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HomeMy WebLinkAbout2018-04-19TB 4-19-18 Page 1 of 15 TOWN OF DRYDEN TOWN BOARD MEETING April 19, 2018 Present: Supervisor Jason Leifer, Cl Daniel Lamb, Cl Linda Lavine, Cl Kathrin Servoss, Cl Alice Green Elected Officials: Bambi L. Avery, Town Clerk Rick Young, Highway Superintendent Other Town Staff: Ray Burger, Planning Director Khandi Sokoni, Town Attorney Supv Leifer opened the meeting at 7:10 p.m. Board members and guests recited the pledge of allegiance. PUBLIC HEARING CONSERVATION EASEMENT 1540 ELLIS HOLLOW ROAD Supv Leifer opened the public hearing at 7:11 p.m. Ray Burger explained the plat for this conservation subdivision was approved in February by the Planning Board. The northern 4 acres of the original 10 acre lot is being donated to the town in the form of a conservation easement by Tiny Timbers, LLS. This is very similar to the 1624 Ellis Hollow Road subdivision that was done by Tiny Timbers. The town needs to formally accept the conservation easement. The documents are on the town’s website. There were no public comments, no comments by the applicant or board members. The hearing was left open. PUBLIC HEARING 1061 DRYDEN ROAD SITE PLAN REVISION Supv Leifer opened the public hearing at 7:14 p.m. R Burger explained this planned unit development plan was approved last year and now after further design work the developer is looking to downsize the project. Each building will be reduced by approximately 10’ in depth. This positively affects a couple of the matters of concern during the review process. It moves the buildings back further from the lot lines, reduces the number of beds in the project and will reduce traffic counts. Steve Hugo of HOLT Engineering displayed the plan as revised. He sai d after approval they began a design development phase and are nearing a construction document phase. Because of the tremendous amount of construction and number of units becoming available in Tompkins County, the developer (Gary Sloan) asked Ken Danter to do a marketing study and look specifically at this site and the area around the site. His response was that the units were too large and could be downsized. A bedroom in the middle units was eliminated. The buildings have been moved back away from the lot line by 9.5 feet. Reducing number of bedrooms will reduce the number of cars in the development. The marketing study indicates more demand for two bedroom units than three bedroom units. These units are very competitive with what is on the market and have their own driveways and garages. Cl Lavine said one of her concerns had been to have places for children to play and adults to congregate outside and asked if that had been added now that they have more space. TB 4-19-18 Page 2 of 15 S Hugo replied they haven’t added any more equipment, but they do have more green space and back yards will be larger. Cl Lavine asked that they increase the number of trees now that there is more space. S Hugo will pass that request on. There was no public comment. It could be up to a year before they are ready to break ground on this project. Supv Leifer closed the public hearing on the conservation easement at 1540 Ellis Hollow Road at 7:20 p.m. R Burger said there is no 239 process and everything was covered in the SEQR process done by the Planning Board. There were no public comments received. RESOLUTION #74 (2018) - APPROVING A CONSERVATION EASEMENT ON PROPERTY LOCATED ON TOWN OF DRYDEN TAX PARCEL NUMBER 66.-1-7.3 AND AUTHORIZING EXECUTION OF THE DEED OF CONSERVATION EASEMENT TO THE TOWN OF DRYDEN Supv Leifer offered the following resolution and asked for its adoption: WHEREAS, the Town of Dryden Planning Board granted final subdivision plat approval for a seven-lot subdivision (“the Project”) of a parcel of real estate located on Town of Dryden Tax Parcel Number 66.-1-7.3 (“the Property”) located at 1540 Ellis Hollow Road and owned by Tiny Timber, LLC (“Tiny Timber”), by resolution adopted on February 22, 2018, and granted site plan approval for the Project; and WHEREAS, as a condition of site plan approval, Tiny Timber is required to preserve a portion of the subdivision as open space by means of a conservation easement; and WHEREAS, a proposed Deed of Conservation Easement (“the Easement”) grants the Town a conservation easement on the portion of the Property described in the Easement; and WHEREAS, the Town has the authority to acquire an interest in land (including an easement) for the purpose of preserving open space, pursuant to General Municipal Law (“GML”) §247, and may acquire such interest by gift, subject to a public hearing and due notice; and WHEREAS, a public hearing on the proposed acquisition of the Easement was held on April 19, 