HomeMy WebLinkAbout2021-02-11 TB 2-11-21
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TOWN OF DRYDEN
TOWN BOARD MEETING
February 11, 2021
Via Zoom
Present: Supervisor Jason Leifer, Cl Daniel Lamb, Cl James Skaley,
Cl Loren Sparling
Elected Officials: Bambi L. Avery, Town Clerk
Other Town Staff: Amanda Anderson, Bookkeeper
Ray Burger, Planning Director
Supv Leifer opened the meeting at 6:08 p.m.
RESOLUTION #47 (2021) – APPROVE ABSTRACT #2
Cl Skaley offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby approves Abstract #2, as audited, general
vouchers #30 through #134 ($830,556.14) and TA vouchers #5 through #10 ($76,767.46),
totaling $907,323.60.
2nd Cl Sparling
Roll Call Vote Cl Sparling Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
The bookkeeper has prepared several budget modifications in connection with closing
the books for fiscal year 2020. Money had to be moved to some lines that were over budget.
There was some unanticipated expense like the heating repair and vehicle charger. Those were
reviewed by the board.
RESOLUTION #48 (2021) – APPROVE BUDGET MODIFICATIONS
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby approves the budget modifications set forth in
the document prepared by the bookkeeper and attached to these minutes.
2nd Cl Lamb
Roll Call Vote Cl Sparling Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
Independent Audit – The bookkeeper has contacted three firms for an independent
audit. One has sent a quote that is being reviewed, one is not interested and the third has not
responded.
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TG Miller Proposal – Cl Skaley explained they are working with DOT to make the two
projects (Water/Sewer upgrade and DOT paving project) schedules work. He has prepared a
resolution to authorize TG Miller to do the work necessary to be prepared to release proposals
for bids. They hope to get started by mid-summer. Permits are needed from the health
department and DOT to lay out the construction process. A conference call is scheduled for
next week to discuss the approach and schedule for payment and bonding. The financial
consultant has prepared a plan for bonding.
RESOLUTION #49 (2021) – AUTHORIZE TG MILLER TO INITIATE NECESSARY SURVEYS
AND ENGINEERING TO PREPARE BID PACKAGES FOR CONSTRUCTION TO REPLACE
SEWER AND WATER MAINS IN THE CONSOLIDATED DISTRICT
Supv Leifer offered the following resolution and asked for its adoption:
Whereas, the Town is on a tight schedule to complete sewer and water main
replacement during 2021 prior to NYSDOT repaving and establishing sidewalks starting in
April 2022, and
Whereas, the Town is awaiting possible grant awards that require the Town to wait to
begin construction until notice of being granted and award has been received, and
Whereas, TG Miller has defined priority sections of the sewer and water lines that fall
under possible repaving and sidewalks, therefore be it
RESOLVED, that TG Miller is authorized to initiate any additional surveys and
necessary engineering to prepare construction bid packages to be advertised at the appropriate
time to maximize opportunity to complete all priority sections prior to NYSDOT initiating their
construction schedule, and be it further
RESOLVED, that the costs for this effort be proportioned between the consolidated
district sewer and water funds.
2nd Cl Skaley
Roll Call Vote Cl Sparling Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
S George Road Bridge
Supv Leifer explained there needs to be an amendment to the agreement for the S
George Road Bridge in order to move funds from one budget line to another. There was
$15,000 available for right-of-way costs that were not used, and we’d like to move it to another
line. A resolution has been prepared to amend the agreement to reflect that.
RESOLUTION #50 (2021) – Authorizing the Supplemental Agreement to the
South George Road Bridge NY Project
Supv Leifer offered the following resolution and asked for its adoption:
Whereas, upon completion of the South George Road bridge replacement project (NYS DOT PIN
375642), it has been found that there is no need to request for reimbursement from NYS DOT
for grant line 3756.42.221 for the purpose of right of way.
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Whereas, the .221 grant line for right of way has $15,000 available for costs that the Town of
Dryden incurred reimbursed by 95% of federal funds.
Whereas, line 3756.42.121 for design was budgeted for $180,000 and the full amount w as
utilized by design and review by the engineering firm.
