HomeMy WebLinkAbout2006_ 07 ecc DATE: 2 October 2006
TO: Jean Owens,Enfield Town Supervisor
FROM: Carolyn Tschanz,Enfield Community Council Presidert
Carol Givin, Enfield Community Council Treasurer
RR: TC Municipal Jobs Program/Youth Employment increase.for 2007
Dear Supervisor Owens
As you requested,we are providing you with additional information regarding the
proposed increase in funds and modification.by voucher to the Enfield Community
Council(ECC) contract with the Town of Enfield for 2007 According to the current
contract,.the Town will pay the ECC a total of$35,858.76 in 12 monthly payments of
$2,988.23.
This contracted amount is based on an-estimated Tompkins County contribution of
$2,922 for the Municipal Jobs-Program/Youth Employment(MVP}in 2007. As you are
aware, Tompkins County increased the funds-for MJP in 2007 by$653 over the amount
budget in 2005,when the contract was written. Therefore,.the ECC will be requesting an
increase of$17306($653 from the County and$653 in matching funds from the Town)
by voucher.
The ECC is proposing that the contract with the Town be amended by voucher, such that
the Town will pay the ECC a total of 37,16476 in 12 monthly payments of$3,097.06 for
the calendar year 2007.
A complete breakdown of the 2007 ECC financial contract is attached. Please contact
Carol GivK or myself if any additional information is needed.
2007 ECC Contract w/Town of Enfield
MJP Increase
Town
29,165.00 + $ 653.00 $ 29818.00
MJP $ 2,922.00 + $ 653.00
(2005) (2007)
State $ 2,280.00 ` + $ .. - = $ 2,280.00
W/C $ 1 -491.76 + $ - $ 1;491.76
$ 35,858.76 + $ 1,30000 $ $7, 64.76
DATE: 10/22/07
TO: Enfield Town Board
FROM: Carolyn Tschanz, Enfield Community Council President
In answer to the questions that were discussed at the Town Board Meeting on 10/10/07,
1. The Current contract between the Town of Enfield and Enfield Community.
Council (ECC)is for the time period I January 2005 through 31 December 2007.
2. This point frequently confuses both Town and ECC board members. Through the.
Tompkins County Youth Services Department each municipality receives funding
that is a combination of State and County dollars. To receive the full benefit of
this allocation the municipality must have a youth service committee,whose
primary task is to assess local needs and to recommend programs that meet these
identified needs. In addition, the allocation must be matched with local dollars.
The Town must match County funds allocated for youth services to receive any
State or County funding. For example in 2007,to receive $5,854 the Town must
spend$11,708 of Town funds. The Town has historically allocated more than
this amount to support the Summer Day Camp program,Teen Program(or Rural
Youth Services Program), and Community Events. In addition,the County
contributes funds(in 2007 $17, 413)toward the cost of a full time program
manager,who is employed by Cornell Cooperative Extension. The Rural Youth
Service Program is a collaborative program between Cornell Cooperative
Extension, County Youth Services, and the Town of Enfield. These funds do not
need to be matched.
3. Two background points are important: 1)the contract calls for a straight 3%
increase for 3 years; 2)it is impossible to predict how the State and County will
allocate their funds. Therefore, each year,when the State and County budgets are
approved,the ECC has requested a contract amendment for the difference.For
2007, ECC submitted a contract amendment request on 2 October 2006. The
County allocated an additional $653 for 2007. Therefore,the dollar increase fiom
the Town to ECC was a total of$1,306, including matching funds.
4. In 2007 the Town provided$ 37,164.76 to the ECC. These funds include dollars
from the State($2,280), from the County($3,575), and from Town tax
(4F . These details are outlined in the 2007 budget,which was sent to the .
lo=wnn 22 July 2007. The 2008. budget request is for a total of$39,043:35,
which includes funds from the State($2,280), County($3,575),and Town tax
($33,188.35). As stated in the July 2007 memo this is a 6%increase,and the
reasons for the increase are:
a. Program staff salary increases(3.5%)
b. Minimum wage increases in '07 (6%)
c. Insurance increases(5% or more)
d. Postage increases—newsletter more addresses(5%)
e. Printing cost increases—newsletter more articles,more pages(13%)
f. Transportation increases—fuel (6%or more)
This averages to a 6.42%increase. Prior to 2004,the Town of Enfield paid the total
cost of general liability, as a separate clause. In 2005,the clause was removed and
these expenses were transferred to the ECC,with some remuneration from the Town
in 2005 and 2006. At this time, the ECC has assumed these expenses as part of our -
operating budget,which comes in part from the Town. In 2007,the cost of these
insurances was equal to 7.56%of the ECC total budget. Over the period of the
current contract,this change has increased our expenses by$5,416. This money has
to come from somewhere. ECC can request more money from the Town to offset this
expense,raise fees for the Summer Day Camp, or lessen teen and youth programming
to reduce labor costs.
As a final note,to put the ECC request into perspective,in 2007 the Town contributed
37%of the ECC total budget and for 2008 the proposed total contribution is 38%.
This is an additional amount of$156.55 per month for 12 months or a total dollar
increase of$1,878.60 for 2008.
Thank you for your co aeration and efforts
With kind regards ` 6 f G
Attachments: ECC'Contract '' `the 0w�n Cf` 1 e d 005—2007)
Contract B een County P of Tompkins &Town of Enfield
Letter dated 10/2/06 re: MJP/Youth Employment Increase for 2007
Letter dated 7/22/07 re: Contract for ECC Services for 2008