HomeMy WebLinkAbout2017-03-09TB 3-9-17
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TOWN OF DRYDEN
TOWN BOARD MEETING
March 9, 2017
Present: Supervisor Jason Leifer, Cl Daniel Lamb, Cl Linda Lavine,
Cl Kathrin Servoss
Absent: Cl Deborah Cipolla-Dennis
Elected Officials: Bambi L. Avery, Town Clerk
Other Town Staff: Ray Burger, Director of Planning
Jennifer Case, Bookkeeper
Supv Leifer opened the meeting at 7:05 p.m.
The board reviewed the 2016 year end budget modifications and one for 2017 to
account for the JCAP grant received by the court in the amount of $23,030.49. There was a
question about the bidding/quote process for the application. The checks will be held until the
question is answered satisfactorily.
RESOLUTION #45 (2017) – APPROVE BUDGET MODIFICATIONS
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby approves the following budget modifications:
2017 Year
From
To
Amount
A2082 JCAP Grant- Court A1110.415 JCAP Grant 23,030.49
2016 Year
From
To
Amount
SS2-8120.1 SAN.SEW.PERS SERV DPW SS2-8120.4 SAN.SEW.CONTR. 2536.68
SS2-9030.8 SOC.SEC SS2-8120.4 SAN.SEW.CONTR. 93.96
SS2-9089.8 MEDICARE SS2-8120.4 SAN.SEW.CONTR. 22.46
SS2-599 FUND BALANCE SS2-8120.4 SAN.SEW.CONTR. 319.90
SS2-8110.4 ADMIN CONTR. SS2-8130.4 TREATMT/DISP. CONTR 3,000.00
SS2-599 FUND BALANCE SS2-8130.4 TREATMT/DISP. CONTR 17,328.49
SS4-8120.1 SAN.SEW.PERS SERV DPW SS4-8130.4 TREATMT/DISP. CONTR 811.07
SS4-8120.4 SAN.SEW.CONTR. SS4-8130.4 TREATMT/DISP. CONTR 9,449.16
SS5-8120.4 SAN.SEW.CONTR. SS5-8130.4 TREATMT/DISP. CONTR 713.55
SS6-8120.1 SAN.SEW.PERS SERV DPW SS6-8130.4 TREATMT/DISP. CONTR 95.11
SS6-8110.4 ADMIN CONTR. SS6-8130.4 TREATMT/DISP. CONTR 300.00
SS6-8120.4 SAN.SEW.CONTR. SS6-8130.4 TREATMT/DISP. CONTR 1,000.00
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SS6-9030.8 SOC.SEC SS6-8130.4 TREATMT/DISP. CONTR 2.58
SS6-9089.8 MEDICARE SS6-8130.4 TREATMT/DISP. CONTR 0.16
SS6-599 FUND BALANCE SS6-8130.4 TREATMT/DISP. CONTR 554.43
SW2-8340.4 TRANS/DISTR.CONTR SW2-8320.4 SOURCE OF SUPPLY CONTR. 1,046.17
SW3-8340.4 TRANS/DISTR.CONTR SW3-8320.4 SOURCE OF SUPPLY CONTR. 9,652.94
SW4-8340.4 TRANS/DISTR.CONTR SW4-8320.4 SOURCE OF SUPPLY CONTR. 870.96
SW5-8310.4 WATER ADMIN CONTR. SW5-8320.4 SOURCE OF SUPPLY CONTR. 400.00
SW5-8340.1 TRANS/DISTR.PERS SERV SW5-8320.4 SOURCE OF SUPPLY CONTR. 1,354.18
SW5-8340.4 TRANS/DIST.CONTR SW5-8320.4 SOURCE OF SUPPLY CONTR. 1,281.74
SW5-9030.8 SOC.SEC SW5-8320.4 SOURCE OF SUPPLY CONTR. 92.76
SW5-9089.8 MEDICARE SW5-8320.4 SOURCE OF SUPPLY CONTR. 25.70
SW5-599 FUND BALANCE SW5-8320.4 SOURCE OF SUPPLY CONTR. 4,798.13
SW6-8340.4 TRANS/DISTR.CONTR SW6-9030.8 SOC.SEC 3.30
SW6-8340.4 TRANS/DISTR.CONTR SW6-9089.8 MEDICARE 0.40
SW7-8340.1 TRANS/DISTR.PERS SERV SW7-8340.4 TRANS/DIST.CONTR 10,935.27
SW7-8310.4 WATER ADMIN CONTR. SW7-9710.6 BAN PRINCIPAL 1,447.20
SW7-9030.8 SOC.SEC SW7-9710.6 BAN PRINCIPAL 898.34
SW7-9089.8 MEDICARE SW7-9710.6 BAN PRINCIPAL 274.10
SW7-8340.1 TRANS/DISTR.PERS SERV SW7-9710.6 BAN PRINCIPAL 3,380.36
