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HomeMy WebLinkAbout2011-09-14TOWN OF DRYDEN TOWN BOARD MEETING September 14, 2011 Elected Officials: Supervisor Mary Ann Sumner, Cl Stephen Stelick, Cl Jason Leifer, CI David Makax, Cl Joseph Solomon Other Town Staff_ Patricia C, Millard, Deputy Town Clerk, f) Kwasnowski, Planning Director Others Present: Nancy Munkenbeck, Conservation board Chair upv Sumner called the meeting to order at 7:00 p.m. M Perkins will not be attending this evening, Copies of the most recent draft of the honing Law have been provided. Supv Sumner has a voucher for the time he spent on the Zoning Riewrite_ He had asked whether tho Town would consider paying a bill for a portion of his time working on the zoning because it was much more time khan he would normally give to a routine project under his contract. Supil Sumner did say he was welcome to submit a bill but did not commit to paying it. The bill is for $22,914_ 1 is well documented. None of his assistant's time is included in this bill_ It is not included in this abstract_ Supv Sumner did not have a copy of his contract at the meeting, but stated that it was understandably vague: about what routine town work is included in his monthly contract. Normally this would have been, except he gat discouraged when it eves so many hours_ Su pv Sumner felt paying the entire amount was not possible but that a portion of it could be considered. Cl Solomon asked her to send them a copy of his contract. Immediate payment was not expected. Cl Makar felt he should notify the Board if billing time approaches a certain mark, like 50[l() inemmenta_ Supv Sumner will put this to ether for the next time the Board meets. D Makar slaoke with Attorney Perkins and an agreement has been written with Finger Lakes Land Trust concerning the Berntsseu Property_ The agreement in hand doesn't include any benefit to the Town in exchange for their potential contribution. There may be a more recent documerkt, The one handed out in the board packet is not dated. Supv Sumner mmmented that they have another item before therm and she is feeling less generous with the unexpended fund balance than she was this time last year when they started talking about this project. Cl Solomon asked how the oiler to construct a public parking lot in lieu of cash was received. They are asking for $25,000_ D Makar needs to know what the Town wants out of this arrangement before he can go back to the FLLT. Supv Sunnier didn't see a difference whether the Town of Dryden contributes or not. They've already acquired the property, if the Town does contribute, Andy Zepp of the FLT.T said the funds could be used to help with the cost of trail development or inaintenance. T) Makar stated there had been communication about what the Town's contribution would be used for and reviewed some of that. information with the Board. The revised version of the agreement aloes not reflect this discussion. SU pv Sumner didnl: C(,el comfortable making a recommendation at this point_ D Kwasnowski stated there uTas money in the Dryden Lake Park= Trails & barks hire that would cover this contribution if the Board warns to make it_ rrhi is being added to the next cgenda, Planning Board Charge TCCOG has recently contracted with the firm that did the Middletown Study on Gas drilling to write a similar study for Tompkins Cou nty_ "There will be some specific Town in formallon, but it's really a county wide study. Su pv Surnner would like to take some language from their RFP and ask the Planning 20ard to embark upon a consideration of impacts. Who better than the Planning 2 oard - ;s` we're saying that this is not a carved in stone forever decision, perhaps it's TB 09 -14 -11 Page 2 of 5 time for the Planning Board to weigh in with some planning for the town to help guide this effort. If the Town Board is interested, Supv Sumner will draft a resolution for the next meeting to charge them with this effort. Cl Stelick asked what the Planning Board was currently working on. The next item they are looking at is a Comprehensive Plan Update. This should feed in to that pretty neatly. If the Planning Board's opinion is such that we should contract for a similar study, we could consider that further. This could be a good opportunity to educate the Planning Board further on gas drilling issues and give the Town a clear direction on what impacts the town should consider if we were to allow drilling in Dryden. The Town Board agreed this was a good direction to take. Supv Sumner will prepare a resolution for the next meeting. : .. p Conservation Board (Nancy Munkenbeck) asked the 'Town Supervisor to have the Town Board clarify what they expect from the Board. There is a memo from Planner Nicholson in Board packets. An Open Space Protection Reserve Fund is an item that might