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Home My WebLink About2007-10-11TB 10 -11 -2007 ' TOWN OF DRYDEN TOWN BOARD MEETING OCTOBER 11, 2007 Present: Supv Steven 'Trumbull, Cl David Makar, Cl Martin Christofferson, Cl Stephen Stelick, Jr., Cl Mary Ann Sumner Elected Officials: Bambi L. Hollenbeck, 'i'mim Clerk .lack Bush, Highway Superintendent Other Town Staff: Mahlon R. Perkins, Attorney Henry Slater, Zoning Officer Dan Kwasnowski, i:.nvironmental Planner Dave Putnam, TO Miller Engineers Melissa Bianconi, Recreation Coordinator Supv'Trumbull opened the Town Board meeting at 7:05 p.m. and welcomed everyone to the first Town Board Meeting in the new 'Town Hall. CITIZENS PRIVILEGE John Spence from Better Housing of Tompkins County, Inc. said he had been invited to discuss the process if Better Housing's application for the Town of Dryden to secure a Community Development. Block Grant (CDBG) for the Town. These grants are for housing rehabilitation. He distributed information to the board that gives an overview of the program. so Better Housing has been hired by other municipalities to write the grant application. The money will come to the Town and the Town will decide exactly how it will be spent and what the eligibility requirements are. It has to be for low income families, and the board can decide whether it will be used solely for single; family housing or whether it could be used for rental housing. The timeline is generally that the Town will decide to work with Better Housing in the Fall and a contract is signed. The grant is written in the spring (2008) and notification of a successful application is received in the Fall. In the winter (2009) an oversight committee is formed and in the spring of 2009 the program would begin. After the contract: is signed a preapplication is sent to Town residents. Then a "windshield survey" of housing conditions is conducted. Applications are collected and a determination is made about which properties to inspect. About 1.5 houses will be documented and inspected and they will make up the core of the application. Two public hearings are scheduled and held. The Town's needs and priorities are then established and support materials are gathered. The application is then written and assembled. Better Housing has made successful applications for Newfield, Groton, Caroline, Lansing, Enfield and Ulysses. Of the $400,000 a certain amount is made available for program delivery and administration expenses. J Spence said now is a good time to start this discussion. If they were to get. a "go ahead" they would start preparing the letters to go out and start thinking about the windshield survey. They would then start: working on the application. They have not heard if the other Towns are interested in reapplications at this point. sk Cl Makar said fie has a proposed resolution prepared for the Town to work with Better Housing on this. Cl Stelick said he is concerned because the Town has Thoma Development on a retainer and they do the same thing. He would like to hold off until these can be compared. Page 1 of 14 P e� 0a TB 10 -11 -2007 Cl is Makar said he met with J Spence and Bob Hunt and they talked about two things they cml do. The Town has received two grants in the past, one in 1995 and one in 1997 for $400,000 each. As those get loaned out and repaid that money is then available to loan out again. The majority of the money does not come back to the Town because much of it is grants. The fund currently has about $40,000. Better Housing of Tompkins County could contract: with the Town to also see if there is anyone in the Town who qualifies and first get that $40,000 to work. J Spence said they would be able to work with a committee from the Town to set up some sort of eligibility criteria, and gather information from the preapplications. They look at people with the greatest needs and those take priority. Most Towns set: a $20,000 to $25,000 upper limit: on the amount of work that can be done, and the lowest amount has been around $5,000 because as much work goes into the smaller grants as the larger ones. After discussion, the board decided to see what Thoma had to offer and review the information from Better Housing. Robin Schuttenberg said she was present to advocate for the Tompkins County SPCA to continue doing animal control for the Town of Dryden and said it would be a. huge step backwards to go with an outside vendor. She said there are a lot of issues to work through and the safety and wellbeing of the animals is a concern. She to strays when they are not reunited with their owners wi be euthanized or evaluated before they are adopted out to spayed or neutered before adoption is a concern. The pet is concerned about what will happen thin five days, and whether they will a new home. Whether they will be population can skyrocket without a spay /neuter program in place. She suggested that perhaps the SPCA could reach a compromise. O Elsie Gutchess said about two years ago Carol Kammen, the Historian for Tompkins County, applied for a grant funded by the "bed tax" in Tompkins County to develop brochures for the nine towns in the County. E Gutchess said she was not the Town Historian at the time and about six months into the project there was no information being gathered for Dryden and she agreed to help. Copies of the brochure for Dryden that was developed were given to the board members and a box was left for distribution at: the Town Hall. Copies for each Town are available at the tourism office. E Gutchess will distribute copies to the places mentioned in the brochure and primarily to the bed and breakfasts to show them that they get something for the tax they collect. It is her understanding that the Towns will receive a disc and can update the information for future printings. The board thanked her for the work she's done on this. Don Scutt, member of the Dryden Recreation Commission, said he is absolutely impressed with the new Recreation Coordinator, Melissa Bianconi. He said lie thinks they have some great plans for recreation down the road in the Town of Dryden over the next three or four years. A Recreation Master Plan will be developed. He said lie is a lithe dismayed about a couple of things he has seen in the paper about funding or not funding certain things. He is dismayed at the fact