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HomeMy WebLinkAbout2008-12- 10TB 12 -10 -08 ® TOWN OF DRYDEN TOWN BOARD MEETING December 10, 2008 Present: Supervisor Mary Ann Sumner, Cl Stephen Stel.ick, Jr., Cl Joseph Solomon, Cl David Makar, Cl Jason heifer Elected Officials: Bambi L. Hollenbeck, Town Clerk .Jack Bush, I-lighway Superintendent Other Town Staff: Mahlon R. Perkins, Town Attorney Melissa Bianconi, Recreation Director Dan Kwasnowski, Environmental Planner Henry Slater, Zoning Officer Kevin Ezell, Zoning Officer Andrew Sciarabba, TG Miller Engineers Supv Sumner opened the meeting at: 7:00 p.m. Board members and guests participated in the pledge of allegiance. PUBLIC HEARING PROPOSED LOCAL LAW 6 -2008 ALLOWING SUPPLEMENTAL MAILINGS WITH TAX BILLS Supv Sumner opened the public hearing at 7:02 p.m. and Town Clerk Bambi Hollenbeck read the notice published in The Ithaca - Journal on December l., 2008. Supv Sumner explained that this local law will allow certain important information to be mailed along with the tax bills. This year there will be an insert: explaining the change in dog control services. An audience member stated this was a good idea. There were no other comments and the hearing was left open at 7:06 p.m. CITIZENS PRIVILEGE Molly Adams, of the Town of Caroline, explained that she has experience obtaining historical markers for the Town Caroline and would like to assist the Town of Dryden with umacnitig one 1br the site of the old Bethel Grove School. Bethel Grove was a thriving community until. the school closed and children in the area were sent to two other school districts. Nobody seems to know where the school was anymore, and she thought it: would be nice to put a marker up. She has spoken with Dryden's historian, Sue Olmstead, who supports this project. The Town would be the owner of the marker, and the $895 cost could be raised through fund raising and donations. M Adams outlined the process for obtaining the marker and suggested the Town of Dryden collect: and hold the donations. It was suggested that the Town might also donate. Any surplus funds could be used to establish a marker fund for future markers. RESOLUTION #194 - APPROVE PROPOSAL FOR HISTORIC MARKER AT BETHEL GROVE SCHOOL Cl Makar offered the following resolution and asked for its adoption: RESOLVEIJ, that this Town Board approves Molly Adams' proposal to obtain a marker for the Bethel Grove School, that the Town will be the sponsor and the owner of the marker; and it is further ecill TB 12-10-08 RESOLVED, that donations for the expense of this marker will be collected by the Town of Dryden, and it is further RESOLVED, that Molly Adams will serve as the project manager. 211d Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Supv Sumner said the board will discuss at a later date what will be done with any excess funds. She thanked Molly Admus for bringing this to the attention of the board and said it is great project. There were no further comments on the proposed local law and Supv Sumner closed the public hearing at 7:20 p.m. RESOLUTION # 195 - ADOPT LOCAL LAW #6 -2008 - ALLOW SUPPLEMENTAL MAILINGS WITH TAX BILLS Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby adopts the following local law, and the Town Clerk is directed to file the same with the Secretary of State of the State of New York: ARTICLE I e7.•Vn Section 1. Title. This local law may be cited as the "Supplemental mailings with tax bills authorization local law." Section 2. Purpose. The Town Board of the Town of Dryden adopts this local law to promote the effective and efficient dissemination of information about changes in town government, town government operations and other general worthwhile information. Section 3. Authority. The Town Board of the Town of Dryden enacts this local law under the authority granted by: 1. New York State Constitution, Article 1X, §2(c)(10). 2. New York Statute of local Governments, §10 (1). 3. New York Municipal Home Rule Law, §10 (1)(i) and (ii) and §10 (1)(a)(12), and (14). 4. The supercession authority of New York Municipal Home Rule Law, §10 (2)(d)(3), specifically as it relates to what materials may be included with tax bills • TB 12 -10 -09 mailed to Town of Dryden tax payers under this local law, to the extent such grant of power is different than under Tax Law §1826. 5. New York Town Law X64 (23)(General powers). Section 4. Findings. The Town Board of the `%own of Dryden finds and declares that: A. The Town is required to mail to town tax payers their tax bills. Tax Law §1826 prohibits the mailing with the tax bills of any notice, circular, pamphlet, card, hand bill, printed or written notice of any kind other than which is authorized by law. 13. There are potential savings to taxpayers if certain items or information can be included with and mailed with tax bills. The inclusion of items or information with tax bills will save the postage, staff time and the expense of a separate mailing of such items or information. Tax bill mailings reach a large percentage of town residents. Section 5. Items or information which may be included with tax bills. It shall be permissible for the following materials to be included with tax bills: A. Items and information relating to changes in Town government, including elected and appointed officials; 0 B. Items and information relating to administration of town government, government operations and changes thereof and therein; and C. Such other information as determined by the Town Board to be worthwhile to residents. Section 6. Information and /or items which may not be included with tax bills. Under no circumstances shall it be permissible to include advertisements or political propaganda with tax bills. Section 7. Prior approval required. No person shall mail any item or information with any tax bill without the prior approval of the town board. Such approval shall be by resolution and a copy of such item or information shall be included in or attached to such resolution. Section S. Supercession of Tax Law $ 18260 To the extent this local law conflicts with any provision of Tax Law 1826, the provisions of this local law shall control, it being the intent of this local law to supercede such inconsistent provision. Section 9. Effective Date. This local law shall take effect immediately upon filing with the New York State Secretary of State and shall apply to all tax bills mailed for payment in 2009 and thereafter. TB 12-10-08 2® CT S*hok Roll Call Vic Cl 11ck Yes ClSoiomon Solomon Yes SUS Sumner Yes Cl Makes Yes C1 Leifer Yes RESOLUTION #196- AUTHORIZE PAMPHLET FOR MAILrNGWIT3 2009 TAX BILLS CI Maka rof red £we bl» wi n 7 ]u0 on an asked for its adoption : RESOLVED, that tMs'ro wn Board hereby authorizes mailing £ al'tached pamphlet regard iga ch eri ge iod og control in the Town of Dryd en wi t th e2009 tax bills. 