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HomeMy WebLinkAbout2021-11-11TB 11-11-2021 Page 1 of 5 TOWN OF DRYDEN TOWN BOARD MEETING November 11, 2021 Zoom Hybrid Present: Supervisor Jason Leifer, Cl Daniel Lamb, Cl James Skaley, Cl Loren Sparling, Cl Leonardo Vargas-Mendez Elected Officials: Bambi L. Avery, Town Clerk Rick Young, Highway/DPW Superintendent Other Town Staff: Amanda Anderson, Bookkeeper Supv Leifer opened meeting at 6:03 p.m. Abstract Approval RESOLUTION #181 (2021) – APPROVE ABSTRACT #11 Cl Skaley offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract #11, as audited, general vouchers #896 through #983 ($1,007,250.70) and TA vouchers #48 through #52 (4,661.48), totaling $1,011,912.18. 2nd Cl Vargas-Mendez Roll Call Vote Cl Sparling Yes Cl Vargas-Mendez Yes Cl Skaley Yes Cl Lamb Yes Supv Leifer Yes Budget Modifications Budget modifications are necessary to accommodate transfer of funds for: reimbursement for demolition costs, training expenses, website update expense, town portion of rail trail bridge expenses, recreation partnership and community music. RESOLUTION #182 (2021) – APPROVE BUDGET MODIFICATIONS Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the following budget modifications: From To A1570 Reimb Demolition Costs A3650.4 Demolition of Unsafe Bldgs 9,800.00 A1220.454 Supervisor - Travel A1220.455 Supervisor - Training 392.00 A1680.450 IT - Contractual Misc A1680.402 IT - Website 105.00 A7110.415 Rail Trail Bridge Grant A9950.9 Transfer to Capital Project 11,814.76 A7320.4 Summer Camp Contractual A7330.401 Recreation Partnership 805.00 A7320.4 Summer Camp Contractual A7989.402 Community Music 570.00 TB 11-11-2021 Page 2 of 5 2nd Cl Vargas-Mendez Roll Call Vote Cl Sparling Yes Cl Vargas-Mendez Yes Cl Skaley Yes Cl Lamb Yes Supv Leifer Yes Adoption of Personnel Manual Cl Sparling asked for clarification on several items in the new personnel manual and those were discussed with the human resources committee and A Anderson. RESOLUTION #183 (2021) – APPROVE PERSONNEL MANUAL Supv Leifer offered the following resolution and asked for its adoption: Whereas, the Personnel Committee contracted in 2021 with a Human Resources firm to update the Town’s Personnel Manual. Whereas, there were two changes added to the prior manual. Part -time employees are allowed personal and floating holiday time, and bereavement leave was rewritten to include certain extended family members. Whereas, the rest of the policies in the manual were reviewed and ensured that the manual follows current practices and included correct inform ation for reference by the staff. Therefore, be it RESOLVED that the Board approves the draft Personnel Manual dated October 15, 2021 . 2nd Cl Skaley Roll Call Vote Cl Sparling Yes Cl Vargas-Mendez Yes Cl Skaley Yes Cl Lamb Yes Supv Leifer Yes Approve 2022 Pay Rates This resolution is for individuals whose pay rates are not identified clearly in a budget line in the budget. RESOLUTION #184 (2021) – APPROVE 2022 PAY RATES Cl Skaley offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves 2022 pay rates for non-union Highway/DPW and Town Hall employees who work less than 40 hours per week, OR do not have their own unique budget lines as follows: Name Title 2022 rate Town Hall Employees: Marty Conger Rec Director 27.30/hr TB 11-11-2021 Page 3 of 5 Andrew Pierce Rec Supervisor 23.41/hr Lee Parker Deputy Clerk 14.95/hr Sherri Crispell Senior Account Clerk 23.56/hr Cassandra Byrnes Confidential Secretary to Supervisor 20.08/hr Derek Barr PT Court Attendant 45.48/hr James Niemi PT Court Attendant 45.48/hr John Arsenault PT Court Attendant 45.48/hr Highway/DPW Employees: Shawn Flynn Seasonal MEO (PT as needed) 19.81/hr Christopher Clauson Asst. Supt. Of Public Works $53,997/yr 2nd Cl Lamb Roll Call Vote Cl Sparling Yes Cl Vargas-Mendez Yes Cl Skaley Yes Cl Lamb Yes Supv Leifer Yes Windstream Non-Disclosure Agreement Supv Leifer explained that the town is buying bandwidth from Windstream for the town broadband project. The committee and town attorney have reviewed the non-disclosure agreement and he asked for authorization to sign the agreement. RESOLUTION #185 (2021) – APPROVE WINDSTREAM NON-DISCLOSURE AGREEMENT Cl Lamb offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the