SW7-8320.4 SOURCE OF SUPPLY CONTR. SW7-9710.7 BAN INTEREST 12,000.00
SW7-8310.4 WATER ADMIN CONTR. SW7-9710.7 BAN INTEREST 680.00
SS1-8110.1 Personal Services SS1-9901.9 Transfer to Other Funds 195.00
SS2-8110.1 Personal Services SS2-9901.9 Transfer to Other Funds 1,035.00
SS2-599 Fund Balance SS2-8120.1 Personal Services DPW 1,035.00
SS3-8110.1 Personal Services SS3-9901.9 Transfer to Other Funds 850.00
SS4-8110.1 Personal Services SS4-9901.9 Transfer to Other Funds 980.00
SS5-8110.1 Personal Services SS5-9901.9 Transfer to Other Funds 1,120.00
SS6-8110.1 Personal Services SS6-9901.9 Transfer to Other Funds 60.00
SS6-599 Fund Balance SS6-8120.1 Personal Services DPW 60.00
SS7-8110.1 Personal Services SS7-9901.9 Transfer to Other Funds 200.00
SW1-8310.1 Personal Services SW1-9901.9 Transfer to Other Funds 650.00
SW2-8310.1 Personal Services SW2-9901.9 Transfer to Other Funds 500.00
SW3-8310.1 Personal Services SW3-9901.9 Transfer to Other Funds 755.00
SW4-8310.1 Personal Services SW4-9901.9 Transfer to Other Funds 290.00
SW5-8310.1 Personal Services SW5-9901.9 Transfer to Other Funds 1,150.00
SW6-8310.1 Personal Services SW6-9901.9 Transfer to Other Funds 120.00
SW7-8310.1 Personal Services SW7-9901.9 Transfer to Other Funds 1,000.00
2nd Cl Servoss
Roll Call Vote Cl Lavine Yes
Cl Servoss Yes
Cl Lamb Yes
Supv Leifer Yes
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Recreation Department staffing update – Cl Lamb reported that the committee, based
on current performance, has decided to postpone action on advertising for the position. They
see progress with existing staff and an opportunity to hire part time staff as needed later this
summer. Cl Servoss said there is the option to hire a new part time person or allow the
current part time staff to be full time. The funding is there. Things are getting done currently
and people are happy. Cl Lavine pointed out there is still a need for someone to do the website
seriously and that kind of stuff. We may want to look for a different definition of who that
person is and how they fit in overall. Cl Servoss said for the time being J Davison is doing a
good job.
South Hill Rec Way – R Burger said the rail bed is owned by NYSEG and the County
and NYSEG have negotiated an agreement for use of the rail bed as a trail. There is a draft
MOU that lays out the process of the next several years for cooperation between municipalities
to develop the trail. The County will hold the license agreement and the Towns will have a
cooperative MOU do the maintenance and design. This MOU does not obligate any parties at
this point; that will be in the MOU between the towns and the county. This is a preliminary
agreement so everyone is aware of the process forward. Cl Leifer said he understood we would
help with maintenance, not planning and design. We won't have any property rights to the
trail. There is no funding involved at this point on our part. Supv Leifer asked the board to
review the proposed MOU for action next week.