that there has already been a decision made without: looking at a Recreation Master Plan. There is a lot of energy in the Recreation Department with a new Coordinator and new, inspired Recreation Commission, and he said we shouldn't shoot down arty project on any level dealing with recreation. Our community is way behind many others in recreation, The Town needs to spend money on things that keep people in the area. D Scutt said he was concerned about a newspaper article where he read that Cl Makar said he would not spend any money on recreation space on the new land that the Town acquired. He said recreation should be a big issue for this board and the next board because; the town has control on infrastructure, etc. OCl Makar said the proposal that was sent for a state grant was for up to $500,000 that the Town would have to then match. He didn't think that was necessarily the best way for the Page 2 of 14 TB i0 -11 -2007 STown to spend the money it had been accumulating. He didn't think the Town should move ahead and spend it without a plan, and should 10% of the money be spent for one park on one side of Town. Or should there be a plan, and maybe one of the ideas is to have a park here and one of equal size in the middle of Town or on the west side of Town. There is an expectation that if the grant is received the money will be spent. Cl Makar said he is sorry that it: sounds like he is against parks or recreation or against having something on one side of Town and not the other. He would like to have a plan in place before anything is done, and he is willing to have a park here if it makes sense for the Town Financially and it makes sense for the people. The Comprehensive Plan calls for nine neighborhood parks that are one acre each and one larger park that is accessible to the entire town. Is this the best location for that one park? This is even bigger than that one park and is a large project with a large price tag on it. If the Town is successful with this grant application and doesn't take the money now, it may affect future funding opportunities. He said this is a big plan with a lot of deals and he thinks we need to look wisely at the recreation master plan. D Scutt said he concerned about the money spent per child in the Recreation Partnership, $71, per child for little league baseball. That money could be used in the Recreation Department for the entire gown. He agrees that the Master Plaui will be beneficial, but said it can not be divided between sides of town before it has begun. Cl Sumner said she doesn't think there is an adversarial situation; that moving on with the recreation master plan is the way to go. Martha Robertson pointed out that the Recreation Partnership programs are open to all 4 children in Dryden, .just the like the Dryden Recreation programs are open to all children in Dryden. What the Town spends on the Recreation Partnership is a small fraction of what is spent on the Town's own recreation programs, and she thinks it is a good balance. She said she is glad the Town is going to be looking town -wide at what the needs are for recreation before moving ahead with any particular project. 1) Scutt said what he was trying to point out were the inefficiencies of the 1ecreation Partnership. D Kwasnowski said he was authorized to apply for $200,000 under that grant opportunity in question. Cl Stelick just because the funds were applied for doesn't mean the Town will receive them. D Kwasnowski said after you get the award you work with them to develop what you need. It is a pretty competitive; process, and the site behind the town hall was very attractive because you had natural area conservation, historical and recreation space all together. If the Board should decide to not move forward, it; does not mean there will not be funding available to the Town in the future. Mike Lane said he is in awe of the new building. He was privileged to be in the audience in the last meeting at the old Town Hall, and now again in the audience at the first meeting at the new Town Hall. He congratulated the board and said it will take a while to get used to the meeting room with the board elevated_ it is a milestone for the Town and should think about that and the people that came before us and the people that will come after us and use this room to do the people's business the best they can. He said he attended a tour of the new field house and fields at TC3. I-le said it is a wonderful addition to Tompkins County and the Town of Dryden where we lack a lot of public; O facilities. He said if those can be integrated into municipal use in some way it will be a benefit to the community. He congratulated the people at TC3 who brought that about. Page 3 of 14 T13 10-11-2007 0 HIGHWAY DEPARTMENT /DPW Jack Bush said he had received notification from NYS Department of Transportation that they are going to lower the speed limit on Upper Creek to Route 366 to 45 mph. He said perhaps this will help with the present situation on Lower Creek Road, but: he feels it really is an enforcement issue. He is not yet prepared to make a recommendation with respect to Lower Creek Road and has asked Dave Putman to summarize; the 66 pages of information gathered from the traffic counters. He asked the board to not make a resolution until the data has been summarized. COUNTY BRIEFING Martha Robertson gave the board a collection of the brochures that had been prepared for each Town in the County. The Duman Resources Coalition/ information and Referral has a new national "211" system in plane. From any landline you can call 211 (they are working on cell service) to get: all sorts of referral information. The Planning Committee recently heard from Monica Roth of Cooperative Extension about: a Tompkins County rural land owners survey. They did a mail survey over the summer, basically to understand how land was currently being used and how people saw the land being used in the future. They were looking to see if there is interest in growing products for biofuel production. They found a significant number who would be interested and have broken that down by towns. Towns can follow up with Monica Roth. M Robertson said this is a great opportunity for renewable energy, for economic development and to support: agricultural isdevelopment in the Town and the Country. The