5," Supv Sumner Roll Call Vote T0VJW CLERK Cl dick Yes U Solomon Yes Sepv Sumner L Ukakar Ram Yes C1 Leifer Yes B Hollenbeck asked the S Ard to approve e mi u*c; of November R Nov«mber 12. d § cmt�e11% 200 RESOLUTION ■197 - APPROVE MINUTES C1 Solomon offered the rolbwing resolution and asked for as adoption; RES0bVED.thattM&Town Board hem by approve s the m;namSolR ovember % Novcrnber ! and November IW200 & � el l eklVu% cIS@ltk Yes U Solornoin Yes Surriner Yes Cl Ram Yes Cl Leifer Yee g Hollen asked the board to authorize amp for mailing the 2009 tax bill . RESOLUTION $l§s.AUTHORIZE POSTAGE FOR TAX BILLS CT eli 7d the following resolution and asked hr its am r: RE, S0 UVED 0t att th is Town B beams #U1 ize% an amou nt n ot to exceed $1,700.00 a=p SQg for mailing the 20 Tmvn and Comity tax mil\. 2 © C1 Leeifc! Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes .I B 12 -10 -08 B I•Iollenbeck said she will appoint Wanita Baldwin to help in the office during tax collection this year and asked the board to authorize payment for her services. RESOLUTION #199 - AUTHORIZE PAYMENT FOR DEPUTY CLERK/ RECEIVER Cl Stelick offered the following resolution and asked for its adoption: WHEREAS, the Town Clerk will appoint Wanita Baldwin as Deputy Clerk/ Receiver to assist with the 2009 tax collection season (December 29, 2008 through March 31, 2009), and WHEREAS, funds are available in the 2009 Tax Receivers budget to cover the expense of payment of wages for assisting with tax collection, now therefore, be it RESOLVED, that this Town board hereby authorizes payment to Wanita Baldwin at the hourly rate of $1.0.00 per hour for work performed during the 2009 tax collection season, not to exceed a total amount of $3,000. 2114 Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes C1 Makar Yes Cl Leifer Yes With respect to the salt storage building, things are going along well. A Sciarabba said they did run into some weather problems. The original substantial completion date was December 1. Areas that were disturbed have been mulched and the contractor would like to wait until Spring to get the rest of the topsoil and seed put down. A Sciarabba suggested they amend the substantial completion date to December 19, 2008. That will give them time to finish up and get the lights up and things stabilized for winter. The final completion date should be moved to May 31, 2009 to allow for better weather to complete the dirt work and seeding. Approximately $26,000 %will be withheld until the project is complete. A Sciarabba said the contractors have worked along at a good pace, despite some spells of bad weather and have done a nice job. RESOLUTION #200 - AUTHORIZE CHANGE ORDER 01 FOR SALT STORAGE BUILDING Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the Town Supervisor to sign Change Order #1 for the Salt Storage Building, moving the substantial completion date to December 1.9, 2008, and the final completion date to May 31, 2009. 2nd Cl Leifer I 12MIM8 Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl [..eifer Yes HIGHWAY DEPARTMENT /DPW Highway Superintendent: Jack Bush provided the board with a. report of the road improvements completed in 2008 and reviewed the work done. The following roads listed on the §284 Agreement will be postponed until 2009 (because of increased prices of asphalt and fuel: Canaan Road, Hile School Road, Quarry Road, Sunnyslope Road, Sunnyslope Terrace, Hickory Road, Hickory Circle, Beechnut Terrace and Lone Oak Road. J Bush said he is proud of the work his department has accomplished this year. Supv Sumner asked about the bridge on Malloryville Road. J Bush said the State had inspected the bridge and sent a report that indicated there was a safety issue. The County has addressed that and apparently it is safe to drive on. Supv Sumner said she is concerned about the continued failure to fund repairs to the Red Mill Road bridge. The farm equipment using the Malloryville Road bridge probably isn't doing that bridge any good. And there is additional fuel expense to the farmers. J Bush said the last report on the Red Mill Road bridge states that because of the increased cost of repairs to the Cortland- McLean Road, they will be unable to do the Red Mill bridge and it has been postponed to 20111 M Robertson said the last she knew the Office of Historic Preservation had stated the bridge had to be repaired to certain specifications. D Kwasnowski said that was only if they used federal money. He understands this project is on the list of shovel -ready projects" for possible federal stimulus money. Mike Hattery said he put together some information on this a few years ago, and he knows that the County is also concerned about: the Malloryville Road bridge. If the Red Mill Road bridge doesn't get repaired, it contributes to further deterioration of the Malloryville Road bridge. He said neither he nor M Robertson are on the relevant County committee, but he will be happy to follow up on this. Supv Sumner said she will be going to the Transportation Council Policy meeting next; week and will ask about it there also. J Bush said there had been a few articles in the newspapers about the demolition of the Tuttle house, and he wanted it: to be known that a lot of material was salvaged from the house before it was demolished. Some salvage items that were removed 'include the old plank flooring, floor joists, all metal items (recycled), flagstone from the basement. The Town received $500 from the salvage guy and other money for the metals. He believes that everything that was salvageable was done, and