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Home My WebLink About2010-01-04113 1-4 -10 TOWN OF DRYDEN TOWN BOARD MEETING January 4, 2010 Present: Supervisor Mary Ann Sumner, Cl Stephen Stelick, Jr., Cl Joseph Solomon, C1 David Maker, Cl .Jason Leifer Elected Officials: Bambi L. Avery, 'Town Clerk Jack Bush, Highway Superintendent Supv Sumner opened the meeting at 7 :20 p.m. and provided board members with a template of proposed resolutions for this meeting. RESOLUTION # 1 - RULES OF PROCEDURE Cl Maker offered the following resolution and asked for its adoption: RESOLVED, that; this Town Board use Town Law Section 63. That section reads as follows: "The supervisor, when present, shall preside at the meetings of the town board. In the absence of the supervisor, the other members shall designate one of their members to act: as temporary chairman. A majority of the board shall constitute a quorum for the transaction of business, but a lesser number may adjourn. The vote upon every question shall be taken by ayes and noes, and the naives of the members present and their votes shall be entered in the minutes. Every act, motion or resolution shall require for its adoption the affirmative note of a majority of all the members of the gown board. 'r he board may determine the rules of its procedure, and the supervisor may, from time to time, appoint one or more committees, consisting of members of the board, to aid and assist the board in the performance of its duties. 2nf1 CI Solomon Doll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl [A%if'er Yes These was discussion about using a different mileage rate for motorcycles and whether to use the federal or state rates. Supv Sumner said it wasn't important to her whether there was a separate rate for motorcycles. The word "car" was changed to "vehicle" in the resolution. RESOLUTION #2 - MILEAGE Cl Leifer offered the following resolution and asked for its adoption: RESOLVED, that mileage will be paid to Town officials and employees when using their own vehicle for official town business (other than town meetings or travel to and from the job site) at the rate set by the Internal Revenue Sentiic:e and Treasury Department. 2ni Cl Makar Roll Call Vote Cl Solomon Supv Sumner Cl Makar Cl Leifer Yes Yes Yes Yes Page I of I 1 41'13 1-4.10 RESOLUTION #3 - DESIGNATE OFFICIAL DEPOSITORIES Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that the To. +gin Board designate The First National Bank of Dryden and the TTompkins Trust Company as the official depositories for the Town of Dryden for the year 20101 21111 Cl Solomon Roll Call Vote Cl Solomon Yes Supv Sumner Ye'% Cl Makar Yes Cl Leifer Yes RESOLUTION #4 - AUTHORIZE SIGNATURES ON ACCOUNTS Cl Solomon offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the following individuals to sign on Town of Dryden accounts: Maly Ann Sumner, Bambi L. Avery, and Patricia C. ,Millard. 211d Cl Makar Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes C1 Leifer Yes The board discussed the designation of an official newspaper. For purposes of public notices, a daily paper is preferred. Notices and press releases can be sent to other papers, but The Ithaca .Journal will be the official newspaper. RESOLUTION #5 - OFFICIAL ADVERTISING Cl Makar offered the following resolution and asl<ed for its adoption: RESOLVED, that this Town Board designate The Ithaca Journal for official newspaper of the Town of Dryden for the year 2010. 2",I Cl Leifer Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #6 - ADVANCE PAYMENT OF UTILITIES Cl Make- offered the following resolution and :asked for its adoption: RESOLVED, that this Town Board authorize the Supenrisor to pay in advance of the I* audited claims the utility bills, all claims to be presented at the next regular board meeting. 211d Cl Solomon Page 2 o I, I I TB 14 -i a Roll Call Vote C1 Solomon Yes Supv Sumner Yes Cl Makar Yes C:1 Leifer Yc:s RESOLUTION #7 - PETTY CASH C1 Makar offered the following resolutiou and asked for its adoption: RESOLVET), that this Town Soard Huthnrize a petty cash fund for the Town Clerk nut to exceed $100,00, and Rcepiver of Taxes and Assessmenl;t5 not to exceed $200.00, as needed for postage, and slustice's petty cash fund Trot to exceed $100,001 and fur the Recreation Department: not to exceed $200.00 for the year 2010. 