In attendance were Carolyn Tschanz,Vera Bowe strait,And Rider,Beth Bannister, and Karen Coleman. Presentations were made by Beth Bannister (Youth Program Manager)and Vera Howe-Strait(Camp Director)on their respective programs and by Carol Givin(Treasurer). Officers for 2ot37 were then elected as follows: President-Carolyn,Tschanz;Vice President-Ann Rider;Treasurer= Carol Givin; Secretary-not filled. The role of Secretary will be.shared among'the Board members with support from Karen Coleman, until a volunteer is found.Finally four goals for the year were defined and approved by the newly elected board members. The minutes for this meeting are attached. Summer Camp Director: Vera Howe-Strait Numbers served: soo youth anticipated Planning for the Enfield.Community Council's Summer Day Camp has been underway since February. Day Camp will be held between 9AM 2PM at the Enfield Elementary School in the Kindergarten wing_ Day Camp will run. 6 weeks from 2 July through to August 2007,with no camp on the e of July. Fees for camp will be the same as in 2oo6. Before camp (7:30-9:00 AM) and after camp(t oo-g:3o PM)care will be offered for an additional fee.Applications will be in the April issue of the Currents and at the Enfield Elementary School. A total of$18.36 was spent this quarter. Enfield Community Currents Newsletter Editor: Ellen Cole The next edition of the Currents will be mailed in April 2007. This newsletter will include the 2007 ECC Summer Day Camp Application. The ECC is also updating the mailing list for the Currents. No expenses were paid this quarter. Administrative A toil ali of$4,500.58 was spent this quarter: Baci'xkeeping $600, Office Supplies (stamps, envelopes &file folders) $33.66,Misc. Printing, $23.87 and Insurance $3,843. Prepared on 26 April a�007 by: S Carolyn Tschanz, Presideijt Carol Givin, Treasurer Attachments: Profit and Loss Statement(Quarter-January-March 2007) Teen Program Manager Reports(January-March 2007) Minutes (January-March 2007) Cornell Cooperative Extension Statement of Operations(March 2007) 1:10 PM Enfield Community Council, Inc. 04130/07 Profit & Loss Accrual Basis .January through March 2007 Jan-Mar 07 Income 4110 United Way 2,373.50 4120 Town of Enfield 9,291.18 4180 Camp BERAFT 187-50 4181 Summer Camp Fees 662.50 Total Income 12,514.68 Expense 5214 Camp Supplies&Expenses 239.31 5514 AFSCH Daycare Schlrship 625.67 5912 Bookkeeping 600.00 5913 General Supplies&Expense 33.66 5914 Newsletter Expenses 790.69 5918 Miscellaneous Expenses 23.87 5919 Insurance-All Programs 3,843.00 5920 Coop-Ext Teen Program 3,504.65 5921 Coop Ext-Youth Enrichment 313.68 5923 Municipal Job Fund 1,683.13 Total Expense 11,657.66 Net Income 857.02 Page 1 Youth Program Manager Report January 2007 Beth Bannister 1i'ick It UP a Notch!: 7 participants: 7 unduplicated. This program meHits at gh.Boynton aun a Feend e participants from Boynton, as well as a high school helper from Ithaca Popowitch from CCE's nutrition program leads activities that promote goo decisions knew about food, living.In our first pr°gram,Youth took a survey to see how much they Y en we vitamins in our bodies,nutrition labels on foods, and let them know the skills; g variety of foods with they eat would be over the surveys together and talked about them learning in the program.Skills that day included the importance of eating a many vitamins and minerals,and how to cook a simple,easy and delicious soup.Parti t h were again reminded of the importance of hand washing,and of knife safety as they vegetables. Our second program s.Y uth learned about the importance of eating breakfast,a school holiday,so we were able to meet in the morning to make breakfast burn and shared their experiences of energy levels when they did or did not eat breakfast.We also had a fitness element—hiking up and down a steep hill to go sledding. High School Jobs:One youth is working in the Eat Fit.Program,and 3 youth are meeting with me to go over expectations of youth employees.They will be placed in programs in the next month ro p=�- bably inn Enfield Youth Programs to start Movie Making:5 participants: 5 Unduplicated.Enfield youth have been working closely with Danby youth to write a script,act out and film a movie.The first few meetings we had students interview each other,as a way for them to get to know each other and to get a feel for what they knew about movie making and what they wanted out of the program.We made lists of genres