he commends the board for sticking with their deadline last month. This lot will provide nice access if the area behind the Town Hall is ever improved. A 2009 -2020 Equipment Replacement: Flan was distributed by J Bush and reviewed with the board. Because he feels the expense of actually repairing the roads is more important, lie has lengthened the replacement cycle on a lot: of equipment. I-Ie is in favor of establishing an equipment reserve fund for the Highway Department and one for the Department of Public Works. The plan calls for a budget of approximately $382,000 each year in the Highway Department for equipment replacement, and approximately $53,000 for the Department of Public Works. What is not spent in a particular year would be moved to the appropriate reserve fund. TB 12 -10 -08 in 2009, there was $260,000 budgeted for equipment. J Bush said Whaj; he should I� have done was budgeted $082,000 and the difference in that and what was spent could havc been put in the reserve fund, Supv Sumner said this document is exactly what they need to kick off the establishment of the reserve funds. She said they may be able to jurnpstart this reserve fund with some fund halance now and LL5he will discuss it with him in January. RECREATION DEPARTMENT Melissa Bianconi distributed maps that show participation in Recreation Pari;ncrship programs by residence. The majority of the Dryden participanis come from the southwest region of the Town, mainly in the Ithaca tufty School district. Dryden is the third highest participating mvnic-ipality (after the City and Town of Ithaca)- New program brochures are being developed_ New signs are being made to help in advertising efforts. Two large banners have been purchased that will be displayed at events. M Bianconi reported slur, has been working on the community center program grant development with Cl Leifer, flux criteria are being established for that grant program with a goal of diversifying programming, There are currently 91 lads registered in winter sport programs and registrations continue to come in. Adult basketball has started and is held at the Dryden Elementary School undays from 6:00 to 8.00 p-m_ Friday Family rein nights will begin January 9 at' f-he TC:3 Field House (7 =00 to 9:00 p.m.) at a most of $5,00 per family_ A FathcTmDaug]lter Dance wilt be held February 7 at the Varna Community Center from 6.00 to 7:30 p_m_ Dryden tikgll again host a youth wr "thr]g tourn�unent on Vebrua.Ty 21. This will be a large event with 300 participants expected. A youth basketball tournament "41 be held March 21 and 22 with no less than 16 teams_ A basketball league is being created with the youth football leagile as a go model_ COUNTY BRIEFING Mike Flattery provided the board with information on increasing the income limits for senior and disability exemptions in the Town_ '1`he County Legislawre has adapted the maximum limits and he asked the Town Board to con%idvr doing the sanne, He said County Assessment, could provide us with a financial impact report. S-upv Sumner said she would hike a look at it next wok_ Wkrtha Robertson said the [county is sponsoring a series of clinics to assist seniors with choosing their prescription drrig program under Medicare Part i). Clines will be held at Lifelong, 119 West Court ,St'reet on December 9, 18, 22, and 29. The Coty Legislature recently pa"ed a re regarding the ail and gai3 drilling i u n n Marcellus Shale. The comment period is until December 15, Information is on the [county wcE)Site. Supv Sumner said the Jthaca Arcs. Wastewater Treatment ]plan had been approached to accept (rack vrater, which they declined to do based on the fact that they don't know what is in it, Tompkins ou-nty EMC is sending comments, In February US Airways Tarill be featuring a story about Ithaca and Tompkins County, The publisher is interested in ideas from a11Vr%Vhere in the community and ideas may be sent to Larsen Morgan at carsen.morganQ verizon.net until Dec=ber 24, 2008, ZONINGS OFFICE Kevin Ezell spoke to the board about operating permits, The law that went into effect in 2007 contains a section on operating perm4n. There are Some specific instances that. require TB 12-10-08 an operating permit. There is also a section in the law that includes "buildings whose use or occupancy classification may pose substantial hazard to the public safety as determined by resolution by the gown board." K Ezell said his department needs some input from the board with respect to this section. After discussion, Cl Leifer and Cl Solomon offered to work with the zoning officers to make some determinations with respect to what should be included in this section of the law and review the fee structure under the law. K Ezell reported that at a recent building of New York State Building Officials, the Department of State informed them that because of funding restraints, they will only be able to provide 14 to 16 hours of training. This is less than the 24 required hours, so they will be looking to supplement what is provided by the State or find other training opportunities. K Ezell reported that he passed the ICC Certification Exam for Residential Building Inspector and has received his certificate_ ENVIRONMENTAL PLANNER Dan Kwasnowski said last month the board authorized the Supervisor to sign the contract with Tompkins County regarding the farmland protection implementation grant for the Jerry bell farm. The County has not signed and returned the contract yet because they have not: received the negative SEQR declaration. The short form was reviewed by the board. RESOLUTION #201 - NEG SEQR DEC - CONTRACT WITH TOMPKINS COUNTY IMPLEMENTING THE AGRICULTURAL AND FARMLAND PROTECTION IMPLEMENTATION GRANT FOR SHERMAN /BROTHERTON C1 Stelick offered the following resolution and asked for its adoption: WHEREAS, A. The proposed action involves consideration of a contract between the Town of Dryden and the County of Tompkins implementing the Agricultural and Farmland Protection Implementation Grant: for Vaughn, Susan, and Trever Sherman and Cheryl Prince Brotherton. B. The proposed action is an Unlisted Action for which the Town Board of the Town of Dryden is the lead agency for the purposes