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HomeMy WebLinkAbout2008-06-11TB 6 -11 -08 TOWN OF DRYDEN TOWN BOARD MEETING HELD AT VARNA COMMUNITY ASSOCIATION JUNE 11 v 2008 Present: Supervisor Mary Ann Sumner, Cl Stephen Stelick, Jr., Cl Joseph Solomon, Cl David Makar, Cl Jason Leifer Elected Officials: Bambi L. Hollenbeck, Town Clerk Jack Bush, Highway Superintendent Other Town Staff: Mahlon R. Perkins, Town Attorney Henry Slater, Zoning Officer Melissa Bianconi, Recreation Director Supv Sumner opened the meeting at 7:00 p.m. and board members and guests participated in the pledge of allegiance. Supv Sumner announced that next month's meeting will be held Thursday, July 10, 2008, at the Town Hall. The Music in the Park concerts will be held on Wednesdays and Music in the Hollow is on Tuesday, so the Town Board meetings will be held on Thursday in July and August.. Arthur Berkey, on behalf of the Varna Community Association, welcomed the board and thanked them for coming to Varna. -10 144 14441 U111 • Supv Sumner opened the public hearing at 7:04 p.m. and Town Clerk B Hollenbeck read the legal notice published in The Ithaca Journal. ZO Slater explained that operating permits are mandated by the State of New York under the 2003 version of the Uniform Fire Prevention and Building Code. These permits are an authorization to conduct an activity. Some of those are activities are for such things as a fire works display or for buildings containing public assembly areas (such as a community association. The permit must be applied for and an inspection is necessary before the permit is issued. There is a fee schedule attached to the permits. A permit is required for manufacturing, storage or handling of hazardous materials, or anything that has an explosive or high rate of combustion at high temperatures; buildings containing public assembly (more than 50 people in a building. There was some discussion about special events that may require an operating permit. Members of the Varna Community Association asked questions about the fees that will apply to them. Non - profit groups will not be exempt from these fees. Event sponsors will be responsible for applying for the permit. The proposed resolution to adopt these fees contains a clause that provides for a fee for is `buildings whose use or occupancy classification may pose a substantial hazard to public safety, as determined by resolution adopted by the Town Board". There was discussion about what that actually means and the board was unsure about the definition. Atty Perkins said the categories are taken directly from the local law. He added the fee of $25 for the fourth category Page 1 of 15 6 OL 60 TB 6 -11 -08 in order to avoid putting a burden on the community centers, but they do have to be inspected. The last category is a "catch all" where if something comes to the attention of the Town and there is a substantial potential hazard to public safety, the Town could require them to get an operating permit which %will detail what they are going to do and how they are going to do it, and establish a fee for it. He added that none of the permit categories really apply to outdoor activities. ZO Slater said the law specifically references the use of tents. A Berkey asked that the board not vote on the proposed resolution and that the other community associations be made aware of this. He also asked that some information be made available for their review. After discussion, the board decided to leave this hearing open for clarification of the language and will put it. on the agenda for next month. 1!11 11114 11!�11!1 ZMR!1 1:11111 111111! Patricia Montenez spoke on behalf of the Racker Centers. She works with their residential program which provides services to individuals with special needs and their families in Tompkins, Cortland and Tioga Counties. Part of their process is to inform the Town of the proposal (that was done by letter in April) and they are here tonight to share the program and give an opportunity to ask questions. They currently have a 12- person home on Evergreen Street and would like to downsize that house from twelve people to eventually six people to make it a more comfortable living environment for the residents there. They have located a home at 404 Etna Road for this purpose. They have identified five young women to move to that residence. Most of them have been living in the Dryden area for at least ten years and have family in the area. Some work at the Murray Center, one goes to BOCES and one goes to Tompkins Day Services. This location is central for that as well as health care and other services they receive. The home has five bedrooms; sits back from the road, and while it needs some renovation, will meet the needs of these individuals (two of the five are in wheel chairs). The home will be staffed round the clock. There will be two people on staff at night, and another comes in the morning to help with the morning routine. The residents then leave for work /school (some with assistance). They are typically gone during the day and when they are not there is staff to assist them. There are two to three staff on duty when they arrive back home in the afternoon. They have spoken with neighbors in the area and received no negative reaction. The board had no questions or comments. RESOLUTION #101 - APPROVE RACKER CENTER RESIDENCE CI Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the site at 404 Etna Road in the Town of Dryden for use by the Franziska Racker Centers as a residence for individuals in their residential assistance program. 