Windstream Non -Disclosure Agreement and authorizes the Town Supervisor to execute the same. 2nd Cl Skaley Roll Call Vote Cl Sparling Yes Cl Vargas-Mendez Yes Cl Skaley Yes Cl Lamb Yes Supv Leifer Yes County Briefing Mike Lane spoke about the green light project for Veterans to shine a light on the issue of veteran suicide for the month of November. The County Administrator search will be continued. They had candidates that pulled out for other jobs and are optimistic for the second effort. A new airport director is expected to be announced at the next legislature meeting. There was only one speaker at the county budget hearing, and the budget will go before the legislature for final approval on November 16. There is no tax levy increase in the budget. The search for a new president for Tompkins Cortland Comm unity College continues. The provost has taken over as interim until the position is filled. TB 11-11-2021 Page 4 of 5 Varna Water/Sewer Update Cl Skaley and Dondi Harner of TG Miller Engineers provided updated , increased budgets (attached) for the water and sewer projects. Due to the increase, the town will need to again go through 202-b process for bonding. D Harner explained there are delays in delivery of materials of 3 to 7 months. He will talk with Bolton Point about the possibility of exceptions, such as using plastic pipe instead of ductile iron. The earliest we could be ready to put the project out for bid is January. Delays in getting the water mains replaced will extend construction in the Varna area beyond the point where NYS DOT is likely to accommodate us. There was discussion about procuring the pipe early (using fund balance) and the contractor would utilize the materials purchased. They can put quantities together to put out to bid. It may not all be available from the same distributor or at the same price. Town procurement policy will need to be followed. Cl Lamb noted there will be federal money for infrastructure and wondered if we would miss out on that by moving forward now. Applying for the WIIA grant could cover up to 60% of the cost for water and 20% of the cost for sewer. The board discussed the timing of the 202-b process for bonding and set the public hearings for December 9. RESOLUTION #186 (2021) – SCHEDULING A PUBLIC HEARING REGARDING PROPOSED INCREASE IN THE MAXIMUM ESTIMATED COST OF IMPROVEMENTS TO THE TOWN OF DRYDEN CONSOLIDATED WATER DISTRICT FACILITIES Supv Leifer offered the following resolution and asked for its adoption: WHEREAS, the Town Board of the Town of Dryden (the "Town") previously approved t he acquisition, construction and installation of improvements to the Town of Dryden Consolidated Water District water distribution system including, but not limited to, the replacement of water mains, valves, hydrants and other facilities, and the acquisit ion of machinery, equipment or apparatus required in connection therewith (the “Project”), at a maximum estimated cost of $3,021,956; and WHEREAS, the maximum estimated cost of the Project has increased to $3,588,518; and WHEREAS, the Town Board now desires to call a public hearing regarding the proposed increase in the maximum estimated cost of the Project, as required by Town Law Section 202 -b; NOW, THEREFORE, BE IT RESOLVED that the Town Board will hold a public hearing to hear all persons interested in the proposed increase in the maximum estimated cost of the Project, which public hearing shall be held at Town of Dryden Municipal Building, 93 East Main Street, Dryden, New York on December 9, 2021 at 6:05 p.m.; and be it further RESOLVED, and ordered that the Town Clerk give notice of such hearing by publishing in the official Town newspaper the Notice of Public Hearing in substantially the form attached hereto and by posting the Notice of Public Hearing on the Town's official sign -board not less than ten nor more than twenty days before such hearing. 