2,11I Supv Summer Doll Call vote Cl Solomon Yes Supv Surruier Yr, Cl Makar Yes Cl Leifer Yes Appointments and authorizations were discuss(;d and made as follows. Appointment ar Chair of Conservation Board will be made after recommendation by the Conservation 13aard. The Fair Housing, plan %gill be reviewed. RESOLUTION #S — AUTHORIZATIONS & APPOINTMENTS upv Surrmer offered the foIlowing resolution grid asked for its adoption. RESOLVE 1), that this Town Board appoint the iollo�+ ing: Tov4m Supervisor has the power and duties of administration and s%uperw•ision of the Town of Dryden on Special Assess IntrlL Fund functions to be performed on behalf of the 'Town Board_ Town Supervisor is authorized to pay Dire & Ambulance Con Cracts • Town Supervisor has the power and du1:ies of administration and supervision of the Town of Or.yden on Special Improvement District functions to be performed on behalf of the Town Raard. RESOLVED, that this Town Board appoints the Follo iisg= * Bambi L_ Avery as Receiver of Taxes :end Assessmen ts. Bambi I,_ Avery as Iicensor for Gaines of Ohan(!e and Bingo. * Henry Slater as Subdivision Control Officer and Multiple Residence hispector, Hod ]{air Huu %ing Officer * Stephen Stelick, Jr. at5 Ringo Inspector • Joseph Malley as P[Onning Board Chair Oers Kelemen as ZE3A Chair • Harry Weldon as historian ($400 annual salary) * ouncilperson Makar to serve as il:s representative on the Recreation Partnership * Superintendent Bgjsh to reprc-zsent the Town on i:he ITCTC MPO Policy Corrtrrtittee I' �3 ofii 'fB Im4 -I0 • Dan Kwasnowski to represent the Town on the TTCTC MPO Planning Committee ■ Supervisor Sumner .end Steve Uplilsky as liaison officers on I.1•k(� SC biWC • Supervisor Sumner (and David Makar as aItcrriatc) to represent the Town on the TCCOCT upCrvic5or Sumner (and David Makar as alternal,cj to :verve as TCHIH1C board member ■ Supervisor Sumner (aid Jason Leifer as alternai:ej to represent the Town on the IC • Supefvisor Surnil(_r and Councilperson Leifer to represent the town at the Association of Towns meeting. ip Dena Leonard as Dog Control Micer at a rate of $767.50 per month and Richard Leorn�rd as Dog Control Officer at a rate ref $105.00 per 111011th rrl-iornas Warner as Fire Warden_ 2nd Cl Solomon Doll Call Vote C1 Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #9 - APPOINT TOWrN ENGINEER Supv Sumner offered the following resolution and asked for its adoption= RESOLVED, that this Town Board ht!rcby appoints TG Miller PC as Town engineers and that they will be consulted on an as needed basis. 21,11 C1 Makar Roll Call Vail.(., Cl Solomon Yes Supv Sumner Yes C1 Makur Ycs Cl 1 -rifer Yc;s RESOLUTION #10 - ANNUAL SALARIES FOR TOWN OFFICERS Supv Sumner offered the following resolution and asked for its adoption; RESOLVED, that the annual salaries for Town Officers as statA:od in the 2010 Gcneral Town Budget be as follows: Supervisor Councilman (a) Town Clerk Highway Superintendent Town Justice (2� Deputy Supervisor ,$21)21.6 $25,074 (M268,50 each) $27,373 $62o640 $87,210 ($18,605 each $3)120 BE IT P %URTHER RESOIXED5 that the Supenoisor be authorirx ;d to pay the :above salaries. 211eL Cl Makar Roll Call Vote Cl Salomon Yes TB I•4-IQ Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #11 - ANNUAL SALARIES Su1)v Sumner offered the fallowing resolution and asked for its adoption: RESOLVED, that the Town Board does hereby adopt. th( 201.01 wages that were discussed and agreed upon during the budgei. prcac;er�s_ 2nd Cl 'Makar Roll Call Vona Cl Solomon Yes Supv Sumner Yes Cl Mukar Yes Cl Leifer Yens RESOLUTION # 12 - CONTRACTS Cl Makar offered the following resolution and asked for U% adoption: RE OLVED, that this Town 2 oard contract with the following= Mahlon Perkins as the Attorney for 11hc Town at an annuaJ carnl.ract amount of $29,880 (paid monthly) to do regulelr :agreed upon Town business, with other business and reimbursable business a1 the rate of $180 per hour, wJ-ken signed contract reccivc_d, Randall Marcus - Ai:torn(.y for Zoning Board of Appc;als - paid monthly at a rote of 10- 25f hr Rich and Gena Leonard for Dog Control ]Kennel al::� rate of $2,100 per month Gadabout ai: a rate of $6,500 - when rands are available, wh(:r] signed contract received T.C_ S(_niors - $3,600 - when funds are available, when gSgned contract received ]Dryden Seniors - $750 - when funds are available, when signed ron tact received Southworth Library - $10,000 - when funds are available, when signed contract received Women's Opportunity Center of Tompkins County Y $500 - when funds are available, WhCn signed contract received 1)ryden Historical Soeicty - $1.,100 - when