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HomeMy WebLinkAboutschool enfield 13 budget 1939 1940THE ';UNIVERSITY OF THE K 1939-40 " THE 'STAT EDUCATION DEPARTMENT District No....9....... .... ESTATE OF NEW Yf?Ia .,. FIS For use in the smaller FINANCIALTown REPORTS OF DISTRICT OFFICERS, . AT .THE ANNUAL MEETING school districts. �.••• AND' County of E ANNUAL. SC'H®►®L BUI"GET 1939-40 RECEIPTS EXPENDITURES`' NEEDED AMOUNT AMOUNTS ESTIMATED RECEIPTS AMOUNTS ESTIMATED BYRECEIPTS AS ESTIMATED SCNOO YEAR SCFOOL YEAR BUDGET ITEMS REPORTED EXPENDED TO FINANCE T NEW E1937-38 1939-40 193748 TRUSTEE FOR 1939-40 Actual school estimated balan a on hand at beginning year . . .. ... ............ . ...... $ ,.k 2 , .... ; ,�.. $ .....,......... ............. 1 General ' control of $..., .$..... ..... .............. .,.......... From public money (February and April allot- , ments) ................ ..................... ...............L'Ins'truetional service , ............ .... , .. _...........-... ,........... From tax on property.............. 3 Operation of plant... ............ ........ ................... .......... ..„ From tuition (receipts from contracting districts)..,: ............................... .. 4 Maintenance of plant....... , .....:.......... _.,.. From all other sources........... .. , , , .::. , . .•.-:. , ,::....e, 1 ,. ......................... 5 Auxiliary agencies (Include transportation) ... 6 Fixed charges ..............................__ Total cash receipts $ $ A.: ' Pension oded deducted bye State and 4% 7 Total current expenses.­....,, $... --- ��z. j'.t ...• :,..,, $ ...:....... „ Allotment to P of teachers salaries deducted by district) .......... r.. ....,. ....... ........ . ....... ...„.. ,.. ..... ...... ,...,. :...... 8 Debt service ' • ..................... ,t pital outlay Total of ,..all receipts........... . .... . ..... „ $.,::.,.. a ,..it,:: .� $ ...._. „ , ,... _....... f P he above columns are a of receipts' Amo rece'ip'ts, 1d Workin Total expenses, to start the next , . • . penses $, t The items of receipts'' in (Amounts, Amount of r g t school year reported on the 'proposed a expendi- carr' g until, tax m condensed' of : FlnanG al Report Annual �sary to finance' the rowi'ed over to oiney' of . bor- ,,.i "�... 7 ("� �1 „__...-.....,_..„...,....„... cond d statement avoid the necessity n ui s are available • ..... w. res listed t res,, in ecolumn colu' m No. i4 12;:. Total, aexe ensees Staid o orkl which hence, $' ti ate based x$.................................... 1 Far found (Form D) ( i ): T detailed items upon W"��nss a„ r o'is 1 i orTransportation','i thi bu, .'o. the e. i, 'de o. trustee's e m e are f dge Resolution f 1' e. rovide transportation' 42 Resolved, ' T p p 'rtatxon 7 for; Resolve towel of .,„ " hat true trice, No -:. Bud et Resolution,d T l � he trustee b authorized to � s d raise the necessary suis herein provided for that purpose,; tee of That t pu gradeschoo pupils � . b p g P further' The fo theherein' durin t� e autlgo ' necessary tax therefor. g count d the sums set e � to 1, vy Resolved, e” rized' y o . ,... �. )- r �.� s. , i.... - attendance ofacademic � districts ''b d'esi � rvd' ,for g ansoal� l cle year 93 it � nate' A, e nuschool 1 t' 9 ..0 and . That, the follawin school g � Y t o pupils Aschairman ana�i, r�C of I'm ,' . ' .., y the certify, ng cit ;:,:.: t ..,M : ,w:..-....... ng � � _ � "l. �` i” :. al at this is � -- =--• - •--r---��� airm' 'o Anavtii statement irlee 1 �... �:.•.•.:..:� .: -.�:. k'...... �:.�.. �. r � � � "' we tify � that al Meeting [NaTne of school district designated) alien h the ', t e � action a emen f the t t o Noes. t voters at the meetifl ' held Ma I g y 2d Clerlof Azanaaal Mee' tin 8708-Ja39.20;000('17148)+ �. ...._............._ ... ._. .... � •.._.. .......................,..,. ..,.., � , Y937.38 J;tV'938-39 1,938-7-39'V 19 39-A�0 � PROPOSED BUDGET EXPENDITURES AS � '� T TA� PAY � � � 0 ME1VT5� MADE BUDGET' APPROVED PRESENTED FOR D UDGET I ITE, T DETAILE RE T'0 THE DISTRTC PnS F RO JU ,I 1938 TO AT ANNUAL EETING APPROVAL OF VO� ERS A UEDRiNTENDENT PE T4 1 AY 1, 1939 MAY 1.938 THE, T CHOOL N No: l No. 2 . ., No. '3'n, 0 4 ,.. , 4r ENTERAL 'CONTR6 G T. Totals Total p 'j oas , a r Business$ expense e a sta a fo P� g r $........ $ ........... $ .......... , Compulsory" attendance . p y ( s y� .................. Other expenses (tax roll, collector nd) :. collet o ................... ....... i Total, f or genes control $ .. ..... $ �INSTAL SERVICE -Wa eS�`Ufull Teachers' g ( contract salary),.-..... $ --- :... $. --........ . $....: - --------=--- $--.::. Textbooks .....'............ ........... • • ........................... Instructional supplies ............................................ .... .............................. ...... Tuition to outside districts ....... ........ :............ ............... -- .-.:... .............................. Other expenses of instruction ............... .............................. ......... Total for instructional service........... $...................... $------..... ........ $...........-........ $••--... ............ OPERATION OF PLANT „,. Jan tors'. ,wags .. ...:.,, i e $:::................... $ � ........ $...... .......,............ $.......................... fanitors': supplies .......... a .,.,.. ..... ...............: ...............:>..,...:. Fuel........:..... ....................' .............. ............... ......I............... Light and water .... ':' ...... ........f .. General care of grounds. , . ...................... .. .... I....,................:....... ........ .............. w...... Otherexpenses ............. .........:... ................... ......... tion f la Total for operation MAINTENANCE OF PLANT gIds adin reseeding etc.) .. $.......................... U kee of roui :. $ $.,........................ $.......................... Repairpof school building..gg� Repair of building, equipment. .............. .............. .......... p ernent of instructiona R.e lac 1, equipment,.,.,, ' Other expenses 0 upkeep ......... ....... ---... 1.. ....................... ........................ ..-- PikTotal for rriaxntenance pf"' plant '. $ ...., $ 777 AUXILIARY AGENCIES Replacement of 'books., magazines, dictionaries $ $ --- ' $ $ • lie ill service:........ ... ......... ............ ...... Transportation of 'pupils 7.. a "f? 'Ot'her auxiliary expenses.. ..... .. ♦ �............� .,�ti:.::..':�� °....1.�. ..-.,... for auxiliary ag ecies... ........ "4 .............._.... $ rlY . ...... $ ....... ...... ......_ I I r=ED CIiARGES Pensions deducted by State.. ,... ......... $............. ....... $ $...:...........,.......... .....:..................,: Insurance': (fire, transportation, liability) .. ... Total for fixed char es g;..... ; .. �..:� $,; ...., ... _ ........ ..... • Total for current expenses..:.. 'T .� . ... .... ..... DEBT SERVICE lain to the The trustee should exp a voters' any s nding debts. outstanding Redemption notes, and bonds.,,,.,. ♦ ... , ... is $.:.,.,:.:............. $ .........$,.,... $....,,......,..........:.. Interest charges .. Total for 'debt, service. $ $.. $" $' CAPITAL OUTLAY The trustee should explain all improvements that have been made during the school year. New land and playground equipment ......... $............. $.... ---- - .-------. $ -------------- --------- $.......................... Alterations and additions to' building:........... -•....... ......... ................. ........ New furniture and equipment. New books and additions to library. .......... ........ ......... ,.............. I...... New district -owned bus. .,....... ..,...... .,....... ................... , expenses of capital outlay, ............. ........Other Total expenses for capital outlay... $............. $...,.. $...........-......,..:.... $...........,.............. expenses for the year `Tota ex' y 1, $ ..... ..� .. Balance' at close of period ............ . . $8 r. .. :" , Total payments and balances ...... _ r $. �= � � .. $........................ p • $... , . , . $�- .:.: , .. .. , .., Tli`dse items should be read These ,items should be read,by t 'eY treasurer or collector- by the trustee at the annual Last serve as aegu'debforgthe et should p budget be read by the trustee ts ee or clerk treig§#rer at the annual school school„ meeting,. m'eett?g. ration of the neve estimate. at the annual school' meeting. C, File the three copies of this budget report form as follows: Onewith the district superintendent One ;with clerk -of -the annual school meeting s One with the trustee-of_the district Nom. Collector's report-formerly sent with budget forms is now in the back of the collector's cash book. -SUGGESTIONS FOR PREPARATION SUGGESTIONS FOR PRESENTATION AND 1 To the Trustee: Enter items