HomeMy WebLinkAbout2021-03-11TB 3-11-21
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TOWN OF DRYDEN
TOWN BOARD MEETING
March 11, 2021
Via Zoom
Present: Supervisor Jason Leifer, Cl Daniel Lamb, Cl James Skaley,
Cl Loren Sparling, Cl Leonardo Vargas Mendez
Elected Officials: Bambi L. Avery, Town Clerk
Rick Young, Highway/DPW Superintendent
Other Town Staff: Amanda Anderson, Bookkeeper
Ray Burger, Planning Director
Supv Leifer called the meeting to order at 6:00 p.m.
Financials & Human Resources
Abstract Approval
RESOLUTION #64 (2021) – APPROVE ABSTRACT #3
Cl Skaley offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby approves Abstract #3, as audited, general
vouchers #135 through #223 ($880,971.43) and TA vouchers #11 through #14 ($4,579.89),
totaling $885,551.32.
2nd Cl Vargas-Mendez
Roll Call Vote Cl Sparling Yes
Cl Vargas-Mendez Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
Communicable Disease Preparedness Plan
The board first reviewed the Communicable Disease Preparedness Plan in January.
Since then the Union has reviewed and approved it. Recreation Supervisor was added to the
list of staff positions that can perform remotely.
RESOLUTION #65 (2021) – ADOPT COMMUNICABLE DISEASE PREPAREDNESS PLAN
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby adopts the attached Communicable Disease
Preparedness Plan as amended.
2nd Cl Lamb
Roll Call Vote Cl Sparling Yes
Cl Vargas-Mendez Yes
Cl Skaley Yes
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Cl Lamb Yes
Supv Leifer Yes
Communications Policy
Amanda Anderson said she had been tasked with developing a website and social media
policy and the town attorney had suggested a combined communications policy. This was
developed after reviewing policies in place in other municipalities. The guideline s would apply
to all town officials, employees and volunteers, including those on board s and committees.
The board briefly discussed the policy and will review it further before voting on it next week.
Discussion/Action Items
Recreation Supervisor
Andrew Pierce has been running the Recreation Department since the resignation of the
Recreation Director. He took the civil service test for Recreation Supervisor and passed and
can be moved from provisional to permanent.
Resolution #66 (2021) - Appointment of Andrew Pierce as Recreation Supervisor
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby appoints Andrew Pierce, from the certified list
of candidates through Tompkins County Civil Service, to the permanent position of Recreation
Supervisor as of February 25, 2021.
2nd Cl Vargas-Mendez
Roll Call Vote Cl Sparling Yes
Cl Vargas-Mendez Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
Electronic Recycling for Town Hall
A list of outdated/unused electronic equipment has been prepared and shared with the
board. A resolution is needed to dispose of the equipment.
Resolution #67 (2021) - Electronic Recycling for Town Hall
Supv Leifer offered the following resolution and asked for its adoption:
Whereas, electronic equipment at Town Hall has been replaced but the old equipment
has not been properly disposed of.
Whereas, all computers for recycling have had their hard drives removed. The removed
hard drives will be crushed so no information can be obtained from the memory. If a computer
could not have the hard drive removed (unable to access the internal components), the
computer will be destroyed so it cannot be reused. All cell phones have had their SIM cards
removed for destroying.
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Whereas, all electronic equipment will be taken to the County recycling center for
proper recycling.
RESOLVED, that the list of electronic equipment provided to the Town Board and
attached to these minutes will be recycled at that local recycling center.
2nd Cl Lamb
Roll Call Vote Cl Sparling Yes
Cl Vargas-Mendez Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
Heating & Air Duct Update
Rick Young has obtained three estimates for work on the town hall HVAC system. With
respect to the air quality problem he was told that because the air system hadn’t been properly
functioning for the past 18 to 24 months, it is not surprising that there is a potential traceable
mold issue. Once the system is clean and operational, they can do a re-evaluation. He will
email the three estimates.
Highway/DPW Department
R Young reported he has put in for another bridge grant for the Genung Road bridge
and the Mill Street bridge in the Village of Dryden. Barton & Loguidice will assist in
preparation of the grant application. The County will cover the local costs if we are successful
in the grant process.
R Young would like to purchase a new dump truck and plow equipment with funds
from the equipment budget at a total cost not to exceed $250,000.00. The purchase will be
made through the Onondaga County Contract #8996. Henderson will do the plow equipment
and Tracey Road Equipment will do the chassis.
RESOLUTION #68 (2021) – AUTHORIZE PURCHASE OF TRUCK
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby authorizes the Highway Superintendent to
purchase a 2022 Western Star 4700SF cab and chassis and snowplow equipment from the
Onondaga County contract #8996 at a cost not to exceed $250,000.00.