be recommended as an outcome of this work. Supv Sumner asked D Kwasnowski to write a resolution for the next Board meeting to charge the Conservation Board with developing the open space plan for these purposes. Supv Sumner said she liked the idea of integrating the Recreation Master Plan and the Farmland Protection Plan and the Open Space Plan. D Kwasnowski said Megan (former intern) came up with a plan to integrate them; it just needs to be implemented. Voucher question Cl Stelick and Cl Solomon asked D Kwasnowski about the D&D Sportswear voucher and what the purchase was for. D Kwasnowski said the Recreation Department inspired us (the Planning Department) to get some work attire with the logo on it. Supv Sumner said she thought employees were paying for their own shirts and that the Town was just paying for them up front. D Kwasnowski said that wasn't the idea. Development funding for new small business Supv Sumner handed out a proposal that was sent to her from a new business going in on Route 13. This agricultural business asked if the Town had any sources of grant funding they could utilize. She suggested they contact Alternatives and told them about the existing program the Town has set up for matching funds. D Makar suggested that if they are looking for a large amount, TCAD has a program that might help them. Supv Sumner has given them that contact information. The reason it is on the agenda is that the Board had talked about this in the past in terms of finding a way to use the money that has been paid back from Cayuga Press. A policy needs to be written to utilize those funds. For now, this company will be referred to TCAD and adopting a policy for using the CDBG funds available will be on a future agenda. D Makar stated one of the items we need to think about is evaluating applications for risk level. We aren't commercial vendors. We should outsource this to someone who does lending professionally if we plan to use "Town money for this regardless of whether we would be giving a grant or a loan. Emergency Planning Emergency Plan. Supv Sumner said a couple of things came up recently that made me realize our Emergency Plans are severely out of date. The Emergency Plan on my shelf says I should call the Civil Defense Office, which no longer exists. When Trish was here in the Planning Department, she did go to the trouble of updating some of the phone numbers in the Emergency Plan. It says our emergency center will be at the Town Mall at 65 East Main Street. It needs to be updated. If the Planning Department can add this to their work list, the Supervisor would take back the Economic Development Plan and work on that in her department. D Kwasnowski said he could assign someone to work on it. Supv Sumner will send Beth Harrington's contact information to D Kwasnowski TS 09 -14 -11 Page 3 of 5 Emergency Closing of the Town Hall: There is a policy of who to contact in case of an emergency. We had a situation recently with the flooding and the Sheriff closing the roads in the County where staff were unable to reach the Town Supervisor, there was no Bookkeeper/ 14R person at that point, and the Town Clerk was on vacation_ Staff would like direction on what to do if this situation were to happen in the future. If the To % %m Supervisor isn't reachable, contact the Deputy Supervisor. After that, contact Town Board members until someone is found. It was felt strongly that an elected official should be the one closing the building if it needed to be closed. Part of the q uestion was whether or not staff would be compensated for time missed. The Board stated th. It in a situation where the Sheriff closes the roads, staff would absolutely be compensated for time missed that is during their normal work day that they were unable to come to work due to closed roads regardless of whether an official announcement was made to close the Towiri Hall or not_ It is tor, hard to diver every contingency i.n a policy_ This was a unique siWation. The roads being closed isn't synonymous with the Town I•Iall being closed. It depends on what time the roads were closed and other specifics for the situation. A phone list or the emergency notification system needs to be distributed, RESOLUTION #141 (2011) - EIl`E VTWE SESSION Supv umner made a motion to adjourn to executive session at 8130 p,m, litigation. Seconded by Cl Leifer. Roll Call Vote Ci Stelick Yes Cl Slornon Yes upv Summer Yes CI Makar Yes 1 Leifer Yf;s No action was taken and the public meeting was resumed at 8:45 p_rn. to discuss pending Budget Meeting Schedule. Supv Sumner would like to schedule the first meeting towards the end of the month. A schedule of meetings will be discussed then. Planning Board Zoning Law Review The Planning Board will be meeting tomorrow night to discuss the most recent draft of the updated