HomeMy WebLinkAbout2005 ecc Wednesday, 14 September 2005
Dear Supervisor Fisher and Town Board Members:
The Enfield Community Council,by means of this letter,:formally requests.from
the Town of Enfield funds for 20o6, as stipulated in the 2005 - 2007 Contract
with the Town of Enfield We further request an adjustment to the 2005 2007
Contract of an additional $3,201, for the cost of General Liability.Insurance in
2oo6. The figure $3,2oi represents the current cost of the General Liability
Insurance increased by appro)dmately 5%. The total amount of funding
requested by the Community Council from Town Tax revenues for 2oo6 is
$32,939•
Attached for reference are: ,
i). The Enfield Community Council,
s Anticipated'Revenues for 2oo6
2). The 2005-2007 Contract'with the`Town of Enfield
The Enfield Community Council appreciates the willingness of the Town Board to ..
discuss and assist with these financial matters. Please do not hesitate to contact
either Carol Givin; Treasurer of the Enfield Community Council, or myself for
additional information, if it is needed for the Town Board budgeting process.
Additionally, I am available during the workday and]o the evenings at 6oy35i-
2443 to answer questions as they may arise. Thank yon.
Sincerely,
Car yn Schanz, resident
Enfield Common' Council
Cc: Carol Givin
Enfield Communit
y Council
Anticipated Revenues for 2006
actual. anticipated* w/out Cow-y increases
Revenue 2005 . 2008 2006
United Way $. 16,231 $ 15,231 $ 15,231 .
Town-Tax $:. 27,491 $ 28,316. $ 28,316
Town-Workers Camp-Ins. $ a,357 $ 1,422 $ 1,422
Town General Liability Ins $ 2; 59 $ 3,201 $ 3,201
Fees $ 101857 $ 10,000 $ 10,000
Fundraising $ 3,392 $ 3,400 $ 3,400
County MJP $ 2,922 $ 3,175 '' $ 2,292
State $ 2,280 $ 2,244 $ 2,244
Cty to CCE $ 15,913 $ 17,413 $ 15,913
.$ 84,602 $ 82,019
* Anticipated revenue shows'3% contract increase from the Town plus
additional revenue to cover costs for workers comp. and liability ins.
Tompkins County Youth Services has requested an increase in funds for
the Municipal Jobs Program to cover increase in minimum wages and to
adjust the base salary-for CCE Program Managers. This amount is paid
directly to CCE b the ty.
3-Sep=05
ENFIELD CO COUNCIL—CONTRACT 2005-2007
k K
Made as of this +st day of January 2005, between the Town of Enfield a municipal
corporation under the laws of the State of New York(hereinafter called the"Town")and
the Enfield Community Council, a not-for-profit corporation under the laws of the State
of New York(hereinafter called the"ECC")
WHEREAS, the Town desires to have certain community recreational and youth services
provided to the residents of the Town and
WHEREAS,the ECC desires to provide such services to the Town and its residents,
NOW, therefore, it is agreed that the Town contracts with the ECC to provide such
services on the following terms andconditions:
1. The ECC agrees to provide to the residents of the Town of Enfield such youth and
community recreational classes, activities, programs and other services as h, in
consultation with the.Town, determines are desirable and needed (hereinafter,
called"contract services").
2. The ECC agrees to provide to the Town, as justification for the budget request for
funding said contract services, a proposed program of contract services for the
contract -period, a breakdown of expected costs, information on persons to be
benefited, ar�d such other information as the Town may reasonably request.
3. The Town agrees to pay the ECC $2,837.53, payable by the Twenty-fifth day of
every month, for the months of January 2005 through December 2005. Each
monthly payment shall be paid by the 25`' of the month for a total of$34,050♦36
for actual expenditures by ECC.for said contract services, including overhead
expenses„payroll expenses, .- other costs associated with.the provision of the
contract services.