County Legislature is continuing its budget work. A public hearing will be held on November 13, 2007 at 7:00 p.m. at Boynton Middle School. ENGINEERING (cave Putnam distributed copies of map to the board that showed the sewer service areas in the Town. It shows the two sewer plants in the ''Coy + =n (Village of Freeville and Village of Dryden), the Cortland Road Sewer District, and common out:fall sewer that runs from the Dryden plant, passes through Freeville and picks up that. sewage and discharges into Fall Creek. On the western side of the Town the sewer districts connect to the Ithaca Plant and the Cayuga Heights plant. RECREATION Melissa Bianconi said the Recreation Commission has an application from Rachel Anderson and the Commission would like her appointed to fill the vacancy they currently have. She said she believed this person would be a good addition to the Commission. RESOLUTION # 163 - APPOINT R ANDERSON TO RECREATION COMMISSION Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints Rachael Anderson to the Recreation Commission for a term expiring December 31, 20090 2nd Cl Christofferson ' Roll Ca.11 Vote Cl Makar Yes Page 4 of 14 B 10 -1 1 -2007 Cl Christofferson Yes Supv Trumbull Yes Cl St:elick Yes Cl Sumner Yes M Bianconi reported that she was a guest lecturer at TC3 today for their Introduction to Recreation class and provided the board with a copy of the power point presentation she used for their discussion. She said she may have recruited some interns and that is in line with what she is doing to get people in the department who have a vested interest in recreation. Fall sports are corning along well and planning for winter sports (wrestling and basketball) will begin in a few weeks. M Bianconi said she hopes to expand the offerings of the department. She has been talking with Laurie Levine who has a big role in the Community Cafe. They have very similar ideas about what they'd like to see offered in the Town, so they are working at combining some activities. The Cornell Public Service center has contacted the town. They are having an event called "Into the Streets" where they have 1500 students ready on October 27 to volunteer in the communities and help wherever they are needed. She will be asking them to help with junior football on that day. That information will be forwarded to the community centers. M Bianconi said she has been talking with Christine Becraft of the Ellis Hollow Community Center about some town sponsored programs that can be offered there. She is hoping to also expand into the other community centers. The cheerleading competition will be held November 4 at Dryden High School. There is no charge to teams to compete and each team may set up its own fundraising booth. ATTORNEY With respect to the highway specifications, Atty Perkins said he; has reviewed them, made a few minor technical corrections, and will be forwarding them to the board via email. They should be ready to be introduced in the form of a local law at the next board meeting. He has reviewed the proposed amendment to the Agreement of Intermunicipal Cooperation for Bolton Point which would raise the charges. No public hearing is required unless the `lawn wants to raise the rate it charges. Attar Perkuis said an application has been received from G DeVincentis for payment for the work contracted for the Cortland Road Sewer District manholes. He has reviewed all the documentation submitted, including the application for payment., the certification from the engineer, the waiver of lien, certified payroll, surety for final payment, etc. and it is in order. Once payment is made, it will close out that portion of the project. RESOLUTION #164 - INCREASE WATER RATES C1 Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the water increase by the Southern Cayuga Lake Intermunicipal Water Commission, and agreement will be signed by board O members. 2n" Supv Trumbull Page 5 o f 14 Roll Call Vote ZONING OFFICER C1 Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes TB 10 -11 -2007 Cl Stelick thanked ZO Slater for his efforts with respect to the construction of the new town Hall. ZO Slater said everyone who works in the facility deserves a round of applause for the effort they made in making the move to the new building. He asked the audience to note the display cases and the items in them. With respect to cleaning services for the new building, ZO Slater said that the Murray Center had decided not to bid the service. C Mark Enterprises submitted a bid of $18,538 a year, including buffing the floors bi- weekly with a propane buffer. No bid has yet been received by Challenge Industries. Advantage Cleaning Service, who provided cleaning services in the old building, also did not bid. Jack Bush has been providing daily cleaning services through DPW personnel. There is room in the DPW budget for a general cleaning and maintenance position. That person could take care of the Town Hall building and grounds and be available for other maintenance -type projects around the town facilities. Until they decide whether they want to do that on a permanent basis, they will provide maintenance service for this building. ZO Slater asked the board not to make any decision on providing cleaning service until they decide whether they can do it effectively in- house. J Bush said they had advertised for the position and have a few applications so far. This person would take care of the inside and outside; of the building and fill in elsewhere where needed. ZO Slater said he has not been able to give any attention to the Tuttle building. J Bush said he has begun the process to get a quote to remove the house and take care of the asbestos. Cl Sumner said she would contact a few people about preserving the barn. The Conservation Board is very interested in preserving it. ZO Slater said he has asked the historical preservation people to get: involved but has not heard anything from them yet. With respect t:o the draft stormwater law, ZO Slater said he spent a good deal of time on Tuesday going over the draft with Atty Perkins and Cl Sumner. He distributed a memo to the board with his comments. He is concerned that adoption of this law will cause further work and expense for his department:. He has spoken NYS DEC and been assured that the state model for stormwater will work