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HomeMy WebLinkAbout2007-01-110 TB 1 -11 -07 TOWN OF DRYDEN TOWN BOARD MEETING January 11, 2007 Present: Supv Steven Trumbull, Cl David Makar, Cl Martin Christofferson, CI Stephen Stelick, Jr., Cl Mary Ann Sumner Elected Officials: Batnbi L. Hollenbeck, Town Clerk Jack Bush, Highway Superintendent Other Town Staff: Mahlon R. Perkins, Town Attorney Daniel Kwasnowski, Environmental Planner Henry Slater, Zoning Officer Jennifer Dube, Recreation Coordinator Supv Trumbull opened the meeting at 7:00 p.m. and led board members and audience in the pledge of allegiance. Clerk of the Works for the town hall project, John Hohnes, reported the building is proceeding on schedule with 25% of the roof on. I•le said they have a great superintendent on the job and the work is of good quality. They have had some trouble getting timely responses from the mechanical engineer, but are still on schedule. Atty Perkins will send a letter to Egner Associates about the problems with the mechanical engineer. ZO Slater explained there are change orders necessary because of moving or removing some walls in the Zoning Department and Court areas, and there are additional angle supports necessary for the meeting room. Additionally, a change order will be forthcoming for substituting MC cable for branch circuit wiring in the walls and ceilings that will result in a savings of $2,500, RESOLUTION #29 - APPROVE CHANGE ORDERS Cl Christofferson offered the following resolution and asked for its adoption: RE project; as CRP #05 - CRP #06 - CRP #08 - Movable SOLVED, that this Town Boa follows: Change to Rooms 14, 14C & Change to Rooms 06, 06A & Change to provide additional partition per drawing CA02 rd hereby approves change orders for the town hall 14D per drawing SKOI. $ - 837.00 06B per drawing SK02 - 2,825.00 angle supports for meeting room 1,753.00 And further approves a proposal to provide and install MC -cable for branch circuit wiring in walls and ceiling spaces in lieu of EM`lI conduit called for in contract documents, a reduction of $2,500, and the Supervisor is authorized to sign the change order when it is prepared. 2nd Cl Stelick Roll Call Vote C1 Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes Page I of 14 1 CIO *1 3 1 -11 -07 ZO Slater said that the meeting with the provider of door hardware/ locks will also result in a change order and reduction of cost. Dan Kwasnowski said he had received a report from NYSERDA that describes the money the town is automatically qualified for, together with options that would require change orders. Cl Christofferson and Cl Stelick will review that report with him. Destination Dryden Carol Kammen, Tompkins Country Historian, introduced Rosemarie Tucker, Town of Groton Historian, and said that the 'Town Historians of Tompkins County were asked to prepare pamphlets that would be historic and promotional of each town. The Strategic Tourism Board awarded them a grant of over $6,000 to help with this. The text for the Town brochures was due in July, and because Dryden does not currently have a historian in place nothing was submitted. With the help of Elsie Gutchess they were able to come up with a brochure for the Town and when asked what color the board would like on the brochures they chose purple. C Kammen said the towns had been asked to contribute $200 each and would be given the rights to update and /or reprint the brochure in the future. The board indicated they would pay the $200 when invoiced. There was some discussion about how to recruit. a Town Historian, and Carol Kammen said the board needs to decide what they want the historian to do. According to state law a Town Historian is supposed to preserve, identify materials that are in jeopardy, collect materials and town history. In Tompkins Country the Town Historians meet monthly and work collaboratively on projects in order to bring history alive for all the Towns. C Kammen suggested the Town advertise for a historian. • HIGHWAY DEPARTMENT 8s DPW Jack Bush asked the board to approve the proposed resolution for purchase and sale of equipment for 2007. Cl Christofferson said he was concerned about the language "to a public entity or private individual at Fair market value ", and asked how fair market value was determined and whether it was legal to sell to an individual without bidding it competitively. Atty Perkins said it was legal and fair market value could be determined by book value or appraisal. After discussion, it was decided to remove that language from the resolution. RESOLUTION #30 - AUTHORIZE PURCHASE 8s SALE OF HIGHWAY/ DPW EQUIPMENT Cl Christofferson offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the Highway Superintendent to: Advertise for bid or purchase off the state contract one 2007 new and unused loader with 4.7 