2018 at 7:00 p.m. at the Town Hall of the Town of Dryden, 93 E ast Main Street, Dryden, New York 13053, and notice of such public hearing was duly given by posting at the Town Hall and publication in The Ithaca Journal on April 9, 2018; and WHEREAS, the Planning Board on January 25, 2018 issued a negative declaration of environmental impact under Article 8 of the Environmental Conservation Law and Regulations adopted pursuant thereto by the Department of Environmental Conservation of the State (collectively, “SEQR”) with respect to the Project; NOW, THEREFORE, BE IT RESOLVED that the Town Board approves and accepts a conservation easement for the area described in the proposed Deed of Conservation Easement, which is attached hereto and made a part hereof; and it is further RESOLVED that the Town Supervisor is authorized to execute the Deed of Conservation Easement and all other necessary documents to complete the grant of the Easement to the Town and the recording thereof in the Tompkins County Clerk’s Office. 2nd Cl Lamb TB 4-19-18 Page 3 of 15 Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Supv Leifer closed the public hearing on the site plan revision for 1061 Dryden Road at 7:21 p.m. RESOLUTION #75 (2018) – APPROVE SITE PLAN REVISIONS 1061 DRYDEN ROAD PUD on Tax parcel 55.-1-16 – EVERGREEN TOWNHOMES Supv Leifer offered the following resolution and asked for its adoption: Whereas, the Town Board approved the development plan and the site plan for the Planned Unit Development (PUD) on Tax parcel 55.-1-16 located at 1061 Dryden Road by Resolution #81 (2017) on May 30, 2017; and Whereas, the applicant, Gary Sloan/M&R Entities, LLC, after doing more design work proposes to downsize the buildings and has submitted a revised site plan dated February 9, 2018; and Whereas, these changes enlarge the yard setbacks for the six townhome buildings; and Whereas, these changes reduce the number of beds in this development and thereby the potential traffic volume in and out of the development; and Whereas, both setbacks and traffic were concerns in the original evaluation of this development and these changes positively impact those issues by increasing setbacks and reducing traffic; Therefore, be it resolved that the Town Board finds that the proposed changes are minor and have no negative effect on the environmental impact of the townhome project, and the Town Board hereby reaffirms its negative determination of environmental significance in Resolution # 152 (2016) dated October 5, 2016, in accordance with the State Environmental Quality Review Act; and Be it further resolved that the Town Board approves the revised site plan dated February 9, 2018 as it is a positive change in the project design. 2nd Cl Servoss Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes TOWN CLERK RESOLUTION #76 (2018) – APPROVE MINUTES Supv Leifer offered the following resolution and asked for its adoption: TB 4-19-18 Page 4 of 15 RESOLVED, that this Town Board hereby approves the meeting minutes of March 8 and March 15, 2018. 2nd Cl Lamb Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes CITIZENS PRIVILEGE Craig Schutt, 69 Schutt Road, said he attends a lot of meetings and observes a lot. He was present last week when the board was discussing a code of conduct for meetings. Whether it is necessary is up to the board. He asked that the board please remember that everything starts with the board and its lead. That sets the tone for each meeting. The audience feels they can chime in. Any code of conduct should apply to the board members also. Leadership is what sets the tone. Laurie Snyder read the following statement: “If it ain’t broke don’t fix it” English Proverb I live in a house that is almost 200 years old. People admire it. I take care of it. I know I will not be its last owner and caregiver. I cannot understand why the Dryden Town Board would consider replacing a historic and handsome bridge, built by the important Groton Steel Works in 1886. It functions well. Clearly it can be repaired and preserved. This bridge continues to work for the community. As it slows down traffic, people can view the beautiful fall creek in all its personalities, from wild, to frozen and silent, to babbling and inviting My house and the bridge have witnessed many things in the Varna Fall Creek Valley. Let the house and bridge continue to work together to allow drivers, hikers and bikers to pass through, admiring the lan dscape and remembering the history of Varna and Dryden. Laurie Snyder 36 Freese Road I know that several hundred people have contacted the Dryden Town Board to urge the Board to preserve and rehabilitate the Freese Road Bridge. For over a year, I have been collecting names on petitions and urging people to