and they will continue to administer it. If the Town goes outside of those parameters, the Town will be responsible for its administration. He understands that the people on the committee worked hard and had the Town's best interests at heart, but he is concerned. ENVIRONMENTAL PLANNER D Kwasnowski said he and Darby Kiley of i,ansing spoke at Wells College recently on stormwater management. Tim Woods of the Conservation Board has taken a job in Watertown and has resigned (term expires in December). D Kwasnowski said they will be advertising for a replacement. Behan Planning Associates has been working with the Planning Board on the zoning re- write.. D Kwasnowski distributed a copy of the work plan for Phase 1, together with the full budget. Previously the Board approved the professional services agreement and work plan for Page 6 of 14 -m 10 -11 -2007 each chunk of work. A payment of $7,500 has previously been paid. The total budget is $48,000. The 'Town had budgeted $50,000. They have been working very hard with the Planning Board and have been very productive. D Kwasnowski said this will take us through a re -write of the subdivision ordinance to include conservation subdivision design guidelines and a commercial corridor design guidelines, and the related zoning amendments. They will try not to change the zoning too much, but if they run into a problem, there are things they will have to do. The Route 13/366 Corridor Study that the County did is in final draft form and will be considered in this work. The way the work plan is structured, the Town will get the product regardless of the time spent to accomplish it. He asked for a resolution to approve the work plan and authorize the expense of $8,640. RESOLUTION # 165 - ACCEPT BEHAN PLANNING WORK PLAN 8s AUTHORIZE PAYMENT Supv Trumbull offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby accepts the work plan `Town of Dryden Amended Workscope Phase I with Complete Budget" provided by Behan Planning Associates and authorizes the payment of $8,640 for the current invoice and all future invoices in this Phase not to exceed $48,430. 211d Cl Stelick Roll Call Vole Cl Ma.kar Yes Cl Christofferson Yes Supv Trumbull Yes Cl St:elick Yes Cl Sumner Yes D Kwasnowski gave a presentation (attached) on the proposed stormwater law, pointing out the major variations between the New York State model rind the proposed stormwater law= as developed by the Special Committee. The Special Committee is attempting to protect the watershed in the local community and cater to local needs. He said the'rown has the ability to do that.. The Village of Lansing has contacted him and indicated they will use the Town's version as a model for their ordinance. There are essentially five differences. The most controversial is requiring stormwater management plans at less than an acre for sensitive sites, which the DEC is already requiring in TMDL designated watersheds. Cl Sumner provided the board with a draft that she said incorporated most of the changes she and Atty Perkins and ZO Slater talked about on Tuesday. She said if board members would review it before next month it could be introduced at the November meeting and vote on it in December. She said she didn't anticipate any reason to delay beyond December. She said there were probably four issues that needed to be discussed, and she would send an email to board members about those tomorrow. There was discussion about how t:he proposed law will affect the building applications received by the Town and the necessary inspections and how they could be combined with other inspections. There would be some new work involved, but mostly it is changing an aspect of the permit process already in place. D Kwasnowski suggested that a fee schedule be adopted in conjunction with adoption of t:he local law_ Potential added expense to applicants for engineering services was discussed. Cl St:elick would like to know how this would have affected applicants in 2007. Cl Sumner said she believes that can be determined and offered to meet: with D Kwasnowski next week. Page 7 of 14 "M t0 -11 -2007 TOWN CLERK B Hollenbeck asked the board to approve the minutes of the September board meeting. RESOLUTION # 166 - APPROVE MINUTES Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the minutes of the September 13, 2007, town board meeting. 2nd Supv Trumbull Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes CI Stelick Yes Cl Sumner Yes Atty Perkins is reviewing the contract with Systems Fast (for the ability to accept credit card payments) and is waiting for a meeting with a representative of the company. With respect to dog control, the board has the SPCA's current contract and a. proposed contract from another vendor. B Hollenbeck will attend the Tompkins County Council of Governments meeting in the morning. She and Cl Sumner visited the facility for the other vendor last week. Cl Sumner said the facility is certainly adequate, though not as "lovely" as the SPCA's facility. It is a converted barn and he is working on converting a second barn. The dogs are healthy and happy. She added that he provides services any time of day or night and weekends. The SPCA only offers emergency service on nights and weekends. Cl Sumner said they would continue talking with the SPCA. Pam Stonebrakere of the SPCA was present and there was discussion about them having to draw down their reserves for several years and the additional services the SPCA offers. Bob Baker of the SPCA said a letter was sent to municipalities a year ago advising them that there would need to be an increase in the cost to municipalities. Fle said in looking at other vendors, the board needs to consider what: they will charge in a few years and t:he veterinary services the animals will receive. He added that the Town's citizens should be aware that the "no -kill policy° may change. B Hollenbeck asked what affect it would have on the SPCA if they no longer provided dog control. The board needs to be concerned about what it is legally responsible for providing and what it costs the citizens. Her conversation with Abigail Smith didn't leave her with the impression that the SPCA wanted to provide dog control for the towns. P Stonebraker said they are interested in continuing dog control at the rate it needs to be funded at. They are a