of movies,and youth talked through their ideas until they agreed to split into 3 subgroups that would eventually come together to make one movie.Youth quickly created friendships as they wrote a 3-part script with a general theme of a`courtroom'. . primitive Pursuits:12 youth, 12 Unduplicated. Enfield Elementary School.Now that we finally have snow,we have been focusing on skills whe snow is useful, such wayto not only earns winter the shelters,tracking,and outdoor safety. Tracking great local fauna,but also learn how to ask questions and problem solve.We have also worked on team building activities,where youth work together to meet a common goal,such as one match fire challenges, and following someone's tracks in the snow to find their hiding place.Lastly,youth have been learning more about shelter as they work to build a. shelter that can be used through the winter. Youth were specifically encouraged to think about shelter making and the decisions they would make in building a shelter at the upcoming winter overnight in February. 5th Grade Primitive Pursuits: 5 youth, 5 unduplicated. Since this program has some overlap with the middle school program,we have been working on many of the same skills such as tcwking,firebuild ng and outdoor safety. We also have one younger youth who has been very into pretending to be a Silver-Backed Gorilla. Instead of discouraging w to use it it,we have been focusing on ho to build his sensory awareness,and to build.his tracking skills.He is close to the ground,so:we are asking him often to check out the tracks he sees,and his skills are building quickly.Other youth have caught on as well, and instead of pushing him away,I have noticed them asking h,m what tracks he has seen as well! 5 youth,4 Unduplicated, 5 duplicated.This Program o Offered uth from or the first time have been uth time to Dewitt youth from Enfield. They and objects around:the Ithaca area. We Commission to photograph nature,people Dewitt traveled to the Cornell Plantations, and took m using naturaal°l fight aned flash,building-abot�O far,youth have learned about framing Pictures, sin ed to take m are encouragany photos, focusing and zooming. Through the program.,youth as they will need to do some decision making as they choose one photograph to be exhibited in our gallery. Dewitt Lunchtime:i often meet students during lunchtime--to recruit,talk about youth employment,do informal activities,and also formal ones.Recently a teacher has been out with throat cancer.One Enfield youth asked if I would bring in cameras so they to the make a film/take pictures of students at Dewitt,to send a"We miss you"greeting teacher.I brought cameras in,anal she rounded up some of her friends to go around the lunchroom to take photos of various students waving and smiling to their missed teacher. Youth served in December: 33 youth Unduplicated(New):4; Duplicated(In previous programs): 29 Enfield Community Council January Minutes January 15, 200 Present: Carolyn Tschantz; Carol Givin; Karen Coleman, Youth Bureau;Ann Rider; Michelle Nolan; Beth Bannister, Rural Youth Program Worker; Jennifer Fisher, Town Board Bob Sladelmaier and Joe Gaboriault of the Mud Hunters, a local 4-wheel drive club, made a presentation of a check for$500 to the Summer Camp Program. David Albrecht, a former president had suggested that the chub make a donation to this organization,which originates in the Elmira area but often uses local trails for their excursions. The membership thanked the-1 for their generosity. Basketball: Mici lelle Nolan, Extended Day Coordinator, reported that there are 37 participants in the 4th and 5th grade basketball program.Faye Coyne is the boys coach.George Breuhaus and Steve Molke are the girl's coach. The need more jerseys and will be asking for money to defray the costs: The program is going well and Enfield has-even won a game.Carol needs waiver forms. Miii ieiie vviii .Clew that these arm given out: . 