furkds are available, when signed contract rcr_oivcd Community Science Institute - $12,041 when funds are available, when %igrked contract received- And the Supervisor is authorized to sign the contracts, 2n11 Cl Soloman Roll Call Vote Cl Salomon Yes Supv Sumner Yes C'1 Makar YeS 1 Leifer Yes RESOLUTION # 13 - APPOINT BUDGET OF>F'ICERS Cl Solomon offc}red the following resolution end asked for its adoption: RESMVEDt that 9C3ry ,inn SumncFr be named euclget Officer C3nd that Dawn Bogdan be narnr:d Co-Budget Officer for the year 2010_ 2Rd Supv Sumner I'age5ol,lI TB 14-10 Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION # 14 - APPOINT PLANNING BOARD Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint David Weinstein to the Town of Dryden Planning hoard whose term will expire on December 31, 201.6. 2n,1 Cl Leifer Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Ma.ka e Yes Cl Leifer Yes RESOLUTION #1S - APPOINT ZONING BOARD OF APPEALS Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Nat.an Huffman to the Town of Dryden Zoning Board of Appeals whose term will expire on December 31., 2014. 2«ii Supv Sumner Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes CI Leifer Yes Supv Sumter said the board will need to waive the training requirement for Mr. Huffman for last yc;ar or modify it, because he was in the hospital when the training occurred. There should be no problem with this, and he can participate in training this year. RESOLUTION #16 - APPOINT CONSERVATION BOARD CI Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby reappoints Bob Beck, Charlie Smith, Mike Richmond, Stan Marcus and Bard Prentiss to serve on the Conservation Board for terms to expire December :31, 2012, and Peter Davies to fill a vacancy in a term expiring December 31, 2010, 2nd C1 Solomon Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes There are no candidates for appointment: to the Dryden Youth Commission. Appointment will be made at a future meeting. There are some general applications and someone will check with those; people to see if they are interested. RESOLUTION # 17 - APPOINT RECREATION COMMISSION MEMBERS Puj;e6owtt •rte 1440 ® Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints Elsie Gutchess and Eric Hicks to the Dryden Recreation Commission for 3 year terms to expire December 31, 2012, and it is Further RESOLVED, that this Town Board hereby appoints Monica Knight to the Dryden Recreation Commission as Community Centers Representative with a term to expire. December 31, 2010. 211d Cl Leifer Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #18 - VOUCHERANVOICE SUBMISSION DEADLINES Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that vouchers/ invoices shall be submitted to the Supervisors Office for processing and payment: one week prior to the regularly scheduled board meeting each month as follows: Voucher /Invoice Submission Deadline Dates (by Noon) For Abstract Date: ® Friday, January 8, 2010 Wednesday, .lanuary 13, 2010 Friday, February 5, 2010 Wednesday, February 10, 2010 Friday, March 5, 2010 Wednesday, March 10, 2010 Friday, April 9, 2010 Wednesday, April 14, 2010 Friday, May 7, 2010 Wednesday, May 12, 2010 Friday, June 4, 2010 Wednesday, June 9, 2010 Friday, July 9, 2010 Wednesday, July 14, 2010 Friday, August 6, 2010 Wednesday, August 11, 2010 Friday, September 3, 2010 Wednesday, September 8, 2010 Friday, October 8, 2010 Wednesday, October 13, 2010 Friday 'November 5, 2010 Wednesday, November 10, 2010 Friday, December 3, 2010 Wednesday, December 8, 2010 Date for submission of vouchers for abstract 13 to be determined, check with bookkeeper toward the end of December. 2nd Supv Sumner Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION # 19 - MANDATORY JUSTICE SCHOOLING 0 Cl Makar offered the following resolution and asked for its adoption: Page 1) oI• I I 61 *B 1-4-10 RESOLVED, that the Justices be authorized to attend training schools during the year and be reimbursed for actual exTenses. 