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HomeMy WebLinkAbout2008-09-10TB 9 -10 -0$ TOWN OF DR YDEN TOWN BOARD AMETING September 10, 2008 Present= Supervisor Mary Ann Sumner, Cl Stephen Stelick, Jr., Cl Joseph Solomon, Cl David Makar, Cl Ja!son heifer Eiected Officials: Patricia Millard, Deputy Town Olerlk Jack Bush, Highway Superintendent Other Town Staff_ Mahlon R. Perkins, Town Attorney Henry Slater, Zoning Officer Melissa Bianconi, Recreation Director Dan Kwwsnowski, Environmental Planner Kevin Ezell, Zoning Officer David PuInam, TG Miller Engineers upv Sumner opened the meeting at 7;05 p.rrk, and members and guests participated in the Fledge of Al14ance, Supv Sumner reminded the audience that the deadline to register to vote is October 10, 2008, She told the board that she has a folder with her for their review of items she has received which may be of interest to diem. There are no public hearings, CITIZENS PRIVILEGE s None, TOWN CLERK RESOLUTION # 149 - APPROVE MINUTES Cl Makar offered the following resolution and asked for its adoption; RESOLVED, that this Town Board hereby approves the meeting minutes of August 5 Arid August 14, 2008, 2nd{ C1 Leifer Roll Call dote ZONIRG OFFICER OI Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Kevin Zzell reported he had just returned from the New York State Building Officials Oonferen<-e in Lake Placid. He had planned to take a Pest for I CC Residential Code Inspector at that conference, but was unable to_ The test is for a national certification to inspect residential huildings, and would take care of the 24 hours of reg1-0 red training for next year. !fie will be able to take that to %t in Minneapolis next week at the National Codes Oonferencye. Page I of 15 TB 9 -10 -08 The Department of State provides oversight for the codes division, but they have lost; their trainers and, because of budget constraints, will not replace them. Code Offices will have to seek the required number of training hours elsewhere. The Department of State does pay for each Town's membership in the International Code Council. This membership will enable ZO Ezell to vote on items at the conference in Minneapolis. He noted the Town may have to pick up this membership fee in the future. K Ezell reported that if the Department of State is successful in getting back the 54(g) monies collected by insurance companies for fire insurance premiums, it will be given back to the municipalities after the municipality submits a required report, to help cover the expense of fire inspections. K Ezell will be attending the International Codes Conference in Minneapolis from September 13 through the 22nd. He will be voting against the requirement for residential sprinklers and said he will vote for the common good on other proposed amendments. He is not in favor of requiring residential sprinkler systems because of the expense to the home owner, problems for areas without municipal water, and because there is no provision for maintenance of the systems after installation. He noted that one of the larger insurance claims locally involved damage done to the hotel when the sprinkler system failed. Supv Sumner noted that in the final report on the collapse of the World Trade Center towers, it stages that the buildings were engineered for having sprinklers, and the collapse of the first building knocked out the water supply so the fire burned much hotter in the second building than it was engineered for and that is what caused the collapse. 10)Ufjic%)fT- Ia) ZrVt 14W;N` `i a Dan Kwasnowski spoke with the board about the farmland implementation grant applications for the Carpenter (Wideawake Dairy) and Marquis (Freebrook Farm) Farms. The Prince Farm application, part of the .Jerry Dell Farm, is being handled by Tompkins County, as each municipality can only submit two applications. The draft applications were presented and reviewed by the board. D Kwasnowski asked for a resolution of support for these applications. RESOLUTION #ISO - SUPPORT FARMLAND PROTECTION IMPLEMENTATION GRANT APPLICATIONS Cl Solomon offered the following resolution and asked for its adoption: RESOLVED, that this Town Board, recognizing the importance of protecting farmland in the community, hereby expresses its support of the Farmland Protection Implementation Grant Applications for Wideawake Dairy and Freebrook Farm. 2,..i Cl Leifer Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes D Kwasnowski said RPM is again interested in harvesting seeds from a burr oak on town property. They will provide t:he town with one tree for every hundred pounds of seed harvested. Atty Perkins will look at that agreement. Supv Sumner announced that board members are invited to RPM Nursery's Fall Field Day on Friday, September 12, 2008, from 3 to 7 p.m. Page 2 of 15 TB 9 -10 -08 Design Guidelines - Supv Sumner has received an email from Barbara Caldwell, Planning Board Chair, asking that the commercial and residential guidelines be placed on the agenda for review and adoption. ZO Slater provided the board with a memo containing his comments and concerns with respect to adoption of the residential guidelines. The Town's current Zoning Ordinance and Subdivision Ordinance have specific requirement in terms of minimum lot Size. The Town has no provisions for private roads, reduced frontage, or cluster -type subdivisions. He said the design guidelines are consistent with the Comprehensive Plan as adopted, and he said we need to be more in line with that before utilizing the design guidelines. Tompkins County is unique in that it is one of two counties in the state that does assessment for all the towns in the county. Tompkins County Assessment's common practice is to assess property at its best useful value, and that doesn't stop with open space. There is no incentive for a developer to set aside property for open space, because it will be assessed at its best possible use. With