of uncoordinated environmental review in connection with approval by the Town. C. The Town Board of the Town of Dryden, in performing the lead agency function for its independent and uncoordinated environmental review in accordance with Article 8 of the New York State Environmental Conservation Law - the State Environmental Quality Review Act "(SEQR), (i) thoroughly reviewed the Short Environmental Assessment Form (the "Short EAF "), Part I, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) thoroughly analyzed the potential relevant areas of environmental concern to determine if the proposed action may have a significant adverse impact can the environment, including the criteria identified in 6 NYCRR §617.70, and (iii) completed the Short EAF, Part U; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1, The Town Board of the Town of Dryden, based upon (i) its thorough review of the Short EAF, Part 1, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) its thorough review of the potential relevant areas of environmental concern to determine if the proposed action may have a 4B 12 -10 -08 significant adverse impact on the environment, including the criteria identified in 6 NYCRR §617.70, and (iii) its completion of the Short EAF, Part: 11, including the findings noted thereon (which findings are incorporated herein as if set forth at length), hereby makes a negative determination of environmental significance ("Negative Declaration "I in accordance with SEQR for the above referenced proposed action, and determines that neither a full Environmental Assessment Form, nor an Environmental Impact Statement wi11 be required, and 2. The Responsible Officer of the Town Board of the Town of Dryden is hereby authorized and directed to complete and sign as required the determination of significance, confirming the foregoing Negative Declaration, which fully completed and signed Short. EAF and determination of significance shall be incorporated by reference in this Resolution. 2nd Supv Sumner Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes The official town map and proposed coning amendments will be reviewed by the Planning Board next week. MK Oi No report:. Unfinished Business Proposed Zoning Amendments - ZO Slater said the Town's first Comprehensive Plan (not officially adopted) was done in 1968. The first Zoning Ordinance was adopted in 1969 and the Subdivision Ordinance followed in 1976. There was a functioning Planning Board prior to that. In 2005 the Town adopted a new Comprehensive Plan. The Commercial and Residential Design Guidelines have been acknowledged and made available for use recently. The Zoning Ordinance, Subdivision Ordinance and Design Guidelines provide the tools for implementation of the Comprehensive Plan. ZO Slater said the Comprehensive Plan adopted in 2005 takes a kind of dramatic step away from the Zoning Ordinance as an implementation tool and it becomes very difficult: to apply it. The amendments to the Zoning Ordinance as prepared and distributed by Atty Perkins gives the Ordinance the capability of being able to implement the suggested land use tools in the Comprehensive Plan. ZO Slater said there are other concerns with the current: Zoning Ordinance, such as the off -street parking requirements which are in opposition to land use conservation, often requiring more parldng spaces than are actually necessary_ The design guidelines provide developers an opportunity to make good environmental decisions, by applying such concepts as cluster development in an environmentally sensitive area. The guidelines make using the Zoning Ordinance as a tool more compatible with the vision of the Comprehensive Plan. Supv Summer said the Planning Board will be reviewing the proposed amendments to the Zoning Ordinance on Thursday and she hopes to introduce them at next month's board meeting. The Planning Board is considering some new ways to look at density requirements TB 12 -10 -08 and frontage limitations and redefining the zones. It will be a while before all that can be accomplished, but in the meantime, we want to be able to use the design guidelines. Atty Perkins pointed out that this doesn't mean that you can't go ahead under the existing Zoning Ordinance if you want to follow it. That option is still there. But this is a good transition to where the 'Town appears to be headed with implementation of the Comprehensive Plan. The guidelines are there and give the developer some breaks if they want to follow them, but the old way is still an option. ZO Slater said his office has been sharing the design guidelines with people who are considering large developments and they have been well received. People see the benefit of the guidelines and see the benefit of working in the Town of Dryden because of the flexibility. Weatherization Grant Program - ZO Slater reported that several applications have been given out, but only two completed applications have been returned. Supv Sumner asked Cl Leifer to do some publicity for this program. ZO Slater asked that at least one board member review the applications with him. Fire & Ambulance Contracts - Supv Sumner said the correct amount of the ambulance contract for 2009 was appropriated ($304,900). The amount: for 2010 under the two-year contract is $315,600. The board needs to approve those amounts and authorize the contract. RESOLUTION #202 - APPROVE AMBULANCE CONTRACT Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves a two -year contract with Dryden Ambulance, Inc. for ambulance service in 2009 at. a cost of $304,900, and $315,600 in 2010, and the Town Supervisor is authorized to execute the same. 231d C1 Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Supv Sumner said that the wording of the fire contracts is exactly the same as last year. She said she did not: get response reports from most departments as required under the contract. The cover letter will point out that these are things required under the contract, and if they are not received timely this year, next year's contracts will state that final payments will not be made until they are received. Neptune last year negotiated a three year contract, so a new contract is not necessary for them this