Ross Property Update – R Burger reported this property on Bone Plain Road had a
couple of fires in the last month. It was arson and the investigation has been closed. The
Town had previously hoped to deal with this under the unsafe building law and our attorney is
working on updating that law. He suggested an amendment that deals with associated debris
since the current law only addresses the unsafe structure. The property maintenance code
does apply to debris. There is a long history on this property of sending notices of violation and
she actually was in court in 2008 and fined. The owner is not using the property. There is a
property on Morris Road with the same type of situation.
R Burger hopes to have proposed change s in the law to the board next week.
1061 Dryden Road – R Burger reported the applicant has submitted their development
plan and it is before the Planning Board for review. They had a special meeting on March 1
and will take it up again on March 23. They will then make recommendations to the Town
Board. On receipt of that the Town Board then has 60 days to review and it needs a
mandatory public hearing. That can happen at the April 20 meeting. Cl Lavine would like a
tour of the site. She said it is unacceptably dense and there is no viable place for people to
hang out or for children to play. The only places are at the peripheries or over a cliff. Cl Lamb
pointed out that the developing rail trail is right there. R Burger said the owner has granted
access to view the site at any time.
R Burger he expects that the Planning Board will have comments to the Town Board
soon after their March 23 meeting and the Town Board will be able to hold a public hearing in
April.
Water/sewer consolidation study – Supv Leifer said the board has the final study
report. He asked them to review it prior to next week so that the board can formally accept it
next week. Cl Lamb said he attended the presentation in Varna and felt they did a good job.
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There were about 20 people in attendance and information was available at the VCA prior to
that. Cl Servoss said she believed the board’s questions were answered and Supv Leifer said
no comments were received about what was presented to the board.
Bridge NY Grant – Supv Leifer said a question came up at the ITCTC meeting about
who can sponsor the project. He called Doug Mills at DOT today and was told DOT had no
preference. The town wants to be the project manager and Supv Leifer asked the board to
consider these resolutions tonight because he has been told if the County takes action, they
may be able to take over the project.
BRIDGE NY RESOLUTION
SOUTH GEORGE ROAD BRIDGE REPLACEMENT
(Locally Administered Project)
RESOLUTION #46 (2017) - Authorizing the implementation, and funding in the
first instance 100% of the Federal-aid and State-aid eligible costs, of a transportation
federal-aid project, and appropriating funds therefore.
Supv Leifer offered the following resolution and asked for its adoption:
WHEREAS, a Project for the South George Road Bridge Replacement , P.I.N. 375642 (the
Project) is eligible for funding under Title 23 U.S. Code, as amended, that calls for the
apportionment of the costs such program to be borne at the ratio of 95% Federal funds and 5%
non-federal funds; and
WHEREAS, the Town of Dryden desires to advance the Project by making a commitment
of 100% of the non-federal share of the costs of Preliminary Engineering and Right -of-way
Incident work; Right-of-way acquisition; Construction and Construction Supervision and
Inspection.
NOW, THEREFORE, the Dryden Town Board, duly convened does hereby
RESOLVE, that the Dryden Town Board hereby approves the above-subject project; and
it is hereby further
RESOLVED, that the Dryden Town Board hereby authorizes the Town of Dryden to pay
in the first instance 100% of the federal and non-federal share of the cost of all work for the
Project or portions thereof; and it is further
RESOLVED, that the Dryden Town Board hereby agrees that the Town of Dryden shall
be responsible for all cost of the project which exceed the amount of the NY Bridge Funding
awarded to the Town of Dryden.