2nd Cl Sparling
Roll Call Vote Cl Sparling Yes
Cl Vargas-Mendez Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
Varna Water/Sewer Projects
Cl Skaley provided an update. Municipal Solutions has prepared proposals to provide
services in connection with the Varna Water and Sewer projects. The amount of the contract
for each, water and sewer, is estimated at $26,000 over a 24-month period. A contract for each
project is necessary for budgeting purposes. Municipal Solutions will also be preparing the
uniform plan which shows all parts of the process and will provide a timeline.
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Bond counsel has advised that the Full EAF to be considered next week will require
letters to other agencies with respect to lead agency status. Easements from Cornell & Maifly
are needed and the town attorney is working on securing those. This all must happen prior to
the release of any funds to us. The current plan is to secure a short -term loan from EFC to
show CDBG that we are co-funding in order to access a possible 1.25 million dollar grant.
That loan could be paid off with bond funds.
RESOLUTION #69 (2021) – AUTHORIZE AGREEMENT WITH MUNICIPAL SOLUTIONS –
VARNA WATER
Supv Leifer offered the following resolution and asked for its adoption:
Whereas, Municipal Solutions has agreed to provide financial consultation with the
Town on its consolidated water project, and
Whereas, they have provided to the Town a contract to provide financial services for the
water project, therefore be it
RESOLVED, that the Town Board approves the contract to Municipal Solutions to
provide financial guidance for the consolidated water project and authorizes the Supervisor to
sign said agreement.
2nd Cl Skaley
Roll Call Vote Cl Sparling Yes
Cl Vargas-Mendez Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
RESOLUTION #70 (2021) – AUTHORIZE AGREEMENT WITH MUNICIPAL SOLUTIONS –
VARNA SEWER
Supv Leifer offered the following resolution and asked for its adoption:
Whereas, Municipal Solutions has agreed to provide financial consultation with the
Town on its consolidated sewer project, and
Whereas, they have provided to the Town a contract to provide financial services for the
sewer project, therefore be it
RESOLVED, that the Town Board approves the contract to Municipal Solutions to
provide financial guidance for the consolidated sewer project and authorizes the Supervisor to
sign said agreement.
2nd Cl Skaley
Roll Call Vote Cl Sparling Yes
Cl Vargas-Mendez Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
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COUNTY BRIEFING
Mike Lane reported the County’s biggest news is the institution of a registry for people
who need Covid vaccines. People who register will be contacted when there are vaccines
available in their specific category. It allows for people to let family members register them
online or to register by phone via 211. Public facing government employees and people 60
years of age and over are now eligible. People should try and get the vaccine at their
pharmacies, but should also get their names in on the registry.
People running for election to the County Legislature will be out petitioning for a
primary and November election. Primaries are in June now instead of September , so
petitioning starts in March.
D Lamb said he heard that Tompkins County may become a state vaccination site. M
Lane said he understood Ithaca was being considered, and the County has performed very well
in getting the vaccines out when they are received. Designation as a state site could mean
more doses coming to this area.
Agenda Items for Next Week
o No public hearings.
o True Green Capital would like to convert their decommissioning agreement and account to
a decommissioning bond.
o The Soil and Water Conservation district has offered their services for stormwater items.
There is a contract to be considered.
o The Source Water Protection Plan may be complete.
o SEQR action for the Fall Creek bank stabilization plan.
The board discussed an electronic newsletter, what it might contain and how it might
be structured.
There being no further business, on motion made, seconded and unanimously carried,
the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Bambi L. Avery
Town Clerk
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Communicable Disease Preparedness Plan – DRAFT January 15, 2021
Town of Dryden
Communicable Disease Preparedness Plan
In effect when there is a Declared Health Emergency
1) Positions that are considered “essential” (essential positions are jobs that must be
performed onsite, are utility services, or are for the safety of the community)
All Highway and Department of Public Works positions
Town Clerk Office
Code Enforcement
2) Positions that can be performed remotely
Financial and Human Resources
Secretary to the Supervisor
Planning Director and Planning Administrative position
Recreation Director and Supervisor
All positions that could be completed remotely should have the capability to have a laptop and
VPN connection set up. If an employee does not currently have a laptop, they need to be able
to move their computer, monitor, and have a VPN connection to allow them to connect to the
server. All desktop computers should be phased out for positions that could be remote and
switch to laptops with an additional screen.
All town hall phone extensions for those employees who are working remotely should be set up
to forward their direct dialed phone calls to their personal cell phone. If this is not possible, all
voice mails will have a message instructing the caller to communicate through town email or
leave a message and the employee will return their call. Also, the employee will know how to
call in at least daily to review any messages that are left on their voice mail and return any calls.