4-H Club: Michelle Nolan and Ann Rider asked the Community Council to sponsor a 4-H Junior Master Gardening Club in the Enfield community. Carol would like to have the matter held over to the.March meeting for formal.: action. Update on the Community Building: Jennifer Fisher reported that the Town building has asbestos problems and the Town Board has closed the building to all usage. The Town Board voted to have the asbestos removed rather than encapsulation. It is unknown how long this process will take..We Would. like regular updates on this problem so we can plan space for our youth programs. Youth Programs: See Attached report. Beth has created a different format for advertising her programs for the next three months. She gave out copies to attendees. Ann Rider moved that the minutes of the October meeting be approved as written. Second by Michelle. Passed.Ann moved that the minutes of the November meeting be approved as written. Second by Michelle. Passed. Michelle moved that the minutes of the December meeting be approved by e-mail when they are available. Second by Ann.Approved Treasurer's report: See attached. There will be a Workers' Comp audit of Summer Camp payroll after January 10th. There is still$1000 in summer camp fees outstanding.Vera and Carol are continuing to attempt to collect these fees.We will be signing a yearly contract with CCETC for Rural Youth Services. Annual meeting:The meeting will be held on February 12, 2007 at the Enfield Elementary School. There was a brief discussion of the pros and cons of sponsoring the 5th grade trip. Respectfully Submitted, Ann Rider Acting Secretary Enfield Community Council Annual Meeting February 12, 2007 Meeting held at the Enfield Methodist Church Present: Carolyn Tschantz,Vera Howe, Ann Rider, Beth Bannister, Karen Coleman Excused—Carol Givin Program reports: Youth Program-Beth distributed her most recent report. Among the January activities were a Breakfast Burritos and sled ridding.Movie making including writing scripts, production and of course screening. The fifth grade"Primitive Pursuits"group is going strong. Beth was surprised to hear tom the youth attending the'Vionday Makers"that they were Disappointed and missed the regular meeting in.Enfield. They are complaining that they have no place to meet Beth thinks that the opportunity to meet socially is really more important than the craft projects.Most of her programs can take place at the schools. m 2 1 T 'u A.:'1!1�L._�.a1..T�..7., .,..... ..: Lac 4-- L'«� 1A mere is a late bus from Lewin at 4+:30 bial the ldids can— e ua�l���Luueiu. Camp—Vera reported that the Camp worked very well at the School. The teachers in the wing they were using were ready for them they had cleaned up and moved out. This made it very easy for the Camp to set up. Last summer they were able to take more field trips including swu ming,Hanger Theater,hikes and had several special event days. Treasures report—Report was distributed by Carol.This report shows that all revenue was distributed and allocated by the year end. The ECC completes all year end vouchers by mid January and receives the final payments by the end of February. Election of Officers: Presentation of the Slate of Officers President—Carolyn Tschantz Vice President—Ann Rider Treasurer—Carol Givin Secretary—not filled. Motion was made to accept the Slate as presented Seconded and Accepted unanimously. Review of the goals for 2006. Ann made a motion to add a fourth goal.Assess the Community interest in a Community Building. Seconded,Approved. Karen will add to the list of goals and attach to minutes. Next meeting March 12, 2007 It was agreed that the meetings will begin at 6:30 PM. Next meeting will be held at the school. Enfield Community Council Goals Adopted at the Annual meeting Feb. 12, 2007 1) Assess current programming to determine if it is meeting the needs of the community and begin to address unmet needs through the expansion of existing programs or creation of new programs. 2) Reach out to and collaborate with Enfield Service Organizations and local agencies to better serve our community. 3) Develop a wider volunteer base 4) Assess the community interest in a community building. 1 i d Enfield Community Council March 12, 2007 Minutes Meeting held at the Enfield Elementary School Attending: Carolyn Tschantz,Carol r vin,Karen Stevenson,Mary Jo Lovelace, Karen Coleman Excused:Beth Bannister,Ann Rider Meeting called to order at 6:35. Question about minutes from the annual meeting. Held February 12. Karen C.will provide them at the A-pftl meeting— There are some edits on the Annual Report; Carolyn will connect with Ann about these. We might like to use the ECG new logo once we decide on one. We should see the choices soon. Karen English has volunteered her time and talents to make this happen. We should be able to 41..W c tL., A--.:1 reVleW weln at <uc rnYiIt mceLiug. Treasures report—Carol Update to the 2007 summer camp budget,reviewed