2nd Supv Sumner Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #20 - INVESTMENT POLICIES/ GUIDELINES FOR TOWN OF DRYDEN Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that the objectives of the Investment Policy of the Town of Dryden are to m.inimizc risk; to ensure that investments mature when the cash is required to finance operations; and to ensure a competitive rate of return. In accordance with this policy, the Supervisor is hereby authorized to invest all funds including proceeds of obligations and reserve fiends in: - Certificates of Deposits issued by a bank or trust company authorized to do business in New York State; - Time Deposit Accounts in a bank or trust: company authorized to do business in New York State: Obligations of New York State; Obligations of the United States Government; Only reserve funds may be invested in Obligations of the Town of Dryden. All other Local Government officials receiving money in their official capacity must deposit such funds in negotiable order of withdrawal accounts. is All investments made pursuant to this investment policy shall comply with the following conditions: 1. COLLATERAL a. Certificates of Deposits shall be fully secured by insurance of the Federal Deposit Insurance Corporations or by obligations of New York State or obligations of the United States or obligations of federal agencies, the principal and interest of which are guaranteed by the United States, or obligations of New York State local governments. Collateral shall be delivered to the Town of Dryden or a custodial bank. The market value of collateral shall at all. times equal or exceed the principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. b. Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States, and obligations of federal agencies the principal and interest of which are guaranteed by the United States Government, 2. DELIVERY OF SECURITIES a. Payment shall be made by or on behalf of the Town of Dryden for obligations of New York State, the principal and interest of which are guaranteed by t:he United States, United States Obligations, certificates of deposits, and other purchased securities upon delivery thereof to the custodial bank. All transactions shall be confirmed in writing. 3. WRITTEN CONTRAG" CS a. Written contracts may be required for the purchase of all certificates of deposit. 1'a8c 8 i�f I I M 1rt -10 0 4. DESIGNATION OF CUSTODIAL, BANK a. The First National Bank of Dryden and Tompkins Trust. Company, both authorized to do business in the State of New York, and having an office for the transaction in the Town of Dryden, are designated to act as custodial banks of the Town of Dryden's investments. S. FINANCIAL STRENGTH OF INSTITUTIONS a. All trading partners must: be credit worthy. Their financial statements may be reviewed annually by the Supervisor to determine satisfactory financial strength or the Supervisor may use credit rating agencies to determine credit worthiness. b. Investments in time deposits and certificates of deposits are to be made with banks or trust companies. Their annual reports may be reviewed by the Supervisor to determine satisfactory financial strength. 6. OPERATIONS, AUDIT AND REPORTING a. The Supervisor or Deputy Supervisor shall authorize the purchase and sale and execute contracts for certificates of deposit: on behalf of the Town of Dryden. b. At: the time independent auditors conduct the annual audit: of the accounts and financial affairs of the Town of Dryden, the independent auditors shall audit the investments of the Town of Dryden for compliance with the provisions of this investment policy. c. Within sixty (60) days of the end of each of the first: three quarters of the fiscal year, the Supervisor shall prepare and submit to the Town Board a quarterly investment report, which indicates the new investments, the inventory of existing investments, and such other matters as the Supervisor deems appropriate. d. Within 120 days of the end of the fiscal year, the Supervisor shall prepare and submit to the Town Board an annual investment report; recommendations for change in these investment: guidelines; the results of the annual independent audit, the investment income record; and such other matters as the Supervisor deems appropriate, At least annually, at the Organizational meeting of the Dryden 'Town Board, the board shall review and amend, if necessary these investment policies. The provisions of these Investment: Guidelines and any amendments hereto shall take effect prospectively and shall not: invalidate the prior selection of any Custodial Bank or prior investment, 2r"' C1 Maker Roll Call Vote Cl Solomon Yes Supv Sumner Yes C1 Makar Yes Cl Leifer Yes The Finance Committee will meet to discuss the possibility of investing in Certificates of Deposit. Currently the funds are all in money market accounts. The board discussed the Supervisor's proposal to meet twice a month, beginning in February. The purpose of the first meeting of the month, to be held