2^d Cl Leifer Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Page 2of15 'C13 6 -11 -08 0 CITIZENS PRIVILEGE Heather Filiberto, of Tompkins County Area Development (TCAD), explained that the Town of Dryden had applied for a Community Development Block Grant in the past, and received funds from the US Department of Housing and Urban Development and then made an economic development to Cayuga Press. The payments coming back in to the Town have generated quite a bit of program income. There has been interest in and discussion about using those funds to promote economic/ business development activities in the Town of Dryden. Those discussions have turned to a plan to give those funds to TCAD to use in the community supporting business development. TCAD is an economic development not- for -profit organization established in 1964. They have grown as a result of economic development needs in the community. They provide a wide range of services to businesses in the County, particularly businesses that are having trouble with workforce needs. They manage Tompkins County's Industrial Development Agency which provides access to the tax exempt bond market for businesses that are growing. They manage a couple of revolving loan fund programs and have good relationships with regional, State and Federal incentive providers for businesses. H Filiberto said TOAD has the technical and management capabilities to successfully operate a loan fund for the Town of Dryden. They have a federally funded women and minority loan fund and another general federally funded fund that they have managed for several • decades. They have a very good rate of return on those loans. H Filiberto previously worked for Tompkins County Planning and was responsible for oversight of their Community Development Block Grant program for both housing and economic development loans. She is very familiar with HUD and CDBG and all the rules and regulations that go along with that. Their staff also sits on other committees for other revolving loan funds throughout the community and two of their staff members have completed the National Development Council's Business Credit Analysis Course Work Program. H Filiberto has been talking with Cl Makar about setting up an arrangement whereby TCAD would take over this loan program and put it to use by the Town. A draft of policy guidelines and operating plan and agreement between the two parties has been developed and was shared with the board members. HUD does have rules, regulations and guidelines that go along with the community using program income. Generally, you have to use funds for the purposes for which they were originally received. The Town of Dryden did receive economic development money and that must be used for businesses that are planning to grow in such a way that they create jobs. At least 51% of those jobs must be made available to people with low or moderate incomes. The income guidelines are set by HUD based on family size each year. The benchmark is making a loan of $10,000 to $15,000 per job pledge that they will create over a three year period. The types of business they would be looking to support with these loans would be traded industries (businesses that primarily sell goods or services outside of Tompkins County) such as light industrial firms, high tech or software development firms. Research has shown that they will create a significant amount of jobs, and there are multiplier effects to those jobs. They try to stay away from the typical retail and services businesses that will compete with other businesses locally. Funds can be used for purchasing property, purchasing a building, doing construction or renovation, purchasing machinery or equipment, or for working capital needs. Page 3 of 15 TB 6 -11 -08 They would expect to give loans between $50,000 and $100,000 ($100,000 being the amount initially available). Businesses will have to demonstrate a need for funds, and this often arises from a shortfall in funding from a lending institution. TCAD will work closely with the bank in that situation. TCAD would take over all the responsibilities and reporting on the loan fund. They will do all the oversight and administration and compliance with the HUD rules and regulations, marketing the program and meeting with prospective applicants. They will review applications and do the credit analysis and loan approval. All activity and job creation will be reported to the Town so the Town knows how the funds are being used and how it is benefitting the community. The Town of Dryden and TCAD would approve the policy and loan guidelines. An agreement would be signed between the parties and TCAD would then ask the Town to grant TCAD funds for the purposes defined. Repayments of loans made would go to TCAD and capitalize the fund that in perpetuity TCAD would be required to funnel back into businesses in the Town of Dryden. A Berkey asked if they would fund a park and ride lot and H Filiberto said they would have a hard time making a case that it would directly create jobs. Cl Makar said he would like to schedule a public information session for next month's town board meeting to allow public comment, and then entertain a resolution to enter into an agreement with TCAD. ' Supv Sumner explained that the Ours /Yours Program was begun by Jessica Houle, a Dryden resident and recent Cornell student, to serve young people in Congers Trailer Park where she grew up. The program expanded to include Hanshaw Village Trailer Park. The program will not cease with her graduation, and other Cornell volunteers will move forward with it. Supv Sumner said it is inspiring what they do for people who have no opportunity for that kind of experience. It is a very character - building, life- enriching program, serving a total of 40 to 50 kids a year. Supv Sumner asked the board to adopt a proclamation recognizing J Houle and her assistant Rachel Kutcher. RESOLUTION #102 - ADOPT PROCLAMATION RECOGNIZING JESSICA HOULE AND RACHEL KUTCHER Cl Makar offered the following resolution and asked for its adoption: WHEREAS Jessica Houle, former Dryden resident and recent Cornell graduate, recognized a need to provide opportunities for positive youth development for youth in Congers and Hanshaw Village Mobile Home parks in Dryden and WHEREAS Jessica created the OURS (Opportunities, Understanding, Respect, Success) program to address this need in March, 2005 and WHEREAS Jessica worked through the Cornell Public Service Center to build the YOURS (Youth Outreach Undergraduates Reshaping Success) volunteer group to run the OURS program for the past 3 years and WHEREAS Rachel Kutcher, recent Cornell graduate, joined Jessica in providing leadership and support to YOURS