respect to cluster subdivisions, ZO Slater said the Health Department currently has no provisions for shared septic systems or wells, and the minimum lot is at least one usable acre. ZO Slater said the design guidelines are well done, but is not in step with the Town's :s requirements at this time. It would make more sense to do everything at the same time. They could be shared with the public, so they have an idea of what the Town is moving toward. D Kwasnowski said the guidelines are suggestive and a good planning tool for the town as well as the applicant. By handing them out and incorporating them into the review process we make sure people are aware of them. We need to move away from the cookie cutter approach. The guidelines let people know what we want to see in our community. For subdivisions that have environmental features such as a stream, which would have a conservation easement on it, the properties near it will be more valuable. There was discussion about the amendments required for the Zoning Ordinance in order to incorporate the design guidelines. Atty Perkins said the Town Board has to decide to amend the Zoning Ordinance. The proposed amendments only apply the design guidelines in three situations: (1) Where there is site plan review, and that is limited to the MA Zone. (2) In a planned unit development situation, and the Town of Dryden has never had one. (3) In new large subdivisions. After further discussion, the board asked Atty Perkins to develop the necessary amendments to accommodate the design guidelines. He will take the general outline and proposal prepared by Behan Planning and distributed by D Kwasnowski and analyze that and the rest of the ordinance in connection with ZO Slater's comments. CI Leifer said that in May there was discussion of having meetings around town before adoption. Supv Sumner said because it will probably take a while to develop the amendments, they could probably schedule a meeting or two. Atty Perkins suggested the amendments be put in adoptable form and, before holding a public hearing, have an informational meeting so that people can review the amendments. That would also give an opportunity to make further revisions before going to public hearing. Page 3 of 15 1113 9-IM8 RESOLUTION #151 - DIRECT ATTORNEY TO DEVELOPMENT ZONING ORDINANCE AMENDMENTS Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby accepts the Residential and Commercial Design Guidelines, thanks the Planning Board for its hard work in developing the guidelines, and directs the Town Attorney to draft amendments to the current Zoning Ordinance necessary to implement the guidelines. 2wt Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes C1 Makar Yes Cl Leifer Yes D Kwasnowski reported there has been no progress with the TC3 trail. They have hit a roadblock with the extension of the trail from Game Farm Road to Mt Pleasant Road. They are talking now of going parallel to the game farm to Stevenson Road and then up a driveway. Supv Sumner noted that the Finger Lakes Fresh people were at the wastewater treatment plant meeting today. They are planning an expansion and are interested in moving near the treatment plant to take advantage of the methane gas. RECREATION DEPARTMENT Melissa Bianconi reported the first night of yoga at the Ellis Hollow Community Center (tonight) had ten attendees. Tonight was also the first night of flag football, with a lot of kindergarten age participants and several new coaches. The scrimmage for the junior and senior football teams was held Sunday and the first home games will be held this Sunday at 3 and 5 p.m. The new full time Recreation Coordinator, Andrew Pierce, starts Monday, September 15. The draft of the Recreation Master Plan is expected by the end of this month, and M Bianconi expects the Board will have something to review for the next board meeting. Planning for winter sports has begun, and they are looking for new wrestling coaches, and new program development. Things are proceeding nicely. She has participation numbers if board members are interested. Behavior guidelines for football participants, parents, spectators and coaches have been circulated. Code of Conduct documents had to be signed before equipment was handed out. CI Leifer suggested an adult code of conduct be developed by the Recreation Commission, specifically related to softball. M Bianconi said the Department will not continue with Duke Erikson next year. They may offer adult softball, but will not participate in the Duke Erikson program. After discussion, the board agreed that an adult code of conduct would be beneficial for future programs. RESOLUTION #152 - CHARGE TO RECREATION COMMISSION Cl Leifer offered the following resolution and asked for its adoption: Page 4 of 15 TB 9 -10 -0$ RESOLVED, that this Town Board hereby directs the Recreation Commission to develop a participation code of conduct for all adult programs by the end of December, 2008. 2^d CI Makar Roll Call Vote ATTORNEY Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Atty Perkins has provided board members with a proposed resolution authorizing the Supervisor to sign an agreement between the owner and contractor in connection with the plant improvements for the Ithaca Area Waste Water Treatment Plant. The board has previously adopted a public interest order. Because of the time frame involved in the project . and getting the contractor working, the Supervisor, being satisfied all conditions were made, has signed the agreement. This confirms the authority so there is no question about it. RESOLUTION # 153 - CONFIRMING THE AUTHORITY OF THE TOWN SUPERVISOR TO EXECUTE THE AGREEMENT BETWEEN OWNER AND CONTRACTOR IN CONNECTION WITH THE 2008 MISCELLANEOUS PLANT IMPROVEMENTS PROJECT AT THE JOINTLY - OWNED IAWWT PLANT Cl Solomon offered the following resolution and asked for its adoption: WHEREAS, the town board has heretofore on July 10, 2008 