year. The amount to be paid to them this year is $196,339.00. RESOLUTION #203 - APPROVE FIRE CONTRACTS Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this "town Board hereby approves the contracts with fire departments as follows, and the Town Supervisor is authorized to sign the same: • Varna Fire Department • W. B. Strong Fire Co. of Freeville • Etna Volunteer Fire Co. Inc. Brooktondale Fire District 2nd Cl Leifer Roll Call Vote Cl Stelick Cl Solomon Supv Sumner Cl Makar C1 heifer $219,484.00 $151,900.00 $1257000.00 $ 21,840.00 Yes Yes Yes Yes Yes T8 12- 1.0 -08 HOME Rehabilitation Grant - Supv Sumner said she has received two proposals for administration of the HOME grant:. Better Housing of Tompkins County and Thoma Development have each submitted a proposal. Supv Sumner recommended accepting the proposal from Better Housing based on lower administration costs, similarity of experience to our project, and the fact that they are in Tompkins County. After discussion, the board agreed to accept that proposal. RESOLUTION #204 - ACCEPT PROPOSAL FOR ADMINISTRATION OF HOME GRANT Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby accepts the proposal from Better Housing of • Tompkins County for administration of the HOME rehabilitation grant recently received by the Town. 2"d Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Ithaca Area Wastewater Treatment Plant - Supv Sumner read a letter frorn the Mayor of the City of Ithaca. In negotiating a new lease for the farmers' market in the City, the City Attorney discovered that while there was intent under an agreement in 1981 to transi'er the site of the treatment plant from the City to joint ownership by the partners, it had never happened. Supv Sumner reviewed the map of the property with the board. She said she is satisfied that the map portrays what was intended to be conveyed and what is now needed. Atty Perkins said he is satisfied that what is shown on the map as a proposed boundary is what was intended to be conveyed to the joint owners. He has had lengthy discussions with the people that were involved at the time, Noel Desch and Larry Fabbroni. They both believe that what is enclosed in the fence is what was intended to be conveyed. The board wants to be sure that the Town does not become an owner until the coal tar has been cleaned up; that the Town will have no exposure. Mayor Peterson has asked that the Town respond to her letter. RESOLUTION #205 - AUTHORIZE RESPONSE TO CITY OF ITHACA CI Solomon offered the following resolution and asked for its adoption; TB 12 -10 -08 RESOLVED, that this Town Board hereby authorizes the Town Supervisor to send a letter to the City of Ithaca stating that the Town of Dryden agrees with the proposed boundaries of the site of the Ithaca Area Wastewater Treatment: Plan as described in the correspondence from Mayor Peterson, expressing concern about the coal tar remediation, and requesting assurances with respect to that remediation. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Bolton Point Water Rates - Supv Sumner reported that Bolton Point (SCL1WC) has raised its water rate by 26 cents per 1,000 gallons and the Town Board needs to approve that. The Board also needs to set the Town rate for 2009. Presently the Town charges 98 cents per thousand on top of the Bolton Point rate. Supv Sumner proposes to lower the Town's portion by 26 cents. That will have no net effect on the user. Most of the money for the water districts is raised in taxes, not in usage. RESOLUTION #206 - APPROVE SCLIWC 2009 WATER RATE Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the Southern Cayuga Lake Intermunicipal Water Commission rate of $2.58 per thousand gallons. 2114 Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RESOLUTION #207 - ESTABLISH TOWN WATER RATE FOR 2009 Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby establishes its 2009 wager rate at $.72 per thousand gallons. 2...I C1 Makar Roll Call Vote Committee Reports Cl Stelick Yes CI Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Emergency Services Committee - No report. Personnel Committee - Cl Leifer reported they are working on the performance review policy and expect to have that ready soon, hopefully for the January meeting. Cl Stelick said they would like to have the reviews done twice a year, in February and August. TB 12- I M8 • The computer use policy has been reviewed by the board and is ready for adoption and distribution to employees. This was prepared by the Technology Committee and previously reviewed by the Personnel Committee. RESOLUTION #208 — ADOPT COMPUTER USE POLICY Cl Leifer offered the following resolution and asked for its adoption: WHEREAS, the Technology Committee has prepared a Computer Use policy for the Town of Dryden, and WHEREAS, the Personnel Committee has reviewed that policy and recommends it adoption, now therefore, be it RESOLVED, that this Town Board hereby adopts the following policy, entitled Policy for Use of Computers, Internet and E -Mail: Policy for Use of Computers, Internet and E -Mail Terms and Conditions for Computer, Internet and E -Mail Use Each affected employee must direfully read, and agree to abide by, the following Town of Dryden approved Acceptable Use Policy for Town of Dryden provided a -mail and Internet access before signing. Conformance to this Policy is considered to be a term and condition of affected employee's employment. Abuse of e-mail and Internet access privileges or other non - conformance to this Policy may be cause for disciplinary action up to and including discharge. The Internet offers many resources to Town of Dryden employees for the efficient exchange of information and the timely completion of assigned responsibilities. The use of Internet facilities and e- mail by any employee, volunteer or contractor must he consistent with this Acceptable Use Policy. This policy document delineates acceptable use of the Internet and Town of Dryden computer hardware and software by employees, volunteers, and contractors while using Government -owned or leased e(luipment, facilities, Internet e-mail addresses, or domain names registered to the Town of Dryden. The following Internet and/or computer users are covered by this policy: 1. Authorized full and part -time employees of the Town of Dryden. 