and OURS and Page 4 of 15 TB 6 -11 -08 WHEREAS Jessica and Rachel have recruited over 150 Cornell student volunteers to help with the program since its inception and WHEREAS Jessica and Rachel secured funding for the program through fundraising and successful grant writing, allowing youth to participate without charge and WHEREAS 45 youth from 19 families have participated since the program's inception and have found a place to belong and to be successful and WHEREAS over 20 youth continue to participate in 3 program components weekly and WHEREAS participating youth have had access to enriching opportunities, academic support and positive mentors and role models and WHEREAS Jessica and Rachel are graduating and leaving the community to pursue their careers, now therefore be it RESOLVED, that the Town of Dryden recognizes the many and significant contributions Jessica and Rachel have made to the healthy development of children and youth in Dryden and further RESOLVED, that the Town of Dryden publicly commends Jessica and Rachel for their service and tireless commitment to improving opportunities for the youth of Dryden. 2nd CI Solomon Roll Call Vote Cl Stelick Yes CI Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Supv Sumner said the Dryden Youth Commission has a created a handbook to assist local youth with employment searches. That is available at the Town Hall and other locations around Town. David Weinstein announced there will be a meeting on June 30th at 7:00 p.m. at the Varna Community Association with Ed Marx of Tompkins County Planning and members of his staff in addition to Fernando de'Aragon to discuss what they may be able to do about Route 366 and ways they may be able to approach the State with respect to traffic issues, and possibility of getting sidewalks and a no- passing zone. Varna Fire Department - Supv Sumner announced that Duane Testut had been nominated for the Volunteer of Valor award by the Varna Fire Department and recently received that award in Albany. W Hoose introduced Mr Testut and added that the Town had supported their nomination. She and Roy Rizzo displayed the award and the audience applauded Mr. Testut, Duane Testut said it was an honor to receive the award, and is a good indication of what is happening in the Town of Dryden. TOWN CLERK Board members have the Clerk's Monthly Report. B Hollenbeck asked the board to approve the May 14, 2008 minutes with the changes requested by Cl Makar. Page 5 of 15 TB 6 -11-08 Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the minutes of the May 14, 2008, board meeting. 2nd Supv Sumner Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes HIGHWAY DEPARTMENT /DPW Jack Bush said they had finally received the insurance money from the outhouse fire at: Dryden Lake Park last year and will be scheduling to rebuild that. There is a pay phone attached to the outhouse and he looked into how much that had been used in the past few years. In 2006 $28.50 was collected and in 2007 there was no money collected. As of May 2008 they have collected $4.00. The monthly fee paid by the Town for the phone is $49.72 ($596.64 for a year). He asked the board to discuss whether they would like to continue service for this phone or eliminate it. He said most people have cell phones and this phone is not being used. Cl Makar said if it has been used for public safety purposes in the last few years it may make sense to keep it. An inquiry to the 911 center indicated 1 call to them in 2007. There was a question about what effect this may have on the Town's insurance. J Bush said the Town had received insurance proceeds in connection with an incident with the snowplow. He would like to appropriate a portion of those proceeds (deposited to the revenue fund) to pay the towing bill for the incident. RESOLUTION li 104 - BUDGET MODIFICATION Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board does hereby authorize the appropriation of money received from insurance claim to cover service provided to pull #10 snowplow out of a ditch: $1200. 00 from DA 2680 to DA 5130.4. 2nd Cl Leifer Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes With respect to the salt storage building, J Bush said he met v6th A Sciarabba of TG Miller Engineering this morning and discussed some additional facts. They discovered that if they make the building a little narrower and a little longer, they will be able to store more material and that will also help with placement on the property. He does not feel he is prepared to present anything further tonight. When he has a better idea of what the actual cost will be, he will bring the matter back to the board. Page 6 of 15 TB 6 -11 -UK J Bush said with the rising oil prices, there will be an impact on the work his department will be able to do. Last year at this time they paid $2.36 a gallon for diesel fuel and now it is at $4.32. These prices also affect asphalt prices. Metal prices are also up, increasing the price of culvert pipe. Plastic pipe prices have also risen 5% in June and they expect an additional 4.5% increase in July. J Bush said that he will stretch the dollars as much as he can, but believes every estimate for road work will now be below actual cost. The Highway Department receives frequent calls from people asking for something. J Bush said people need to realize that they can't do everything that someone calls and asks to be done. It may seem like a major thing to them, but in his bigger picture it is minor. He said he does care about these things, but he doesn't want to see the Town get in trouble financially and every time they ask for something there is an associated expense. Those requests are evaluated on a case -by -case basis. The goal is to stay within the budget. Cl Makar mentioned a new form of "green paving" that is being used in New York, including in Caroline. He would like to talk about it next month. Recreation /Youth /Community Centers Committee This agenda item was moved ahead to accommodate the public. Cl Leifer reported the committee received applications from four of the five community centers for the capacity development and infrastructure assistance