adopted a public interest order pursuant to Town Law § 202 -b authorizing the 2008 Miscellaneous Plant Improvements Project at the sewage treatment plant in the City of Ithaca owned jointly by the City of Ithaca and the Towns of Ithaca and Dryden, and WHEREAS, bids for the construction of such project have been received and are within the cost estimates made by the engineers for such project, and WHEREAS, the attorney for the Town has reviewed the form of the Agreement Between Owner and Contractor, the Construction Performance Bond, Construction Payment Bond and Certificates of Liability Insurance, including the sureties on such bonds and the insurers providing such liability insurance and has made his comments on the same in writing, and WHEREAS, said public interest order implicitly authorizes the execution of documents by the town supervisor in connection with such project, but it is in the interest of the town to explicitly authorize such execution and to ratify and confirm any action heretofore taken by the supervisor in connection with such project, now therefore, be it RESOLVED, that the Town Supervisor, upon being satisfied that the deficiencies noted by the attorney for the town in the review of the Agreement Between Owner and Contractor, Construction Performance Bond, Construction Payment Bond and Certificate of Liability Insurance have been adequately addressed, is authorized to execute the Agreement between Owner and Contractor, and it is further RESOLVED, that this authorization shall be effective as of the date the Supervisor shall have determined that such deficiencies have been adequately addressed. 2nd Cl Makar Page 5of15 `i'B 9 -10 -08 Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Supv Sumner noted that at the sewer committee meeting today, the special joint committee authorized Stearns & Wheler to do on site inspections during the construction project (covered by the contingency in the approved budget) and they will draw up specifications for next year's improvements (septic hauler/ delivery). With respect to the new Recreation Law, Cl Stelick explained the original law was adopted prior to the Town having a Recreation Coordinator or Director. Because things have changed, the law became outdated, and the Recreation Commission was asked to come up with a new version. That has been reviewed and revised. Atty Perkins provided revised language with respect to the representative from the school. That representative will be appointed by the Town Board, although the Superintendent of Schools may be consulted in the decision. Language %will also be added to provide an alternate for that position and for the community center representative. There was some discussion about the Recreation Commission being involved in recommending green spaces when the Town has a Conservation Board. That should properly be a function of the Conservation Board. It was decided to remove the term green spaces" from paragraph 7(a) and (b) and leave it simply indoor and outdoor recreation facilities. • Supv Sumner said there was discussion at the Conservation Board meeting to reactivate their trails committee and invite Recreation Commission members to that committee. The last sentence of paragraph 7(b) was removed. It is not necessary as the Town Board may direct collaboration between the boards. M Bianconi said this is by far the most reasonable and workable version of this proposed local law that she has seen. She is much more comfortable with this than with others. Atty Perkins will work on that language and the board can introduce it later in the meeting. Town Logos - Samples of logos have been distributed and reviewed by board members. This would be used for a variety of things such as a sign in front of the town hall, stationary, t- shirts for the Rec Dept, trucks, etc. The board favors version ##4. They will change the word established to settled. Town of Dryden would be around the outside and the banner would say settled 1797. M Lane indicated a symbol to indicate settlement such as a building or silo. Supv Sumner will talk with the designer about those suggestions. New Business Supv Sumner said the Chair of the Planning Board has contacted her. One of the members of the Planning Board, Joe LaQuatra, is qualified to teach the kind of training the Planning Board members are required to get. The Town Board would need to approve him as a qualified provider. He will then provide four hours of training for the Planning Board. RESOLUTION # 154 - PLANNING BOARD TRAINING Cl Stelick offered the following resolution and asked for its adoption: Page 6 of 15 rl'E3 y -10 -08 RESOLVED, that. this Town Board hereby authorizes Joseph LaQuatra to provide four of hours of training, as required, to the Planning Board. 2nd CI Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes C1 Makar Yes Cl Leifer Yes Supv Sumner said Joe LaQuatra has provided her with a publication that the training «rill be based on. Justice Court Report - The Court has developed a new monthly report that will be provided to the board. Judge Valentinelli will be attending the October meeting to give a verbal report on what that department is doing. The Court is applying for a grant through the Justice Court Assistance Program and needs a resolution of support to go along with the application. RESOLUTION #155 - AUTHORIZE APPLICATION FOR GRANT FUNDING BY DRYDEN TOWN COURT Cl Stelick offered the following resolution and asked for its adoption: WHEREAS, there is an opportunity for the Dryden Town Court to apply for grant money through the Justice Court Assistance Program. WHEREAS, the court needs to send a certified copy of the Local Resolution of the Town Board of Dryden with die application. WHEREAS, the application must be submitted to the Justice Court Assistant Program by August 31, 2008; and WHEREAS, the maximum Justice Court Assistance Program grant is $30,000; and Now, therefore, be