Court clerks and judges are dependent on what the state court system instructs them to do.
They are not able to work remotely due to the sensitive nature of their work. If the court system
is closed, they are not able to work. If the court system is able to have virtual court, they would
be considered essential and so their work would have to be performed onsite.
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Communicable Disease Preparedness Plan – DRAFT January 15, 2021
3) Guidelines for staggering shifts
Highway and DPW Employees - All employees will have staggered start and end times by at
least 15 minutes to allow employees to clock in, get their equipment, and leave the building. If
working in the Highway building, each employee should be working in separate areas. If
employees are working on a project outside, there would be a limit of no more than 5 employees
working together at a site. It is preferred that employees work alone, but there are some tasks
that will need more than 1 person.
Employees who need to travel to a worksite together would be limited to 2 people per vehicle in
a vehicle that has a back seat: the driver in the front seat and a second employee in the
backseat. When using a snowplow, there would be one employee in the vehicle. But if needed,
an additional employee would be necessary to operate the wing for heavy snow falls. In this
situation, each employee would wear the proper PPE to ensure a lower chance of exposure.
Town Office Building Employees – For employees who are working remotely, set up a schedule
of times such that one employee at a time can be in the workspace when fellow employees are
not there. This way employees can get anything that is in the office or complete any tasks that
need to be completed at the office (printing, picking up mail, looking up information, etc.).
Town Clerks and Code Enforcers (who are essential) should stagger their work times as much
as possible to keep employees from working in the same space at the same time. Employees
and their Department Head should communicate the best way to keep the office staffed, but still
complete all their tasks. If possible, the department head should arrange that one employee
starts earlier in the morning and works to mid-day; a second employee would come as the first
employee is leaving and then work until early evening. This would ensure that both employees
would get close to their normal daily hours, the public would be served, and tasks related to
Town business would be completed. Court clerks should try to follow the same system if they
are allowed to work in person by the state court system.
4) Protocols for getting, storing, and distribution of personal protective equipment (PPE)
Examples of PPE that would be necessary for Town of Dryden employees could include, but are
not limited to disposable masks, disposable gloves, eye protection, disinfecting wipes and/or
spray, and hand sanitizer.
The Town would keep enough PPE on hand to be able to supply all staff for one month. Half of
the supply would be kept at the Town Office Building and the other half at the Highway Building.
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Communicable Disease Preparedness Plan – DRAFT January 15, 2021
The Town would also keep PPE supplies to provide to the public who would come into the Town
Hall or Court who did not have the proper PPE.
5) Protocol for employee exposure to disease
When an employee has been exposed to any possible communicable disease, they will need to
report the exposure to their Department Head by phone or email, not in person as soon as
possible or by the morning of the next work day. The employee should not report to work until
they either go the required amount of time determined by the local County Health Department or
the CDC, or if possible, obtain a negative laboratory test result.
If the employee is considered essential and there is no one else available to do their job, they
are allowed to work, but with some limitations. The employee must work alone and take all
necessary precautions to prevent possible exposure to other employees (using recommended
PPE).
6) Protocol for an employee who is showing symptoms of virus
If the employee starts to show symptoms of a virus while at the workplace, they will be sent
home immediately and follow health department guidelines for treatment, testing, and reporting.
All employees who worked in close proximity to the infected employee should also be sent
home to monitor for symptoms. The affected employees would then follow the guidelines listed
above for exposure to the virus.
Before leaving the workplace, the exposed employees should gather any tools or equipment
that was used by the sick employee to be marked or set aside for cleaning. Twenty-four (24)
hours after the sick employee has left, a cleaning person or employee will carefully clean and
disinfect all surfaces that were marked or set aside.
If an employee who was exposed is at work due to being classified as essential and has no
symptoms but receives notification that they have tested positive for the disease or virus while
at the workplace, the employee should alert their department head immediately, preferably by
phone or email, and leave the workplace at once. Then they should follow the instructions
above for an employee who shows symptoms in the workplace.
7) Leave Policy for Infected or Exposed Employees
All full-time employees earn sick time that can be used if they are infected or exposed to a
communicable disease. If the federal or state government mandates automatic sick time up to a
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Communicable Disease Preparedness Plan – DRAFT January 15, 2021
specified number of hours, that will be used first. Then personal sick, vacation time, or
compensatory time can be used.
8) Protocols for supporting contact tracing efforts through the documentation of hours
and locations worked by each employee and outside contractor
All Highway and DPW employees’ hours are tracked through timecards and time sheets that
report what project that each employee was working on and which piece of equipment they
used. The contact tracers or the department head could compare the time sheets to see if any
employees worked together on a certain day, time, and location. Also, security camera footage
can be reviewed to see if any employees were in the same area in or around the building.