contact the DTB. I have asked for the number of people who support the preservation and rehabilitation of the Freese Road Bridge be counted and entered into the records. I have asked Kathy Servoss f or this information, but received nothing. Judy Pierpont, 111 Pleasant Hollow Road, thanked the board for passing the resolution objecting to the use of compressed natural gas and liquefied natural gas and trucking those dangerous fossil fuels as a means of fulfilling the proposal for an alternative to the Dryden pipeline. Many people in this county and town worked for years to object to and counter the increased use of fossil fuels and that pipeline because it would bring masses more of methane gas into the county when we are trying to reduce the use of fossil fuels and feel it was a major coupe getting the PSC to agree to try an alternative. It never occurred to them TB 4-19-18 Page 5 of 15 along the way that it wasn’t an alternative to methane that they were actually trying to accomplish. So the idea of bringing it in in trucks over our roads and compressing and liquifying it at our metering stations strikes the wrong note. Thank you for passing that resolution. Joe Wilson, Hunt Hill Road, echoed what J Pierpont said. He asked whether the board or anyone on staff had calculated what it would cost the town and the impact on the tax rate if the Town did give up the state money if their guidelines were not foll owed and the Freese Road bridge was renovated with town funds. Does it make sense to make that calculation? Supv Leifer said when it was just a county and town project the cost was roughly the same, but the town would have been responsible for 20% of th at ($550,000 for both bridges). If the county picks up the local share, it would be next to nothing. If they don’t it would be about $190,000. L Snyder said the rehabilitation and preservation could come under the BridgeNY program. It has not been determined yet. HIGHWAY/DPW DEPARTMENT Rick Young said with respect to BridgeNY, some plans have come out. There are a lot of questions and should be answers shortly. Cl Servoss probably has more information. Currently his department is doing snowplow cleanup and still going out with plows, salt and sand. BRIDGENY – Cl Servoss said the draft design report for the Freese Road bridge has been distributed to the public and there is a link on the town’s website. She asked that any comments and questions be sent to her. There will be a meeting on Monday at 6:00 p.m. at the Varna Community Center to discuss this document. She will gather questions and comments and a comprehensive list will be sent to the consultants so they can review those and in the final design report will provide answers to those questions. The town’s consultants will not be at that meeting. There is no design yet for the George Road bridge. Comments/statements during discussion: • No one doing the soil borings on site is able to tell what kind of bridge will be placed there. • Possibility of building a two lane bridge but using only one lane (blocking size down to one lane). Don’t use as two lanes until justified. • New bridge will likely last 50-100 years. • Perhaps use as one lane in summer, but two in winter. • Under the original plan town share of Freese Road bridge was $528,000. • Under the original plan town share of George Road bridge was $128,000. • The County has already moved forward with other projects assuming receipt of this funding. • They are moving ahead with Dodge Road bridge and the town share is $148,000. • If we don’t move forward with this, the bridge may not get repaired for awhile. • We are set up for bonding for Malloryville Road and Red Mill Road bridge for $350,000. • Have already got $70,000 to $100,000 invested in Freese Road and George Road bridges. • DOT would fight us on building for two lanes and using only one. • If there is residual money, it could possibly be used for re-use of the historical trusses. • Town would be responsible for maintenance of historical trusses. TB 4-19-18 Page 6 of 15 RECREATION DEPARTMENT M Conger has submitted a monthly report (attached). PLANNING DEPARTMENT Ray Burger reviewed his update with the board (attached). 473 Bone Plain Road – This is a property maintenance violation that has been going on for years. Code Enforcement Officer Kevin Ezell has provided a report with a compliance and remediation plan. There is an estimate for the cost of a town crew removing the debris. Part of the plan is to notify landowner of town’s intent to take that action so they have a last chance to remedy. This has been through the court a couple of times, most recently last year, with no significant result. R Burger recommends adopting the compliance and remediation plan at the May meeting. 