4. The Town agrees to pay the ECC $2,911.70 payable by the.Twenty-fifth day of
every month, for the-months of January 2006 through December 2006 Each
monthly payment shall be paid by the 25 h of the month for a total of$34,940.44
for actual expenditures by ECC for said contract services, including overhead
expenses, payroll expenses, and other costs associated with the provision of the
contract services:
5. The Town agrees to pay the ECC $2,988.23 payable by the Twenty-fifth day of
every month, for the months of January 2007 through December 2007. Each
monthly payment shall be paid bythe 25�' of the month for a total of$35,858.76
for actual expenditures by ECC for said contract services, including overhead
expenses, payroll expenses, and other costs associated with use provision of the
contract services:
1 2005 and continue through December
6. This agreement shall commence ,January rior to :June 30, 2005, either
31, 2007. At anytime after January 1, 2005 and p
Bement as of December 31, 2005 by giving written
party may terminate this agr
notice to the other party by June 30, 2005. In the event that the notice is so
2005. Al
received, then the contract
i, 2006 and prior to June shall be deemed to be en 30ded December iher�party may
any time -after January .
terminate this agreement as of December 31, 2006 by giving written notice to the
1 2007 and prior to
other parry.by December 31,2006. At
anytime after January ,
30 2007, either`party may terminate this agreement as of December 31,
June June 30, 2007. In the event
2007 by givmS written notice to the other parry by
that the notice is so received, then the contract shall be deemed ended on
December 31,2007.
7. Nothing shall be construed to ant
prohibit the'ECC from acceptingdost o8'i,
funds, or moneyVI
from other sources to defray the P
matching y
services.
8. In order to receive Payments>as heretofore described,the I;CC shall provide to the
Town Su ervisor a properly completed and signed voucher a muiinmm'of seven
P -
days prior to the scheduled meeting of the Town Board.
ECC ees to provide to the Town a written..report on a quarterly basi f
9. The the numbers of participants, the
activities it is and has been :engag m, hest. Said
activities, Aid other information that the Town may reasonably req
reports shall be`provided to the Town Board by the 25�' of the momh;followh>$
the close of the quarter
+R
may retain the services of a credible accounting
10. The Town, a' its own expense, rovide
firm to examine: the
financial records of the�EC .purposes- In
�Ee et that the
reasonable access to its financiuntil such Me al records for au
ECC-does not provide reasonable access to its financial recoroOld payments
reasonable access is provided, the'Town shall have the right
to the ECC.
law The ECC
11 The ECC shall be responsible to secure all insurance rinsured by
its policy of
agrees to include the Town as an additional named
general liability insurance.
e as art of this agreement, the
'tion of the ECC use of Town Prop
m' p the Town Supervisor,
ECC agrees to comply security.
12. In recognt
with all reasonable requests made by In the event
at the direction of the Town Board, that relate to safety or
request, the
such
that a dispute should rise concerning the reasonableness of anyuch Each party
agree to binding arbitration by a panel of three p
parties.hereto agr ers---i shall be:the Town's '
to this agreement shall select one person. The third p
attorney.
13. The inexact status of outside.fiinding secured by the-Town as a major component
of this agreement is cause 'for mutual concern. Accordingly, both parties agree
that the amount of funding specified in section three (3) above is subject to
confirmation predicated upon the obtaining of such outside funding. It is agreed
that the _Town shall make known to the ECC no:.later than March 31,:of each
contract year, the status of its fund requests from outside-sources. if such funding
requests are granted at an amount lower than anticipated, the parties hereto agree
to renegotiate the fiscal portion of this agreement so as to provide the:minimutrr
disruption or redirection of the ECUs programs.
14. It is acknowledged that the ECC is an independent contractor, organized to serve
and benefit the Town.of Enfield and its residents.
15.For the purpose of,this contract employees of the ECC are not deemed to be
employees.of the Town of Enfield
In Witness whereof the parties have set their hands and-seals effective this �f
day of-I'K*AyO4,( 2005.
By:
R. Fi
Town of Enfield, Supervisor
By:
kobert Ainslie
Enfield Community Council,President
ATTEST:
BCG
Alice Laue
Town of Enfield, Clerk..