2. Volunteers who are authorized to use the Town of Dryden resources to access the Internet. 3. Contractors who are authorized to use 'Town of Dryden owned or leased equipment or facilities. Employees, volunteers and contractors who are not authorized to access the Internet as part of their official duties, may not access the Internet using Town of Dryden facilities, except for the Town of Dryden public wireless network available in the Town Hall, under any circumstances. It is expected that users who are authorized to access the Internet as part of their official duties, will do so to improve their job knowledge; to access scientific, technical, and other information on topics which have relevance to • their assignments; and to communicate with their peers in other Government agencies, academia, and industry. Users should be aware that when access is accomplished using Internet addresses and domain TB 12= 1 0=0 narnce; registered to the TovAi of Drydeii, they might: be perceived by others to represent the Town of Dryden. Users are advised not to use the In1;erncc for any purpose which would reflecl. negatively on the Town of Dryden or its employees. Ii' an authorized user violates any of chese provisions, his or her access privi loges may be terminated and future access may be denied and may be cause for disciplinary action up to and including d ischarge, The signature at the en d o d f this document is binding and indicates the party who signed has read the terms and conditions careful ly, understands their significance, and agrees to abide by those terms and condition_ The System Administrator for this Policy, with general guidance from the Town Supervisor, shaII be appointed annua]ly at the Town's Organizational Meeting. Acceptable Use of Intemet Access and a -mail for Town of Dryden's Authorized Users: The purpos n e of a]Iowig access to the Internet is to support research and onhance worker productivity by providing access to resources and communications. The use of your account must be in support of Town of Dryden business goals anal objectivefi_ The use of the Internet may not be used in violation of any local, state, or federal laws, regulations, or othor government requirements. This use includes, but is not limited to; theft a intringemern of copyrights. trademarks, trade secrets, or ether types of intellectual property; fraud; forgery; theft or misappropriation of funds, credit cards, or personal information; and threats of physical harm or harassment. Ikon- business communications and access to information for non - business related activities is permitted with1n the bounds outlined by this policy but such use shrill not interfere with the productivity of employees, volunteers and contractors_ Supervisors who become aware that roan- business use of Town of Dryden comprfting resources by an employee, volunteer; or contractor is interfering with productivity may choose to discipline the employee, volunteer, or contractor up to and including d ischarge. E -mail messages must be drafted in a professional, business -like manner and shall use appropriate language. f; -mail messages sent to Town of Q!) den employees in a mass mailing must be approved by the sender's supervisor prior to delivery. Privileges: The use or (lie Town of Dryden com1)oter resources 1ncIud I g a -ma i l and 1.nternet access is a privilege, not a right, and inappropriate use may result in a cancellation of those privileges and may he cakise For disciplinary action rip to and including discharge. The Town of Dryden Board or Npartrnent I•lead may request the System Administrator to deny, revoke, or suspend specific user access privileges, when use that violates these policies has been determined. Inappropriate Use of Town of Dryden computer resources: a) Participating or engaging in activities that violate the local. State, or Federal laws or regulations. b) Creating, shoring, viewiog or transmitting information which is Eraudulent, harassing, emharrassirig, sexually expI icit, obscene, or defamatory, c) 1Participatin0 in any act.i vity that constitutes harassment under the Town of Daderi Personnel Policy or wader state or federal laNv or regulations_ d} ]Reading, deleting, copying or modifying e,maII messages sent to others without their perm issian_ T13 12 -10 -08 • e) Promoting political or religious positions. t) Operating a personal business, or any use for personal gain. g) Using or instilling any software or peripheral equipment not approved in advance by the System Administrator. h) Engaging in any activity that would compromise the security of the Town of Dryden network and computer resources such as any attempt to harm or destroy data through the upload or creation of computer viruses, hacking, monitoring or using systems without authorization. Security: Security is a high priority and the following must be adhered to: a) The use of another individual's account and allowing another to use your account is prohibited. b) Do not give your password to any other individual. C) Attempts to log into the network as any other user will result in cancellation of user privileges. d) Users who violate paragraphs (a) through (c) of this section or who engage in activities that compromise the integrity of the network or the information stored on the network may be denied access to the Town of Dryden computer resources at the discretion of the System Administrator. Town of Dryden Rights: • a) The 'Town of Dryden retains the right to monitor employees' use of Computer Resources (including computers, the Internet and e-mail) to assure compliance with applicable laws, rules and regulations, as well as the Town of U yden's Use Policy. This includes, but is not limited to, accessing stored information, reviewing logs of incoming and outgoing information and messages, as well as the content of that information. There can thus be no expectation of privacy with respect to an employee's use of any Town of Dryden's technology resources. b) The Town of Dryden, through the System Administrator, reserves the right to record the location of all Internet sites accessed by users. C) The Town of Dryden, through the System Administrator, reserves the right to block access to or from any Internet resources. The Town of Dryden will not be responsible for any damages. This includes but is not limited to the loss of data resulting from delays, non - deliveries, viruses or service interruptions. Use of any information obtained is at the user's risk. Any computer connected to the (Town of Qaden's) network should have anti -virus software installed. 