it: RESOLVED, that the members of the Town Board of Dryden authorize the request of the Dryden Town Court to apply for grant money not to exceed $30,000 2nd Cl Makar Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Cl Makar asked that in the future this request for a resolution be made in a more timely manner. Emergency 1Servlces Committee - Cl Solomon reported that fire department budgets • have been submitted to the Town. He and Cl Makar met on Monday with the boards of three of the four departments (Etna was absent). Recruitment and retention were discussed. Varna and WB Strong are trying to incorporate some of Neptune's ideas. Cl Makar said the radio Page 7 of 15 I'M 9= 10 -0 stations are required to run a certain number of public servic9c. announcements every day and he is helping the departments with teat, Thee are looking into television too. Supv Sumner said the flyer Freeville did for recruitment was very nice, but she didn't know how effective it was. Cl Makar said he thinks that 3.6 people signed Lip, and ten of them would be support rnernbers, Personnel Committee � Supv Sumner would like to suggest some changes to the computer use policy. Finance Committee - Supv Sumner said she has been working on the budget and pruvided board members with o schedule of workshops. RESOLUTION #156 - APPROVE ABSTRACT 09 C1 Makar offered the follova7ng resolution and asked for its adoption; RESOLVED, that this Town Board hereby approves Abstract 49, as audited, vouchers #767 through #844, totaling $431,121-25. °r' Cl Stelrok Toll Call Vote Cl Stelick Yes Cl Solomon Yes upv Sumner Yes Cl Makar Yes Cl Leifer Yes upv Sumner said the Highway Su pe ri n teadent has requested a budget modification to cover the increased cost of paving- RESOLUTION # 157 - BUDGET MODIFICATIONS Cl Stelick offered the following resolution and asked for its adoption= RESOLVED, that this Town Board hereby adopts the following budget modifications; $60,00.00 from DB511 -21 (road i 0 mprovements) to 1 1 0 10 -4 (street maintenance). 2'1,' Cl Leifer Roll Call Vote Cd Stelick Yes Cl Solomon Yes upv Sumner Yes Cl Makar Yes Cl Leifer Yes Atty Perkins reviewed with board members the language changes for the recreation law - After discussion, the local law was introduced and the public bearing set for October 8, 2008, at 7: DO p -m- at the Ellis Hollow Community Center, RESOLUTION #IS$ - INTRODUCE RECREATION COMMISSION LOCAL LAW AND ET FU13LIC BEARING Cl S telick offered the following resolution :end asked fn its adoption= 40 RESOLI{ED, that this Town Board hereby introduces the folio %4Firrg local law and sets the public hearing on the same for October S, 2008, at 7 =00 p.m. Page 8 of 15 TB 9 -10 -08 A local law repealing Local Law No. 1 of the year 2000 and Local Law No. 3 of the year 2002, which respectively 1) established the Town of Dryden Recreation Commission, and 2) clarified the terms of members and provided for an increase in the number of members; and to re- establish the Town of Dryden Recreation Commission. 1. Short Title. This local law shall be known as the Town of Dryden Recreation Commission L.aw, 2. Commission, Membership. The Commission shall consist of nine (9) members appointed by the Town Board. (a) Two (2) members whose terms shall expire December 31, 2008 Two (2) members whose terms shall expire December 31, 2009 Three (3) members whose terms shall expire December 31, 201.0 (b) Nothing herein shall be deemed to change the term of any member currently serving on the Commission as of the effective date of this Local Law and their respective appointments are hereby ratified and confirmed. (c) hollowing the expiration of the terms of the members currently serving, appointment: of members in the class of members in (a) above shall be for terms of three (3) years. (d) One (1) member who shall represent the Town's community associations, whose term shall expire December 31st, 2008. Following the expiration of the term of such member, members appointed from this class shall serve for terms of one (1) year. The Town Board may also appoint an alternate member from this class whose term shall also be for one (1) year. Such member shall serve in the absence of the regular member and shall have the same powers hereunder as the regular member. (e) One (1) member, who shall be a faculty /staff member or administrator from Dryden Central School and has knowledge of students and facilities (e.g., athletic director, guidance counselor, etc.), whose term shall expire on June 30 each year. The Town Board may also appoint an alternate member from this class whose term shall also be for one (1) year. Such member shall serve in the absence of the regular member and shall have the same powers hereunder as the regular member. The Town Board may consult the Superintendent of Schools as to the appointment of the member and alternate member from this class. (f) Members are expected to attend all regularly scheduled and specially scheduled meetings. In the event that a member is absent from three (3) consecutive meetings, or in the event that a member is absent from five (5) meetings within any one (1) calendar year, then such member may be removed pursuant to the provisions of Local Law No. 1 of the year 2002. (g) Members are expected to attend, volunteer and /or work at a minimum of four (4) Recreation Department community events /programs annually. Other obligations of membership may be established by the Commission, subject to approval by the Town Board, Page 9 of 15 TB 9=10=08 3. Fix- officio Membership. The Town Supervisor and f a his/her appointee(sj and the Town Recreation Dircutvr shall be ex- officio non - voting members of the Commission- 4- Chair and Secretary- The Commission shall annually elect from its membership a chair and secretary- :5. Rules. The Commission shall adopt rules governing its procedure and the conduct of its members, which rules shall be submitted to