T-letup In,� COU�lt3'
a
YOUTH $"VtCES EFARTMENT
'M West.Sfitf treet
Telephone (ba 274-5314--,• Fax (607) 274-5313
E-mail youAhs micesqftpd kins-co.org
TO: Carol Givin, Enfield Community Council
FROM: Theresa Albert, Administrative Assistant
DATE: November 16, 2005
RE: 2005 CLAIMING FOR FUNDS FOIE FUNDS
With the end of 2005 quickly descending upon us, I have'reviewed:our records and am
providing a year to date account of your claiming balances.
Please review the Information listed below and call me if you have any questions.
MUNICIPALITY: TOWn Of Enfield.
2005 County Youth service Funds allocation. $5,202.00 .
BALANCE LEFT TO CLAIM FOR: Ko
Please feel free to.call me at 274-5310 with any questions.
Thank you.
cc: Gary Fisher,Town Supervisor
Creating healthy youth and vital communities ... , Since I977.
F� Recycled paper
O
O
N
N
co 00
a a
0
z
N
o z iU
0 Cl
O O
N N
C L N I
m m
LL
a) N
N
m
N
Z
i
C �
O C �
V O'
O �
d d a0
d 0 N
N> � 1
o _ f
O
(u
to
N
� N
W
R
m o
a
— U
x
°3 W i c
vI
O
E r
z oa CD
o Q o o
U O O
Q
l IRSDepartment of the Treasury
Internal Revenue Service
ANDOVER, MA 05501
015028.357992.0935.991 I FP. 035a 372.
,•�: TOWN OF ENFIELD
168 ENFIELD MAIN RD
ITHICA NY 14850-9315
015028
-
O
Statement tor Recipientsof Calendar Year
Interest Income .
(Please keep this copy for your.rec:ords). 2004
r
Recipient's Identification Number Total Interest Paid or Credited
E
3.0 15-6000941LL
#31.08
This information is being furnished to the appropriate department of Internal
Revenue Service. The amount of interest paid or credited to you in the
calendar year shown is on an overpayment of federal tax. This'amount may
represent interest on An overpayment for more than one year,or more than
one kind of tax. It may have been paid with your tax refund or by separate
check;or part or all may have been applied against other taxes you owed.
If you are required to file a tax return,report this:interest as income on your
return.
. ... .... . .:..
y
T1mp ns mu
YOUTH "N1-CES DEPARTMENT
326 Wes =Sta&Sti et
ae o6 4$5
Telephone (6 � `�°F i ,(607} 274-5313 .
Email yo per ices@ pldwwco.org.
TO: Carol.Givin, infield Community Council
FROM: Theresa Al bert,.AdMinistrative Assistant
DATE: November,$, 2004
RE: `2004 CLAIMING FORTUNDS FOR FUNDS- .
With the end of 2004 quickly descending upon us, I have reviewed our records:and am
providing a year to.date account of your claiming balances.':;
A'S f • 5" � - �. -x-. -'"'r t-� :�� �,-�zs. ey �^ ,-� s.-` .,x�- �`—"`ems- - �
� 3x. �'�nkk'i".���v` :- -•ar� ,`M�e3,.; -c,'f .-��" ,�,s��.. � �1:.��"� .w".m��',��-�� ������- .1.- '�t`'y�
Please review the:information listed below and call me if you have any questions.
MUNICIPALITY: TOWN Of Enfield
2004 County Youth Service Funds allocation: $5,309 001
BALANCE LEFT TO CLAIM FOR: - $�23 73 � '
Munic Jobs $123.73
NOTE: Balances do not reflect any clams received in this 006e after Navem r`5; --
2004.
Please feet free to call me at 274-5310 with,any questions, concerns, or if more claim`
forms are needed. i am also'avallab"i -rmet with you if assistance is needed in
completing any claim.forrrms.
Thank you.
n �
cc: Gary Fisher, Town Supervisor.—.-
Creating healthy youth and vital communities . . . Since 1977.
*� Recycled paper
TOMPKINS COUNTY YOUTH SERVICES DEPARTMENT
320 W. STATE STREET
ITHACA . NY 14850
(607) 274 - 5 .10. �607) 274 5313 FAX
April 22, 2004
..:.... ....... .. .