All Town Hall employees tend to work in their own area. The Town can question other
employees to see if the infected employee was in their area and how long. Using guidance from
the health department, that would determine if any employees had exposure to an infected
employee. The Town Hall also has security cameras that could be used to review the activity of
an employee in the building for contact tracing purposes.
All outside contractors should check in before starting work with the proper department head.
The department head should have a basic report for any outside contractors. The report should
include why the contractor was onsite, the time the contractor arrived and departed, where the
contractor was working, and any employees the contractor came into contact with. (See
Example Report at the end of this plan.)
9) Identifying Emergency Housing for Employees, if needed
We need to have permissions from the following organizations:
TC3 Student Housing (if no students)
Dryden Fire Department
Dryden Veterans Memorial Home
Date Contractor Time Arrived Department Head Other employees Task Location(s)Time Departed
Outside Contractor Report
For use in Communicable Disease Preparedness Plan
Item Manufacturer / Model Serial Number Department
Fax Machine IntelliFax 2820 461325K8J309951 Media Room
Monitor Acer 84207889940 Media Room
Printer (Scan/Copy/Fax) Samsung Color CLX-3175FN 1461BAIQA00180E Media Room
Printer (Scan/Copy/Fax) HP LaserJet 3055 CNRK703978 Media Room
Printer HP Color LaserJet 5550n JPSC6CD08F Media Room
Printer (Scan/Copy) HP PhotoSmart 5512 CN240324S3 Media Room
Printer HP LaserJet CNBJK43179 Media Room
Printer (Scan/Copy/Fax) HP OfficeJet 7310 MY692R71DC Supervisor
Scanner Xerox DocuMate 3460 0BMDD60033 Media Room
Desktop Dell OptiPlex 9020 7030942 Media Room
Desktop LG NexLink Removed Media Room
Desktop Tempest 8000 259DASY3303439 Media Room
Desktop HP Compaq Elite 8300 CMT 2UA3181FN3 Clerk
Desktop LG NexLink CQ05A21553237 Media Room
Desktop Dell OptiPlex 960 9CTUMM1 Media Room
Desktop Dell OptiPlex 390 00186138206114 Media Room
Desktop Dell OptiPlex 390 00186172768927 Media Room
Desktop Dell Precision T5500 00188020425465 Media Room
Desktop Dell OptiPlex 390 00186138206107 Supervisor
Desktop HP Pro MXL2141Y07 Account Clerk
Laptop Sony VAIO 275508533008850 Supervisor
Laptop LG NexLink FL91 74840303211643973 Media Room
Cell Phone Pantech AT&T (Flip) 104200730058 Media Room
Cell Phone Samsung AT&T (Flip) R21C85XLE2p Media Room
Cell Phone LG AT&T (Flip) 809KPAE107112 Media Room
Cell Phone Nokia AT&T (Flip) 661XRM455 Media Room
Cell Phone LG Cingular (Flip) 6028CQPY262784CGRP64 Media Room
Item Manufacturer / Model Serial Number Department
Personal Digital Assistant Palm Pilot PN70UAX6V0R4 Media Room
Personal Digital Assistant Palm Pilot B0J019U0012B Media Room
Calculator Canon P23DH N/A Clerk
Scanning Radio Uniden Bearcat 16 Channel 05053258 Media Room
Digital Camera Casio LCD QV100 2002617B Media Room
Foot Pedal Panasonic Model #RD2692 Media Room
Foot Pedal Panasonic Model #RD2692 Supervisor
Foot Pedal Fellowes 000265MP0023 Media Room
Tape Recorder Panasonic VSC XEOEA26804 Supervisor
Thermal Printer Datamax O’neil 34752497 Media Room
Back-UPS TrippLite AVR750U 2309AD0OM806601324 Media Room
Back-UPS APC ES 350 AB0326242845 Media Room
Back-UPS APC ES 550 4B1038P35738 Media Room
Back-UPS APC ES 550 4B1038P35743 Media Room
Power Supply Platinum Power NP-CC24AC8UL UPC #785026080891 Media Room
Keyboards (7 Count) Miscellaneous N/A Media Room
Mice (6 Count) Miscellaneous N/A Media Room
Power Cords & Cables Miscellaneous N/A Media Room
Item (To Be Destroyed) Manufacturer / Model Serial Number Department
Laptop Apple MacBook Pro W8030979AUG Supervisor
Laptop Dell Inspiron 00196100466565 Media Room
Laptop HP ProBook 4710S 00144562464563 Bookkeeper
Cell Phone Motorola Droid Verizon (Smart) Unable to Open Media Room
Hard Drives (9 Count) Miscellaneous N/A N/A
Sim Cards (3 Count) Miscellaneous N/A N/A