nationally known no -kill shelter now, and they need to have it funded completely. She understands asking for a 100% increase is a hardship. B Hollenbeck said she would like to know what part of their budget is strictly dog control, and what exactly the services under the contract cost. Cl Stelick asked for a definition of "no kill ". P Stonebraker said for them it means that they don't kill any animals that are adoptable. They have to be temperamentally sound and basically healthy. Cl Stelick said then in the simplest terms they are not "no kill ". P Stonebraker said they treat many more health issues than they used to. Page 8 of 14 TB l 0 -1 1 -2007 isCl Stelick asked whether the towns were mandated to provide cat control and was told they are not. Cl Sumner said Ag tip Markets requires that animals be available for redemption by their owner for five days and available for adoption for an additional period of time. P Stonebraker encouraged the Town to look at the other services the SPCA provides for the Town, such as owner surrender, stray cats, cruelty cases, humane education, and spay /neutering services. They are not asking for funding for those items at: this time, only to have animal control pay for itself so they can continue to offer those other services to residents. M Robertson said that Tompkins County has a contract for cat control with the SPCA and their funding request was also doubled. She said it is unclear whether cat control is mandated for the County. B Baker said the SPCA has far more cats and dogs coming from Dryden than any other municipality in the County. P Stonebraker said part of the benefit of them doing dog control is that all the animals end up with them, and don't get lost in the shuffle because certain services are provided elsewhere. She said they have a huge volunteer force to work with the animals in their care. Cl Makar said he lives on Route 79 and a drive to Homer would be 40 minutes each way so it: would have a big impact on his neighborhood. However this is a difference in the quotes received, and he wonders if the $9,000 difference is worth fighting over. He hasn't heard any complaints about the expense other than from the Town Board, and he said the board should reflect on this. If some negotiation is possible, that is what he would like to see. Cl Stelick thanked everyone that: attended tonight and said he doesn't disagree with Cl Makar. The board is responsible for the Town's money and it is their job to ask the questions, This is the first time the SPCA has shown up to offer some information and he appreciates them being here. B Hollenbeck announced that open house for the new building will be October 18111 from 5 to 7:00 p.m., just before the Planning Board meeting. DISCUSSION Emergency Services Committee - Cl Sumner distributed a proposed definition of "active firefighter". A definition is necessary for liability and workers comp issues, tax benefits I:o the volunteers themselves, and for distribution of the foreign fire tax money. This one is mainly for the foreign fire tax money and has been developed with input from the departments, John Bailey, workers comp, etc. RESOLUTION #167 - ADOPT DEFINITION OF ACTIVE FIREFIGHTER Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that: this Town Board hereby declares that the definition of "active firefighter" for the purposes of allocation of Foreign Fire Tax shall mean someone who: 1. Meets the requirements the fire department: has established for membership; and 2. Performs one or more of the following duties: O A. Participation at a fire, alarm of fire, hazardous material incident, or other emergency situation that triggers response by the fire company or its units; Page 9 of 14 TB 10- l 1 -2007 F3. Fire house maint.enanee including but: not limited to: construction, repair, maintenance and inspection; C. Inspection of property for fire hazards or other dangerous conditions; D. Fire prevention activities; E. Attendance at: fire instructions or fire school; instruction at training; F. Work on or testing of fire apparatus /equipment, fire alarm systems and fire cisterns; G. Meetings of the fire company; H. Pumping water or other substances from a basement or building; 1. Response to a call for general ambulance service by a member of an authorized emergency rescue and first aid squad; J. Fundraising activities. 2114 Supv Trumbull Roll Call Vote Cl Makar Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes CI Sumner said she has the proposed changes to the fire contracts and distributed to board members. The two changes are in how they are required to report. They will no longer be required to provide copies of t:he stake reports filed. 'they will be required to provide a monthly summaiy to include the number and type of responses. They will be required to provide their income and expense statement and assets and liabilities report in September of the contract year, prior to the budget season. Next year she would like them to also report their inventory of major equipment and equipment replacement: schedule, but it is not in this year's contract. She asked ghat the changes be approved so that the departments have time to review it prior to signing it. RESOLUTION #168 - APPROVE FORM OF FIRE CONTRACT Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the form of the fire contract to be offered to the fire departments the Town contracts with for 2008. 