107 Morris Road – This is a collapsed home that has been in disrepair for years. A lot of the structure collapsed into the basement. The board has a report on that from the Code Enforcement Officer and a draft resolution to set a public hearing for the May 17 meeting. The process for the unsafe structures as adopted last year is a bit different and sets up a mandatory hearing and notice to the owner of property. RESOLUTION #77 (2018) -AUTHORIZING UNSAFE BUILDING PUBLIC HEARING CONCERNING PROPERTY AT 107 MORRIS ROAD Supv Leifer offered the following resolution and asked for its adoption: The Town Board of the Town of Dryden (“the Town Board”), duly convened in regular session, having received and considered a written report presented by the Code Enforcement Officer of the Town of Dryden, does hereby resolve as follows: 1. The Town Board hereby schedules a public hearing to be held on May 17, 2018, at 7:00 p.m. pursuant to Town of Dryden Local Law No. 4 of 2017 to allow all interested persons an opportunity to be heard on the matter of an alleged unsafe building located at 107 Morris Road, Dryden, NY designated as Tax Map No. 24.-1- 2.43 (“Subject Property”) reputedly owned by Randy Avery in the Town of Dryden, County of Tompkins, State of New York. 2. The Code Enforcement Officer of the Town of Dryden is hereby authorized to publish notice of said public hearing and to provide said written notice to the record owner of the property located at 107 Morris Road, Dryden, NY by personal service pursuant to New York Civil Practice Law and Rules at least 10 days before the date of the hearing. 3. This Resolution shall take effect immediately. 2nd Cl Lamb Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Camp Earth Connection on Hammond Hill Road – R Burger explained this is a camp that has been in existence for decades. They want to expand the operation and that requires a TB 4-19-18 Page 7 of 15 special use permit (expansion of a pre-existing, non-conforming use). There are preliminary site plans. Susan Rausch, applicant, said she is the owner of Camp Earth Connection on Hammond Hill Road. She was part of the Nature Center when they owned it (Campfire had given it to them). When the Nature Center was no long able to run it, they sold it to her so she could continue children’s camp. That camp ran until about four years ago. She currently has a little campground and still has children’s programs for GIAC. She is now trying to do a little campground with 15 sites. The goal is to expand to 25 over the next five or ten years. There will be tent sites, rustic cabins without electric and one and two room cabins with electric. She is proposing to build one of those two bedroom cabins in 2018 and eventually have six of those with electric. The driveway already exists where her home is. She’d like to add three more rustic cabins and if all goes well, a little lodge in the future for year-round use. She is very committed to using good environmental practices and working with the landscape. The land is zoned conservation, and she is glad it is, but would like to expand a little bit. There is a stream near the pond, but she won’t be building there. There will be two areas, an upper and lower camp. Tree removal will be limited. There were positive comments from board members. A public hearing was scheduled for May 17, 2018, at 7:15 p.m. 802 Dryden Road townhomes – They are getting ready to break ground this summer and need to connect with the water supply on opposite side of road. The process a private developer would have to go through involves a use and occupancy permit and a rental agreement with DOT. There is an option for the developer to install it and turn the infrastructure over to the town. There would be an agreement for the developer to pay for the cost of that and to pay for any future maintenance. Then as a town infrastructure it would be under our agreement with DOT rather than a private developer dealing with DOT. R Burger suggests if we want to go that direction coming back next month with a draft agreement of terms of agreement with the developer. The developer and future owners would be responsible for the expense of maintenance. The Highway Superintendent would be alright with such an agreement. Supv Leifer asked Atty Sokoni to have an agreement ready for the May meeting. COUNTY BRIEFING Martha Robertson stated Mike Lane would not be present due to his mother’s passing and services tonight. Ithaca’s Streets Alive Celebration is April 29 from 1:00 to 5:00 p.m. They are h oping it will be nice enough to bike, walk, rollerblade and such on the streets that are closed off. TCAT is having a visioning session for the public on May 3 at GIAC from 4:00 to 7:00 p.m. to look at what kinds of services