HomeMy WebLinkAbout2006 (1) ecc RESOLUTION NUMBER 34 2006 TOWN OF ENFIELD
ONE (1) YEAR EXTENSION OF THE RECREATION PARTNERSHIP
AGREEMENT
Whereas, Intermunicipal Recreation Partnership has successfully served
thousands of young people throughout Tompkins County operating under five
year agreement that expires December, 2006, and
Whereas, the recreation Partnership's governing board has begun but not yet
concluded its internal reflection and process of seeking input from all municipal
partners to evaluate and update the partnership agreement for the next five year
period, now therefore be it
RESOLVED, that Tompkins County upon recommendation of the Health and
Human Service committee agrees to extend the current Intermunicipal
Recreation Partnership Agreement through December 31, 2007 and further
RESOLVED, that the terms, conditions, and financial commitments related to the
agreement remain in force through December 31, 2007, and further
RESOLVED, that Tompkins County will take prompt action on the proposed
agreement for the period 2008-2012 to be prepared by the recreation
Partnership's governing board by May 2007.
Recreation
Partnership
MEMO
To: Town Supervisors
Lansing Village Mayor
City of Ithaca Mayor f
Town&Village Clerks
Recreation Partnership Board Members
From: Janice M. Johnson, Coordinator of Youth Services
Date: June 2nd,2006
Re: Recreation Partnership By-laws
Attached piease.find a copy of the revised by-laws of the Recreation Partnership Board;
these should replace the current by-laws you have on file.
These changes were voted on by the RP Board on Tuesday September 27t', 2005. There
were 9 yes votes and Ono votes,which constitutes a majority vote of the entire board.
Since then each of the participating municipal boards have voted to approve the changes
as submitted to them by the RP Board.
If you have questions please advise me immediately at 274-53°10 or jjohnson cr tompkins
co.or or contact you Recreation Partnership Board representative.
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2 BY-LAWS
3 Recreation Partnership Board
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5 I. Name: The name shall be the Recreation Partnership Board.
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7 II. Preamble: The Recreation Partnership Board is a unique inter-municipal
8 compact created to jointly plan, finance,provide, oversee and coordinate shared,
9 recreational services that supplement and complement those offered by
10 municipalities.
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12 III. Purpose: The Recreation Partnership Board shall have the following duties,
13 powers, and responsibilities:
14 - Identify a set of shared services to be provided to residents of member
15 municipalities.Authorize additions or deletions of programs.
16 - Select providers to implement the programs.
17 - Approve a net operating budget that '-includes the costs of all services
18 fees,revenues,sponsorship goals, and scholarship guidelines.
19 - Recommend a pro-rata share of municipal contributions based on a
20 mutually agreeable cost-sharing formula.
21 - Oversee contracted services,monitoring the quality and costs of the
22 service providers.
23 - Evaluate the performance of providers.
24 - Make regular reports to participating municipalities.
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27 IV. Membership: Each participating municipality shall have one seat on the
28 governing board. In addition the City of Ithaca, Town of Ithaca, and Tompkins
29 County may appoint one additional member to reflect their greater investment in
30 the Partnership. In addition, each municipality can appoint one voting alternate
31 per seat_. Each participating municipality will strive to fill these seats with
32 elected officials willing and able to make policy decisions. Only if no elected
33 official is willing to fill a seat can a municipality appoint a lay designee.
34 The Recreation Partnership Board may determine if it wants to create any non-
35 voting at-large seats to add expertise or coordinating links. This may be done by
36 a 3/4 majority vote of the members at a regular meeting of the Board. The at
37 large seats will be created for a two-year period of time and if the Board wants to
38 continue the seat it will be revoted on for another two-year term.
39
40 V. Selection of Members: Members and alternates will be appointed by resolution
41 at the pleasure of their municipal board for a term of two years.
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43 VI. Terms of Office: Terms shall be for two years beginning January 1'`and ending
44 December 31"the following year. Vacancies shall be filled as soon as possible
45 for the remainder of the unexpired term.