To: Caro ;6iv�n
Program: imp/oyment
- -
...::........
Period: 2004 Tarr - Feb . .
Amount: 38.63
11,
Check Arrives. During week of May 4, 2004'(airec- to rown�
The above claim has been desk audited, adjusted if needed and
processed as follows:
Period Expenditures: $77.25
Payment Authorized: $3863
County Beginning Balance: $5,309.00
County Payments to Date:. $2,425 63
County Accdunt Balance:` $2,8$3.37
Call with question.
Sincerely,
cc: Gary Fisher, Town supervisor
TOMPKINS COUNTY YOUTH SERVICES DEPARTMENT
320`W. STATE STREET
I'THACA. NY 14850
(607) 174 53104 (607) 2744 .f. 5313 FAX
August 24, 2004
To: Carol Givin
Program; Emp/oym�nt
Period: 2004 C1Ts
Amount: 4 625.00
Check Arrives: During week of September 7, 2004 direst/ to Town
p My
Ad
above claim has:been`desh audited, adjusted if needed .and
processed as follows:
Period Expenditures: $3,250.00
Payment-Authorized: $1.1625.00
County Beginning Balance: $5,309.00
County Pymnts to Date: $4 7
County Account Balance' $1,067.03
Call with questions.
Sincerely,
cc: Gary Fisher, Town Supervisor.
TOMPKINS COUNTY YOUTH SERVICES: DEPARTMENT
320 W.. STATE STREET
ITHACA, NY 14850
(b07) 274 5310, {$07) 274 - 5313 FAX
July 14, 2004
To: Carol Givin
Program: Employment
Period: 204 Apr - June
Amount: $191.34
Check Arrives: During week 10f Jelly 27 2004 (directly to .Town)
The above claim.has been desk audited, aid justed`i f needed and
processed as follows:
Period Expenditures: $38467
Payment Authorized: $191.34
County Beginning Balance: $5309.00
County Payments to Date: $2,616:97
County Account Balance; $9,692.03
Call with questions.
Sincerely, fir
cc: Gary Fisher, Town Supervisor
TOMPKINS COUNTY YOUTH SERVICES DEPARTMENT
320 W. STATE STREET
ITHACA, NY 14850
(607) 274 53100 (607) 274_ - 5313 FAX
May 25, 2005
To: Carol Givin
Program: Employment, Summer Camp
Period: 2005
Amount: $2,873.02
Check Arrives: week of June 7, 2005(directly to Tawny
The above claim has been:desk audited; adjusted if needed and
processed as follows:
Period Expenditures: $3,466.05
Payment Authorized: $2,873.02
County Beginning Balance:.- $5,202.00
County Payments to ®ate 2,873.02
County Account Balance: $2,328.98
Call with questions.
Sincerely,
F
cc: Gary Fisher, TownSupervisor
. F
i
TOMPKINS COUNTY YOUTH SERVICES DEPARTMENT
320 W. STATE STREET
ITHACA, NY - 14850
(607) 274 - 5310, (b07) 274 5313 FAX
August 30, 2005
To: Caro1 Ciivin
: Emp/dyment
Program
Period: 200
Amount: 1625.(KT
Check Arrives: During week of tember 13, 2005(direcMy to Town)
The above claim has been desk.audited, adjusted if needed.and
processed as follows:
Period Expenditures: $ ,250.00
Payment Authorized: $1,625.00
County Be'Inn ng"Balance:, $5,202 00
- -
County Payments to Date: $4,65402
County Account Balance: $547.98
Call with questions.
Sincerely,
z,
cc::Ga�I=
report forms will be sent directly to the Enfield Community Council President. A
minimum of 50% matching funds are required for all funding categories,
municipalities match these funds with a variety of resources.
Be sure to notice any vacancies your municipality may have on the County Youth
Services Board and/or local Community Council, full rosters allow for better
planning and helps to assure duties are completed.
All contracts for State Aid and County Youth Service funds are due no later
than April 15, 2005.
If you have any questions_please call Karen or Theresa at 274-5310.