2nd Cl Skaley Roll Call Vote Cl Sparling Yes TB 11-11-2021 Page 5 of 5 Cl Vargas-Mendez Yes Cl Skaley Yes Cl Lamb Yes Supv Leifer Yes RESOLUTION #187 (2021) – SCHEDULING A PUBLIC HEARING REGARDING PROPOSED INCREASE IN THE MAXIMUM ESTIMATED COST OF IMPROVEMENTS TO THE TOWN OF DRYDEN CONSOLIDATED SEWER DISTRICT FACILITIES Cl Skaley offered the following resolution and asked for its adoption: WHEREAS, the Town Board of the Town of Dryden (the "Town") previously approved the acquisition, construction and installation of improvements to the Town of Dryden Consolidated Sewer District sanitary sewer system including, but not limited to, the replacement or rehabilitation of sewer mains, manholes, pump stations and other facilities, and the acquisition of machinery, equipment or apparatus required in connection therewith (the “Project”), at a maximum estimated cost of $4,313,000; and WHEREAS, the maximum estimated cost of the Project has increased to $4,813,000; and WHEREAS, the Town Board now desires to call a public hearing regarding the proposed increase in the maximum estimated cost of the Project, as required by Town Law Section 202 -b; NOW, THEREFORE, BE IT RESOLVED that the Town Board will hold a public hearing to hear all persons interested in the proposed increase in the maximum estimated cost of the Project, which public hearing shall be held at the Town of Dryden Municipal Building, 93 East Main Street, Dryden, New York, on December 9, 2021 at 6:05 p.m.; and be it further RESOLVED, and ordered that the Town Clerk give notice of such hearing by publishing in the official Town newspaper the Notice of Public Hearing in substantially the form attached hereto and by posting the Notice of Public Hearing on the Town's official sign-board not less than ten nor more than twenty days before such hearing. 2nd Cl Lamb Roll Call Vote Cl Sparling Yes Cl Vargas-Mendez Yes Cl Skaley Yes Cl Lamb Yes Supv Leifer Yes Fire Coordinator Position Mike Hall reported the position was discussed at a meeting of the fire chiefs last night. No one is protesting the position itself. They understand the need and the concept. They do have questions on certain aspects and the legalities of some of it. There is a question about certification. The departments would like a meeting with board representatives. The board will try to do that before the end of the month. There being no further business, the meeting was adjourned at 7:40 p.m. Respectfully submitted, Bambi L. Avery Town Clerk 13331430.1 NOTICE OF PUBLIC HEARING TOWN OF DRYDEN, TOMPKINS COUNTY NEW YORK PLEASE TAKE NOTICE THAT, in accordance with Section 202 -b of the New York State Town Law, the Town Board of the Town of Dryden, Tompkins County, New York (the “Town”) will conduct a public hearing on December 9, 2021 at 6:05 p.m. at the Town of Dryden Municipal Building, located at 93 East Main Street, Dryden, New York, to consider the proposed increase in the maximum estimated cost of improvements to the Town of Dryden Consolidated Water District water distribution system including, but not limited to, the replacement of water mains, valves, hydrants and other facilities, and the acquisition of machinery, equipment or apparatus required in connection therewith (the “Project”). The Town Board previously authorized the Town to undertake the Project at a maximum estimated cost of $3,021,956. The maximum estimated cost of the Project is now $3,588,518. Dated: November 20, 2021 By Order of the Town Board of the Town of Dryden, Tompkins County, New York Bambi L. Avery Town Clerk Town of Dryden 13323045.1 NOTICE OF PUBLIC HEARING TOWN OF DRYDEN, TOMPKINS COUNTY NEW YORK PLEASE TAKE NOTICE THAT, in accordance with Section 202 -b of the New York State Town Law, the Town Board of the Town of Dryden, Tompkins County, New York (the “Town”) will conduct a public hearing on December 9, 2021 at 6:05 p.m. at the Town of Dryden Municipal Building, located at 93 East Main Street, Dryden, New York to consider the proposed increase in the maximum estimated cost of improvements to the Town of Dryden Consolidated Sewer District sanitary sewer system including, but not limited to, the replacement or rehabilitation of sewer mains, manholes, pump stations and other facilities, and the acquisition of machinery, equipment or apparatus required in connection therewith (the “Project”). The Town Board previously authorized the Town to undertake the Project at a maximum estimated cost of $4,313,000. The maximum estimated cost of the Project is now $4,813,000. Dated: November 20, 2021 By Order of the Town Board of the Town of Dryden, Tompkins County, New York Bambi L. Avery Town Clerk Town of Dryden