Whereas, the Town of Dryden has requested NYS DOT to allow the $15,000 from line .221 to be
moved to line .121 to allow additional design costs to be included in possible reimbursement
from federal funds at the rate of 95%. There is no change in the total amount budgeted for the
project.
Whereas, any costs over the $195,000 will be considered a local cost in the project which the
Town of Dryden and Tompkins County will be responsible for.
Therefore, be it resolved that the Town of Dryden has accepted the Supplemental Agreement to
the South George Road Bridge (NYS DOT PIN 375642) that includes $195,000 to line
3756.42.121 for design, $818,250 for line 3756.42.321 for construction, and $380,750 for l ine
3756.42.NPS.
2nd Cl Lamb
Freese Rd Bridge Update
Cl Lamb explained that the town is not trying to sell the bridge in order to avoid
maintaining the old truss on the side of the new bridge and be able to put in a new concrete
bridge. Town’s goal remains the alternative specified last year, alternative 6. That is a single
lane bridge with traffic signaling and the truss from old bridge placed on the replacement
bridge for a similar look. Federal Highway and SHPO are very focused on the historic value of
the bridge. Their first choice was to fence off the old bridge, leave it in place and have the town
build a new bridge. Then in December they said before you cut up the bridge and put the sides
on the new structure, you need to try to relocate the bridge and make a good faith effort to do
so. We are in the process of marketing it, but still haven’t gotten the ok from SHPO to do that
or details on how to market it. Groton is looking into acquiring it for a historic display in the
town where it was made. That would keep the bridge intact and nearby and would help Groton
with a community development/economic development project. Some people would like the
façade to remain in Varna and would be disappointed to have it moved. Cl Lamb did
investigate reuse of the bridge on the rail trail, but it would still have to be built up to support
a 5-ton vehicle and the estimated cost would exceed $100,000. Groton will let us know in a
week or so if they want it. They may want the Red Mill Road bridge also. Transporting the old
bridge to Groton will be less expensive than cutting it up and placing the façade on the new
bridge.
Safety & Preparedness Committee
Supv Leifer said three applications have been received for the Safety and Preparedness
to fill vacancies.
RESOLUTION #51 (2021) – APPOINT MEMBERS TO SAFETY AND PREPAREDNESS
COMMITTEE
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby appoints Ellen Cramer, sarah Ericksen, and
Debra Walsh to the Safety & Preparedness Committee.
2nd Cl Lamb
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Roll Call Vote Cl Sparling Yes
Cl Skaley Yes
Cl Lamb Yes
Supv Leifer Yes
Planning Board Vacancy
Because they have two alternates, they are not having a problem making quorum.
Alternates are not interested in becoming full members. Cl Lamb said they have left the
position open hoping to bring some gender diversity to the board and there is woman interested
in the position. He should know next week whether she has decided for certain. Cl Sparling
said there are people who have submitted applications and are waiting to hear. He’d like to
have a deadline on when the decision will be made and be able to weigh the pros and cons of
each applicant. Cl Lamb said he expects to have a firm answer from this woman next week.
He thought the decision was that if we found a qualified female, we would give that applicant
serious consideration just to diversify the board a bit more.
Newsletter
There was discussion about developing a town newsletter, what that might look like,
developing a list serve, whether to have a printed version and maintaining content. We may be
able to make that happen as early as April.
Minority Business Officer
Cl Skaley said Amanda Anderson has said she would serve in the capacity if the board
would like her to. The board needs to have someone in this position for some of the grant
applications that are being submitted. There are other actions connected with t his including
establishing goals. Supv Leifer will ask the County for a copy of their MBE policy statement.
Hate Crimes Incident Follow-up
The County Sheriff has the participant information and email addresses for the comp
plan workshop that was zoom bombed. They are in communication with Zoom and Zoom is
cooperating. May have been people that were in the meeting earlier. IP addresses may be
telling.