211d Supv Trumbull Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes C1 Stelick Yes Cl Sumner Yes Cl Sumner will forward the proposed language to the departments. The ambulance report this month showed that their calls for the year are way up and it has primarily to do %with the new 911 system and the tiered response. Personnel Committee - The committee has not met. The policy is essentially ready to review and C1 Sumner will get a copy of it: to Atty Perkins. Cl Christofferson said he believed there was st:ill some work to do on it, and CI Sumner said they will take it up agahi after the budget is passed. a.tn. Budget workshops - Scheduled for October 15 at 4:00 p.m. and October 17 at 8:00 Page 10 of'] 4 V 10 -11 -2007 HUD Loans and Grants Committee - Cl Makar said he met with Heather Filiberto of TCAD and Dawn Bogdan today to review how much money has been collected in the HUD fund. The Town received a $400,000 housing rehab loan in 1995. An additional $400,000 was awarded to the Town in 1997, of which the Town only received $301,000 because we had either $99,000 paid back or left over from the original loan. In 1999 . the Cayuga Press loan went through for $400,000, but a portion of that didn't come to the Town, but went to the County for administrative expense. For the rehab side, most loans aren't: paid back at all and some are repaid at very low interest. Administration expenses have been deducted from what: has been collected. As of July 31, 2007, the Town has $40,000 from the housing rehab loans and $110,000 from the Cayuga Press loan. These funds can be used for the same purposes as it was originally loaned for. Cl Makar said we can go to HUD and change the purpose and use $100,000 to give to TOAD to be loaned out similar to how it was loaned to Cayuga Press and the $10,000 can be used for a micro grant program. Once the micro grant program has been filially documented it can be shopped around to different agencies to administer. H Filiberto of TCAD is pretty sure that this would be okay with HUD. Once this money is back out in the community this will help with additional applications to HUD for further funding. Cl Stelick said he'd like the board to move forward with the proposal. He liked what: Alternatives had to offer for the micro grants and thinks it is a great plan. It may turn out there is no one that wants to use it, but it is a way to help those who normally would not be served. There is minimal risk to the town and good opportunity for residents to take advantage of what hasn't been offered before. The board would like to move forward. Cl Makar said he %vrill try to have contracts ready for the board to review prior to the next board meeting. Cl Makar said that: future payments by Cayuga Press could be divided $0% to TCAD and 20% to Alternatives for use in the programs. Cl Sumner said when we get to that point that the board could pass a resolution. Recreation /Youth /Community Centers Committee Cl Makar distributed a memo and reviewed it with the board detailing the funding requests from the community centers for infrastructure assistance and capacity development and his reasoning and recommendations for each center. The Capacity Development grant is an award not to exceed $3,000 that does not require a recurring expenditure and is designed to enhance programming, maintenance or infrastructure at a community center. 'These grants are one -time outlays and shall include any operating expenses. The Infrastructure Assistance grant is a one -time expenditure grant not to exceed $13,000 for renovations, repairs, equipment, furnishings, and construction. Capacity Development applications were received from: Ellis Hollow Community Association - Signs for Center, SBQ grills, programming fees, pavilion /barn lights, hedges - $3,000 Etna Community Association - Programming expenses and heater repair - $3,000 Page 1 I of 14 TB 10- I l -2007 Varna Community Association - Children & youth programs, adult programs, building upgrades - $7,250 (2006 and 2007 funds) Infrastructure Assistance applications were received from: Bethel Grove - Sub -drain installing for building preservation - $1.0,069 (100% of cost:) Varna Community Association - Purchase & installation of a walk -in cooler /freezer - $9,055 (:50/0 of cost) Ellis Hollow Community Association - }pence replacement, tables, chairs - $9,948 (100% of cost) Etna Community Association - Replacement of roof for Houtz Hall in Etna - $1.31000 (91.55% of cost) Dryden Community Center Cafe - Equipment to open cafe - $6,038.71 (1.00% of cost) Cl Makar gave his recommendations for funding distribution and reasoning and the board discussed those recommendations. Because the Community Cafe was not in existence when the funds were appropriated in the budget, it was decided not to include; their request in the allocated funds, but. to fund 50% of their request from contingency. Cl Stelick said he appreciates Cl Makar's efforts and this is exactly what he had in mind when he got these funds put into the budget twro years ago. It is a commitment to help the community centers and he has heard nothing but: positive comments about what has been provided so far. He looks forward to partnering with them and the Recreation Department. follows: RESOLUTION #169 - APPROVE CAPACITY DEVELOPMENT GRANTS Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby awards Capacity Development Grants as Ellis Hollow Community Association $3,000.00 Etna Community Association $3,000.00 Varna Community Association (2006 & 2007) $7,250.00 The Town Supervisor is authorized to execute the contracts for the same. 2nd CI Sumner Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes Cl Makar will forward the contracts to the bookkeeper to be sent on to the centers for signature. RESOLUTION # 170 - APPROVE INFRASTRUCTURE GRANTS Cl Stelick offered the following resolution and asked for its adoption: Page 12 of 14 V TB 10-11-2007 RESOLVED, that this Town Board hereby awards Infrastructure Grants as follows: Etna Community Association $9,062.50 Ellis Hollow Community Association $5,370.00 Varna Community Association $2,535.40 Bethel Grove Community Center $7,531.90 The Town Supervisor is authorized to execute the contracts for the same. 211' Cl Sumner Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes RESOLUTION # 171 - APPROVE DRYDEN COMMUNITY CENTER CAFE GRANT Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby awards an infrastructure grant to the Dryden Community Cafe in the amount of $3,019.36, and the Town Supervisor is authorized to execute a contract for the saine. 