HomeMy WebLinkAbout2001-12-18Dryden Youth Commission
December 18, 2001
Minutes
Attending: Penny Green- Brown, Kristen Blackman, Colleen Emerick - Daniluk, Walt
Matyjas, Nita Baldwin, Amanda Verba, Kris Bennett
Absent: Jean Simmons, Mary Bachner
The meeting was called to order by Penny at 7:05 pm.
Minutes from October and November were approved.
Penny and Kristen were nominated to continue as co- chairs of the Commission for next
year. It was agreed that the rotating responsibility to take notes at meetings should
continue next year. Voting for 2002 officers will take place next month.
Budget Update — Kris passed out a budget update. There will be more money for 2002
than was thought last month but there is still a loss of $1920 from what was originally
anticipated. In addition, Rec, and Youth Services revenue for the Villages of Dryden and
Freeville will be significantly less than anticipated. Programs in the Villages may therefore
amend their funding requests to ask for more funding from the Commission for their'02
programs. Since DYC had allocated extra money for Municipal Jobs in Sept., it was
decided to reduce this line by $1920 to offset the cuts. This leaves $7281 for Municipal
Jobs and Employment. Kris passed out some ideas for allocating this funding for '02 and
they were discussed. The Commission discussed possibly creating new positions to help
tally program evaluations, help with needs assessment and do web page maintenance.
Nita was concerned about what computer would be used by the web page person since no
extra Town computers are available. She wondered if a school computer could be used.
More research is needed on this. No decisions were made but all will continue to think
about youth employment.
Cornell Cooperative Extension — Dave's program report was passed out (Brooke's had
been mailed with the agenda). All agreed that it will be good to have these mailed with the
agenda so Commission members can read them in advance rather than use meeting time
to do this. Amanda's computer was down so she was not able to show a draft program
brochure but she shared samples from other towns and said she will send it to
Commission members when it's ready. The first one may be for Feb. — Apr, rather than
Jan. — Apr.
The Commission discussed ways for CCE to publicize their programs. It was
agreed that mailing to all Dryden households would be too expensive. Instead, CCE will 1)
add the flyer as an insert to the Shopper quarterly, reaching approx. 4620 households; 2)
mail to youth currently involved (as per Dave and Brooke's mailing lists, approx. 100
youth); 3) deliver 210 flyers to Chip Ray MHP who agreed to send them to tenants; 4)
continue with posters /flyers at school, Town Hall, press releases to the newspaper. Dave
and Brooke are also compiling email addresses of parents /youth to send program listings
to. The Commission discussed whether sign ups could be done on line; since the parent
needs to sign a permission form the Commission decided against this. The quarterly
program flyer will replace the current monthly calendar. The Commission will assess how
this added publicity works later in the year. Back -up plan (higher cost) will be to do a direct
mailing to students, provided we can get the mailing list from the school.
The MOST trip sign ups have begun; they still need adult chaperones.
Evaluations — Kris passed out revised youth and parent program evaluation forms, based
on last month's discussion. Minor changes were made, including adding the Dryden Town
Hall as the return site for the parent evaluations. Nita will set aside a box at Town Hall for
this purpose. There was discussion of what will happen with the completed forms: should
the Commission tally them, should CCE do it, should a youth job be created for this
purpose, could we get a Senior (RSVP) volunteer? Whatever is decided, it was agreed
that 1) Dave and Brooke should not be doing this since it is their programs being evaluated
and 2) the Commission would like a report summarizing the results of the program
evaluations. There was discussion about possibly putting the parent evaluation on the
DYC web page so a parent could respond via email; this would require more web page
maintenance and needs further exploration.
Goals and Working Calendar — 2001 goals were reviewed; 2002 goals were adopted.
The Commission is glad to be increasing attention to program evaluation but realize
program monitoring still needs to be done. The Commission is still lacking a member from
the Town; Kristen has a couple of people she will contact. It was decided to start the
meetings for Jan. — April at 6 pm; times for May — Dec. will be discussed in April. Kris
shared a draft working calendar based on previous years; the Commission rearranged
when some programs would be asked to attend. The current plan still gives some months
with no guests so the Commisssion can focus on other tasks.
Other — Kris passed out a list of 2002 Commission members and contact info. She also
shared profiles of the Town and Villages, showing population and other updated facts
about the communities.
Plans for next meeting — Jan. 15, 2002 at 6 pm. Note new time! Election of officers,
annual report
Meeting was adjourned at 8:45 pm.
DYC ;\Minutes Page Two December 18, 2001