Zoom Meeting Protocol
Cl Lamb and Tony Salerno working on some protocols for town staff and board chairs
who are hosting meetings. Hosts need to be familiar with the presets used in scheduling a
meeting and the settings that you can engage in once the meeting is started. He asked
members to review this and provide feedback prior to sending it board chairs. He noted that
we can’t promise no interruptions, but we can reduce the likelihood. The document will be
updated and presented next week.
Other Updates
We have received notification from the Village of Dryden that there will be a sewer rent
increase that will be passed on to users in the Cortland Road Sewer District.
Call notes from the County meeting today were shared with board members.
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There will be a resolution next week for the City Harbor project related to swapping an
easement.
B Avery reported that of the 13.9-million-dollar tax warrant, over 11 million dollars
have been collected to date. The town was made whole on its portion of the wa rrant. Anything
collected now, with the exception of penalties will be turned over to the County. Collection
continues at the town level until March 31.
The time to review our draft code is coming to a close. B Avery has reviewed the notes
she, Ray Burger and Atty Sokoni made in the review process and it looks like requested
changes were made. She will notify General Code to proceed. The board will be provided with
a resolution for adoption. This will be a new document for everyone to become f amiliar with.
Supv Leifer has shared a working document for dog control and expects to be ready for
action next week. The DCO will be submitting documentation of his daily hours and activities
that can be used when preparing the budget for next year. He expects that next year the DCO
will lease the kennel space instead of the town leasing it.
R Burger said the TC3 Facilities Committee is revisiting the idea of a connector trail to
the Village. They are considering going along the B Cornelius property and along town lands to
the Fire Hall. There will be a formal application by TC3 when they are ready.
There being no further business, on motion made, seconded and unanimously carried
the meeting was adjourned at 7:30 p.m.
Respectfully submitted,
Bambi L. Avery
Town Clerk
2020 Budget Year Budget Modification for Fund
A Fund
Reason
(646.50)A1220.102 Confidential Secretary 646.50 A1220.103 Senior Account Clerk Payroll over budget due to 27 payrolls and extra time
put in by employee
(236.24)A1220.454 Supervisor - Travel
(1,268.04)A1220.451 Supervisor - Office Sup
1,504.28 A1220.450 Supervisor - Contractual extra expenses to COVID
(12,716.79)A1320.4 Independent Audit 12,716.79 A1430.1 General Time Health Ins and Vacation Payouts
(5,755.10)A1490.1 Public Works 5,755.10 A1490.111 Public Works - Benefit extra benefit exp
(2,310.00)A1490.4 Public Works - Contractual 2,310.00 A1490.403 Cleaning Additional cleaning exp due to COVID
(9,256.56)A1490.4 Public Works - Contractual Heating repairs, new camera system,
(1,500.00)A1620.202 Buildings/DPW Equip higher than budgeted cost
(1,400.00)A5010.2 Equipment for Town Hall Building
(4,807.55)A5010.4 Contractual
(4,777.92)A5132.4 Garage Contractual
(8,000.00)A599 Fund Balance Charging Station Grant expected reimbursement
29,742.03 A1620.401 DPW Purchases for Town Hall
(2,278.80)A1660.401 Office Supplies
2,262.96 A1620.402 Building - Utilities Higher Utility Cost than budgeted
15.84 A1620.403 Building - Solar Liberty
(5,146.62)A1910.4 Unallocated Insurance
150.00 A1920.4 Municipal Dues Higher than budgeted