people would like in the future. The County is getting ready to start its 2019 budget process and have a budget retreat next week to look at projections for next year and what state mandates look like. People can follow the jail population online daily on Sheriff’s website. They have been doing well with a small amount of board-outs even with variances having been pulled. They are working with staff in the judicial system on mental health, substance abuse, and a number of other things that are promising. They are pushing hard to get quality services up and running. The Law Enforcement Assisted Diversion (LEAD) program is getting started. If that gets going it means if an officer encounters someone with a non-violent substance abuse or mental health or poverty issue, they can be diverted to Human Services instead and keep them out of the justice system entirely. TB 4-19-18 Page 8 of 15 TC3 has been working on a new daycare center, a separate building from the main building. It would be for students first, then faculty, staff and the public can use it. They are set to get started this year with a slightly revised program because the bids came in higher than expected. M Robertson asked about the non-disclosure agreement (NDA) with Charter. Supv Leifer explained that as part of the merger agreement between Time Warner and Charter they are required to build out 145,000 last mile connections to rural households in the state. They won’t disclose where without the NDA because they fear the information could be used by competitors. M Robertson said they are still trying to research the whole thing about getting rid of WENY. They’ve met with the owner of the Elmira station and they are interested in putting up a 24 hour news channel and producing Ithaca/Tompkins County news. They are apparently in negotiations with Spectrum to do that. She is trying to nail down whether we need public pressure to make it happen and determine what we really want to ask for. ADVISORY BOARD UPDATES Planning Board - no meeting last month. Conservation Board – no meeting last month. Recreation & Youth Commission – They are working on goals for 2018. They discussed setting up info gathering tables at events so residents can tell the DRYC what they are interested in. At their next meeting the DRYC will acknowledge the retirement of Kris Bennett, liaison from Tompkins County Youth Services for more than 17 years. Rail Trail Task Force – met on Monday and is continuing to work on design for signage along the trail and benches and kiosks. Temporary signs are up that no motorized vehicles are allowed. They will be talking about memorandums of understanding for trail to cross the villages. Both villages are eager to move ahead. They are still waiting for certain easements and agreements. Cl Lamb has been working with the DEC about the Game Farm property and talked with the Deputy Commissioner. He reported he had just received an email tonight that it is DEC’s intent to allow use of the rail bed through the Game Farm and they asked us to draft an agreement. Bob Beck is hoping Greg Sloan will sign his easement agreement after tonight’s meeting. He is still waiting for easements from Cornell for their areas from Game Farm Road to Route 13. Ag Committee – no report. Supv Leifer stated he had a conversation with a company that is working with Cornell and the East Hill Village project and does a lot work i n college town communities. That project is likely to have an impact on Dryden and bring more development to the Varna area. They are aware of the infrastructure necessary and Dryden’s preference for development that does not use fossil fuels. Cl Lavine would like to see owner-occupied homes for seniors. These things will be discussed at the open house at the Varna Community Center on Monday, May 14, 2018, at 6:30 p.m. TB 4-19-18 Page 9 of 15 NEW BUSINESS FLLT Contribution – The board had a presentation last week about the opportunity for a conservation easement on the Prince/Brotherton Farm on Route 13. Supv Leifer stated the town has contributed toward projects like this in the past and the Conservation Board has recommended this contribution to preserve farmland. Funding will have to come from fund balance, and the town will need a more permanent funding source for the future. Cl Green said it appears that the board is in favor of this and after attending the watershed summit today and hearing more about wetland protection, she is even more in favor. Discussion comments on conservation easement: • The 2017 fiscal year has not yet been closed. • We did receive more in sales tax than was budgeted for. • The town could offer less than $10,000 toward the easement. • This is a way to preserve open space in that corridor. • Fund balance