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Home My WebLink About2003-02-05Board Members Present TB 2 -5 -03 TO%W OF DRYDEN TOWN BOARD MEETJNG February S, 2003 upv lark Varvay nis, Cl Stephen Stelick, Jr,, Cl Christopher Michaels Absent: Cl Debomh Grantham, Cl Charles Hatfield Other Elected Officials: Bambi L. Hollenbeck, Town Clerk S Other Town Staff: mahton R_ Perldns, Town Attorney Friar t0 opening the meeitis at 9:2�J p.m., �xpv Varvayanis and Cl irha l Ci}USed the Freeville Fire Departxpent and met with some of its members_ Cl Stelick presented Alice Green and Robert Slocum with a plaque of appreciation for the three years they each served as founding members of the Recreation Commission_ He thanked them for the hard work accomplished during their terms_ C1 Stelick stated that interviews had been conducted for the Recreation Coordinator and he is recommending that Jennifer Glaab be appainliiel, to fill the position, pending satisfactory drug tesl:_ The board will have an executive session to discuss sal uzy_ The school has space in the district office to accoy modate the recreation coordinator, and Supv Varvayamis has spoken with the Superintendent and President of the School Board. An agreement can be worked out between the Town and School for an in -kind exchange and will be brought to the board at a later date for official action, upv Varvayanis reported that Cl Cranth;am has toured the Box Car site on Dryden Road with Pamela. ]Kingsbury as a possible location for the new Town .Hall. P Kingsbury indicated the foundation roay be salvageable and she seemed to like the site upv Varvayanis L s suggesting that the Town have an appraisal done by North East Appraisals at a cast not to exceed $500.001 RESOLUTION #32 - AUTHORIZE APPRAISAL upv Varvayards offered the following resolution and asked for its adoption: RESOLVED, that this Town $ouzd hereby authorizes an expenditure not to exceed $500.00 for a real estate appraisal of the "Box Oar sic e, on Dryden Road by North East Appraisals. 2110 Cl Stelick Roll Call vote Cl I:ewlick Yes upv Varvayards Yes C1 Michaels Yes Cl Michaels asked Cl Stehck if he had any concern about the Town Hall being at the Box Car site and he said that he did, but he still thiliks it's somexhit>g that treed+ to be looked at and $500.00 is not an unre asonablc amount of money_ 'there are still other ideas, but he does not object to having the appraisal done, and warits to keep the process moving forward. page i of 4 TB 2 -s -03 Cl Michaels said that the Town has received a proposal from Sciarabba Walker to audit the four fire districts. Audit fees are $6,000 for Neptune Hose, $6,500 for WB Strong Fire Department, $7,000 for Varna Fire Company, and $7,000 for Etna Fire Department and consulting fees are expected to be around $5,000. Supv Varvayanis said the estimate was based on financial records the `Gown has presently. Supv Varvayanis said they had also received a proposal from Jack Little who was recommended by Ciaschi Dietershagen, but he felt that Sciarabba Walker would do a more complete and thorough job. He noted that there is a. 100/o discount if Sciarabba Walker performs the audit between April 15 and May 31. Supv Varvayanis said that the money would come from the general fund as there is no money in the fire district accounts. RESOLUTION #33 - ACCEPT PROPOSAL FROM SCIARABBA WALKER Cl Stelick offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby accepts the proposal from Sciarabba Walker & Co., LLP to perform audits of the Town's four fire departments and to provide consulting services in connection therewith, at a total estimated cost of $26,500 for the audits and consulting services estimated to total $5,000. 2nd Cl Michaels Roll Call Vote Cl Stelick Yes Supv Varvayanis Yes C1 Michaels Yes ® Supv Varvayanis informed the board that Liva Brong has been hired as the Assistant: Secretary/ bookkeeper for the ,town. There are two vacancies on the Zoning Board of Appeals and the Town has received applications from Steve Trumbull and David Sprout to fill those vacancies. RESOLUTION #34 - ZONING BOARD OF APPEALS APPOINTMENTS Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby appoints Steven Trumbull and David Sprout to serve on the Zoning Board of Appeals for terms to expire December 31, 2005 and December 31, 2007, respectively. 