RESOLVED, that the sum of One Million, Thirteen Thousand, Two Hundred and Fifty
Dollars ($1,013,250) is hereby committed and will be bonded for and made available to cover
the cost of participation in the above phase of the Project; and it is further
RESOLVED, that in the event the full federal and non-federal share costs of the project
exceeds the amount appropriated above, the Town of Dryden shall convene as soon as possible
to appropriate said excess amount immediately upon the notification by the Town of Dryden
Highway Superintendent thereof, and it is further
RESOLVED, that the Supervisor of the Town of Dryden be and is hereby authorized to
execute all necessary Agreements, certifications or reimbursement requests for Federal Aid
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and/or State-Aid on behalf of the Town of Dryden with the New York State Department of
Transportation in connection with the advancement or approval of the Project and providing for
the administration of the Project and the municipality's first instance funding of project costs
and permanent funding of the local share of federal-aid and state-aid eligible Project costs and
all Project costs within appropriations therefore that are not so eligible, and it is further
RESOLVED, that a certified copy of this resolution be filed with the New York State
Commissioner of Transportation by attaching it to any necessary Agreement in connection
with the Project; and it is further
RESOLVED, this Resolution shall take effect immediately.
2nd Cl Servoss
Roll Call Vote Cl Lavine Yes
Cl Servoss Yes
Cl Lamb Yes
Supv Leifer Yes
BRIDGE NY RESOLUTION
FREESE ROAD BRIDGE REHABILITATION OR REPLACEMENT
(Locally Administered Project)
RESOLUTION #47 (2017) - Authorizing the implementation, and funding in the
first instance 100% of the Federal-aid and State-aid eligible costs, of a transportation
federal-aid project, and appropriating funds therefore.
Supv Leifer offered the following resolution and asked for its adoption:
WHEREAS, a Project for the Freese Road Bridge Rehabilitation or Replacement, P.I.N.
375641 (the Project) is eligible for funding under Title 23 U.S. Code, as amended, that calls for
the apportionment of the costs such program to be borne at the ratio of 95% Federal funds and
5% non-federal funds; and
WHEREAS, the Town of Dryden desires to advance the Project by making a commitment
of 100% of the non-federal share of the costs of Preliminary Engineering and Right -of-way
Incident work; Right-of-way acquisition; Construction and Construction Supervision and
Inspection.
NOW, THEREFORE, the Dryden Town Board, duly convened does hereby
RESOLVE, that the Dryden Town Board hereby approves the above-subject project; and
it is hereby further
RESOLVED, that the Dryden Town Board hereby authorizes the Town of Dryden to pay
in the first instance 100% of the federal and non-federal share of the cost of all work for the
Project or portions thereof; and it is further
RESOLVED, that the Dryden Town Board hereby agrees that the Town of Dryden shall
be responsible for all cost of the project which exceed the amount of the NY Bridge Funding
awarded to the Town of Dryden.
RESOLVED, that the sum of Two Million, Eight Hundred and Twenty Four Thousand,
Five Hundred Dollars ($2,824,500) is hereby committed and will be bonded for and made
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available to cover the cost of participation in the above phase of the Project; and it is further
RESOLVED, that in the event the full federal and non-federal share costs of the project
exceeds the amount appropriated above, the Town of Dryden shall convene as soon as possible
to appropriate said excess amount immediately upon the notification by the Town of Dryden
Highway Superintendent thereof, and it is further
RESOLVED, that the Supervisor of the Town of Dryden be and is hereby authorized
to execute all necessary Agreements, certifications or reimbursement requests for Federal
Aid and/or State-Aid on behalf of the Town of Dryden with the New York State Department
of Transportation in connection with the advancement or approval of the Project and
providing for the administration of the Project and the municipality's first instance funding
of project costs and permanent funding of the local share of federal-aid and state-aid
eligible Project costs and all Project costs within appropriations therefore that are not so
eligible, and it is further
RESOLVED, that a certified copy of this resolution be filed with the New York State
Commissioner of Transportation by attaching it to any necessary Agreement in connection
with the Project; and it is further
RESOLVED, this Resolution shall take effect immediately.