82.35 A1950.4 Taxes on Property
4,914.27 A1990.44 Broadband Exp New expense in 2020
(11,339.96)A8745.403 Crispell Dam Engineering 11,339.96 A8745.4 Crispell Dam Two acct codes for same thing
(1,245.15)A1490.1 Public Works 1,245.15 A7110.1 NYS Parks Rail Trail Personnel Move personnel exp to DPW
(665.02)A3510.401 Dog Control - Enumeration
(579.68)A3510.405 Dog Control - Vet Fees
(2,019.38)A1910.4 Unallocated Ins
3,264.08 A3510.402 Dog Control - Kennel Lease Due to having 13 payments in 2020
(440.31)A1680.2 IT - Equipment
(642.50)A1680.402 IT - Website
(1,000.00)A1680.450 IT - Contractual Misc
(4,615.14)A1420.402 Legal
6,697.95 A1680.401 IT - Service Contract higher than budgeted amount
(15,000.00)A1990.4 Contingency our portion of bridge exp (20%)
(1,810.04)A7110.411 Rail Trail Expenses our portion of bridge exp (20%)
16,810.04 A9950.9 Interfund Transfer - Cap Project Rail Trail Bridge expenses to H Fund
(99,457.30)Total 99,457.30 Total
SS3 Fund
Reason
(49.35)SS3 8110.4 Admin - Contractual
(829.60)SS3 8120.1 Sewer - Personal Serv
(16.00)SS3 8120.2 Capital Improvement
(5,250.00)SS3 8120.4 Sewer - Contractual
(55.75)SS3 9030.8 Social Security
(17.91)SS3 9089.8 Medicare
(1,816.15)SS3 599 Fund Balance
8,034.76 SS3 8130.4 Treatment/Disposal under budgeted Disposal exp
(1,000.00)SS3 599 Fund Balance 1,000.00 SS3 8110.4 Admin- Contractual for Admin interfund transfer to A Fund
(9,034.76)Total 9,034.76 Total
From To
From To
SS8 Fund
Reason
(6,641.97)SS8 2680 Misc Repair Reimburse 6,641.97 SS8 8130.4 Treatment/Disposal Contract reimbursement for damage done to sewer lines
by utility company
(5,137.66)SS8 8110.4 Admin Contractual 5,137.66 SS8 8120.4 Sanitary Sewer Contractual under budgeted line
(10,834.97)SS8 8120.2 Capital Improvements 10,834.97 SS8 8130.4 Treatment/Disposal under budgeted disposal cost
(22,614.60)Total 22,614.60 Total
SW7 Fund
Reason
(89.32)SW7 8310.4 Water Admin Contract
(5,250.00)SW7 8320.4 Source of Supply Contract
(4,513.48)SW7 8340.1 Trans/Dist - Personal Serv
9,852.80 SW7 8340.4 Trans/Distr - Contractual Underbudgeted expen
(9,852.80)Total 9,852.80 Total
SW8 Fund
Reason
(9,051.51)SW8 8340.1 Personal Serv (DPW)
(1,050.00)SW8 8340.2 Capital Improvements
(12,800.59)SW8 8340.4 Contractual
(291.11)SW8 9030.8 Social Security
(89.10)SW8 9089.8 Medicare
(726.88)SW8 599 Fund Balance
24,009.19 SW8 8320.4 Contractual paid 5 payments instead of 4 to Southern Cayuga Lake
for disposal
(4,225.00)SW8 599 Fund Balance 4,225.00 SW 8310.4 Admin- Contractual for Admin interfund transfer to A Fund
(24,009.19)Total 24,009.19 Total
B Fund
Reason
(2,694.16)B802.401 Planning Contractual
(1,508.37)B8020.201 Planning Equipment
(1,500.00)B8020.411 Planning Board Training
(1,000.00)B8010.434 ZBA Training
(651.62)B3620.405 Car Maintenance
7,354.15 B8020.412 Legal and Engineering Due to 2019 exp paid in 2020 and review
of zoning amendments
(7,354.15)Total 7,354.15 Total
DA Fund
Reason
(17,622.80)DA5130.4 Machinery - Contractual 17,622.80 DA5130.1 Machinery - Personal Service Coupious amount of truck repairs
(122,255.00)DA2665 Sale of Equipment 122,255.00 DA5130.2 Machinery - Equipment Sale of eqiupment for purchase of new equipment
(7,492.93)DA5130.4 Machinery Equipment 7,492.93 DA5140.410 Bank Stablilization Grant New project with no budget line
(147,370.73)Total 147,370.73 Total
DB Fund
Reason
(1,434.94)DB5112.1 Road Improvements 1,434.94 D5112.110 Personal Serv - OT More overtime than budgeted
(177,523.75)DB3501 CHIPS 177,523.75 DB5112.21 Road Improvements State Funding for road projects
(178,958.69)Total 178,958.69 Total
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