called- for in column 1, ORDER OF BUSINESS AT THE statement D, from your-copy of- the Annual Financial ANNUAL MEETING Report filed with the district superintendent. - x - Z To the" Trustee and- Collector-Treasurer: Before To the Chairman. o f the An -School "Meeting the figures_ are - entered in_ column 2 - the trustee and During the school meeting the chairman should call- for the - collector=treasurer should balance ' their records reports in the following order: separately. - The trustee should request- the collector- treasurer to .fill out the report of tax collections in the back of his cash' book. 1 Trustee's report The trustee should request -=the collector-treasurer to secure the district bank statements for the first- ten Call on the trustee to read the report for the last com- months (from July lst to May-lst) and meet-with. him pleted school. yearendingJune 30, 1938, as reported to prove_ the correctness of their accounts. The fol to the district superintendent and entered in column 1, - lowing steps should be followed: - statement D, on fine inside of this form. a Match trustee's- orders- against canceled checks. b Examine district bank statements to see that de- -r posits, -withdrawals and balances agree with the 2Collector-Treasurer's report " trustee's and" collector"=treasurer's records. " Request the collector-treasurer, or the: treasurer, if one c Examine the collector treasurer's report, and de- has been elected, to read the list of payments made termine whether it agrees-with the account books. during the present school year from July 1, 1939, to d When the accounts of the district officers agree fill May 1, 1940. out column 2. - 3 a theruste-I a�vas voted=at t1�e last 3 C;nllector's_ rept-otax-_roLp . -_., annual meeting enter same in column 3. Ask the collector - to make a report of the district tax collections and-read the items listed in the report in spent 4 To-tho- Trustees District funds can be legallyent _ the back of "his cash book. for alterations of additions to=school property only with the approval of the voters at _the annual school meeting - - 'or- on the written order of the "district superintendent. 4 Presentation of the -detailed" budget - Consult the district superintendent regarding the needs of the district and any -special projects for which funds Request the trustee- to present the detailed budget esti- should be voted. mate listed in column 4, statement- D, on the inside , of this form. 5 To the Trustee: Transportation for grade or high school pupils can be legally provided "only with the approval of the voters at the-annual school meeting or 5 Appointment of tellers -" on receipt -of an order from the Commissioner of After the trustee's explanation of" the budget the Education- following an appeal from _parents. Upon chairman should appoint two tellers. advice - of the district superintendent include estimate of transportation costs in budget column 4. (Education Law, section 206, subdivision -18) _ �r 6 Resolution to approve" the budget " 6 To the Collector": Fill out _fire separate collector's Request the clerk of the meeting to read the -appro-. fora% accounting for ail of the district tax_ collections. priation budget B for,the school year 1939-40 and the resolution for approval on the front-page of the budget f orm The" vote should be taken by a ballot NOTE TO THE TRUSTEEz or roll call as directed in section 207 of the Education - " Three copies -of this form shall be filled out. Law. At the annual school meeting the following per- sons should have copies.of this form-:" (1) trustee, Resolution to provide transportation ` (2) chairman- of meeting, -(3) collector=treasurer. After the budget has been adopted the three copies If grade or high "school pupils residing in the district shall be signed. Mail "one copy to the district super- into need transportation next year the chairman should request the voters to designate a high school for - intendent. Direct the clerk-,to paste one copy the district minute book. Keep -one copy as part of academic pupils and ask- the clerk to read the reso= the -records of your office. This _copy should . be lution authorizing the transportation - on the -front- _ page of the budget form. It is recommended that given to a new trustee when he takes- office on July 1st. the chairman secure a roll call vote when this resolu- tion has been read by the clerk.