2nd Cl Servoss
Roll Call Vote Cl Lavine Yes
Cl Servoss Yes
Cl Lamb Yes
Supv Leifer Yes
The town will need to bond for the grant amount plus 5%. As we pay bills, we will be
reimbursed. Design consultant letters of interest will be reviewed after the 30 day period has
run. The consultant(s) will be chosen by the town board’s infrastructure committee, a
representative from our highway department, and Jeff Smith of Tompkins County. Supv Leifer
said town representatives will attend the county's facilities and infrastructure committee
meeting next week.
Supv Leifer noted that the town of Newfield also received money from Bridge NY and
there is no talk of the County taking that project over.
Dominion Borger Station – Supv Leifer reported that last week he met with Walter
Hang, Katie Quinn-Jacobs, and Lizzie Evett. He then wrote a letter on behalf of the board and
sent it to FERC and DEC requesting that they review the variance request f rom Dominion. The
town does not grant a variance in this case. The town does have something to do with the
stormwater permit. That information has been forwarded to TG Miller who will look at the
information compared to what they had seen before. A let ter was received from TG Miller today
and Supv Leifer will make that available next week. Their opinion is that the SWPPP is valid as
no impacts to wetlands or regulated adjacent areas were proposed. It appears the 100’ buffer
shown south of Ellis Hollow Creek Road could be impacted by the project if ground disturbance
encroached into the adjacent area. He asked R Burger to post this letter to the website. He
noted that Dominion has not received a notice to proceed from FERC.
Cl Lavine said it would good to know how much noise it would make. It shouldn’t be
different than what we are anticipating. The equipment should be upgraded for maximum
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safety to contemporary standards. Supv Leifer stated for purposes of making the request we
should know which pieces of equipment specifically need to be replaced. For now, once the
project starts, our people on the ground will be making sure they actually follow the plan. R
Burger said the building permit was issued for a 1200 square foot expansion that will ho use
two new micro-turbines. We’ll have to wait and see what happens with FERC and DEC.
RESOLUTION #48 (2017) – APPROVE ABSTRACT #3
Supv Leifer offered the following resolution and asked for its adoption:
RESOLVED, that this Town Board hereby approves Abstract #3, as audited, general
vouchers #117 through #189 ($322,252.51) and TA vouchers #6 and #7 ($3,964.24), totaling
$326,216.75.
2nd Cl Servoss
Roll Call Vote Cl Lavine Yes
Cl Servoss Yes
Cl Lamb Yes
Supv Leifer Yes
Recreation Department staffing – Jack Davison provided the board with a memo
regarding staffing the department. The board will address it next week’s meeting.
Solar Project Special Use Permit hearing next week – R Burger explained there is a
provision in our solar law for an initial deposit by an applicant to escrow of 1% of the project
costs to cover expenses of the town for related professional services. With this project that
would amount to over a half million dollars. R Burger said he is trying to determine whether a
modification of law to include a cap would be appropriate. It was suggested he get an estimate
of anticipated cost from TG Miller.
The project application is on the web and hard copies are available from the Planning
Department. Supv Leifer asked that board members be familiar with it. R Burger reported he
went beyond regular radius for notification of neighbors of this project and will do a press
release.
Grant Writer – Supv Leifer said he would like the town to be able to do Community
Development Block Grants. There is a study grant available that will gather data necessary to
apply for larger grants. He would like to start with that and presented sample contract from
Murphy Grant Consulting. That company has done a lot of business in the area. There are
funds available in the Supervisor contractual budget to pay for this. He asked the board to
review the contract presented. Cl Lamb said he has worked with them in the past and there
are opportunities that we should be applying for. Boar d members can suggest other grant
writers next week.
Cl Lavine said there is also an opportunity to apply for Design Connect to do projects
for the town.
R Burger said the board next week should consider rescinding the resolution on the
comp plan amendment and doing a new one.
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Supv Leifer asked R Burger to figure out how to consolidate the SEQR forms for the
solar projects to one for each project and not one for each parcel of property involved. R
Burger said he will do that, and the board next week should establish lead agency status for
these projects.
The board will also consider J Davison’s memo and staffing for the Rec Department next
week.
There being no further business, on motion made, seconded and unanimously carried,
the meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Bambi L. Avery
Town Clerk