can be used. • It helps out the entire county. • The board should get public comment for this kind of money. • It is less than paid to farmers in the past for development rights. • The benefit accrues more to the town than to the county. • It is in line with the conservation plan and has been reviewed and recommended by the Conservation Board. • 323 acres would be preserved. • The County has a fund for this sort of thing and is contributing $20,000. Supv Leifer would like to charge the Conservation Board and Ag Committee with developing a permanent funding source for these purposes. It could be determining that a certain portion of the annual budget goes toward open space preservation. Consideration should be given to grants that require a match in cash and/or staff time. Justification in this instance is that we will be receiving revenue from development along Route 13 and we can pay some of that forward by purchase of this easement. The first year of the Sun8 Pilot will pay for this. RESOLUTION #78 (2018) – CHARGE TO CONSERVATION BOARD AND AGRICULTURE ADVISORY COMMITTEE Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby charges the Conservation Board and Agriculture Advisory Committee to work together to develop a permanent funding source for the purchase of conservation easements and other types of open space protection and make a recommendation by October 15, 2018, so that it can be accounted for in developing the 2019 town budget. 2nd Cl Green Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes TB 4-19-18 Page 10 of 15 RESOLUTION #79 (2018) – CONTRIBUTE $10,000 TO FINGER LAKES LAND TRUST TO BE USED TOWARD PURCHASE OF CONSERVATION EASEMENT Supv Leifer offered the following resolution and asked for its adoption: WHEREAS, the Town of Dryden Comprehensive Plan calls for the preservation of farmland and open space, and WHEREAS, the Town of Dryden has been offered the opportunity to contribute toward the expense of obtaining a conservation easement on 323 acres of property consisting of prime agricultural land and freshwater wetland, and WHEREAS, the Town of Dryden Conservation Board has recommended that the town contribute toward the expense of this easement, and WHEREAS, the Town received $128,000 more in sales tax revenues in 2017 than was anticipated, and WHEREAS, preservation of this property will offset anticipated development along this portion of NYS Route 13 in the town, now, therefore, be it RESOLVED, that this Town Board hereby authorizes and approves the appropriation of $10,000 from A Fund fund balance and the contribution of $10,000 to the Finger Lakes Land Trust to be used toward expenses in connection with the acquisition of a conservatio n easement on the 323 acre Prince Farm at the intersection of Route 13 and Ringwood Road as described in a letter dated February 7, 2018 from Andrew Zepp to Jason Leifer and its attachments. 2nd Cl Servoss Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Appoint Rail Trail Task Force Members – The task force has made recommendations to fill three vacancies. RESOLUTION #80 (2018) – APPOINT RAIL TRAIL TASK FORCE MEMBERS Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints the following to the Rail Trail Task Force: Stephen C. Winans, Susan Ashdown, and Diann Zeigler. 2nd Cl Servoss Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes TB 4-19-18 Page 11 of 15 Dryden Area Intergenerational Band & Chorus - Supv Leifer asked for authorization to sign an agreement with the Dryden Area Intergenerational Band & Chorus for a sponsorship up to the amount of $500.00. RESOLUTION #81 (2018) – AUTHORIZE AGREEMENT WITH DRYDEN AREA INTERGENERATIONAL BAND AND CHORUS Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the Town Supervisor to execute an agreement with the Dryden Area Intergenerational Band and Chorus for a term of April 1 through December 31, 2018, and an amount not to exceed $500.00. 2nd Cl Green Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Code of Conduct – Supv Leifer said this applies to the board as well as the public. People will have to get used to not calling out from the audience and will be recognized by whoever chairs the meeting before speaking. This can be adopted by our other boards. Cl Lamb said this is necessary because of the lack of civility we are seeing at all levels. When he heard from the public that our meetings were disruptive he realized we needed to do something. We are not alone and many towns deal with this in rougher situations. Town Law authorizes Town Boards to establish a code of conduct. This language has been used by other towns. Civility has to start at the dais and this board is committed to that. He reviewed the code of conduct for the audience. RESOLUTION #82 (2018) – ADOPT CODE OF CONDUCT Cl Lamb offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby adopts the following Code of Conduct for its board meetings: Town of Dryden Code of Conduct for Public Meetings The Town welcomes public participation at all meetings and recognizes the importance of maintaining civility to find common ground. To advance these principles, all meeting attendees are expected to follow this code. 1. Preserve safety, civility and order. 