2nd Cl Makar Roll Call Vote Ci Stelick Yes CI Solomon Yes Supv Sumner Yes CI Makar Yes Cl Leifer Yes Finance Committee - The Committee met and reviewed the vouchers and discussed the water rates. In the future they will discuss establishment of the reserve funds. �m 12.10.08 Technology Committee - The committee met last week and did an end of the year recap. Cl Makar presented a report of their goals and the progress the committee made this _year. Supv Sumner said the Town has received word from the NYS Office of Technology that the town -wide broadband project can move forward. Not all projects in the program were fully funded, but the 'Town of Dryden project was. Supv Sumner said this is a new committee and they have done a lot: of good work this year. Recreation /Youth /Community Centers Committee - Cl Leifer said they are working with M Bianconi on the programs portion of the Community Center Grant Program, Supv Sumner said she understood there had been a very successful Recreation Commission meeting. The new chair will be Sharon Todd and they are setting goals for 2009. The Conservation Board is also setting 2009 goals and Nancy Munkenbeck will be their new chair. RESOLUTION #209 - APPROVE ABSTRACT #12 Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract #l2, as audited, vouchers #1081 through #1177, totaling $422,422.75. 2nd Cl Makar Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leiter Yes Supv Sumner said she received a thank you letter from Mary Ellen Rumsey, President of the Southworth Library, for the 'town's support: in the past and future. She noted the library is selling their Lincoln document to kick off their capital fund for an addition to the building. Supv Sumner shared some highlights from Neptune Hose's monthly report. Members averaged a response time of 4 minutes 8 seconds with an average of 9 firefighters per call for the 18 fire calls they had during the month. Motor vehicle stabilization skills were honed during regular monthly training. She said they do a great job and is very proud of them. On motion made, seconded and unanimously carried, the board moved into executive session at 10:04 p.m. for the purpose of discussion the possible acquisition of an interest in real property (where publicity may substantially affect the value thereof). No action was taken, and the meeting was adjourned at 10:1.5 p.m. Respectfully submitted, Bambi L. Hollenbeck Town Clerk w , a� e �.� Joel Joel I YRM q 1 T7 is I" to O O_ cr (D 3 c Z ((D C Q X O M 7 0 7 S`G . O .•. CD N O CD to t0 ID Q• m <D 3 N C Q 3 j 3 ?. 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CD CD 5 t0 O u 0 0 m O — — m og n CD CD C1 O 0 MIL O (0 m A m n% � O a) C �( 3 O 1 (D '^ O < �D CL QCD m C/) x r (D �► O 0 aCD (D (a 6 Q� 0 cn m (N O (D •. 3 ? CD Q. y Q O 0 CL co � � CL cn CD ... O v CCDD M .•r � (D3 -3 (O CD CD CD Cn C) m N O m v O cn a (D a) :3 .: CL Er n (D m m cn 0 CL M :3 �, 0 m r► CD o O — zr O m U) m • DRYDEN TOWN 130ARD MEETING 93 East Main Street Wednesday, December 10, 2008 7:00 PM 1) Call Meeting to Order 2) Pledge of Allegiance 3) Roll Call 4) Public Hearings a) 7:00 —Tax Bill Inserts 5) Citizens Privilege a) Molly Adams 6) Town Clerk a) Approve Meeting Minutes for November 5, 12, and 19, 2008 b) Authorize postage for tax bills c) Authorize item for mailing with 2009 tax bills 7) Town Highway Superintendent/Departrnent of Public Works 8) Recreation Department a) Monthly Program Report 9) County Briefing 10) Zoning Officer 11) Environmental Planner a) SEQRA review for the contract approved between Tompkins County and the Town of Dryden for the Jerry Dell Farm FPIG project 92) Engineering a) Salt Storage Building — Change Order to change date of final completion 13) Attorney 14) Unfinished Business a) Zoning Amendments 15) New Business a) Approve Fire Department and Ambulance Contracts b) HOME Rehabilitation Grant Administration Contract e) Ithaca Area Waste Water Treatment Plant Land Transfer d) Bolton Point Water Rates 16) Committee Reports (3 minutes or less each, please) a) Emergency Services Committee b) Personnel Committee c) Finance Committee d) HUD Loans & Grants Committee e) Technology Committee f) Recreation/Youth /Community Centers Committee 17) Approve Abstract # 12 18) Information items a) Southworth Library Capital Campaign b) Neptune Tire Department Monthly Report 19) Future Agenda Items 20) Executive Session • The Next 'Town of Dryden Board Meeting will be held January 14, 2009 at the Town Fall B. Hollenbeck J. Bush M. Bianconi County Rep H. Slater D. Kwasnowski A. Sciarabba tK Perkins H. Slater M. Sumner • DRYDEN TOWN BOARD MEETING 93 East Main Street Wednesday, December 10, 2008 7:00 PM. 1) Call Meeting to Order 2) Pledge of Allegiance 3) Roll Call 4) Public Hearings a) 7:00 — "fax Bill Inserts 5) Citizens Privilege a) Molly Adams 6) Town Clerk a) Approve Meeting Minutes for November 5, 12, and 19, 2008 B. Hollenbeck b) Authorize postage for tax bills c) Authorize item for mailing with 2009 lax bills 7) Town Highway Superintendent/Department of Public Works J. Bush 8) Recreation Department Not. Bianconi a) Monthly Program Report 9) County Briefing County Rep 10) Zoning Officer H. Slater 11) Environmental Planner D. Kwasnowski a) SEQRA review for the contract approved between Tompkins County and the Town of Dryden for the Jerry Dell Farm FPIG project 102) Engineering A. Sciarabba a) Salt Storage Building — Change Order to change date of final completion 13) Attorney M. Perkins 14) Unfinished Business a) Zoning Amendments H. Slater 15) New Business a) Approve Fire Department and Ambulance Contracts M. Sumner b) HOME Rehabilitation Grant Administration Contract c) Ithaca Area Waste Water Treatment Plant Land Transfer d) Bolton Point Water Rates 