yd bucket not to exceed $1.66,000. Sell one used 1991 Cal: 966F loader vin # 4YG00820 at a surplus auction or by advertisement to bid or to a public. entity. Advertise for bid one 2007 new and unused grader with snowplow equipment not to exceed $1.94,000. • Sell one 1984 Grader vin 472VO7473 at a surplus auction or by advertisement to bid or 1:0 a public entity. Page 2of14 • TB I -11-07 Advertise forbid or purchase: of state contracC one 2007 new and unused small roller not to exceed $45,000_ Purchase: off state big} one 2007 new and unused 4x4 pickup truck with snovvplow equipment for the Highway Department not to exceed $23,000. Sell one used f2 005 C~he%W 4x4 pickup truck viii 4 1 G CS K I 4T3 SE2 662 00 at z� surplus auction or by advertisement to bid or to a public entity, Advertise for bid or purchase off state laid one 2007 new and unused 4X4 baclhoe not to exceed $65,000. Sell one used 2005 New Holland LB75B backhoe vin # 031054431 at a surplus aLiedon or by advertisement for bid or to a pubbc entity_ Purchase from two quotes the lowest quote for a flail mower for the DPW not to exceed $4)000, 2«1' Cl Stelick Doll calil Vote C±1 Makar Yes C;1 Christofferson Yep upv Trumbull Yes Cl Stelick Yes Cl Sumner Yes J Bush asked the board to approve and sign the agreement for use of town -owned h igb tvay machinery, tools or equipmeatI RESOLUTION #31 - APPROVE AGREEMENT FOR USE OF TOWN - OPINED HIGHWAY MACMNERY, TOOLS Olk EQUIPMENT Cl urrmner offered the following resolution and asked for its adoption: RESOLVP�]), that LhhS Town Board hereby approves. the Use of Town -Owned Highway Machinery, Tools or Equipment Agreement between the Highway Superintendent and the Town Board, 21141 Cl Stelick Roll Call Vote Cl Makar Yes Cl Christofferson Yes Sl]l)v 19rumbi)11 YCs Cl Stelick Yes Cl Sumner Yes J Bush laid he hr� roe eived additional information relating to Duane Testut's request for a lover speed limit on Baker Hill Road and would now like to proceed wirh i:hat r quCSt_ He noted he had spoken with a trooper who c�onductrd an investigation and that trooper indicated that traffic vas not a very high volurrce and bet, ausc of the steep hi11 people have to slow dOW11L The trooper indicated he didn't see a need for a reduction. RESOLUTION 432 - REQUEST LOWED SPEED LIMIT ON BAKER HILT. ROAD Cl Sumner offered the following rs Elution and asked for its adoption, Page 3 of 14 '1' C3 1-11-07 WHEREAS, the Town Board of the Town of Drydon has received a pet.il:ion signed by residents of the Town requestinr, a lower speed 11mit on Baker Hill Road, and WHI�IS, the Highway Superintendent has st�licited and received additional information in support of that petition, and WI•IEIREA S, the Town Board, being concerned for the so Fety of its residents and other members of the public traveling through the To wn of Dryden, believes the lower speed limit would promote the safety and we] fare of its residents and the traveling public; NOW, TNEREFORE, U 1'1' RESOLVED, that this Town Board hereby req iesl:s that the Nc w York State Departm en l: of Transportation cunduc1: a volume and appropriate speed limit study on Baker Hill road in the Town of Dryden - 2Rd Supv Trumbull. Roll Call Vote, Cl Ma:k,ar Yes Cl Christofferson Yes Supv Trumbull Yes CI Stclick Yes CI Sumner Yes J 13ut5h reported they have been clearing the brush from around the Tuttle house and have rernoved all contents of tho house and barn. There was some expense iTI disposing of the refrigerator,s because of the Freon. Other items were recycled and/or sold for scrap. The water and heat have been shut off, but the elertricity will be left oil until they are done c)u ring out the hou se, J Hush said in his opinion the tryst thing wauId be to tear the house down and portion off two building lot; for sale- This would increase the tax base. The house is in poor condition, the plumbing is disintegrating, windows need replaccrncmt- Structurally it isn't too bad. The foundal:ion is oJd and the basement is full of snakes. The house is full of mice and rats, 'There is. no insulation in the walls. He; propo��; his crew strip the roof and take the shingles and Construction debris to the landfill (71 f ton). The asbestos siding will need to be disposed off properly at another location ($55/ton). The work could be done in the Spring when they hove an excavator available for another job. O Slater said the Town would need to make sure what its responsibilities are for an asbestos abatement survey and program Under the DepartmQnt of Labor- The Town may have to hire a certified asbestos company to do the job. J Hush said because of the good weather they have used less dt'esel fuel, less natural gas for heating the building, les; sand, less s. li, there have been fewer repairs on the plows and them; have been less than a 100 hours of overtime, CII']r