2005 State and County Funding
Municipality: TOWN OF ENFIELD
1. You are eligible to receive $1,046 in NYS Office for Children and Family
Services Recreation Funds and $1,234 in NYS Youth Service Funds. As in the past
recreation funds may be used for youth service programs,but youth service funds
may not be applied to recreation programs.
2. You are eligible to receive 2 922 in Municipal Jobs Funds.
3. You have chosen to exchange your. Office for Children_andTamily Services funds .
for an equivalent number. of County tax dollars. This will allow for only one
application, one budget,and one contract,.and prompt payment of claims by the
County.
4. Town plans to use their full allocation.
5. Your total youth service and recreation budget,as we understand,allocates
county and/or state funds to the following programs; {Please correct any
i naccuracies)
Program: Total a0cat'ed: Amt rcimburaed:
Municipal Jobs $5,844 $2,922
Enfield Summer Camp $15,24.3 $4280
TOTAL $21,087 $5,Z02
6. The following local residents serve on the Enfield Communi#y Council:
Carolyn Tschanz Carol Givin Pat Gumaer
Ann Rider Vera Howe-Strait
7. Your current County Youth Services Board,Town representative is fig
Hubbell.
8. As part of your contract,you agree to submit a 2005 year-end program report.
Your Community Council Chair will complete this as part of their work. They will
receive a copy of the report form to be used.
If information is accurate please sign and date the County Contract and return
to the County Youth Services Department.
As always, if you have any questions, please calf us at the Youth Services
Department for assistance at 274-5310.
cc: Carolyn Tschanz, President, Enfield Community Council
TOMPKINS COUNTY YOUTH SERVICES DEPARTMENT
320 W. STATE STREET
ITHACA, NY 14850
(607) 274 5310, (607) 274 - 5313 FAX
October 26, 2005
To: Carol Givin
Program: S*lbyment
Period: .200
Amount: $547 98
Check Arrives; During weeks N6.vember 8, 2005(direcMy to
The above claim has been desk audited, adjusted if needed and
processed as follows:
Period Expenditures: $1,095.00
Payment Authorized: $547.98
Coun innin Balance: 5,202.00
ty Beg' g
County 'ayments to Date: $5,202,00
County Account Balance. $O.Oa
Call with questions.
Sincerely, ,*-AAM
cc: 'Gary Fisher, own Supervisor
F
EMULD COMNUJVTY COUNCH,—CONTRACT 2005-2007
`f` v Mir
Made as of this 4-st day of January 2005, between the Town of Enfield a municipal
corporation under the laws of the State of New York(hereinafter called the "Town")and
the Enfield Community CoilnciI, a not-for- rofit corporation under the laws of the State
of New York(hereinafter called the"ECC")
WHEREAS, the To desires.to have, certain community recreational an youth services
provided to the residents of the Town and
V41EREAS,the ECC desires to pro��ide such services to the Town and its residents;
NOW, therefore, it is agreed that the Town contracts with the ECC :to provide such
services on the following terms and conditior,
1. . The ECC agrees to provide to:the residents of the Town of Enfield such youth and
community.recreational classes, ach aties, programs and tither services.as it; in.
consultation with the'. To,,vn detern Sines are desirable and needed (heFeiiiafter
called "contract-services").
2. The ECC agrees to pro-v ide`to.the Town, as justification for the budget request for
funding:said contract services, .a proposed program Of contract:services,fib. the
contract period, a brcakdow of erected costs, information on`persons to be
benefited,and such other inform,.tiori as the Town may:reasonably;request.
3. The Town agrees to a th ECC $2 837.53 a able b the>Twen fifth da of
py , py y ty- y
every month, for the months c'== January 2005 through December 200 . Each =
nzontlily payment shall be paid i.ay the 25'" of the month for a total'of$34;050.36
for actual expenditures by ECC for said contract services, includmg overhead
expenses, payroll expenses, and.other costs associatedi with the provision of the
contract services.
4: The Town agrees to ay'. ECC $2,911.70 payable.li the Twent -fifth da of�
ag top
py y y y
every month, f6r the months of January 2006 through December.2006. Each �
monthly .payment.shall:be paid by the 2511' of the month for.a:total.of.$34,940,40.`i
for actual ezpendi°tures, by:l✓CC for said contract services,: including overhead
expenses, pay—roll—expenses, and other costs associated with the provisioni.of the
contract services.