the Town Board and approved by the Town Board prior to the time such rules (or any amendments thereto) shall become effective. b_ Compensation_ Expenses, Members of the Commission shall servo without compensation except that they shall be reimbursed for their mileage and other disbursements pursuant to policies estabfished by the Town Board, 7. ResI3onsibility. The mission of the Commission is, in conjunction with the Town of Dryden Recreation Department, to strive to irnprove the quality of life for all town residents by facilitating opportunities to participalle in healthy and satisfying recreation and Leisure activities. As such, the role of the Recreation Comini$Sion is to act as an advisory board to the Recreation Department and Town Board and as a liaison to the community. (a) The Commission shalt provide guidance for the Recreation Department in the following capacities: input and review of annual budgets, operation of recreation 0 programs, review of policy and guidelines for recreation programs and use of indoor and outdoor recreation facilities, and development of creative ideas for providing recreation programs, (b) The Commission shall act in an advisory capacity to the Town board on recreation matters in the following capaoities0 having input in the interviewing and final selection of the Recreation Director; providing safe, well- maintained and attractive indoor and outdoor recreational facilities and recreation programs; researching and recommending, if applicable, additivna.l recreation fscilities; exploring alternative funding sources, especially grants, encouraging are inclusive, comprehensive, local recreation program for all Tuwn residents, and in such other matters as the Town Board may request, (c) The Corn mission shall act as a liaison to the community, Dryden Central School District, community associations, the Recrea.timi Department, and the TmAm Board by fostering a partnership between the conununity and Recreation ]department in an effort to ensure that recreation programs are developed to meat community needs; by providing a forum to encourage communication between the residents of the Town, the Town community associations, and volunteer and school organizations that support recreation programs within the Town, by striving to inerease public awareness of recreation arid leisure opportunities and their benefits through meetings, clinics, websites and other media, by conducting needs assessments and surveying the Town to identify available recreation opportunities as well as residents' interests; by encouraging the development of volunteer coordinated recreation activities; by providing the Page IQ of 15 TB y -10 -0s Town Board, the Village Boards of Trustees of Dryden and Freeville, Town community associations, and Dryden Central School District: Board of Education with copies of the minutes of its meetings; by providing a forum for hearing and deciding issues that may cause a conflict between recreation programs, their providers, or residents. $. Prior Approval Required. No action taken by the Commission shall bind the Town Board nor shall the Commission be authorized to commit any Town monies without prior approval of the Town Board. 9. Reports. (a) The Recreation Director shall deliver a monthly program report to the Commission. (b) The Chair of the Commission shall report in writing in February of each year to the Town Board the Commission's activities for the preceding year, including matters to which it has devoted a substantial amount of attention. Such report shall include recommendations for enhancement of existing recreation programs or creation of new recreation programs, and an outline of its goals for the coming year. Such report shall also include such other items as may be requested by the Town Board. 10. Effective Date. This Local Law shall take effect following its adoption and as provided in the Municipal Home Rule Law. 2nd Cl Leifer Roll Call Vote COUNTY BRIEFING Cl St:elick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Martha Robertson said the County Administrator has presented a budget with a 2.77 tax levy increase. That does not include such things as the lifelong project that they are talking with the Office of the Aging about, and that could be a large amount of money. Also not considered in the initial budget is any provision for the six percent cuts made by the state for this current fiscal year, or projected cuts for the fiscal year that starts April 1, The County's departments have already absorbed a two percent cut since June across the board. The State is considering an additional six percent cut in certain areas, but have not specified where. She said the Governor has said that he wants state agencies to plan for a flat budget next year. With salaries and benefits going up, she thinks they'll find that in cuts at the county level. She will be attending the State Association of Counties meeting. Supv Sumner asked if it was known how much of the increase in the tax levy is a result of new construction. M Robertson said it is generally about two percent. They expect the tax rate to go down. There was discussion of state- mandated programs and how lack of funding may affect the level of service. Page 11 of 15 TB 9 -10 -08 is Tompkins County Planning is working on an addition to the County's comprehensive plan with respect to energy and greenhouse gas emissions. A draft of this is available for comment and public hearings will be held, including one at the Dryden Town Hall on October 1 at 6:30 p.m. Supervisor Sumner has this information. M Robertson distributed posters the Health Department has prepared about portion distortion in food serving size. HIGHWAY DEPAR'T'MENT /DPW Highway Superintendent J Bush distributed the vehicle inventory report which he is required to provide each year. J Bush reported there had been some loose stone on Hunt Hill Road that had to be swept on Friday