ZENS PRIVILEGE Danielle Cornelius, President cif the Dryden - Caroline ]drifters Snowmobile Club, said the club would like permission to Con i'inuc u sc of a portion of the .property the Town pu tic hased from VranPelf. For the Dryden - Freeville Trail. They have provided Atty Perking with a certificate of liability insurance. Atty Perkins said the insurance certificate dog; not actually meet the Town's standard limit requirements, but is probably adequate for the Town's exposure hi (Na use the Town will not be charging 1:hcm anything and it is a recreationaJ u ;c- He suggested there be a simple license agreement whereby the Town allows the snowmobile club to cross the Town property- Page 4 of 14 '],8 1 -11 -07 It would be revocable at. will at am tirne eind would continue from year to year automatically unless notice to tetjninate is given- Thy. snowmobile club would agree to defend, indemnify card hold harmless the'I'own- Cl Christofferson said that New York State pai3serd a lake a few years ago that holdfs property owners harmless for any, kind of problems. Cl Sumner asked if the hope was to continue to ]et therm crass after the trail is built and D Kwa%no ski said that is the plan. RESOLUTION 033 - AUTHORIZE LICENISE AGREEMENT WITH SNOWMOBILE CLUB Cl Stelick offered the following resolution and asked for its adoption; RESOLVED, that this 'Fawn Board hereby authorizes the Town Super-visor to execute a simple license agreement with the Dryden- Caroline Drifters Snowmobile Club. 21,11 upv'rrumbull Roll Call Vote C1 Christofferson Yes SI }PV 'Turnbull Yes Cl Stelick Yes Cl Suniner Yes D Cornelius rioted that they have constructed the snowmobile route in such a way that they won't be zooming across the trail, but wi11 have to turn , travel a short distance then turn again. They have also ordered signs to warn riders of the possibility of others using the trail- 0 COUNTY BRIEFING Martha Robertson said she will be serving again this year on the Plamiing, Public Safety and Health & Human Services Committee. There will be a new committee to work on the building project for the Health Department. As part of the budget process they voted for a small amount of money to begin design development. The current building is in poor condition and it is clear they need to spend a large amount of money to keep repairing it or build a new building. She noted the Council of Governments seems to be working well and includes every municipality hi the County and their agenda is growing, ENGINEER No repori.- FA W kro sa �1 414 Atty Perkirks said the board has the 2007 fire- contracts and asked that the }' be approved and the Supervisor authorized to sign them. Cl Christofferson said there is a section that talks about a monthly report and ii, is important the Token receive those reports. C] Makar said the emergency services committee should be responsible for read ng those reports. There are no changes in the contracts and the payment percentages are the carne. RESOLUTION #34 - APPROVE FIRE CONTRACTS Cl Stelick offered the following resolution and a%kcd for its adoption: Pagc 5 of 14 TB 1 -I I -07 RESOLVED that di Is Tovkrx Board hereby approves the 2007 firr, contracts and the Town Supervisor is authorized to execute: the satire. 2nd C1 Makar Roll Call Vote Cl Makar Yes Cl Christofferson Yes Sup}- Trumbull Yes Cl Strlick Yes Cl Sumner Yes Atty Perkins said for the last few years the Town has been participating in the Fa]l Creek and Six Mile Creek Vol unt�t'r kMon)toring Program by a contract with the Community Science Inw'itutc_ They have asked for approval of the 2007 contract which is the same as last year with a different amount, This year they are asking for a total of $5,976. Six Mile Creek is $4,339 and Fall Creek /Virgil Creek is $1,637_ Cl Sumner said she attended the Community Science Instikul'e and il: is reassuring to hear they are on tap of where PrJIIUi1ants might be entering the water, and that in most cases thr; watcor qua ity 1f stellar. D Kwasnowski said this is a volunteer effort: and the data they are gathering is useful. They are doing a, nief-: job and there is a lot of information on their wel7site. RESOLUTION #35 - APPROVE CONTRACT WITH COMMUNITY SCIENCE INSTITUTE Cl Stelick offered the following resolution and askr}d for iin adopilion. RESOLVED, that this Town @card hereby approves 11he 2:007 agreement with the Community Science Institute for volunteer monitoring in the amount of $5,975, and the SIapervisor i Lei authorized to exec;uilo the same_ 21141 Supv Trumbull Roll Call date Cl Makar Yes Cl Christofferson Yes upv Trumbull Yes Cl stelick Yos Cl Sumner Yes Atily Perkins has provided the board a memo and proposed local law having to do with code enforcement because of the new re ilations which weni. into effect can January 1. The position of the Assnoi:ition