grants. Bethel Grove did not apply. Cl Stelick and Cl Leifer moved the capacity development funds that would have been available to Bethel Grove to the infrastructure assistance funds. • Grants were awarded as follows: Capacity Development Grant: Dryden Community Center Cafd - $2500.00 Ellis Hollow Community Center - $2500.00 Etna Community Center - $2500.00 Varna Community Center - $2500.00 Infrastructure Assistance Grant: Dryden Community Center Cafe - $3800.00 for outdoor seating area, equipment to support music activities, other Ellis Hollow Community Center - $5500.00 for pool fence, other Etna Community Center - $4000.00 for weatherization, windows, siding Varna Community Center - $4700.00 for handicap access, other Cl Leifer said the applications were all great with many good projects. This funding will allow each center to complete one or more of the projects listed in their applications without having to dip greatly into their savings. I•Ie asked the board to approve the Committee's recommendations. Supv Sumner said this program hit the ground running and thanked Cl Stelick for insisting that the Town budget for it through the years, and to Cl Makar for developing a process last year, and thanked CI Stelick and Cl Leifer for working closely with the community centers. Page 7of15 `I'B 6 -11 -08 • • • • , , MY1r= Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby awards the following community center grants and the Town Supervisor is authorized to execute the contracts for the same: Dryden Community Center Cafd - $2500.00 for capacity development and $3800.00 for infrastructure assistance; Ellis Hollow Community Center - $2500.00 for capacity development and $5500.00 for infrastructure assistance; Etna Community Association - $2500.00 for capacity development and $4000.00 for infrastructure assistance; and Varna Community Association - $2500.00 for capacity development and $4700.00 for infra - structure assistance. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes RECREATION DEPARTMENT M Bianconi distributed postcards of the dates of the music concerts at Montgomery Park and Ellis Hollow Community Center this year. All shows run from 6:00 to 8:00 p.m.; Tuesdays in Ellis Hollow and Wednesday in Montgomery Park, M Bianconi said a mission statement is important to set the tone and focus of the Department. She has developed one and asked the board to adopt it. RESOLUTION # 106 - ADOPT MISSION STATEMENT FOR RECREATION DEPARTMENT Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby adopts the following mission statement for the Town of Dryden Recreation Department: It is the mission of the Dryden Recreation Department to provide diverse recreational programs and leisure services which will enhance the physical, social and cultural growth of all residents of Dryden, while promoting citizen involvement and a strong sense of community. 2nd Cl Makar Roll Call Vote Cl Stelick Yes Cl Solomon Yes Page 8 of 15 TB 6 -11 -08 Supv Sumner Yes Cl Makar Yes Cl Leifer Yes M Bianconi reported that all programs are going really well. The travel programs are just getting ready to kick off. She did purchase some equipment for the Town's travel programs because they have shared Kiwanis' equipment in the past. As of this morning the Town will be running an adult flag football program. They are still working on the Recreation Master Plan. Thoma has received all of their budget information and what she has from other service providers. She has also getting participant numbers together for them. There will be a stakeholders meeting on July 17. That is targeted specifically toward groups and organizations that have been identified as key stakeholders in recreation in the Town of Dryden. They are also still trying to pick a date that works for the second public visioning session (to be held on the western side of Town. M Robertson suggested the Ellis Hollow Community Center as a site. M Bianconi said she would also check with the Varna Fire Department, COUNTY BRIEFING M Robertson said the County is currently updating its Comprehensive Plan to add a chapter on energy conservation. There will be a public meeting to gather information. They will also gather together several focus groups in the County for input. There will be another public meeting in the fall. The idea is to state the problem, list a number of things that can be accomplished at the local level, and set benchmarks to reach some of those goals. They hope to have it completed and adopted by the end of the year. The IDA is working on a possible abatement for energy efficiency, such as retro- fitting a building to add renewable energy- sources, etc. The idea is to relieve them of sales tax for that type of abatement. M Robertson said Cornell has been developing a list of projects with the Transportation Council. One of those is a park and ride area that will probably be located near the Pyramid Mall. A second one may be developed in the Varna area. Cornell has committed to develop park and ride lots to help alleviate traffic congestion in certain areas. Other items on the list of projects include trails and support for Ithaca Car Share, as well as highways and bridges identified in the plan. ZONING OFFICER ZO Slater has provided board members with copies of a proposed contract for code enforcement services with the Village of Dryden. It is the same contract as last year with an increase of $3,000.00 to $20,160.00 for the year. RESOLUTION 0107 - AUTHORIZE CONTRACT WITH VILLAGE OF DRYDEN FOR CODE ENFORCMENT SERVICES Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves a contract to provide code • enforcement services for the Village of Dryden for 2008 in the amount of $21,600.00, and the Town Supervisor is authorized to execute the same. 2nd Supv Sumner Page 9 of 15 Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes TB 6 -11 -08 With respect to adoption of an official map for the Town, ZO Slater said that D Kwasnowski has encountered an issue with respect to abandoned roads, seasonal use road, and DEC designated truck trails. He and Josh Bogdan are working on this with Atty Perkins and Jack Bush. Once that is resolved they will be ready to move forward with adoption of the official map. The board has received a proposed resolution with respect to the contract with Josh Bogdan. The contract was originally approved in January and Civil Service has requested specific language in the resolution. RESOLUTION #108 - CREATE FULL-TIME TEMPORARY POSITION Supv Sumner offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby creates the full -time temporary 18 -month position in the title of stormwater management contractor effective January 2008. 