5. The Town agrees to pay the ECC $2,988.23 payable_by the.Twenty-fifth day,of
every month; for the months of January 2007 through-December 2007: Each
monthly payment shall be paid by the 25 ' of the month`for a total of$35,85$:76
for actual expenditures by ECC for said contract services; including overhead
expenses, payroll expenses, and otter costs associated with the-provision of the
a .
r contract services.
S. This agreement shall commence January 1, 2005 and continue through December
31, 2007_ At anytime after January 1, 2005 and prior to June 30, 2005, either
party may terminate this agreement as of December 31, 2005 by giving written.
notice to the other party by June 30, 2005. In the evert that the notice is;so
received; then.the contract shall be deemed to be ended December 31, 2005.. At
any time after:January 1, 20.06 and prior to June 30, 2006; either party may
terminate.this agreement as of December 31, 200E by giving.'written notice to the
other party by.Ddcernber 31 a 2006. At anytime after January 1 2007 and prig to
June 30, 20OT either party may terminate this agreement as of,December Sly
2007 by'giving,written notice to the other party by June 30 2007. In the event
that the notice 4s so received, then the corftract shad be deemed ended on
December 31,2007_
7. Nothing:shall.be construed to prohibit the ECC from accepting donations; grants,
matching funds; or money.:from other sources to defray the costs of-providing
services.
8. In order to receive paynnents as heretofore described: the ECC shall provide to the
Town Supervisor a Ist7operly co-rlp eted and signed voucher a niiiiiinum of seven
days priorto the scheduled ineeting of the Town Board.
9. The ECC;agrees.to provide to the Town a written report on a quarterly basis of the
actix.ities it is and has,"peen engaged in, the numbers 'of participants, the costs of
activities, and,any o.tber information that the Town rttay reasonably request. Said
reports shall be provided to the Town Board by the 25"h of the month followmg
the close of the quarter_
-t
10. The Town, 44"its own expense, may retain the;services of a credible accounting
fim to examine the nnancial records of the ECC. The ECC shad provide`
reasonable access to.is financial records far audit purposes: In ev the: ent that the
ECC does not provide reasonable access to its financial records, until such time as
reasonable access is provided, the Town shall have the right to withhold payments
to the ECC_
I;The ECC shall be responsible to secure all insurance,required by law. The ECC
agrees to include the Town as an additional named insured under its policy of
general liability insurance.
12_ In recognition of the ECC use of Town property as,part of this agreement, the
ECC agrees to comply with all reasonable requests made by the Town Supervisor,
at the direction of the Town Board, that relate to safety or security. In the event
that a-dispute should rise concerning the reasonableness of any such request, the
parties hereto agree to binding arbitration by a panel of three persons. Each party
to this agreement shall select one person. The third person shall be the Town's
attorney_
13. The inexact status of outside funding secured by the Town as a major component
of this agreement is cause for mutual concern_ : Accordingly, both parties agree
that the amount of funding specified in section three (3) above is subject to
confirmation predicated upon the obtaining of such outside funding. It is agreed
that the Town shall make I known to the ECC no later than March 31,.4,of each
contract year, the status of its fund requests from outside sources. If such funding
requests are granted at an amount lower than anticipated, the parties her agree
to renegotiate the fiscal portion of this agreement so as to provide the minimum
disruption or redirection of the ECC's programs: a %
14. It is acknowledged that the ECC is an independent contractor organized to serve -
and benefit the 'own of Enfield and:its residents.
15. For the purpose of this contract`employees of.the 'ECC are not deemed to he
emplovees of the Tovffn ofEnfield_
Tk
In Witness whereof, the parties have set their hands and seats effective this q
day of;;Ar.�u 2` : 2005.
rJ
7y
Town of Enfield, Supervisor
By r
Robert Ainslie
Enfield Community Council, President
ATTEST:
y
Alice.Laue
Town cif Enfield, Clerk