2nd Cl Makar Roll Call Vote DISCUSSION Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes Supv Trumbull said the IAWWTP has a pager problem and doesn't have the money for new ones, so they are not covered 24 -7. He will get more details. Cortland Road Sewer District - Supv Tnimbull, Cl Stelick, Dave Putman and Atty Perkins met today to discuss this situation prior to meeting with the Village next Thursday. D Putnam has recommended that six months of data be collected. TC3 wants to add dorms, one of which is outside of the sewer district boundary. ZO Slater said TC3 has indicated they could move the location of that dorm building. The district boundary could be adjusted with Village approval. They discussed that TC3 receives "free services" such as fire protection and that perhaps TC3 would be willing to compensate in some way for that. TC3's share of the expansion expense needs to be determined and only two months of data have been collected. Cl Christofferson noted there are other areas of the district also looking at possible expansion. C1 Stelick said while the data is being collected, they will continue to work with the Village and possibly looking at a larger service area. That will not stop any development; the moratorium is stopping development. Atty Perkins said to keep in mind that: the original announced reasons for the moratorium was a capacity issue, not a contract issue. rhe preliminary data looks like there is capacity. The board agreed the collection of the data is important. Page 13 of 14 TB 10- I 1 2007 Cl Stelick said the thing to remember is that the Town is a user in the plant, not an Owner. Atty Perkins said one of the things being discussed is a regional solution, and if the `rown signs an agreement with the Village there is no incentive at all for them to do that. Cl Christofferson said if there is an agreement signed to pay for a fair share and that agreement: is visited periodically, then there is no risk. Things could be changed as the data changes in the fixture. Atty Perkins said you need facts to make an informed judgment initially. Cl Stelick said things are moving at a snail's pace, but it is moving forward. RESOLUTION #172 - APPROVE ABSTRACT #10 Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract #10, as audited, vouchers #802 through #881, totaling $472,071.31 2nd Cl Sumner Roll Call Vote C1 iWiakar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes There being no further business, on motion made, seconded and unanimously carried, the meeting was adjourned at 10:45 p.m. Respectfully submitted, * /Ild/C. Bambi L. Hollenbeck Town Clerk Page 14 o f 14 DRYDEN TOWN BOARD MEETING 93 E. Main St, Dryden, New York 13053 Thursday, October 11, 2007 at 7:00 p.m. The October Board Meeting will be held in the new Town Hull located just up the road from the old Town Hall at 93 East Main Street. I) Call Meeting to Order 2) Pledge of Allegiance 3) Roll Call 4) Public Hearings 5) Agenda Item a) Fire Departments 6) Citizens Privilege 7) Town Highway Superintendent/Department of Public Works a) Lower Creek Road Recommendation b) Lower Creek Road Resolution for Reducing Speed Lim it 8) County Briefing. 9) Engineering 10) Recreation Department 1 1) Attorney 12) Zoning Officer a) New Town Hall b) Town Hall Cleaning Contract 13) Environmental Planner a) Storm Water Law Presentation 14) Town Clerk a) Approve September minutes b) Systems East Contract c) Dog Control d) Open House for New Town Hall 15) Discussion a) Emergency Services Committee b) Personnel Committee e) Finance Committee d) HUD Loans & Grants Committee e) Technology Committee f) Recreation[Youth /Comm Lin ity Centers Committee Cont'd on back Presenter Chief J Bush County Repr. A Sciarabba M Bianconi M Perkins 14 Slater D Kwasnowski B Flollenbeck Discussion Cont'd �) Schedule Budget Workshops h) Cortland Road Sewer District 16) Approve Abstract # 10 17) }suture Agenda Items l R) Executive Session 10-1 1-07 SPEAKER SIGN IN SHEET If you wish to address the Board under citizens privilege of the floor please sign in below. Speakers will be limited to a maximum of three minutes. Please provide the Clerk with a written summary of your statement. Name (�e- SL E Qulif�NESPS Address Town of Dryden Town Board Meeting October 1 l , 2007 Name - {Please Print} E C ,�SIL � ik4v�Lqt� Dcn 5ckI AIe- (ae rn 6in C&Z mc, t LSt C�GUT-e W&�7 5S _ ^ J I 101 CC�u�OVA Address or Board N TIM C�5CVV4, t (� f4:oQ H on^ s r V%.- corkA 10 E AAM N. l _5 rax�*ti� A�;r t - V/ Z. t, r v )Er / z3v DIC11jai'j (<h Tewn oil Dryden Town Board Meeting October 11, 2007 Name - Please Print) Address or Board. Community Recreation October 11, 2007 Mow 6 .Ana mu TP:mf U Ogdao RKmaauan C a u¢:ror 47 Eau uam S1 oRCemq, uy ,fljiIN4.:8:8?0 r8 mlclealt;fts Gcnilmott Del What is "Community ?" • Think "human" • Belief • Resources • Intent • Preferences • Needs • Risk Apply to Recreation • Does a community have a belief that there is a need for recreational activitieslopportunities? • What resources are available or necessary? • What is the intent of using those resources? • What does the community prefer in terms of service? • What risk is involved with providing these seri vces? What`can community offer? Organized activity • Sport • Special Events • Youth at Risk intervention r . + Adult Programming Senior Programming, • Outreach • Partnership Benefits • Enhances quality of lifeifor citizens Fosters value systems • Provides health opportunities . Offers safe alternatives for Youth at Risk Is separate from school systems;, yet j creates partnership Alt Risks. Liability Stress on financial resources • ' Burn out" factor for staff 1N Public v.Private to Public usually falls under "government" or "municipal" to Private means "proprietary" or for profit _\�/' Public • Recreation Departments (Dryden) • Facilities (Cass Park) • Fields maintained by cities, towns, counties, states • Country Clubs •` Resorts • Cruise Lines • `members only" Private or Benefits of both to Private- higher base pay Public- better low, cost benefits Private -more protection from liability case_ s Public- M-10re Flexibility with hours, i •'Private: more, fle xibility with resources Basics covered -How do I get there? • Start with volunteering • Become familiar with-your own. community lizz What to Expect. Many people have the goal of becoming a recreation administrator. • This is an excellent goal But first... What to Expect • You must have experience in programming • Summer Camps • Athletic programs/facilities • Day Care • Nursing Homes • Municipal Recreation Facilities /Departments Be Prepared. for... • Long days, irregular hours • Public input (not always solicited)•Q • Low budgets • Conflict resolution with participants • Job justification Expect the Unexpected • Bad weather • Staff not being reliable • Cancellations, wrong deliveries, equipment failures • Participant injury/illness • PLAN FOR IT So.. why do it? Providing needed services for citizens • Strong intrinsic value ' Rewards are high,when things, o well Strong,community appreciation.and support *.'Never a lack of something to do Questions? 