on the second Wednesday, will be to approve the abstract for payment, and to present and review items for the agenda for the second meeting of the month. The second meeting of the month will be on the third Wednesday. RESOLUTION #21 - TOWN BOARD MEETING SCHEDULE t'age 9 411 11 TB I4-10 0 Cl Solomon offered the following resolution and asked for its adoption: RESOLVED, that this Dryden Town Board will hold its regular monthly meetings on the third Wednesday of each niont:h at 7:00 p.m., and that beginning in February will hold a meeting on the second Wednesday of each month for the purpose of approving the abstract and preparing an agenda for the following week. Meetings will be held at. the Town Hall, 93 East Main Street, Dryden, New York, unless otherwise noticed. 211d Cl Solomon Roll Call Vote Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Cl Stelick arrived at 8:10 p.m. RESOLUTION #22 - VEHICLE BENEFIT Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that Deputy Highway Superir with the Town of Dryden travel to and from work. 2114 Solomon Roll Call Vote the Dryden Town Board authorize the Highway Superintendent and Ltendent. the use of town vehicles as long as they are clearly marked logo and provided they are not used for personal use, other than Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes C1 Leifer Yes RESOLUTION #23 - REQUEST EXTENSION TO FILE ANNUAL REPORT Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that. this Town Board authorize the Town Supervisor to write to the New York State Office of the State Comptroller and request a 60 day extension for the filing of the 2009 annual report, if necessary. 211d Cl Leifer Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes The board discussed cornrnittee assignments for the coming year. Supervisor Appointment and committee assignments as follows: Bookkeeper to Supervisor-------------------------------------- Deputy Supervisor---------------------------------------- - - - - -- Pagc 10 of I I .Dawn Bogdan .David Makar Finance Committee--- -- -- - -- ------------------------- Highway Public Works Liaison -- 8b n--------------------------- Assessment Review Committec- Representative to Planning Board---------------------------- Representative to Zoning Board of Appeals----------- - - ---- Emergency Services Committee------------------------------- Recreation /Youth /Community Center Committee------ -- Community Block Grant. Review & Grants Comm-------- - Human Resources Committee-------------------------------- Representative to Conservation Board---------------- - - - - -- Representative to Cayuga Lake Watershed 10------- --- - -- Sewer & Water Committee------------------------------------ Technology Committee---------------------------------- - - - - -- TH 1•A -10 .David Makar, Jason 1xifer .Joe Solomon .Steve Stelick, Jason Leifer .Mary Ann Sumner .Joe Solomon .Mary Ann Sumner, Steve Stelick .Steve Stelick, Jason Leifer .David Makar, Jason Leifer .Steve Stelick, Jason Leifer .David Makar .Dan Kwasnowski .Steve Stelick, Joe Solomon .David Makar, Jason Leifer it was suggested that some interaction between the Recreation Commission and Youth Commission would be beneficial. Cl Makar has prepared a conunittee structure document for the'i'echnology Committee and said it would be good if all the committees and liaisons did this at least once a year and then kept up with it. Supv Sumner suggested the Town Board charge the other boards with establishing a new member packet that includes their enabling legislation, membership list and contact information, minutes, etc. 'rhe Town Board would also like the other boards to determine what: they will work on during the coming year and make a report to the Town Board. The enabling legislations, attendance and training requirements for the other boards will be reviewed by the Supervisor. is Supv Sumner said the Town Board will need to consider whether it or the Planning Board will have authority over site plan review and special permits under the new zoning laws. Some Planning Board members feel that it properly belongs with there because they have had training. Others believe it is properly the responsibility of elected officials. Supv Sumner reviewed information from the Association of Towns with respect to their annual meeting in February. Thera being no further business, on motion made, seconded and unanimously carried, the meeting was adjourned at 8:40 p.m. Respectfully submitted, Bambi L. Avery Town Clerk Page I I of I