of towns is that it should be done as soon as practicable_ He Said this does contemplate a new method for establishing fees which will make it a little easier, Fees will be set by resolution of the Town Board following a public hearing, and so Carl then be changed in the same way. Atty Perkins has m(Neived comments and suggested revisions from O Slater and will fonvard that to the Board. I4c asked that the board review the proposed local law and fee schedule, and then introduce it. at a future meeting. The board has received copies of correspondcnce from the Guthrie Clinic regarding their request as a host municipality of a Guthrie facility and asking the Board con st-nt to a joint hearing in connection with the issuance by the health cane faeiliF.ies of Sayre of some tax exempt municipal bonds to re- establish same debt_ It doesn't involve any obligation on the part of the 'Town other than the Town can choose to require them to hold a hearing in the Town of Dryden. It costs less money if they can have a joint hearing with all the host municips?i1lie in one, location. RESOLUTION #36 - GUTHRIE TEFRA HEARING C:I SLimner offered the following resolution and asked for its adoption' Page 6 of 14 RPSOUVEO7 that this Town Consent to .Joint TE FRA Hearing fo r 21,11 l Stelick Roll Call dote TB 1=1 ImO7 Board hereby authorizes the Town SuperAsor to execute a Health Care Facilities of Sayre. C±1 Makar Yes Cl Chri3OofFcrNon Yes Supv Trumbull Yes Cl Stelick Yes 1 Sumner Yes Atty Perkins has sent the board a memo on another proposed change to the agreement with the Fbiger Lakes Land Trust for the Dabes property_ He said he sees no reason why not to agree to it and said that he would not order the survey until the agreement was signed. RESOLUTION 037 - APPROVE REVISION TO AGREEMENT WITH FINGEMAKEIS LAND] TRUST C1 5tel ick offered the following resolution rind asked for its adoption= RESOLVED, that this 'Town Board hereby approves the revision to the agreement with the Finger Takes Land Trost for the acquisibori of the Parke -Dabea property, 2 ... E Cl Sumner Roll Call mote Cl Makar Yes C1 ChricAofrerson Yes Supv Trumbull Yes C;I Sty. ick Yes Cl Sumner Yes Atty Perkins said the requests for propoW on the flow monitoring at the Village astewatcr'[Treatment Plan will be opened Tuesday, January 16, at 2;00 p.m. The flow moniwTing for the Cortland Road Sewer District i$ mpviv 9 for ward. Atty Perkins is waiting for the revised bonds from the contractor, The information gathered during the flow monitoring will be used in negotiating the new Cortland Road Sewer Contr: ct_ The Cortland Road meters is a longer term measuring and that job is to be complr tc. and restored by Ma 31. Data collection may not be completed until fall_ ZONING OFFICER O dater reported he had put together the SEQR offering For the Advanced Design Consulting proje� t. 1t has been sent and the deadline for response is tomorrow, Tompkins County has responded and said that the Town of Dryden should be the lead agency_ They also advise they agree that it can not be a segmented piIaject., and front the standpoint of EQR the: overall project must be considered. Tompkins Comity Health Department agrees theTown should be lead agency and they avant to Yee a.ri involved agency. The NYS DOT says basically tht: narne and say that a project of Chat magnitude: would definitely Tequire a traffic study, He does not antiripute this Will be �k fast - moving prn.ject because th(}re is a magnitude of impacts that have to be considered_ IC is safe to assume the Town wi 11 be the lead agency and that N Y S DOT and Tompkins County Health Department Wtil be involved agencies and County Manning will be an intere med agency- With respect 110 the Tuttle property, ZO Slailer said he would work with ,1 Flush to determine what haN to be done for asbestos abatement should that become necessary. He said he likes the idea of returning same housing stock and taxable property to the area. if the Pogo 7 of 14 TB 1 -11 -07 house were to be demolished, it would be pos sib] e to create building lots in thr, space, 'fhe house was built in 1884 and does have soiree unique preservation opportunity, but viabilIf would Stelick need to be determined. Yes There has been some interest in preserving the barn on the property. The original barn is or Efngiish barn construction and it is fairly rare that it is still surviving in this area. If it were feasible to demolish the additions done through the years, retaining the original English barn, it could be utilized as an uwwt to the Town in ternis of a historic landmark_ ZO $later said they would like to explore that_ The former Googer's donated a coII(rction of reproduction of photos of historic happenings in t.h( 'Town and ZO Slater suggested a portion of display area be used for displays of historical