2nd C1 Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes The board recessed from 8:55 to 9:06 p.m. ENVIRONMENTAL PLANNER No report. ENGINEER No report. ATTORNEY Atty Perkins previously provided board members with a proposed Order Calling Public Hearing on the 2008 improvements to the Ithaca Area Wastewater Treatment Plant. The procedure is to call a public hearing for next month. The maximum amount to be expended by the Town of Dryden for the improvements is $28,194.00 to be paid from reserve funds for the sewer districts. After the public hearing is held, the board can adopt a Public Interest Order. RESOLUTION #109 - ADOPT ORDER CALLING PUBLIC HEARING (IMPROVEMENTS TO ITHACA AREA WASTEWATER TREATMENT PLANT) Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby adopts the following Order Calling Public Hearing: Page 10 of 15 TB 6 -11 -08 ORDER CALLING PUBLIC HEARING IN THE MATTER OF THE PROPOSED PROJECT FOR THE SEWAGE TREATMENT PLANT IN THE CITY OF ITHACA SERVING THE TOWN OF DRYDEN TO BE KNOWN AS THE 2008 MISCELLANEOUS PLANT IMPROVEMENTS PROJECT PURSUANT TO TOWN LAW §202 -b WHEREAS, a plan, report and map have been duly prepared in such manner and in such detail as heretofore has been determined by the Town Board of the Town of Dryden, Tompkins County, New York, relating to the construction, pursuant to Town Law § 202 -b of sewer system improvements to be known and identified as the 2008 Miscellaneous Plant Improvements Project, and hereinafter also referred to as "improvements," to provide such sewer improvements to the present sewage treatment plant in the City of Ithaca managed jointly with the Towns of Ithaca and Dryden and providing sewage treatment services for the Town sewer districts served by such sewage treatment plant, such sewer system improvements to be constructed and owned by the Town of Ithaca, Town of Dryden, and the City of Ithaca, and WHEREAS, said plan, report and map have been prepared by Stearns and Wheler, Professional Engineers, duly licensed by the State of New York and have been filed in the office of the Town Clerk where they are available for public inspection, and WHEREAS, the area of said Town determined to be benefited by said 2008 • Miscellaneous Plant Improvements Project consists of the entire area of said Town sewer districts served by the sewage treatment plant in the City of Ithaca, and WHEREAS, the proposed 2008 Miscellaneous Plant Improvements Project consists of the sewer improvements set forth below, as more particularly shown and described in said map, plan and report presently on file in the Office of the Town Clerk: Roof replacement over the thickener area, Solids Handling Building and Digester Building, alkali -silica reaction concrete wall maintenance using a lithium -based product, concrete wall crack repair, concrete deck surface repair, including spall repair and new walking surface coating, structural repair to Entrance Structure number 2, and digester brick repair using metal panels, and WHEREAS, the maximum proposed to be expended for the aforesaid improvements is $1,423,950.00 of which the Town of Dryden's share is not to exceed $28,194.00. The proposed method of financing of the Town's share to be employed by said Town of Dryden consists of payment of said Town's share out of the surplus funds and current revenues in the Town of Dryden Sewer Districts, and WHEREAS, the implementation of this project will be through a joint agreement with the City of Ithaca and the Town of Ithaca. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Town Board of the Town of Dryden, Tompkins County, New York, as follows: Section 1. A public hearing %vill be held at the town hall, 93 East Main Street, Dryden, • in said Town, on the 10th day of July, 2008 at 7:15 o'clock p.m, to consider the aforesaid plan, report and map and the questions of the providing of said 2008 Miscellaneous Plant Improvements Project, and the question of executing any related agreement, and to hear all Page 11 of 15 TB G -11 -08 persons interested in the subject thereof, all in accordance with the provisions of 'Town Law §202 -b and applicable provisions of the General Municipal Law and Local Finance Law. Section 2. The Town Clerk of the Town of Dryden, Tompkins, County, New York, is hereby authorized Yes and directed to cause a copy of this order to be published once in the official newspaper of the Town of Dryden, and also to post a copy thereof on the Town signboard maintained by the Clerk, not less than ten nor more than 20 days before the day designated for the hearing as aforesaid. Section 3. This order shall take effect immediately. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Supv Sumner asked for a resolution authorizing her to sign amendment #3 to the 2005 agreement with Stearns & Wheler for the bid specifications for the 2008 improvements to the IAWWTP. RESOLUTION # 110 - AUTHORIZE AGREEMENT BETWEEN STEARNS & WHELER AND ITHACA AREA WASTEWATER TREATMENT PLANT Cl Leifer offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the Town Supervisor to execute Amendment #3 to the Agreement between Ithaca Area Wastewater Treatment Plant - SJC Owners and Stearns & Wheler, LUC, 2nd Cl Makar Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Atty Perkins said he asked D Kwasnowski to prepare a short form SEAR form for the Jerry Dell farmland protection agreement, but he has not yet received that. UNFINISHED BUSINESS Tuttle House - Supv Sumner said Acme Pest Control have volunteered their services to assess the building for rodents and reptiles. She asked the board to authorize a delay in the deadline for demolition because she has found someone who is interested in salvaging the doors, windows, hardware and flooring, among other things. She should have an estimate by the end of the month. J Bush suggested they move ahead with the asbestos removal. . RESOLUTION # 111 - EXTEND DEADLINE ON TUTTLE HOUSE AND AUTHORIZE ASBESTOS REMOVAL Page 12 of 15 rB 6 -11 -08 Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby extends the deadline for demolition of the Tuttle house to August 1, 2008, and authorizes the Town Highway Supervisor to move forward with the asbestos removal. 