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1 VH. Officers:Each year the Board shall elect a Chairperson, Vice Chairperson, and
2 Treasurer from among its members. The officers shall be nominated by a
3 nominating committee that-shall be appointed in November and present their slate
4 of officers at the December meeting. Officers shall be elected at the January
5 meeting for the term of one year. New names for nomination can be put forth up
6 to and at the January meeting for consideration. Prior to a vote nominees must
7 have agreed to serve.
8
9 VHL Duties of Officers:
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11 Chair: shall develop the agenda in consultation with the Tompkins County Youth
12 Bureau staff and providers, chair the meetings,represent the Recreation
13 Partnership Board at inter-municipal or public meetings, assist as needed in
14 contract negotiations to implement the wishes of the Recreation.Partnership
15 Board.
16 Vice Chair: shall act in the absence of the chair.
17 Treasurer will work with the provider(s) and Tompkins County Youth Bureau
18 staff to develop a format for regular financial report that meet the needs of the
19 Recreation Partnership Board.Review the financial reports prior to the Board
20 meetings and present the report to the full Board,noting any significant changes
21 in expenses or revenue. The Treasurer will also recommend to the Board a
22 budget timetable and guidelines to enable providers to prepare budgets for the
23 upcoming year.
24
25 IX. Quorum: A quorum shall consist of a simple majority of the persons appointed
26 ____ and acting as members of the governing board_
27
28 X. Voting: Each member is entitled to one vote at any meeting for which the
29 member is present. An appointed alternate is permitted to vote when replacing
30 their official municipal representative.Passage of a motion requires a majority
31 vote of the persons appointed and acting as members of the governing board.
32 There shall be no proxy votes.
33
34 M. Fiscal Year: The fiscal year shall be from January 1 to December 31.
35
36 MI. Committees: The Chairperson shall appoint all committees, subject to the
37 approval of the Recreation Partnership Board. All.Committee terms expire at the
38 end of the fiscal year,but persons maybe re-appointed.All members of a
39 committee have equal vote if present. Non-board members may be invited to
40 serve as voting members of committees.
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42 The Chairperson shall appoint any committee deemed necessary by the
43 Recreation Partnership Board.
44
45 The Nominating Committee shall be appointed in November and recommend a
46 slate of officers for the coming year by the following month in December.
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2 The Finance Committee shall be appointed in the month following the election of
3 new officers. The Treasurer shall serve on the Finance Committee. _
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6 XIH. Amendments: These by-laws may be amended by a majority vote of the entire
7 board provided that the proposed amendment has been presented for consideration
8 of the Board at the preceding regular meeting. In addition,the proposed
9 amendment must be mailed at least ten days to all members before the meeting at
10 which the proposed change is to be voted upon.
11
12 All amendments voted on by the Recreation Partnership Board must then be
13 ratified by all of the governing bodies of the participating municipalities prior to
14 the amendment being adopted.
15
16 XIV. Saving Clause: In the event any part of these bylaws shall conflict with any
17 provisions of requirements of state,local, or federal Law,the provisions of any
18 state, local or federal.Law shall control and the other provisions of these bylaws
19 shall not be invalidated by such conflict.
20
21 XV. Conflict of Interest: Anyone employed in or contracting with a program funded
22 by the Recreation Partnership Board is ineligible to serve as a voting member of
23 the Recreation Partnership Board.
24
25 If a member has a potential conflict of interest s/he must explain her or his
26 , relationship to the program before the matter isr d__isci�ssed or voted on. Members
27 must abstain from discussing and/or voting on any specific actions that are, or
28 give the appearance of,being motivated by a desire for private financial gain for
29 themselves or others such as those with whom they have family,business, or
30 other ties.
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32 XVI. Adoption: These Bylaws shall become effective upon adoption by a majority
33 vote of the members of the Recreation Partnership Board and approval of all of
34 the participating municipalities.
35
36 As amended by the Recreation Partnership Board on September 27, 2005, and
37 approved by all municipal boards April 2006.
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