Zoning Law_ Attorney Perkins brought copies over for the Town Board earlier today. It was emailed to the Planning Board. TD Kwasnowski said the map will be available tomorrow. Cl Stelick left at 8:$5 p.m. Zoning Law Discussion Some ordinances were amendments to the current zoning ordinance and some were separate ordinannces altogether. D Kwasnowski said be could put together information stating which ordinances would still be in effect when this local law goes in to effect, The Subdivision Late' is referenced by the new Local Law, so that needs to be the next priority. It could be adopted now as is, but there are a few items that were pulled out of the Tuning Local [ a.w that still need to be added to the Su}�c�ivision Law_ Some towns are cap on principal sent by TC O override the tax law, it might be circulatirXg an email with information This has to bi done by local law if yt h) elected officials in the county, This cap, it just takes back the right to do a good idea to pass it in case vwc need TB 094411 Page 4 of 5 on passing a local law to override the tax wu'm going to override it. Reviewed email local law doesn't say the town WILL so. Wii:h the time involved to pass a local it, Court Office Audit Cl Leifer will F,�ma.%l Justice Clauson and set up a meeting to do the annual court audit, Once Clerk Avery is back, an audit will be scheduled with C1eTk Avery and Supv Sumner for those departments_ RESOLUTION #142 (2 011) - Budget Modification - 855 Cl Solomon offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the following budget modification: From Account 5 -S 1 0.2 2 n4 by Cl Makar. Roll Call Vote To Account S5- 8130.4 Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Amount $4000.00 RESOLUTION # 148 (20111 � Budget Modification - IT Supv Sumner offered the following resolution and asked for its adoption= RESOLVED, that this Town Board hereby approves the following budge l: modification: From Account A 16 60,401 2ori by CI SoIom on, Roll Call Vote To Account A1.680,401 Cl Soloman Yes Sgopv Sumner Yes Cl Makar Yes Cl heifer Yes Amount $2600.00 RESOLUTION #144 (2011) � APPROVE ABSTPACT #9 Cl Solomon offered the following resolution and asked for its adoption: RESOLVOO, that this Town Board hereby approves Abstract #9, as audited, vouchers #802 through #905, totaling $578,1.83,39, n+i by Cl Leifer. Roll Call dote Cl 301011non Yes TB 09 -74 -11 Page 5 of 5 Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Time Warner Cable Franchise Update Update from Cl Leifer on Time Warner — will give the Clerk a survey and have it posted on the website. He is looking to schedule a public meeting, possibly on October 7Lh_ frying to reserve the VFW, Other Information Supv Summer asked Deputy Clerk Millard to forward the email from Dan with comments to Dave Welnstcin's comments to the Town board, Supv Surnner received an email from Linda Matteo from Cpmmurnity Foundation, who would litre to meet with "leaders of your community" to talk about issues the community in Dryden is facing. She is asking for Supv Sumner to attend and invite other leaders. if there are others the BD and thinks should be invited, let Supv Sumner know. Anne Rhodes, Dave Sprout and Melissa Bianconi are on the list of suggestions Super Sumner came up with. D Kwasnowski informed the Board that all of the Fire Safety Inspi�Gtions have been completed, This is a first, that they have all been done. While Code Onforcement Officers Kevin Ezell and David Sprout performed the inspections, ZonIng Secretary Jay Foster was instrumental in ensuring they were all scheduled and followed through with. Supv Sumner asked if there was a surximary the Planning Department could give to the Taum Board, they would like to have that infam�natiorn. The Board asked if these were annual inspections. D Kw isnowski said they have to be done every three (31 years and different properties carne up each year to be inspected. 0 Scheduling appointments with property owners is the biggest Hurdle. Cl Leifer stated he thought there was a 10 fee in the department's schedule and asked if the fee was being charged for these inspections. D Kwasnowski said it is not being charged, but should be. Fee Schedules= Super Sumner has recently asked Department Heads to review their schedules of fees and submit: updates if they feel they are warranted. Do we have an update on the BPIF progress? Steve Goodfellow sent Clerk Avery an email and the report should be ready any day nowt The Conservation Board will be introducing CEAs at their next meeting. D Kwasnowski will be putting out information to the media tomorrow- Once they have introduced them, they will be an the Town Board agenda for discussion and adoption. There being no further business, on motion duly made and seconded, titre meetuig was adjourned at 9.1.0 p.m. .y Submitted, Millard Cl