it as a group. This presentation includes spending actual,spending with increase in campers, and with estimates for before and aftercare. Motion made to approve camp budget Seconded and approved by majority vote. Motion was made to keep summer camp fees the same in 2007 as they were in 2006 ' Motion was seconded. Discussion;ECC would consider an increase for 2008 if we discover that the costs increase substantially and our income is lower in 2007(since the fees from this year cover camp expenses for next year).There is potential for hiring two (minimum)Jr Counselors through TANF or Job Link funds this summer.Vote called.Passed unanimously. Contract for Camp Director(Vera) discussed and it was agreed to hire her at the same salary for. 2007($4,200) it was suggested that she be given a bonus at the end of the summer. Exact amount was not decided. But would be in the range of Cost of Living Increases. Carol will discuss this with Vera and have her sign the contract. - Liaison reports—Carolyn reported that 5 families met with the Ann and Deb T.re:the Community Center.Next they will be meeting with Youth and Sr. Citizens group. Saturday March 10t'will be meeting again and hope to hear from more citizens. They have enough interest to form exploratory committees: Site committee Fund raising Design committee Market and communications Sustainability There are some questions about how this will impact the ECC status in reference to IRS reporting etc. Carol suggested that we ask our CPA,Danny Eastman to the April or May meeting so that the whole ECC can ask questions and hear his suggestions. Carol invites everyone with questions to forward them to her prior to the meeting so that she can share them with Dan prior to the meeting. The next Community Building meeting will be April 21st at loam.Meeting place not announced. We may be back in the Community building by then. The Community Center group continues to meet at the Church.This is costing the ECC$20.00 per meeting when these meetings can be held in the Community Building we will not have this extra charge. Carolyn is planning to attend the Town Board meeting on Wednesday. She will give a brief report on ECC; the primary discussion at the.meeting will be the fire contract. PTA is holding a meeting on April 19th to look at emergency planning, local and county wide, and how it will affect Enfield.More on this later. PTA has officially decided not to seek assistance from the ECC for bookkeeping/managing trip fundraising money. The School Nurse approached Carolyn about offering a Clothing Exchange at the school the basic idea is that parents would bring outgrown clothing and exchange for larger sizes, or simply donate the clothing and those who need it would make selections. It was suggested-that the first attempt be seasonal,say summer,and go from there. Carolyn asked if anyone had heard an update on when we will be able to return to the Community Building,no one had Carol offered to follow up with Rob Harvey on this. Karen—CYSD is deep into to planning we are reviewing our comprehensive plan in relationship to the resource allocation process. This process is important for ECC because the municipal services are a part of this process. Soon we will have a series of questions that we will be asking Commission members.to ask community members. Our goal is to be sure to have feedback from each community that reflects your concerns and observations.More at the April meeting. Stammer employment—It is likely that the TANF funds will increase for the summer of 2007.If you know eligible youth please have them call Workforce N-Y (272-7570 ext 169)or Karen Coleman at 274-5310. There are also local employment funds available for summer camp and some very part time employment for the school year with Beth. Announcements: Spring newsletter information due to Ann by April l t. this is the issue that includes the Camp application. Carol-will touch base with Vera about this. Sustainable Tompkins hosting"study circles"to address energy needs/issues and discussion of alternatives. There will be 3-4 sessions. Healthy Eating Community Discussion March 22, 3:30 at CCE. Shira A. is organizing this effort. Discussion of Harvest Festival—Discussion re: dates. September 15th selected at this point. We still need a chairperson or co-chairs for the event. We still need sports participant waivers— Carol will take this project on. Next meeting April 9,at 6:30PM. Agenda; ""