night. Supv Sumner said she had heard good things about the Highway Department from a resident of Beam Hill Road, Radmila Vesherherevich and Aleksander Akopdzhanov of 53 Crystal Drive said they have a water problem on their property related t:o the way the water drains down the road and across their driveway. There is a ditch on their property that stays wet because of this. They have tried to rectify the problem with the Highway Department:, but have not reached a. resolution. J Bush believes the water is drawling the way it is intended to and that they have the best scenario. If it is changed in the way suggested by the property owner, it will affect all driveways down the hill. After much discussion, Supv Sumner said she will schedule a meeting with the residents, the Town Attorney and Highway Superintendent to discuss this further. SThe Board set a special meeting for September 24, 2008, at 5:00 p.m. to award the bid for the salt storage building. Supv Sumner said she understands that the wetland near the town highway garage lArill be redefined. C1 Makar has previously given board members a proposed resolution to authorize an agreement with Alternatives Federal Credit Union for an individual development accounts grant program. Dryden residents who own a Dryden business who are currently 80% of their immediate income or less will be able to apply for matching funds for economic development for their business. If they save $1,000 from business income, it would be matched with $2,000 of the economic development money that has been paid back to the Town from Cayuga Press. It would be completely administered by Alternatives. There were questions previously about how this would affect economic development and how the Town would measure that. Cl Makar has come up with an annual survey and economic development log to be completed by participants that will assist the Town in making that determination. Testimonials by participants in this type of program were provided for review. Cl Makar suggested lowering the amount of initial funds for this program to $10,000 from the original $30,000 that was proposed, and the number of participants to be assisted will be lowered to 5 from 14. Cl Makar explained that the Town was awarded a HOMES grant from the Federal • government for $400,000. They will look at the monies that have been paid back to the Town by Cayuga Press and if the Town does not have it allocated to other programs, they will take Page 12 of 15 T13 9 -10 -08 • those funds for the HOME program. The Town should make sure that money is being returned to the community again. Cl Makar said that as of February 1, 2008, the Town had $160,000 that had been paid back by Cayuga Press as well as other small home loan grants. That amount is probably near $180,000 at this point. TCAD has been allocated $100,000 of those funds, leaving $80,000 that could be taken for the HOME program. $30,000 will be allocated for the cash grants program for housing rehab that is being developed by Cl Leifer. That leaves $50,000 left for either economic development or housing rehab, of which this program could use $10,000. Cl Makar said he believes that if this isn't allocated by resolution before the Federal government comes with the HOME grant funds, it could be taken toward that program. Supv Sumner noted the Town needs to put out an RFP for someone to administer the HOME program. After further discussion, the following resolution was adopted. RESOLUTION # 159 - AUTHORIZE AGREEMENT WITH ALTERNATIVES FEDERAL CREDIT UNION FOR A BUSINESS IDA PROGRAM Cl Leifer offered the following resolution and asked for its adoption: WHEREAS, the Town of Dryden has been paid back over $160,000 into the loan fund by Cayuga Press; and WHEREAS, Town of Dryden has not spent any of this money since the payments began in June of 2001, and 0 WHEREAS, the Town of Dryden Frown Board would like to encourage economic development; and WHEREAS, the Town's recent applications for other federal grants for housing rehab would, if awarded, first tap into this fund and we would lose our opportunity to support economic development on our own terms, and WHEREAS, the Town of Dryden wishes to offer Individual Development Accounts (IDAs) for residents who want to start or expand their businesses, and AFCU has the technical competence and willingness to administer IDAs as a partner, and WHEREAS, the Town of Dryden is limiting the expense to $10,000 which will cover between five and nine business participants, THEREFORE, this Town Board hereby authorizes an agreement with Alternatives Federal Credit Union to accomplish this under the following terms and conditions: 1. This project will be known as the Dryden Business IDA Program. 2, The Town of Dryden will provide $1.0,000, to be deposited in a restricted account of the Alternatives Venture Fund. 3. The project mill serve individuals who: are residents of the Town of Dryden, own or are planning to start businesses in the Town, have income at or below 80% of the area median income, and are willing to complete IDA program requirements. 4. Assistance will be provided to approximately five (5) participants. Each • participant will qualify for a 2:1. match on up to $1000 of individual savings. Matching funds will come from the Town of Dryden funds. An administrative fee of $150 per year for each Page 13 of 15 TB 9 -10 -08 • participant, prorated for actual time in the IDA program, will be paid to AFCU from the Town funds on deposit.. S. AFCU will screen participants for eligibility for an IDA account, open and manage the account, provide money management education, generate monthly account statements, and process matched withdrawals. 6. AFCU will provide monthly reports on the progress of the program to the Town Supervisor for the first 3 months of the program's operation, and will provide quarterly reports thereafter. 