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't1 A• Nu •t�� o no a � � o FC: � � O n� o � a � D O DO O O O 9 azzo g r _ . cry i F 49 EM real 6 LE L I i I N N _ INS 1 �f 4 Y .IMIIF ��J i 11/14/2007 U7 :50+:23 MONTHLY REPORT OF SUPERVISOR � TH E TOWN ROARD OF TH E Town of Urvdcir Pur;o;iaat �:0 Section 125 of the Town Law, I herebv render. zhe f012- 0wilL9 detailed statement of all manays received and ci-sbuxscd by me durifLy the month of Octoh�er, 200?: DATED, , Nowenibcm, 14.2007 Balance Balance 09/30/2007 Increases Decreases 10/31/2007 A GENERAL ETM — T0WNWIDE 1„ 648, 103.:35 1,011., 896,6c0 194, 496,22 1, 555, 503. CASH — CHECHING 45,653.54 121,874.75 0,00 170,51 ,29 CASH — SAVINGS 5r-116F263,715 CRSH — OHEC:H:I'KIG 28,076,25 0, 00 2 ?. 8�9.:'S 82 27, 5, 599, 389.00 2$1 PE= CAS:: 600, 00 0, 00 9,498, 0-00 2', 500. 00 PETTY CASH — POSTAGE, fi,693,93 PETTY CASH — ?OSTA6]1� G 0.00 1,693 .93 TOTi ":L 5.'6- 7r251,22 12x.8+4'.;5 ],71,9.75 6, 5,�5 ?, 51- DA HIGHWAY TOWNWIDE k'CJt7D. 4 4,253 -20 37,135 -77 55,257.22 456,1 1.65 Ds HIGHWAY OUTSIDE FUND CASH — C.HECKING 0100 9',248.11 97,24x,11 55,049,0E 0 -00 CASH — SAi�zVC,S 1,648 :103.35 :?.00 4,c9$.49 CASH — SAVINGS 57,29w,i1 904.' 0 6, 1, 555,5VI) 0 `9r TOTAL 1„ 648, 103.:35 1,011., 896,6c0 194, 496,22 1, 555, 503. ?3 GENERAL — OUTSIDE FUND CRSH — OHEC:H:I'KIG 28,076,25 2 ?. 636, 82 27, 628.56 2$1 0$4.92 CAS:z — Sr1VItdG8 4 lv, 568,19 9,498, 95 2', 62E, 56 427,8x8 -53 PETTY CASH — ?OSTA6]1� 21,$,60 0 -00 0.00 2-18.60 TOT;' LL 4 4,253 -20 37,135 -77 55,257.22 456,1 1.65 Ds HIGHWAY OUTSIDE FUND CASH — CHECFIPG 0 -0u 55,049,0E 590044.06 :?.00 CASH — SAVINGS 1 .0? i . 904.' 0 6, 570 0 `9r 04 1 . C16 1, 025 91 1 - 99 TOTAL 1Om- 7,909,00 65 r 62i.yI 118,09B.12 1.025.991 -99 $Fl,— DRYDEN FIRE DISTRICT CASH — CHWCKIPG 37.30 38,209 -55 s8,2OQ_C0 45 -45 CASH — SAVT.KG�I aloe on19 , 02 632,91 38e200-00 27B, 711 _ 93 TO'1'!_L -316,P1,6.;;2 35,0142,55 n. 900. 0+? 278.758 -8E SI1— VARNA LIGHTING DISTRICT C:ASA — CHECKING 0.0u 299.77 254_ ?7 I), 00 WASH — SAVINGS 4,42ti.9,1, 1.2.37 294_` 4,1.39, -51 TOTkL 4o421,51 3;07 -14 589,54 4, i33.5i is— ETNA LIGHTING DISTRICT CASH — CRECKENG 0 -00 23?. $ 238.2c 0.00 CASH � SAVIN^$ 3,960 -G�4 10}.$6 238,28 3, 37 -62 Page 1 MON'3FI1.V DEPORT 011 SUPERVISOR Balance Balance 0913412007 Increases Decreases 1013112007 TOTAL SL3- MEADOW %LEISURE LIGHTING DISTRICT C.P.-'5H - CHECKING CASH - SAVINGS TOTAL SM AMSULMCE DISTRICT CASH - CHECKIx1G CASH - SAviN GS TOTAL S$1- SAPSUCKER SEWER - UNITS CASH - SAV.T,NGB SS2- VARNA SEWER - UNITS CAST CH�,C'S' G CASH - 5AV:CPd�-3 03- CORTLAND RD SEWER CASH - C!uEC'MIG CA$R - SAVINGS POSTAGE SS4- MDNF{EY RUN SEWER CASH - CHE%';{ING CASH - SAVINGS SS5- TURKEY HILL SEWER CASH - CHECKING C:AS11 SA`JINGS TOTAL TOTAL TOTAL TOTAL TOTAL S56- PEREGRINE HOLLOW SEWER CASH - SAVINGS TOTAL !�- VARNA WATER GA5H - CHrr {,T,NCs CASH - SaVTNC:S 3,860,04 249. 1.4 3,532.62 0,00 231 -;1,3 701.13 0,00 7,775.27 'Y,72 201 -13 2,581.85 t, ?75.7 208,35 902,26 2.x91.66 2,93 0 -Q0 0 -130 2,93 254,216-',I1 732_Q1 0100 241,946,95 2 <14e 1,5,B7 732.01 ;1,00 794,351.68 ?8,5 ^1, -52 .1,609.55 0 -04 40,3 ?6.19 38, 571,53 11804,66 i},00 50, 375, 19 42,08 679,r7 1, V9, 7O 52.09 1' +1,1:9.74 5, ?29,64 6';9.70 477.294.$8 1 ",'1, 23c -82 7, 949.55 11 351.40 3,77p 266, �7 1, 09r,Q7 llv, 867, 1;1, 16,99 416,951,5" 29.39 1v 5, 168.81 155,198 -20 0- ;1, 2 1,0'0, 85.1 -79 1.000 854 -86 91,$88.25 �1,9P$ -29 11,33 292,262.62 93,268.69 141,360,44 4- 00 ?89,629,1 56,521.2~ 1., 906 -1.1 60,989.90 5,979.56 9,155,11 11), 1,29 -C'' 653.21 553 -2's 12, 609, 00 15,646,1= 93,268.39 93,25 =.39 0100 86,536 -78 58,521.28 58,521.28 1h7,042 -56 11,999.12 C -CD 1.x}0 12,60.40 12,60~_00 1, U-1'1.77 213, 579.1.5 L5,96 215,093.92 25.40 B, 61,5- 64 96, 64 5, 04 0,12 99,035,29 99,035,51 97, 541.. 45 92,541.45 ,1,1 -33 295,501 -73 Pogo 2 v,3�4.rt6 v,S74.F5 11,999.12 C -CD 1.x}0 12,60.40 12,60~_00 1, U-1'1.77 213, 579.1.5 L5,96 215,093.92 25.40 B, 61,5- 64 96, 64 5, 04 0,12 99,035,29 99,035,51 97, 541.. 45 92,541.45 ,1,1 -33 295,501 -73 Pogo 2 NIONTHLY REPORT OF SUPERVISOR Balance Balance 09/30/2007 Increases Decreases 10/31/2007 v TURKEY HILL WATER TOT %.L 292,273.95 28,457.1.1 25,218.00 295,513.06 CASH - CHECKINICG 40.32 2,539.2-9 2,839.28 40.33 SW2- SNYDER HILL WATER 1.68,066.67 5,894.63 2,339.28 171,122.02 CASH - CHECKING TOTAL 168,:1.06.s9 0.00 6,160.11 6,460.11 171,162.35 0.00 CASH - SAVINGS 55,139.73 10716.85 6,460.11 50,396.47 CECKING - SPECIAL RESERVES TOTAL 55,139.73 •9,176,96• 1.2,920.22 21922.90 50,396.47 SW3- MONKEY RUN WATER TOTAL 2,922.90 0.00 0.00 2o922.90 CASH - CHECKING 1,431.23 450:1.09.63 45,109.21 1,43:.65 CASH - SAVINGS 152,843.66 112,411.1; 5,549.72 4,730.84 45,109.21 158,393.38 1021032.82 TOTAL TOT:.L 143r842,42 5,549.72 4 9,840.47 90, 21.8.42 :1.58,393.38 103,4t$4,47 H SW4- HALL ROAD WATER CASH - CHECKING 0.00 2.29 67,$17.22 1,971.66 67,817.22 1,971.66 0.00 2.29 CASH - SAVINGS - 88,508.41 26,629.5:1• 2,515.17 67,817.22 1,971.11)6 - 156,325.63 27,173.02 TOTAL TO'1'A, 26, 631.80 67,81.7.22 4;4B6,83 1355634.44 3, 943.32 - 1561325.63 27, V75, 31 SW5- TURKEY HILL WATER CASH - CHECKINICG 40.32 2,539.2-9 2,839.28 40.33 CAS- - SAVINGS 1.68,066.67 5,894.63 2,339.28 171,122.02 TOTAL 168,:1.06.s9 8,733.92 5,678.56 171,162.35 PN MCARTHUR SPECIAL RESERVE CECKING - SPECIAL RESERVES 2,922.90 0.00 0.30 21922.90 TOTAL 2,922.90 0.00 0.00 2o922.90 CD REHABILITATION LOANS AND GRANTS CASH - 'CKING 152,843.66 5,549.72 0.00 158,393.38 TOTAL 152,843.66 5,549.72 0.00 :1.58,393.38 H CAPITAL PROJECTS - TOWN HALL CASH - CHECKING 0.00 67,$17.22 67,817.22 0.00 CASH - SAVINGS - 88,508.41 0.00 67,817.22 - 156,325.63 TOTAL -88,508.41 67,81.7.22 1355634.44 - 1561325.63 TA AGENCY FUND CASH - TRUST & AGENCY 8,007.67 0.00 0.00 8,007.67 TO?'F:1.4 Be 00 "' . 67 0.00 0.00 61007.67 SS7- ROYAL ROAD SEWER CASH - SAVINGS 14,1.61.85 203.57 0.00 14,365.42 TOTAL 14,161.95 203.57 0.0C 14,365.42 SW6- ROYAL ROAD WATER CASH - CrECK_NG 4.29 670.21 670.21 9.29 Page �� ONTFILY REPORT Or SUPERVISOR Balance Balance 09/30/2007 Increases Decreases 10/31/2007 CASH - SAVINGS 14 883.56 399.10 610.21 14,6:2.47 TOTAL TOTAL ALL :UO DS 887.87 1, 069.31 :I., 340.42 14, 616.76 11., 003, 931. 83 806e518,66 1., 059, 426. 01 1.0, 751, 024 .48 Page 4 I