2nd Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl heifer Yes Housing Rehabilitation Cash Grants - Cl Makar explained the board had been discussing using some of the housing rehab loan money that has been paid back to the Town for past grants. The Committee wants to use $30,000 for projects to help people with housing rehab. Applicants must qualify economically and can apply for up to $1.500.00. This is primarily for applicants to do energy efficiency improvements as well as life safety improvements. It can also be used for an energy audit and work through a NYSERDA agency. At $1500 each, 20 projects can be completed. Inspections will be done by the Zoning Officer after applicant has met the income requirements. This is for homeowners who reside at the property. If funds available drop below $1500.00, the program will shift to funding energy audits only. Cl Makar said they expect to have a resolution to kick off the program at the July 10 meeting. D Weinstein said there are few incentives to get landlords to make energy improvements and asked if the Town would consider including landlords. It is the same benefit to the environment. Cl Makar said they felt landlords may apply for the program, improve their property, and then not pass any savings on to the tenant. D Weinstein said if the tenants are paying the energy cost, they would see an immediate improvement. Supv Sumner said perhaps they could find some other assistance for landlords. Cl Makar said this is kind of a stop -gap measure to put these funds to work while waiting for the two other housing grants that Thoma has applied for on behalf of the Town to come through. Supv Sumner shared a report she received from Ed Swayze about calls made to the 211 system in the first quarter of 2007 and first quarter of 2008. It breaks down calls by location and what they were for. Supv Sumner said she has received a letter from Dan Klein, the new coordinator of the Tompkins County Beautification Program. I•Ie is planning a beautification project for the Town of Caroline. The site happens to be located in the Town of Dryden at the corner of Route 79 and Brooktondale Road. The site is currently used to put up announcements of local events and they are planning to build a structure to accommodate that with some landscaping. He is asking for a letter of support from the Town Board for that project, to send along with their application to NYS DOT. There was discussion about how this would fit in with the Town's sign ordinance. RESOLUTION # 112 - SUPPORT FOR BEAUTIFICATION PROJECT Cl Makar offered the following resolution and asked for its adoption: Page l3 of 15 TB 6 -11 -08 RESOLVED, that this Town Board hereby authorizes the Town Supervisor to write a letter in support of the Town of Caroline's beautification project to erect a signboard at the corner of Route 79 and Brooktondale Road for inclusion with the application to New York State Department of Transportation. 2" Cl Solomon Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes Cl Leifer Yes Supv Sumner met with John Bailey about the insurance proposal for the Town for the coming year. She said the price has not changed substantially. J Bailey suggested the Town consider law enforcement coverage because there are armed guards in Court. Supv Sumner said they are security guards, not law enforcement officers, and are contractual employees. The price for coverage with a $2500 deductible would be $526 per year. There was some discussion about having higher deductibles for certain coverages. For example by increasing the deductible for property liability from $1000 to $5000, the premium would go down by $1500. Another area with substantial savings for a higher deductible is IMAPB where increasing the deductible to $5,000 would mean a savings of $1483. Supv Sumner recommended changing those deductibles. The board will discuss it next month. TO) Z40 k7Z Personnel Committee - Board members have copies of the new proposed personnel manual. Supv Sumner said it includes several new sections that are required by state policy, including a policy about violence in the workplace, stronger drag enforcement policy, and sexual harassment policy. There is a substantial increase in the amount of paid vacation allocated to years of service. A telephone /cell phone use policy was also distributed for inclusion in the personnel manual. Adoption of the personnel manual will be on next month's agenda, when there will also be an internet use policy included. Cl Leifer said the committee will be discussing an amendment whereby when an employee becomes an elected official any accrued sick time will not be lost. Supv Sumner said she is anxious to have the performance review process in place, and would like to discuss having part-time employees be eligible for pro - raked health benefits. Technology Committee - Cl Makar said last month the board authorized the purchase of the audio /visual equipment for the Town Hall, but did not specifically include purchase of software for the audio system. It is in the budget and needs to be purchased. RESOLUTION # 113 - AMEND RESOLUTION #94 Cl Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby amends Resolution #94 (2008) to include the purchase of software for the audio system for the Town Hall. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Cl Solomon Yes Supv Sumner Yes Page 14 of 15 TB 6 -11 -08 Cl Makar Yes Cl Leifer Yes Cl Makar said the Town's new website is up and running and they expect an official launch in July. Recreation /Youth /Community Centers Committee - Cl Leifer said the Dryden Recreation Commission will be meeting June 19 to discuss revision of their enabling legislation. They will also discuss different ideas for recreation in the Town. The public is always welcome and input is appreciated. Finance Committee - Cl Makar said the Committee met today and reviewed the abstract and all vouchers. Supv Sumner said she would like to include a voucher for $4,407.00 for the second billing for work done on the Recreation Master Plan. :• 111i III C1 Makar offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract #6, as audited, vouchers #452 through #560, totaling $243,962.35. 2nd Cl Solomon Roll Call Vote CI Stelick Yes Cl Solomon Yes Supv Sumner Yes Cl Makar Yes CI Leifer Yes There being no further business, on motion made, seconded and unanimously carried, the meeting was adjourned at 9:44 p.m. Respectfully submitted, Bambi L. Hollenbeck Town Clerk Page 15 of 15 Name - {Please Print; SL17to4,44 CL 7 ewn cf Dryden Town Board Meeting June 1. 1, 200$ P Address or Board 90 .�i / n D, VVI yJ f=L DQ CL 0-1, VVl c. U . gd-w, 7-10-08 SPEAKER SIGN IN SHEET If you wish to address the Board under citizens privilege of the floor please sign in below. Speakers will be limited to a maximum of three minutes. Please provide the Clerk with a written summary of your statement. Name Address rv, Q'f WS Y Owl DRYDEN TOWN BOARD MEETING To Be Held at Varna Community Association 943 Dryden Road, Route 366 Wednesday, June 11, 2008 at 7:00 PM l) Call Meeting to Order 2) Pledge of Allegiance 3) Roll Call 4) Public Hearing Proposed Operating Permit Fees Special Presentation — Racker Center 5) Citizens Privilege a) Alternatives IDA presentation b) TCAD Presentation c) Ithaca Cancer Resource Center presentation d) OURS presentation e) Cal Collins — Hunt Camper Occupancy 6) Town Clerk 13. Hollenbeck J. Bush X1. Bianconi County Rep H. Slater D. Kwasnowski A. Sciarabba M. Perkins Exhibit 4A 5B 10A 11M a) Approve Meeting; Minutes for May 14, 2008 7) Town Highway Superintendent /Department of Public Works a) Dryden Cake Pay Phone 8) Recreation Department a) Present Mission Statement b) Brief Program Report 9) County Briefing 10) Zoning Officer a) Code Enforcement contract with Village 11) Environmental Planner 12) Engineering 13) Attorney a) Adopt Order Calling Public Hearing b) Authorize execution of agreement with NYSDAM 14) Unfinished Business a) Official Map b) Deadline and salvage for Tuttle I -louse c) Housing Rehab Cash Grants 15) New Business a) Personnel Policy 16) Committee Reports (3 minutes or less each, please) a) Emergency Services Committee b) Personnel Committee c) Finance Committee d) HUD Loans & Grants Committee e) Technology Committee n Recreation / Youth /Cornm Lin ity Centers Committee 1-7) Approve Abstract #6 10) Future Agenda Items Executive Session 13. Hollenbeck J. Bush X1. Bianconi County Rep H. Slater D. Kwasnowski A. Sciarabba M. Perkins Exhibit 4A 5B 10A 11M t 4 -'x ruN 4 ALL... an YOURS' OURS w or orm o oe ome outh. L ife's not easy growing up in a rural mobile - home community. Transportation can be`di.fficult to find and the opportunities to pursue extracurricular activities are slim to none.lhe town of Freeville, about 10 -to-15 miles outside Ithaca, is one such'rural area that consists of mobile homes and children who aren't afforded access to opportunities that are so'often taken for granted. Towns like Freeville he reason why Jessica a Comell graduate, d the Opportunity Understanding Respect Success and Youth Outreach Undergraduates Reshaping Success) programs, or OURS and YOURS, respectively, which seek to provide rural youth with mentoring and life lessons from positive role - models. Houle grew up in a mobile -home community in Congers, and realized while. at Cornell that she wanted to help areas tike the one she came from. So in 2005, Houle founded the OURS and YOURS programs, in conjunction with the Cornell Cooperative.lixtension of Tompkins County and Cornell University's Public Service Center. QURSkids worktogetheron theFrmodel vt1kgepr*a, part ofthefua Fridays program this The groups help make "the inaccessible accessible by giving rural Freeville youth an opportunity to step out and enjoy the world from an area they might have otherwise been restricted from. During the school year, OURS and s spring. (photo byforr wV0URSPr&dent Rathel f(ut*r) YOURS provides a Monday M enioring program, a Thursday Teen Leadership Council and a pun Friday program. for all ages. The three programs each focus on building positive adult -youth relationships as well.as fostering an environment for the youth to learn and develop. Each program starts when a group of Cornell volunteers pick up kids from mobile -home parks in Freeville and then' head to the *1 Acres, a 10 -acre slice of land in Dryden. At the acres the children are taught life skills through a wide variety of activities, from non- competitive sports to theater, that are intended to emphasize the four primary needs of developing youth: independence, sense of belonging, generosity and mastery (synonymously described as the four Hs: head, heart, hands and health). These activities provide the youth of lreeville with opportunities — opportunities that people line Jessica Houle think ought to be accessible to everyone, regardless of where they.live. And the pir,)grams, though . still modest, are apparently turning some heads. After nearly three years of operation . that relied solely on the participation of volunteer statl'ers and organizers, the OURS program is now headed by paid program manager Julie Newman through the Rural Youth Service Program of Cornell Cooperative Extension of Tompkins County. Newman herself is quick to applaud her-predecessors. "It existed for three years.on a strictly voluntary basis," she said, with an air of disbelief. "I'm the first real, paid staffer." Newman''s position is possible because, as of this year, the groups now receive extra help from the Tompkins County Youth Services as well as the Dryden Youth Commission, which matches the Youth Services assistance. - "OURS activities are primarily funded • by grants and donations," Newman said, • so community support is crucial." Get'irivolved by contacting Julie at jad52 @cornell.edu or 272 -2292 ext. 229. on our dinner favorite to the v, tourist f You a town (ini Photogr — is coAi health n you can t donation more inf( stylistic d upcomin Andrew 1J to www.s on sale. 1FYOUCA' 08,•'15!2008 11:44:39 MONTHLY REPORT OF SUPERVISOR �'HE TOWN BOARD OF THE'I'nwn of Dryden: Pursuant to Section 125 of the Town flaw, I hereby render the following detailed statement of all moneys received and disbursed by me dul -i.ng t DATED: August 6, 2008 A GENERAL FUND - TOWNWIDE Balance Balance 05/31/2008 Increases Decreases 06/30/2008 CASH - CHEK.CKING 1.4,031.91 122. 