items. This could be done in cooperation with the Town Historical Society_ ZO Slater reported that the [pillage of Dryden Planning Board had expressed some concerns about. aceeWbility of the remainuig lands of ELM because they look at that as a development asset. He asked that the building (Nornmittee discuss this and assist with formulating a response to the Village, Cl Christofferson said he didn't: believe the Town could respond until we knew what we were going to do with the property out back. Cl Stelick said there wasn't much (a discuss right now, O Slater asked the board to pass a resolution cstablisihing a code enforcement officer position for Kris Strickland_ She cannot take the civil service test because them. has Igo be a poi ;ir' -Ion listed, So the Town needs to create: the position and a vacancy in order for her to take the test, RE50LUTIOII #38 - ESTABLISH CODE ENFORCEMENT 0 " WER POSITION Cl Sumner offered the following resolution and asked for its adoption= RESOLVED, that this Town Board hereby establishes do additional position of Code Enforcernent. C}F1`ice:r in the Town of Dryden_ 2'}41 Supv Trumbull Rall Gall Vote C1 Makar Yes Cl Christofferson Yes upv'[`rombull Yes Cl Stelick Yes Cl Sumner Yes Cl Christofferson asked it when Kris Strickland wa�, moved to this position there would be a secretarial position that needed to be filled. ZO Slater said it was becoming more n7idenl: that would have to happen, but they would put it off as long as they could, O Slater reported that he, Dan Kwasnowski, Mike Hati:ery, Ed Marx of County Planning, and Martha Armstrong of industrial Devclopment have met with Smith Realty, They are irki:erested in working with all the involved groups in the Empire Zone framework to develop their property consistent with Empire Zone development goal_ 5 t AlAIL-CM1 Dan Kwasnowski distribuwd copies of the proposed consuI n agreement with Debbie Cross to the board. The contract is for a sum not to exceed $30,000 and a ;ope of work is attached. The agreement can be terminated at arty time, and D Grass u&-i.11 report to D wasnowski. yn,ornt will lie by monthly voucher_ ?ago 8 of 14 •I'L 1 -II -07 D Kwasnowski said the Town has to get started on the zoning re- write, and the stormwater construction ordinance is another big one, as is the illicit: diqchiarge ordinance_ The riparian buffer is very it kportant. Atty Perkins said the Town should start with the template provided by the state, adapted toward the Dryden experience:_ Thy Hoard could then decide hai. parts they want to refer out to the Planning Board or Conservation Board for comment, because you know that the template will be approved_ 1) l{W aSTIOWLSl i said llhere are policy questions that have to be answered by the Town Board. It has already gone through the Conservation Board and Plannmg Board. Debbie Cross will bo helping to review the information and present it to the Town Board in a way that they can make a decision. This is a project that Debbie Crass started. 17 wasnowslti said that all the work she will be doing will fulfill our grants From the State. For three rounds of v�atet qualit}F improvement projects it is about $15,000, so about half the contract will come back to the Town. Cl Christofferson would like to have satire measurable milestones established_ RESOLUTION #39 - APPROVE CONSULTANT AGREEMENT WITH D GROSS Cl Stelick offered the folloikking resalutian and asked for its adoption RESOLVED, that this Token Board hereby approves the Consultant Agreemerit with Deborah Gross and the UTXCTvigpr its authorized to sign the same. 21L11 Cl Sumner Roll Call dote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl i :elick Yes Cl Sumner Yes b Kwa snows ki said that Josh Bogdan % %corked again over Christmas break and displayed the map he had prepar d in that tlrne, The map details divides between sub - watersheds_ Thai: data is needed if wank is being done in a river or riparian buffer to dctcrminc what the size of the stream should be and will help form some baseline data for setting any programs. IF you click on one of the areas a table cnmes up and tells you how big the wat[;rshed is in square miles, etc_ J Bogdan's professor visited the town hall and was show-11 the work lie had done. The professor their told him he would be able to continue to work on his pro . Ct in his labs, and D Kwasnow ski asked whether the Town would be willing to continue to pay Josh for this work, not to exceed ten hours per week, There is inoney in the budget and the board agreed, The Final design report has been r eived from Barton & lroguidice on the Dryden- Freeville Trail. At the last onserv: Lion Board meeting Todd Miller of USGS reported on the aquifer study. D Kwasnowski will try and sell i�p a public workshop r< .Llating to this. M Lane Rod that when hc_ was on the County legislature