2. Listen to others respectfully and do not interrupt those who are speaking. You must be recognized by the chair before speaking. 3. Do not block the audience from viewing the proceedings; audio/visual recording must not interfere with town’s ability to conduct business. 4. Avoid raising voices beyond what is necessary to be heard by the audience. TB 4-19-18 Page 12 of 15 5. Do not subject another person to aggressive pressure, intimidation, or make repeated small-scale personal attacks. 6. Refrain from behavior that will disrupt, disturb or otherwise impede the peaceful and orderly conduct of the meeting, including but not limited to: heckling, whistling, yelling, and other similar demonstrations; 7. Avoid the use of profanity, obscene language, and threats that disrupt, disturb, or otherwise impede orderly conduct. 8. Avoid obscene gestures or motions that could be viewed as threatening or as an effort to intimidate. Unacceptable gestures include but are not limited to: those of a sexual nature, finger pointing and fist shaking in an overly aggressive or accusatory manner, miming the use of weapons or other violent acts. Failure to comply may result in removal as authorized by Penal Code §240.20 2nd Cl Green Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Non-Disclosure Agreement with Charter Communications - Supv Leifer said the TCCOG cable group has been trying to get the cable company to come down to 15 houses per mile for build out. He doesn’t believe the town would benefit from signing the agreement at this point, and can do it later if necessary. We wouldn’t be able to disclose anything learned from signing this agreement. He’d like to defer and see how the next negotiation meeting goes. The board agrees. Payment Outside the Abstract – Supv Leifer explained there was an assessment for workers comp billed separately by Comp Alliance that needs to be paid and R Young has purchased a dump truck from the Village of Minoa (previously authorized). RESOLUTION #83 (2018) – AUTHORIZE PAYMENT OUTSIDE THE ABSTRACT Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the following payments outside the abstract: $4,402.66 to Comp Alliance and $25,000 to the Village of Minoa. 2nd Cl Servoss Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Emergency Services Committee formation – This draft resolution was sent to the Mayors of both villages and the service providers and no comments were received. Supv Leifer said this will bring the departments together with the governing bodies and they will be able to TB 4-19-18 Page 13 of 15 worth together on contracts and equipment purchases and procedures. It will be very helpful. The committee will be chaired by the Fire Warden appointed by the Town Board. Rick Young, as Fire Warden, will set up the first meeting of the committee. Supv Leifer will serve as the representative for the town and Cl Lamb as the alternate. RESOLUTION #84 (2018) -CREATING THE TOWN OF DRYDEN EMERGENCY SERVICES ADVISORY COMMITTEE Supv Leifer offered the following resolution and asked for its adoption: WHEREAS, the Town Board of the Town of Dryden recognizes the importance of our Emergency Services Providers as vital to the Town’s responsibility to protect public safety, and WHEREAS, the Town Board of the Town of Dryden desires to establish an Emergen cy Services Advisory Committee (“Committee”) for the Town of Dryden to advise the Town Board on issues, whether arising from within the Town or outside of the Town, that impact the delivery of fire and EMS Emergency Services within the Town of Dryden, pro vide recommendations to the Town Board when appropriate, to give the fire protection and ambulance services that serve the Town of Dryden a forum to discuss common issues, and to establish standards for the delivery of fire protection and EMS services to T own residents, and WHEREAS, the Town Board of the Town of Dryden desires the Committee to, in addition to their advisory function, work with the Town Board, the Village of Dryden Trustees, the Village of Freeville Trustees, and other interested parties, to determine the most efficient and cost effective manner in which to deliver fire protection and EMS services within the Town of Dryden, now THEREFORE BE IT RESOLVED THAT the Town Board of the Town of Dryden establishes an Emergency Services Advisory Committee (hereinafter referred to as the “Committee”), which shall serve at the pleasure of the Town Board, and it is further RESOLVED, the Committee shall consist of the following membership composition: A. The Committee shall be composed of eleven voting members appointed by the Town Board as follows: 1) One representative from each of the fire and ambulance services that the Town of Dryden Contracts with (Brooktondale, Dryden, Etna, Freeville, Varna, and Dryden Ambulance). 