2nd Cl Stelick Roll Call Vote Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Supv Varvayanis reported he had spoken with Randy Marcus who says his firm is trying to get to $200 per hour for each client, but they are willing to charge $190 for the Town of Dryden. Cl Michaels said he is inclined to pay the $190 and the number of attorneys with municipal experience is limited. RESOLUTION #35 - HIRE MARCUS AS ZBA ATTORNEY ® Supv Varvayanis offered t:he following resolution and asked for its adoption: Page 2 of 4 TB 2 -5 -03 ® RESOLVED, that this Town Board hereby hires Randall Marcus, Esq. as attorney for the Zoning Board of Appeals at the rate of $190 per hour. 2,,,' Cl Michaels Roll Call Vote Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes Cl Michaels reported that he and Cl Stelick had met with the chiefs and board representatives of each of the fire departments last week and he felt it: was relatively productive. He said that one thing with respect: to the lire contracts is their desire that if they are going to be paid in installments that the money be put in some type of interest bearing account and that. they would get the interest from the money. Supv Varvayanis said that the anticipated interest is already part of the budget, that the Town plans what it is going to pay out and taxes less than that because of anticipated interest. The interest: is already accounted for. Cl Michaels said they had also discussed how the departments plan for major purchases and that that forms a big part of their budget, and how that could change when their administration changes and decides to use the money for something else. He suggested that the 'Gown could set aside that money for the departments and asked that: the Supervisor and /or Attorney look into how to accomplish that. Atty Perkins said he thought the way to handle it would be contractually with the Fire Department, Cl Michaels said. it was pretty clear that the major part of their budget was for such allocation. He said it seems we are heading toward a contract that details how the departments will use the money. Cl Michaels said he had asked the departments to get together how much each spends for training. Atty Perkins suggested that the Board ask Sciarabba Walker for a form of budget to be submitted by the departments to the Town. Cl Michaels has requested proposals from the fire departments on radio communications. He said Natan Huffman is convinced that: with some upgrading of their system, and for much less money than anticipated by the County, the Town of Dryden could have complete radio coverage. N Huffmarm also informed Cl Michaels that the .FCC recently made a ruling that: allowed the extension of one of the local stations license that was scheduled to expire on the same bandwidth that the County & State were planning to use for their system. This could make the system the County was anticipating totally unworkable. Cl Michaels suggested that all the fire departments use the same software for reporting, such as Fire House S. The 'Down could perhaps purchase the package with five site licenses. The fire departments currently make purchases independently of each other, and Cl Michaels said he had asked them to look at making purchases for things such as turn out gear together in an effort to get a better price. On motion of Supv Vwvayanis, seconded by Cl Michaels and unanimously carried, the board moved into executive session at 10:05 to discuss the employment history of a particular individual. No action was taken, and the board was back in regular session at 10:20 p.m. RESOLUTION #36 - HIRE RECREATION COORDINATOR Cl Stelick offered the following resolution and asked for its adoption: Page 3 of 4 TB 2 -5 -03 RESOLVED, that this Town Board herebv hires Jennifer Glaab as Recreation Coordinator, with a beginning salary of $28,000, increasing to $29,000 after three months, and to $30,000 after another three months, effective on receipt of satisfactory drug test results. 2nd Cl Michaels Roll Call Vote Cl Stelick Yes Supv Varvayanis Yes Cl Michaels Yes There is $5,000 in the budget for supplies, etc, for the rec coordinator. J Glaab will be looking into prices for a lap top computer and cell phone. The Board will begin its meeting next week, February 12, 2003, at Neptune Hose Company No. 1 of Dryden, hic. On motion made, seconded, and unanimously carried, the meeting was adjourned at 10:25 p.m. Respectfully submitted, Bambi L. Hollenbeck Town Clerk Page 4 of 4