16) Committee Reports (3 minutes or less each, please) a) Emergency Services Committee b) Personnel Committee c) Finance Committee d) HUD Loans & Grants Committee e) Technology Committee t) Recreation/Youth /Community Centers Committee 17) Approve Abstract # 12 18) Information Items a) Southworth Library Capital Campaign b) Neptune Fire Department Monthly Report 19) Future Agenda items 20) Executive Session • The Next Town of Diyden Board Meeting will be held .lanuary 14, 2009 at the Town Hall 12 -10 -08 SPEAKER SIGN IN SHEET if you wish to address the Board under citizens privilege of the floor please sign in below. Speakers will be limited to a maximum of three minutes. Please provide the Clerk with a written summary of your statement. Name Address Name - {please Print} tvkl r? (L) / x ki I, Town of Drycle" To «rn Board Meeting December 10, 2008 0 Of le Address or Board V, 01 cgs l� r 01 /22/2009 14:59:10 MONTHLY REPORT OF SUPERVISOR 46THE TOWN BOARD OF THE Town of Dryden: soant to Section 125 of the Town Law, I hereby render the following detailed statement of all moneys received and disbursed by me during the month of DesAmber, 2008: DATI?D: January 22, 2009 A GENERAL FUND - TOWNWIDE SMIERVISOlt ` Balance Balance 11/30/2008 Increases Decreases 12/31/2008 CASH - CHECKING 30,146.70 604,11.2.42 556,960.45 :1.24,815.56 77,298.67 CASH - SAV.7,NGS 5,740,364.01 - SAV1:14GS 42,591.76 555,601.47 0.01 5,227,354.30 :1,260 PETTY CASH 600.00 0.00 0.00 600.00 PETTY CASH - POSTAGE 1,809.5.1. 5,688.25 41400.00 0.00 6,209.51 612,867.02 TOTAL 5, 772 , 920.22 651„ 1.04.18 1, 11.2, 561.92 5, 3:1,1, 962.46 DA HIGHWAY TOWNWIDE FUND CASH - CHECKING 0.11 I29,817.95 :1.24,815.56 2.48 CASH - SAV1:14GS 1149413:1,1.08 96t431,95 0.01 :1,260 643.47 1, 464, 105.56 TOTAL 1,494,311.].9 221,255.90 251,459.05 1,464,108.04 GENERAL - OUTSIDE FUND CASH - CHECKING 0.01 48,390.12 48,389.11 1.08 CASH - SAVINGS 655,567.8:1 5,688.25 48,389.04 612,867.02 PETTY CASH - POSTAGE 21105.54 1,000.00 0.00 3,105.54 TOTAL 657,673.42 550078.37 96,778.15 615,973.64 DH HIGHWAY OUTSIDE FUND CASH - CHECKING 0.00 29,265.80 29,264.83 0.97 CASH - SAVINGS 707,443.41 154,!85.53 29,264.83 832,364.11 TOTAL 707,493.41 .183,451.33 56,529.66 832,365.08 SF1- DRYDEN FIRE DISTRICT CASH - CHECKING 0.00 94,766.93 94,762.00 4.93 CASH - SAVINGS 314,129.8 239.09 940762.00 219,606.97 1QT�.L 314, 129.86 95j006,02 189, 524 .00 219, 61.1.90 SL1- VARNA LIGHTING DISTRICT CASH - CHECKING 0.00 369.59 364.59 0.00 CASH - SAVINGS 311,38.05 3.02 364.59 2,7" +6.48 TOTAF 3.138.05 367.61 129.18 2,776.48 01&2- ETNA LIGHTING DISTRICT CASH - CHECKING 0100 290.89 290.89 0.00 CASH - SAVINGS 21893.15 2.84 290.89 2,605.10 Page I MONTHLY REPORT OF SUPERVISOR Balance Balance 11/30/2008 Increases Decreases 12/31/2008 •TOTAL 2, 893.:1.5 293.73 581.78 21605.10 SL3- MEADOW /LEISURE LIGHTING CASH - CHECKING 0.00 213.86 21.3.86 0.00 CASH - SAVINGS 2,213.65 2.18 213.86 2,001.97 TOTAL, 2,213.65 216.04 42,.72 2,001.97 SM AMBULANCE DISTRICT CASH - CHECKING 0.00 14,943.14 14,942.00 1114 CASH - SAVINGS 179,655.40 179.52 141942.00 164,892.92 TOTAL 119,655.40 15e122.66 29,884.00 1640899.06 SS1- SAPSUCKER SEWER - UNITS CASH - CHECKING 0.00 265.02 265.00 0.02 CASH - SAVINGS 42,359.02 78.92 265.00 42,172.94 TOTAL 42.359.02 343.94 530.00 42,172.96 SS2- VARNA SEWER - UNITS CASH - CHECKING 0.00 1, ?18.72 10718.67 0.05 CASH - SAVINGS 1.610017.91 173.62 1,718.67 159,472.86 • TOTAL 1.61,01 "1.91 1,892.34 3,437.34 159,472.91 SS3- CORTLAND RD SEWER CASH - CHECKING 0.00 386.21 386.21 0.00 CASH - SAVINGS 1741758.56 217.08 386.21 174,589.43 POSTAGE -34.5 100.00 0.00 65.05 TOTAL 179,723.61 703.29 172.42 1,740654.48 SS4- MONKEY RUN SEWER CASH - CHECKING 0.01 156.46 156.48 0.01 CASH - SAVINGS 117,815.56 128.24 156.47 117,187.33 TOTAL, 117,815.57 284.72 312.95 117,787.34 SS5- TURKEY HILL SEWER CASH - CHECKING 0.00 23.60 23.60 0.00 CASH - SAVINGS 118,696.82 394.51 23.60 119,067.73 TOTAL 118,696.32 418.1.1 47.20 119,067.13 SS6- PEREGRINE HOLLOW SEWER CASH - CHECKING 0.00 23.60 23.60 0.00 CASH - SAVINGS 93,854.80 102.27 23.60 93,933.47 • TOTAL, 93,854.80 1.25.87 47.20 93,933.47 SS7- ROYAL ROAD SEWER CASH - CHECKING 0.00 566.59 566.57 0.02 Page 2 . MONTHLY REPORT OF SUPERVISOR Balance Balance 11/30/2008 Increases Decreases 12/31/2008 CASH - SAVINGS 12,480.45 12.99 566.57 11,926.87 • TOTAL 12,480.45 579.58 1,133.14 1!1926.89 SW1- VARNA WATER CASH - CHECK.ING 0.00 11,986.60 11,985.70 0.90 CASH - SAVINGS 312,736.61 357.83 11,985.70 301,1.08.74 TOTAL 312,736.61 12,344.43 23,971,.40 301,109.64 SW2- SNYDER HILL WATER CASH - CHECKING 0.00 992.83 992.76 0.07 CASH - SAVINGS 56,623.47 107.57 992.76 550738.28 TOTAL, 56,623.47 1,100.40 1,985.52 55,738.35 SW3- MONKEY RUN WATER CASH - CHECKING 0.00 4,062.82 4,062.55 0.27 CASH - SAVINGS 130,593.45 137.9:1. 4,062.55 126,668.81 TOTAL 1.30, 593.45 4, 200.'13 8t125,10 i26,669.08 SW4- HALL ROAD WATER CASH - CHECKING 0.00 11954.68 1,954.53 0.15 CASH - SAVINGS 31,700.74 32.42 3,954.53 29,778.63 iTOTAL 31, 700.74 1, 987.1.0 31 909 o 06 29t778,78 SW5- TURKEY HILL WATER CASH - CHECK;rNG 0.00 2,790.82 21790.61 0.21 CASH - SAVINGS 157,459.61 728.75 2,790.61 155,397.74 TOTAL 157,459.6;1. 31519.56 5,581.22 155,39 ?.95 SW6- ROYAL ROAD WATER CASH - CHECKING 0.00 !,093.43 1,093.37 0.06 CASH - SAVINGS 141606.32 14.73 1,093.37 1.3,527.68 TOTAL 14e606.32 1., 108.16 21186,74 13r527,74 PN MCARTHUR SPECIAL RESERVE CHECKING - SPECIAL RESERVES 2,922.90 0.00 0.00 2,922.90 TOTAL 2,922,90 0.00 0.00 21922.90 CD REHABILITATION LOANS AND GRANTS CASH - CHECKING 193,864.30 2,854.18 180.00 196,538.48 TOT,7,a14 193, 864 .30 21854.18 180.00 1.96, 538.48 CAPITAL PROJECTS - TOWN HALL CASH - SAVINGS 1,005.15 1.10 0.00 1,006.25 TOTAL, 11005,15 1.10 0.00 1,006,25 Page 3 • MONTHI.A' REPORT OF SUPERVISOR Balance Balance 11/30/2008 Increases Decreases 12/31/2008 *A AGENCY FUND CASH - TRUST b AGENCY 6,943.59 175,706.3.0 175,952.72 60696.97 TC'f :L CM MISC SPECIAL REVENUE/MCARTHUR CASH - SAVINGS TOTAL HB CORTLAND ROAD SEWER BAN CASH - SAVINGS TOTAL TOTAL ALL FUNDS 6,943.59 175,706.10 14.66 7.37 14.66 7.37 24,798.65 0.00 24,798.65 0.00 175,952.72 6,696.97 0.00 22.03 0.00 22.03 0100 24,798.65 0.00 24,798.65 1.01 788 o 596, 00 1192910'12.82 11968,647.47 10,249,021.35 Page 4