and money was set aside for the aquifer study, the theory behind it was that the municipalities would then have information to be able to pass local laws that would prepare the aquifers in the_ way that Cortlandvillc has done and he hopes the Town will look at, that once they have the infortnat Ion _ D Kwasnawski suggested the Town Board may levant to refer the Advan(Ned Design Consulting project to the Planning Board and Conservation Board for their comments :end concerns, P�ae 9 of 14 TB 1-11-07 Dan Kwasnowski said he had talked with the Zoning Board of Appeals on the local law commission he has proposed and they are in favor of it- January J251JI is a good date for all the boards to meet for a presentaton on forming the commission. The proposal i.% t.hai: the commission will consist of two meinbers of the Town Board phis the Supervisor and turo rncmbers from each of the other boards. The Chair of each of the other boards will appoint two members of their board to serve, Cl Sumner said &lie wasn't sure there wa% a need for this presentation. Cl Christofferson said he recalled the, Conversation being that the zoning re -write would be a monster an trying to come up with a wad, to start the wheel rolling, and this group would Aart the process. Cl Sunnier said she thinks Van's proposal is excellent and the Conservation Board and the Zoning Board have accepted it. She believes the Planning Board a little rescrvation. D KuTasno &ki said he has two volunteers for the commission from the Planning Board. Cl Sumner said it would be alright with her to not have the jrpint meeting and just Form the rnmmision. Atty Perkins suggested that I) Kwasnowski prepare a charge i10 this committee to be formed by the Town board and let the hoard decidc what it is they want the committee to do. Whatever is adopted has to be acceptable to the Town Board because they are the legislative body and the power to do that is vested by 1$w with them. He said the Town Oourd ought to be giving the direction, with the advice of the Environmental Planner and Planning Board about what recommendation% of the Comprehensive Plan they want addressed by this cornmittec- D K wasno skfc; proposal contains a chart outlining differences in the Comprehensive Plan and current zoning regulations- He said this is definitely a mill i -year process. There will be policy changer and a new zoning ordinance. He %aid the first thing the commission will be working on is the stoffnwater ordinance and hopefully by spring or early summer they will be in the public review process so that it can be implemented in December. Ady Perkins asked what was left to do with the starmwater regulation. D Kwasnowski said it stilI has to be presented to the Town Board acid there are a. lot of policy questions and administrative things that have to be worked out. Barn(; or these are things Debbie Ciro5s will be working With Atty Perkins on, such as who NMII own the ponds, what are the insurance risks, dto. The Planning Beard has made some recommendations as well as the Conservation Board, but they want to remain Involved it progresses. Cl Sumner said that a lot of the policies aren't Basil } - resolved by one board or the other- ZO Slater noted the % lue of having the Zoning Board involved i8 that they see the people who are asking for exceptions (such as road frontage), Cl Christofferson said lie is in favor of moving fonvard with formation of the commission if there is a good, clear charge. ID Kwasnowski said he thought the multi - board meeting would help clarify things and after that he could put together a charge- Atty Perkins said the proposal contemplates hiring another perwon to do the work- Cl Sumner said that is in the budget, and D Kwasnowski said the beard had approved the concept to deal with zoning, CI Sumner suggested the board resolve to form the commission with membership as decwribed in the proposal, with the general guidelines of that project, and if the board wants to write a more specific charge, the board can talk about it next month or c )n the 2501. Attu Perkins suggested that he and D Kwasnowski send the board a proposed resolution so the board clearly understands what it is doing, referring to the, proposal, and setting forth who appoints what, how many Tivili there will be, etc., so that the board has something in front of it and is clear about what it is doing. Supv Trumbull said the commission could then be established at the meeting on the 25th. Atty Perkins if necessary the resolution could be refined after that meeting and adopi'cd at the February Town Board meeting. The purpose of the: meeting on the 251h is to have D Kwasnowski explain the proposal- D Kwasnowski said the Page 10 of 14 'rg I - i i--w Conservation Board and Zoning Board of Appeals are in favor of the proposal, so there won't be a Iot of discussion, TOWN CLERK 13 Hallenbeck asked the board to approve the December 2006 minutes- RESOLUTION #40 - APPROVE MINUTES Cl Christofferson offcrtcd the following resolution and asked for its adoption: RESOLVED, that this Town Board Hereby approves the minutes of December 7, 2006. 