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HomeMy WebLinkAbout2010-12- 171413 1247 -I0 TOWN OF DRYDEN SPECL4L TOWN BOARD MEETING December 17, 2010 Present: Supervisor Mary Ann Sumner, Cl Stephen Stelick, Jr,, Cl Joseph Solomon, Cl Jason Leifer, Cl David Makar Elected Officials: Bambi L. Avery, Town Clerk Other Town Staff: Brian Mcllroy, Bookkeeper Supv Sumner opened the meeting at 3:30 p.m. The Dryden Community Center Cafe has requested a reallocation of the grant: they were awarded for infrastructure this year. She explained that she and the bookkeeper have reviewed the information submitted and prepared a document detailing those expenses. The cafe did not spend the funds that were allocated for a refrigerator and what they spent on a freezer was less than was allocated. As work progressed on the handicap ramp, they believed it was costing less than they had anticipated and proceeded with construction of their phase 1I project, a deck on the back. The handicap ramp ultimately cost more than they had applied for because they had not included the cost of a rail ($2500.00). The cafe would like the board to reallocate $900.00 of the funds not expended for the freezer and refrigerator to the construction expense, and has received $1600.00 in donations to cover the additional expense. The board is concerned that the rail was not included in the original plan for the ramp, that it seems to be very expensive, and that the cafe used funds for a project not included in the grant application. Supv Sumner said she would like to thank the Dryden Recreation Commission for basing their recommendation to not allow the reallocation on normal procedure. C1 Leifer would like Melissa Bianconi to review the cafe grants from previous years and see if other work was done that was not included in the application. Supv Sumner said she would like to require an audit: of their previous three grants. C1 Stelick suggested there be a clear policy for the DRC to follow. A report of prior grants received and how the funds were spent is required for each grant application. Supv Sumner said in this instance money was spent on items not covered by the grant. She can only agree to this reallocation if the board conveys to the DRC that they did the best they could with what they had to work with, and conveys to the Cafe that spending the funding the way they did is unacceptable and that they need to follow the wording of the contract. Their record keeping and oversight was insufficient. RESOLUTION # 191 (20 10) - APPROVE REALLOCATION OF DRYDEN COMMUNITY CENTER CAFE GRANT Cl Makar offered the following resolution and asked for its adoption: WHEREAS, the Town of Dryden awarded grafts totaling $9,535 to The Dryden Community Center Cafe (DCCC) for the purpose of building an accessibility ramp and entrance and acquiring two pieces of kitchen equipment; and WHEREAS, the ramp is complete (including a required railing not included in the plans for the ramp) and one piece of equipment has been acquired; and Page I of 2 *rn 12 -17 -10 •WHEREAS, the DCCC Board has appealed to the Town Board to allow them to forego the purchase of the second piece of equipment and apply the funds remaining to the unpaid balance on the construction of the unanticipated railing. WHEREAS, the Town Board strongly supports the Cafe Board's plans to make the Cafe accessible; WHEREAS, the Town Board will review the grant: oversight process; therefore RESOLVED, that this Town Board hereby authorizes the reallocation of $900.00 of the grant funding for the Dryden Community Center Cafe from funds for a refrigerator and freezer to their funding line for construction of a handicap accessible ramp. 2114 Cl Stelick Roll Call Vote C1 Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes There was discussion about why the rail was not included in the original plan and estimate. C1 Solomon will review the plans and specs. This may be something that would be covered under an "errors and omissions clause" in the architect's liability insurance. The board discussed filling the Director of Planning position. RESOLUTION #192 (2010) - APPOINT DIRECTOR OF PLANNING Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints Daniel Kwasnowski to the Director of Planning position, effective January 1, 2011, at the salary provided for in the 2011 budget. 211d Cl Stelick Roll Call Vote C1 Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes There being no further business, on motion made, seconded and unanimously carried, the meeting was adjourned at 4:00 p.m. Respectfully submitted, Bambi L. Avery Town Clerk Paige 2 of 2