7. The agreement will remain in effect for one year from the date of signature by both parties, at which time it can be extended by mutual agreement. If the agreement is terminated prior to the expenditure of all funds, AFCU will continue to service any open IDAs until participants make matched withdrawals, and will be entitled to charge the $150 per year administrative fee. Any funds remaining in the deposit at termination that are not needed as match for existing accounts will be returned to the Town of Dryden. 8. The Town of Dryden Supervisor's office will conduct an annual survey of participants to measure economic development from the program for the first three full years that a participant is involved in the program. 2nd Cl Stelick Roll Call Vote C1 Stelick Yes Cl Solomon Yes Supv Sumner Yes • Cl Makar Yes Cl Leifer Yes Technology Committee Deputy Town Clerk P Millard reported that quotes had been received for an exchange server and email records management software. Those will be reviewed at their meeting on September 24. With respect to the grant for wireless broadband, Cl Leifer reported they are still waiting for funds, though the contract has been signed and returned. The contract states funds must be expended by March 1. It was suggested they contact Barbara Lifton's office for assistance with this. Recreation /Youth /Community Centers Committee Cl Leifer said he and Cl Stelick had discussed moving the grant program more toward infrastructure rather than programs. Cl Stelick said they would like to add $10,000 to a line item in the Recreation Department's budget for recreation at the centers. This will facilitate communication between the community centers and the Rec Dept. He said it will be less expensive to use the centers than build new structures. The amount of funds currently in the budget for community centers would not be reduced, but would all be allocated toward infrastructure. Cl L.ei.fer said the centers' biggest needs seem to be structural and perhaps they could receive additional money for them through NYShRDA. They would like to concentrate on the structures rather than the programming. Supv Sumner asked the committee to get her • figures on what amounts have been requested for infrastructure and for programming through the Town's grant process. Page 14 of 15 01 B -10-08 The Youth Commission will be meeting on the 161h and will be considering requests for funding for the coming year, Ad Hoe SPCA Committee npv Sumner reported that the Council of Governments has rectiVed proposals from two agencies for dog control for the entire county. The SP A's proposal is for a total cost of $300,000 allocated Used on human population. This also includes the cost of humane investigations, which is a county responsibility. The other proposal is from the Pet Playhouse in Caroline. It is based on a total of $240,000 and allocated among the towels in a way that is unclear_ There are two municipalities that will not be participating. People are continuing to work on these numbers. The committee is meeting with both agencies next week to discuss their proposals. She said there is strong sentiment to continue with the SPCA. Dryden's share under the current scenario would be at least $41,000. in 2007 it was $16,000 and this year is $31,000_ A resident in the audience said she believes there are a lot people who are concerned about the increase in money the SPCA uX-ants. Supv Sumner said her main concern is that the Town takes cexe of the dog control functions that are mandated_ Cl Ste lick expressed concern about the amount of money the SPCA is requesting and whether it is justified_ On motion made, seconded and unanimously carried, the board moved into executive session at 10:30 p.m. to discuss the passible acquisition of an interest in real property_ No action was taken and the meeting was adjourned at 10154 p.m. Ike ectfull . submitted, trivia r�irrard ]Deputy 'Town Clerk Page 15 of 15 1P/27/2008 10:52:26 MONTHLY REPORT OF SUPERVISOR. THE TOWN BOARD OF THE Town of Dryden: ursuant to Section 125 of the Town Law, I hereby render the following detailed statement of all moneys received and disbursed by me during the month of September, 2008: DATED: Ortober'27, 2008 SUPEMSOR • Balance Balance 08/31/2008 Increases Decreases 09/30/2008 A GENERAL FUND - TOWNWIDE CASE - CHECKING 7,002.96 1,53,821.17 lilt 427.60 318,683.81 117,687.66 1,440,987.15 61742.90 GENERAL - OUTSIDE FUND CASH - SAVINGS 5,737,669.71 167,684.67 45,153.86 180,820.93 116,821.62 974,571.98 516660000.95 CASH - CHECKING 987,706.24 PETTY CASH 89,675.89 600.00 33,621.60 0.00 56,054.58 0.00 CASH - SAVINGS 600.00 PETTY CASH - POSTAGE 71334.72 33,620.99 0400 642,612.29 5,525.21 PETTY CASH - POSTAGE 11809.51 36.98 43,718.02 TOTAL 5,752,606.39 43,718.00 871.14 162,581,.46 2,105.54 37.00 240,034.49 TOTAL 666,223.96 51675,153.36 102,662.18 DA HIGHWAY TOWNWIDE FUND 68,113.73 700,772.41 TOTAL 382,667.20 44,208.31 CASH - CHECKING 87,436.00 0.00 149,764.03 SL1- VARNA LIGHTING DISTRICT 149,764.03 0.00 CASH - SAVINGS 1,605,849.79 4,057.14 CASH - CHECKING: CASH - SAVINGS 41050.75 168,919.18 1 „440,987.15 TOTAL 1,605,849.79 0100 1,53,821.17 318,683.81 1,440,987.15 0.00 GENERAL - OUTSIDE FUND 987,708.24 167,684.67 180,820.93 974,571.98 CASH - CHECKING 987,706.24 0.29 89,675.89 33,621.60 56,054.58 CASH - SAVINGS 663,246.99 12,986.29 33,620.99 642,612.29 PETTY CASH - POSTAGE 21976.68 36.98 43,718.02 0.00 43,718.00 871.14 2,105.54 37.00 TOTAL 666,223.96 102,662.18 490.29 68,113.73 700,772.41 DB HIGHWAY OUTSIDE FUND CASH - CHECKING 0100 180,820.93 180,620.93 0.00 CASH - SAVINGS 987,708.24 167,684.67 180,820.93 974,571.98 TOTAL, 987,706.24 348,505.60 361,641.66 974,571.96 SF1- DRYDEN FIRE DISTRICT CASH - CHECKING 36.98 43,718.02 43,718.00 37.00 CASH - SAVINGS 382,630.22 490.29 43,718.00 339,402.51 TOTAL 382,667.20 44,208.31 87,436.00 339,439.51 SL1- VARNA LIGHTING DISTRICT CASH - CHECKING: CASH - SAVINGS 41050.75 0100 292.17 5.44 292.17 