2nd Cl Stelick Roll Call Vote Cl Makaig Yes 1 Christofferson Yes Sup%r Ti-uinbull Yep Cl SLclick Yes Cl Sumner Yss RECREATION DEPARTMENT Jennifer Duke said Treva Levine was recommended to fill a %7acanoy on the recreation Corn mission. The board hats no information agreement until December 31, yet and will acll at the next ineeting- The hCCrCatitJn commission expoot� to have its annual report and commission goals ready For the February m�:el;ing, The skatepark dedication is tentatively schcdLi led for May 5, 200'7 at 1:00 p, m. They have received a $300 grant from the Dryden Youth Opportunity Fund for helmets and pads. Commitments letters Have been sent to the corn panies who have promised funds for the project and J Dube said &Ike erects to have those funds in the next: month or so- She his met with students twice and parents once to discuss having an open house, ete- She will check with the bookkeeper about the procedure for ordering equipment- DISCUSSION Supv'T'rumbulI has r teed a generic ropy of a proposed resolution from the County for non - interference of eerier -gency communication system- Atty Perkins will review it prior to the next board meeting, The beard reviewed and discussed a proposed resolution regarding the Recreati e on Partnership to extend the current agreement until December 31, 2007, RESOLUTION 041 - EXTEND RECREATION PARTNERHSIP AGREEMENT Cl Stelick offered the following resolution and asked for its adopllion: WHEREAS, Jntarmunicipal Recreation Partnership has successfully served thousands of young people throughout Torn pkuis Couney operating under a five. -year agreement that expires December 2006, and WHEREAS, the Recreation Partnership's governing board has begun but not yet concluded its internal reflection and process of s(,eking input from all municipal partners to Page I I of 14 TB 1 -11 -07 evaluate and update the partnership agreement for the next five -year period, now therefore be it RESOLVED, that the Town of Dryden agrees to extend the current Intermunicipal Recreation Partnership Agreement through December 31, 2007, and it is further RESOLVED, that: all terms, conditions and financial commitments related to the Agreement remain in force through December 2007, 2,0 Cl Christofferson Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes There was some discussion about providing recreation programs for adults in the County. Supv Trumbull shared information he has on the County's Beautification Grant. J Dube has requested the town provide a cell phone for her business use. She currently uses her personal cell phone and it is costing about $30.00 a month. The board said if she has funds in her budget to go ahead and get one. Thomas Quinn has sent a letter stating he would like to serve as one of the Town's representatives on the Youth Commission. RESOLUTION #42 - APPOINT T QUINN TO YOUTH COMMISSION Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town hoard hereby appoints Thomas Quinn to serve on Town of Dryden Youth Commission with a term to expire December 31, 2009, 291d C1 Sumner Roll Call Vote Cl Makar Yes C1 Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes The board discussed what they may want to do with the Tuttle property. ZO Slater said they could make two conforming lots from the property. A lot that is 99'x 1.25' deep is valued between $12,500 and $13,500 in that area. Atty Perkins cautioned the board not to move too hastily. There is little dry buildable land in the area. He said if the Town chooses to rehabilitate the house and sell it they should retain as much land as possible. Cl Stelick said the barn could be rehabilitated to show the farming past of the town. It could be an exhibition area for the historical society. The house was built: in 1948. Cl Sumner would like the house and barn kept together. M Robertson suggested the Town could keep the land and sell the house for a specific term. The town wouldn't loose site control and would collect taxes on the house which is privately owned. The Town has an estimate on the cost of rehabilitating the house, and Cl Christofferson said he doesn't believe the Town should do that. He would like to know the value of the house Page 12 of 14 T13 1 -11 -07 on the market, and said more information needed to be gathered. Perhaps the barn could be • converted to storage space for the recreation department. He suggested the Torn set a minimum price for the house and if that is not received, then keep the house. it could be sold with a minimum lot size. Cl Stelick said we have an estimate