150•,276.68 203,236.82 158,404.79 0.05 5,903.80 CASH - SAVINGIS CASH - SA'dINGS 6,125,540.69 DA HIGHWAY TOWNWIDE 52,960.14 1.50,456.19 6,020,099.64 11 280, 497.10 PETTY CASH; 600.00 236, 295.18 G.00 1, 166, 881.25 0.00 77.91 600.00 2.32 PETY T CASH - POSTAGE 7,33 <1.72 0.00 0.00 2.32 71334.72 CASH - SAVINGS DB HIGHWAY OUTSIDE FUND CASH - CHECKING TOTAL 6,147,507.32 122. 59 203,236.82 0.05 308,860.98 CASH - SAVINGIS 1,280,497.05 6,041,883.16 556.57 DA HIGHWAY TOWNWIDE FUND 1,166,881.20 TOTAL 11 280, 497.10 122e679,33 556.61 236, 295.18 0.00 1, 166, 881.25 CASH - CHEC *XT•NG 77.91 2.32 2e', 1.75.30 26,175.30 2.32 CASH - SAVINGS 1,929,991.47 3,049.56 26,175.30 1,406,365.73 TC`1'r4 h 1,929,493.79 29,229.86 52,350.60 1,406,368.05 GENERAL - OUTSIDE FUND CAS; - CHECKING 0. ;1.9 20t673,58 20, 673. 62 0115 CASH - SA:71'.NGS 658,218.16 8,639.37 20,673.43 646,179.10 PETTY CASH - POST.A:GE 2,9 "76.68 0100 0.00 21976.68 TOTAL 661,195.03 29,307.95 41,347.05 649,1.55.93 DB HIGHWAY OUTSIDE FUND CASH - CHECKING 0. 05 118, 122. 59 118, 1.22.5.3 0.05 CASH - SAVINGIS 1,280,497.05 4,556.74 556.57 :1,18,122.59 1,166,881.20 TOTAL 11 280, 497.10 122e679,33 556.61 236, 295.18 0.00 1, 166, 881.25 381,6 SFl- DRYDEN FIRE DISTRICT CASH - UECK;.;a�4 36.89 0.04 0.00 36.93 CASH - SAVING..) 381,084.41 556.57 0.00 381,640.98 TOTAL 311,121.30 556.61 0.00 381,6 77.91 SL1- VARNA LIGHTING DISTRICT CASH - CHECKING 0.00 259.18 259.18 0.00 CAS! - SAV ?ld�S 4 , 884 . 03 6.75 259.1.6' 4r631.60 T0T.5.T 4r884.03 265, 93 518.36 41631,60 SL2- ETNA LIGHTING DISTRICT 'ASH - CHECKING 0.00 212.50 212.50 0.00 CASH - SAVINGS 4,303.88 5198 212.53 4,097.36 Page 1 ,mo,NTHI..V REPOR "I' OF SUPERVISOR Balance Balance 05/31/2008 Increases Decreases 06/30/2008 • TOTAL SL3- MEADOW /LEISURE LIGHTING CASH - CHECKING CAST{ - SA'JINGS SM AMBULANCE DISTRICT CASH - SAVINGS TOTAL TOTAL SS1- SAPSUCKER SEWER - UNITS CASH - CHECKING CASH - SAVINGS T3TAi, SS2- VARNA SEWER - UNITS CASH - CHECKING CASH - SAVINGS TOTAL SS3- CORTLAND RD SEWER CASH - CHECKING CASH - SAVINGS POSTi�C = =2, SS4- MONKEY RUN SEWER CASH - CHECKING CASH - SAV ,dGS TOT ":1., TOTAL SS5- TURKEY HILL SEWER CASH - CHECKING CASH - SAVINGS TOTAL SS6- PEREGRINE HOLLOW SEWER CASH - CHECKNG CASH - SAVIrL1 JS • SS7- ROYAL ROAD SEWER CASH - CHECKING CASH - SAVINGS 4,303.88 218.18 425.00 4,097.36 0100 194.78 :94.78 0.00 3,400.04 4.68 1.94 78 31209.94 3,400.09 1.99.46 275, 86.`.,.53 402.90 275,865.53 402.90 0.00 12,449.00 50,621.49 121.55 389.56 3,209.94 0.00 276,268.43 0.00 276,268.93 12,494.00 56.71 0.00 12,565.85 7,596.21 12,944.00 38,299.34 1800568.51 50,621.99 174,989.38 56.71 12,565.85 7,596.21 405.56 24,888.00 71652.89 7,596.18 1800568.51 38,299.34 167,798.76 0.03 0.12 175,096.09 1,239.21 1,239.27 8,001.77 15,249.07 1.18,916.46 1671 798.79 308.11 1,239.27 0.35 117,985.32 846.56 1.181 846.56 1.,547.38 0.35 202,408.63 117,985.49 299.38 0.00 845.56 201,856.45 0100 1,48 94,36 ".65 0.00 136.76 0.00 93,7-;9.92 1.48 202,910.96 1,140.94 1,693.12 201,858.28 0.00 4,090.54 4,090.54 0.00 184,241.19 417.86 4,090.54 1800568.51. 84,241.19 41508.40 8,181.08 1800568.51 0.12 1,239.21 1,239.27 0.12 1.18,916.46 308.11 1,239.27 117,985.32 1.181 916.60 1.,547.38 21473.59 117,985.49 0.00 729.49 729.49 0100 94,36 ".65 136.76 729.49 93,7-;9.92 TOTAII 94,367.65 866.25 1,458.98 93,779.92 0.00 435.60 435.60 0.00 21.,'753.43 31.13 435.60 2i,348.96 Page 2 MONTFILI' REPORT OF SLJPE12%`ISOR Balance Balance 05/31/2008 Increases Decreases 06/30/2008 TOTAL SW1- VARNA WATER CASH - CHECKING CASH - 5A:'1NGS T13TAL SW2- SNYDER HILL WATER CASH - MCKING CASH - SAVINGS SW3- MONKEY RUN WATER CASH - CHECetTN'G CASH - SAVINGS SW4- HALL ROAD WATER CASH - CREC.KTNG • CAS:1 - SAVINGS 2;1 ?53.43 466.73 871.20 21,398.96 0.00 307,342.75 62.09 933,39 25.69 576.96 62.09 62.09 20.00 20.00 0.0.E 308,229.05 51993.27 179,6934.40 307,342.75 173.39 995.98 1,258.76 1.29.1,E 1,258.59 308,219.05 40.00 0.00 26.59 25.69 576.96 26.59 20.00 20.00 0.00 51993.27 179,6934.40 60,425.19 173.39 :1,84.08 1,258.76 26.59 1,258.59 60,582.68 40.00 'TOTAL 60,425.19 210.67 25.69 576.96 53.18 20.00 20.00 60,582.65 51993.27 179,6934.40 22,401.99 173.39 1x5,074.02 1,258.76 40.00 1,258.59 22,414.6E 40.00 173.56 185,636.67 172,030.72 525.50 1,2F8.59 171,297.63 TOTAL 1'72,204.1i i, ?84.26 2,517.18 171,471.19 0.00 4 ?.94 4 7.94 0.00 28, 006.78 721.83 4 "' . 94 2n, 680. V TOTAL SW5- TURKEY HILL WATER CASH - CHECKING CASH - SAVINGS TOTAL SW6- ROYAL ROAD WATER CASH - CRECI <:TNG CASH - SAVINGS TOTAL, PN MCARTHUR SPECIAL RESERVE CHECKING - SPECI -IL RESERVES TOTAL CD REHABILITATION LOANS AND GRANTS CASH - CHECKI Gn TOT ^� !:J CAPITAL PROJECTS - TOWN HALL CASH - SAVINGS TOTAL TA AGENCY FUND 28,006.78 769.71 95 188 28,680.67 5,98'7.58 179,086.49 20.00 32.69 25.69 576.96 20.00 20.00 20.00 20.00 0.00 22,914.68 51993.27 179,6934.40 22,401.99 1x5,074.02 40.00 602.65 22,414.6E 40.00 185,636.67 2,895.97 0.00 22,401.99 20.00 32.69 20.00 20.00 0.00 22,914.68 22,401.99 52.69 40.00 22,414.6E 2,922.90 0.00 0.00 21922.90 2, 922. °0 0.00 0. A.)0 2, 922, 90 176,591108 2,E45.97 0.00 179,437.05 176,591.018 2,895.97 0.00 179,437.05 5, 613, 6 0100 O. OiA -5, 613.64 - 5,613.64 0.00 0.00 - 5,613.64 Payy ^e 3 A• ON,r"I.N REPORT OF SUPERVISOR Balance Balance 05/31/2008 Increases Decreases 06/30/2008 ®r _ 'TRUST r c.443.59 0° 99: 98 109 G9� 92 6 943.59 CASH R ST' , A�F.NCY 6, i „ , TOTAL CM MISC SPECIAL REVENUE /MCARTHUR CASH - SAVINGS TOTAL TOTAL ALL FUNDS 6,943.59 309,993.98 14.66 0.00 14.66 0.00 109,993.98 6,943.59 0.00 14.66 0.00 14.66 11t 991,888, 36 532,445.13 h07,821.1.2 21.1716,512.37 Page 4