2) One representative from the Village of Freeville appointed by the Village Mayor or Trustees. 3) One representative from the Village of Dryden appointed by the Village Mayor or Trustees. 4) One representative from the Dryden Town Board. 5) The Town of Dryden Fire Warden. 6) One at-large citizen member appointed by the Town Board. TB 4-19-18 Page 14 of 15 B. The members appointed to the Committee shall serve for a three-year term. Upon initial formation, two members shall serve for a one-year term, two members for a two-year term, and all others for a three-year term. Each year thereafter, reappointments or new appointments will be for three-year terms. C. Members shall serve without salary. D. The Town Fire Warden shall be the Chairperson of the Committee. RESOLVED, the Town Board of the Town of Dryden designates the following as the duties of the Committee, subject to revision from time to time at the Town Board’s discretion: A. Advise the Town Board and, upon direction from the Town Board, the Tompkins County Department of Emergency Response, in relation to the delivery of fire protection and EMS services to the Town of Dryden. B. Develop a uniform fire protection services contract for each volunteer fire department that serves the Town of Dryden. C. Review proposed county, state and federal legislation affecting fire protection, EMS, and other emergency services issues and submit the Committee’s evaluation of the legislation in question to the appropriate board and/or to the Town Board. D. Serve as a vehicle for communication between the emergency services community, the Town Board, and/or the Director of the Tompkins County Department of Emergency Response. Individuals or groups are in no way obligated to communicate with the Town Board via the Committee. E. The Committee shall be subject to the same laws and procedures as the other Town advisory Boards and Commissions. Minutes shall be prepared to the standard required by the Town Clerk and posted pursuant to the requirements established by the Town Board and other applicable law. F. The Committee shall meet as determined necessary by the Committee but no less than four times a year. G. Submit to the Town Board an annual report of the activities of the Emergency Services Advisory Committee no later than December 31 of each calendar year. And it is further, RESOLVED, that upon filing with the Clerk and appointment of members by the Town Board the Committee shall schedule a public meeting within 30-days to establish its rules of procedure and conduct business as deemed appropriate by the Committee members. 2nd Cl Lamb Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes Recognition of Emergency Service Responders – Last week the board was made aware of an event in the making to recognize emergency service responders for their years of service. Pat Brunner presented information about what had been donated thus far and the TB 4-19-18 Page 15 of 15 expenses they anticipate. The event is planned for about 200 attendees with 34 people recognized for 30 or more years of service. Supv Leifer said there are funds in the fire protection fund balance left when money budgeted for a particular department was not needed. The event will be held at TC3 at no charge and their food service will donate a lot of the food and services. There is the expense of $1,573.15 for pins and for some of the food for the event. Senator Seward will be in attendance as well as county representatives, town officials, and mayors and trustees of the villages. Each department will be represented by the chief and one other person. Anyone who wishes to speak will be able to do so. RESOLUTION #85 (2018) – AUTHORIZE EXPENDITURE FOR EMERGENCY SERVICE RESPONDERS RECOGNITION EVENT Supv Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the expenditure of an amount not to exceed $2,000 from the SF1 fund balance to help cover the cost of a recognition event for the towns emergency service responders with 30 or more years of service. 2nd Cl Green Roll Call Vote Cl Lavine Yes Cl Green Yes Cl Servoss Yes Cl Lamb Yes Supv Leifer Yes There being no further business, on motion made, seconded and unanimously carried, the meeting was adjourned at 9:20 p.m. Respectfully submitted, Bambi L. Avery Town Clerk