to rehab the house. We need to know what it would cost to demolish it and divide it into two parcels. Cl Christofferson would like a. real estate appraisal. That was done when the Town made its offer and ZO Slater will get that information. ZO Slater will gather as much information as possible and get it. to the board prior to the next meeting. Atty Perkins suggested the Town could give the barn away if it is moved off site. ZO Slater that he understands that English structure barns are fairly rare in New York so that should be looked at carefully. Mike Lane suggested the Town contact Historic Ithaca with respect to the barn. ZO Slater will make contact with some and gather more information on the barn. Cl Stelick said that in the past fire departments have been able to be reimbursed (50% up to $5,000) for OSHA training, purchase of gear, and physicals. He asked the emergency services committee to look at whether that should continue to be outside the contract or whether it should be built into the contract. Sometimes it is used and sometimes not, but the documentation is often very weak and is received late in the year. RESOLUTION #42 - APPROVE ABSTRACT #1 Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract: # 1, as audited, vouchers 1W # 1, through #42, totaling $324,787.03. 2iic1 Cl Sumner Roll Call Vote Cl Makar Yes Cl Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes Cl Stelick talked about: funding for the community, centers. The committee needs to discuss how they want to spend that money in 2007. The amount remaining for 2006 is $16,500 ($500 was spent for Ellis i•lollow). He said he had asked that the community centers put their request in writing and he suggested that it go the committee first to decide whether it should be funded. It is important that the Town have signed contracts for the money because it needs to be clear that the centers are open to everyone because it is public funds. The 2006 request from Varna Community Center is ve what the board is looking for. He said it is important to fund that information gets out. In the future the Town should look incorporates all of the community centers so that everyone in community centers. Cl Christofferson suggested a newsletter ry clear and Cl Stelick said it is community center newsletters so at a town -wide newsletter that the Town knows about the could be sent via e-mail. The Board discussed how to distribute the funds that remain for 2006. Cl Makar is suggested the community centers send receipts for things they have already purchased. Cl Christofferson said the board could establish a contract up front and as invoices are submitted they would be reimbursed for approved items. He is in favor of new capital expenditures for Page 13 of 14 TB 1 -11 -07 major program enhancement or improvement, not repair of existing structures. Cl Sumner • said the board could be more lenient with the 2006 money because the chance to plan ahead for it is gone, but we need to be developing guidelines for the 2007 money. Cl Stelick said he and Cl Makar would be working on that and make long -term recommendations. Cl Sumner said she doesn't believe the Town should fund operating expenses, which would include insurance, but she is okay with repairs and newsletters. M Robertson said she believes each center knows what they need the most, and she noted there arc; some funding opportunities through the County. Cl Stelick said the remaining funds for 2006 for the community centers has been encumbered. There is approximately available x+4,200 for each community center if they provide information about what it is being spent: for and sign a contract. There is tune to develop a plan for 2007. Cl Sumner asked that the board have a recommendation by July for use of the 2007 funds and so it is in place prior to the next budget season. Cl Stelick said he believes Varna Community Center has submitted what they need. RESOLUTION #43 - AUTHORIZE FUNDS FOR COMMUNITY CENTERS Cl Christofferson offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the Town Supervisor to sign agreements with the community centers for up to $4,125.00 each once a proposal has been received that is acceptable to the Recreation Committee for 2006 encumbered funds. 2nd Cl Sumner Roll Call Vote Cl Makar Yes C1 Christofferson Yes Supv Trumbull Yes Cl Stelick Yes Cl Sumner Yes ZO Slater said the Town has received billings from Tectonic for services they are rendering to Clarity Connect (totaling near $1,000 at this point). He said two board members, himself and "Tectonic had met with Clarity. Connect to try and help them. ZO Slater said he believes Clarity Connect should be billed for these services. The board agrees and asked him to prepare a bill and forward it: Clarity Connect. Respectfully submitted, ambi L. Hollenber_k Town Clerk Pine 14 of 14