292.17 3,764.02 0100 TOTAL 4,050.75 297.61 584.34 3,764.02 02- ETNA LIGHTING DISTRICT CASH - CHECKING 0.00 236.86 236.86 0100 CASH - SAVINGS 3,626.36 4.91 236.86 3,396.41 Page 1 MONTI-ILV REPORT Or SUPERVISOR Balance Balance 08/31/2008 Increases Decreases 09/30/2008 TOTAL 3,628.36 241.77 473.72 3,396. SL3- MEADOW /LEISURE LIGHTING CASH - CHECKING 0100 2_00.66 200.66 0.00 CASH - SAVINGS 2,315.61 3.78 200.66 2,618.73 TOTAL 218i5.61 204.44 401.32 2,618.73 SM AMBULANCE DISTRICT CAS' - SAVINGS 227,923.16 329.73 0.00 228,252.89 TOTAL 227,923.16 329.73 0.00 228,252.89 SS1- SAPSUCKER SEWER - UNITS CASH - CHECKING 0.00 14.00 14.00 0.00 CASH - SAVINGS 40,216.74 454.73 14.00 40,657.47 TOTAL 40,216.74 468.73 28.00 40,657.47 SS2- VARNA SEWER - UNITS CASH - CHECKING 845.85 7,558.36 71557.91 846.30 CASH - SAVINGS 164,233.31 226.66 7,557.91 156,902.06 TOTAL 165, 0'79 16 7, 785.02 15,115.82 157, 79� SS3- CORTLAND RD SEWER CASH - CHECKING 15.94 658.52 29,184.52 - 28,510.06 CASH - SAVINGS 74,704.52 99,487.86 658.52 173,533.86 POSTAGE 1.48 0100 36.43 -34.95 TOTAL 74,721.94 1.00,146.38 29,879.47 144,988.85 SS4- MONKEY RUN SEWER CASH - CHECKING 49.66 4,804.48 4,804439 49.75 CASH - SAVINGS 177,687.86 250.10 4,804.45 173,133.51 TOTAL 177,73 ?.52 5,054.58 9,608.84 173,183.26 SS5- TURKEY HILL SEWER CASH - CHECKING 0.00 11277.23 1,277423 0.00 CASH - SAVINGS 121,376.90 173.74 1,277.23 1200273.41 TOTAL 121,376.90 1,450.97 2,554.46 120,273.41 SS6- PEREGRINE HOLLOW SEWER CASH - CHECKING 0.00 536.39 536.39 0.00 CASH - SAVINGS 93,915.00 135.09 536.39 93,513.70 TOTAL 93,915000 671.48 1,072.78 93,510 SS7- ROYAL ROAD SEWER CASH - CHECKING 0.00 14.00 14.00 0.00 CASH - SAVINGS 21,506.67 31.09 14.00 21,523.76 Page 2 + .c1 F LMONTHLY REPORT OF SUPERVISOR Balance Balance 0813112008 Increanes Decreases 49/30/2009 0 21,506,57 9 TOTAL 5,09 2,00 21,523,76 SW1- V RNA WATER GASH - CHECKING 4.40 55 -54 55.54 4,04 CASH - SAVINGS 309,999,X7 933,B8 53:54 3101327.51 TOTAL SW2- SNYDER HILL WATER CASH - G:'.EGKING CASH - SAVINGS TOTAL SW3- moNREY RM WATER CASH - CHECKING CASH - SAVINGS TOTAL SW4� HALL ROAD WATER CASH - CRMMC NG GASH SAVTNGS TOTAL SWS- TURIMY BILL WATER CASH - CHECKING CASH - SAVING$ TOTAL 5W6- ROYAL ROAD WATER CASH - CHECRTNG CASH - 3AVItMS TOTAL PN MARTHLTR SPECIAL RESERVE CHECKING SPECIAL RGSERVES TO3'AL CD REHABILITATION LOANS AND GRANTS CAS13 - CHECKING TOTAL 40 CAPITAL PROJECTS - TOWN HALL GASH - SAVINGS TOT,ZL TA AGENCY FUND 309+949 -1,7 989,42 111:09 310,927.51 0,04 01,929,99 70,M 139.26 55.75 70,95 70,95 55. 0 -00 61f497.$0 469.33 s51, 429, 49 210.21 7,41, 90 61, 497:80 44.50 464.06 50 -96 44,93 55.75 50,96 50.96 55. 5 4 469.33 31,108,89 170,710.36 95.89 246, H 55.54 44.50 170,9017,.12 147,446.80 171,1 ?4.46 302,67 111.09 171,386,05 0.24 31,108,50 50 -96 44,93 47.7;1, 50,96 50.96 44.50 0.29 31,102,51 6r004,37 31,108,89 95.89 101.92 2;1,3,00 37„IO2 -86 44.50 6+001.16 49.54 32.02 47.7;1, 44,50 441x0 44.50 0.00 22,154.16 6r004,37 221,176.66 1470200.30 69 -00 2;1,3,00 22,169,18 44.50 147,446.80 i53,291,1C 250.71 B9.00 153,953,17 0.00 22,176.n6 49.54 32.02 44,50 441x0 0.00 22,154.16 221,176.66 76.52 69 -00 22,169,18 2,922.90 0,00 0100 2,922.90 2,922,90 0.00 0:00 2.922.90 1E5,207195 2,885,93 0.00 186,093 -40 185,207.93 21885.45 0.00 188.093,90 1 001 . 4 9 1.45 0.00 1,002,94 11001,99 1,45 0400 1,002:99 Page 3 MONTHLY REPORT ON SUPERVISOR Balance Balance 08/31/2008 Increases Decreases 09/30/2008 CASH - TRUST 6 AGENCY 16,115159 110,965.87 110,971.87 16,1 3 TOTAL CM MISC SPECIAL REVENUE /MCARTHUR CASH - SAVINGS TOTAL HB CORTLAND ROAD SEWER BAN CASH - SAVINGS TOTAL ALL FUNDS 16, 14 5. 59 1:1,0, 965.87 14.66 0.00 14.66 0.00 124,000.00 0.00 TOTAL, 1.24,000.00 11, 406, 490.11 110,977.87 16,133.59 0.00 14.66 0.00 14.66 99,201.35 24,798.65 0.00 99,201.35 24,798.65 1,044, 262.;1 1,346,479.84 1.5,1041222.98 Page 4 Ld W Z w ~ J1 Cy CC � .' 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Ul 2 Q Q O Cam] w 0 LL, LEI CL [J co ry IN pi Ch r SL7 LU O '- pp 12'} (p �4 LO o N _ O gip} {{{jpp} p d �1'} cQ l,q LLm T 0 ED U) F O C} r 06 QD cu O N Q O {`! IN 1 {Y C O Q5 r T EN i*! N r CIS t- �ri Ln to z 7) O 0 Z J 4 0 • cil 0 C) '&I CL KD 0 c� 0 c 03 �z Ew- CL Q] }C } C) 4 cz cz ul � Lu z z � .n T;., 4 11.I 0 U5 m {7 KD 0 c� 0 c 03 �z Ew- CL Q] }C } 4 ul � Lu z z � T;., 4 0 U5 m {7 KD 0 c� 0 c 03 �z Ew- CL Q] }C } 1) 2) 3) 4) 5) 6) 7) aK 9) 10) e1> 12) 13) 14) 1 zs) 1.6) 17) 18) 19) 0 DRYDEN TOWN BOARD MEETIl 93 East Alain Street Dryden, New York 13053 Wednesday, September 10, 2008 � 7 :00 Puri Call Meeting to Order Piedge of Allegiance Roll Call Pjlhlic Hearin Citizen's Privilege a) Triathlon Town Clerk a) Approve Meeting Minutes for14tWt [4,7008 Town Highway Superin ten dcnVIDepuAntent of Public Works a) Highway & DPW F:.qu1Vnent Inventory Update Recreation Department a) monthly Program Report County Briefing Zoning Officer a) Discuss Residcrn( Lai Development Gijideliijeq b) Kevin Ezell report oi) NY 8 13 Conference and IC'C: Test Environmental Planner a) Approve FP[CiA pp] ications b) Design Guidelines Engineering a) halt Swragre Building b) Pond Update Attorney a) Authorize Town Supervisor to sign I AW WTP 2008 Agreement. Unfinished Busine a) Introdme R.ecreatiolj Law Ne+w .Business u) Hanning Board Continuing Edmu adon b) Justice Court Grant 2008/2009 Corti mit7tee Reports (3 minutes or less each, please) a) Emergency Services CoTnmittee b) Personnel Coin initteo --- Computer Use Policy c) FInanco Committee d) Ht.IDLoanq & Grants Comtnittee —Home Grant e) TechaoIogy Comm iltee f) Recreation /Youtli /Conjmunity Centers Coinrnidee I Ad hoc SPCA Committee Approve Ahstract 49 Future Agenda items Executive Session T1. Sc hmne P. Millard 113USIN M. Bianconi County Rep H. Slater D. Kwasnowski A. 5ciarahha M. Perkins S. 5tetick D. Kwasnowski K Su nine J. Leifer M. SUInHer 'Town of Dryden Town Board Meeting September 1.0, 2008 ame - {Please Print; 'k\ 11/f Ve L4 aae�.4z�� N cle*�, Address or Board