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Home My WebLink About2001-01-03TB 1-3=01 �._ TOWN OF DRYDE TOWN BOARD MEETING January 3, 2001 a Board Members Present Supv Mark Varvayanis, Cl Ronald Beck, Cl Thomas Hatfield, Cl Charles Hatfield, Cl Deborah Grantham Other Electat Officials: Bambi L. Hollenbeck, Town Clerk Jack Bush, Highway Superintendent Other Town Staff. Mahlon R. Perkins, Tovm Attorney David Putnam (TG Miller), Town Engineer Herr}► Slater, Zoruing & Code Enforcement Officer PUBLIC HEARINGS SENIOR CITIZEN & DISABILITY EXEMPTIONS Supv Varvayanis opened the public hearings and Town Clerk read the notices published in The Ithaca Journal. Supv Varvayanis asked if there any comments from the board or the public mnd there were not. The hearings were left open. Roll call was taken and board meeting was opened_ Supv Vamayanis suggested that the cautract for ambulance service with Dryden Ambulance, Inc, presently states that the Town will employ 2 full time paramedics and three part time paramedics_ 'There is a need for more part rimedics and in fact the Tou*rt has been Paying wages for more. Atty Perkins stated that the irni ni mttvx i�omimitm.ent of the district is as set forth and the district is free to hire more. lifter discussion, the board decided to insert the words "no fewer than" in front of the bsted numbers. RESOLUTION #1 = AUTHORIZE SUPERVISOR To SIGN AMBULANCE CONTRACT Cl T Hatfield offered the following resolution and asked for its adoption: nSOLVED, that this Town Board hereby authorizes the Supervisor to execute the contract with Dryden Ambulance, 'Inc_, as amended, an behalf of the Town. Rd Cl C Hatfield Roll tall Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Patfield Yes Cl Grantham Yes Janwk Bush stated he had no idea why it was on the Benda to a.coept a bid for pipe. He has gone through the formal bidding process, opened sealed bids, and at the last meeting asked the board to pass a resolution allowing him to accept the lowest responsible bid- For whatever reasons, Mrs. McFall claimed that the board could not do that and so she has put it back on the agenda, The resolution said that if the lowest responsible Nd was not in ex " of $32,000 the Highway Supe=tcndezrit was authorized to accept it. Jack has spoken with the Assodation of Towns and received some information from them. Atty Perkins has reviewed it. Fags ] of 33 4F~ i TS 1 -3 -0 l It appears that the Highway Superintendent does not need the Board's approval for purchase of materials, but in the past he has tried to communicate with Board and make sure things are done the right way. He wonders what the neart step is; he needs the pipe. It has not been ordered although the purchase order has been submitted. This is not the first time he has had difficulty. The Highway Department is out of salt nova. A request was put iii at least a week ago and he has not yet received any paperwork. He's left wondering what's going on until he receives his copy back_ Supv Varvayanis will check on the matter toga c ro , Jack explained that the frustrations is that this is not the first occurrence of this type of situation. He has been trying Co wder salt In �-zval.ter quautities because -the Town hug no sal11 storAr,, and only have it delivered as its needed. This makes it difficult for Cargill, as they like to fill the entire order when they receive a purchase order. Jack believes there are problems with the purchase order system and that it should be reviewed. The FO still has a line for a purchasing agent on it. He does not believe we have a purchasing agent. The Department heads are the ones that are doing all the work to get the hest prices and figure out where the product should came from. It should be the Department Head's signature on it_ G1 T Ha,6eld suggested that perhaps it is time to review the system. Supv Varvayatus stated the general purcha4ng policies are something that will be looked at by the Little Grace Commission, which should be starting soon. Items for next week's agenda; 1 Grantham has done a draft 12f"i} For the master plan work which she will distribute tomorrow night, and would like that on the agenda for next week. Approval of minutes, A representative from the Recreation Commission, PuTchaise of highway equipment per the budget, Supv Varvayanis has received informations from the Association of Towns regarding the conference to be held in New York City on February 21 and 22. Supv Varvayanis closed the public hearings at 7:90 p,m. RE LUTION #2 - INCREASE SENIOR EXEMPTION FOR REAL PROPERTY TAXES Supv Varvayamis offered the foLowing resolution and asked for its adoption: WHEREAS, Real Property Tax Law §467 perEmts the 'fawn Board to adopt a resolution partially exempting from taxation by the Town certain real property within the Town awned by persons sixty -five (65) years of uge or over, and WHFR)1A the Real Property Tax Law preyvirles an option for the Town to set 1he income eligibility levels, NOW, THEREia ORS, 8B IT RESOLVED. BY THE TOWN BOARD AS FOLLOWS: 1 _ Real property owned by one or more persons each of whom is 65 years of age; or over, or real property owned by a husband and wife, one of whom is 65 years of age or aver, shaft be exempt ley taxation by the Tovm of Dryden to the extent act forth in the 1`ollaxing formula: Page 2 of 33 4 .4 14 PERCENTAGE ASSESSED ® VALUATION EXEMPT ANNUAL INCOME FROM TAXATION Not more than $20,500 percent 45 More than $20,500 but less than $21,500 More than $21,500 but less than $22,500 More than $22,500 but less than $23,500 More than $23,500 but less than $24,400 More than $24,400 but less than $25,300 More than $25,300 but less than $26,200 More than $26,200 but less than $27,100 More than $27,100 but less than $28,000 More than $28,000 but less than $28,900 More than $28,900 50 percent 45 percent 40 percent: 35 percent 30 percent 25 percent 20 percent 15 percent 10 percent 5 percent 0 percent TB 1-3-01 2. Any exemption provided in this resolution shall be computed after all other partial exemptions allowed by law have been subtracted from the total amount assessed. 3. The real property tax exemption on real property owned by a husband and wife, one of whom is 65 years of age or over, once granted, shall not be rescinded solely because of the death of the older spouse so long as the surviving spouse is at least 62 years of age. 4. No exemption shall be granted: (a) If the income of the owner or the combined income of the owners of the property for the income tax y ear immediately preceding the date of making application for exemption exceeds the amounts set forth in the formula in this resolution. Income tax year shall mean the twelve month period for which the owner or owners filed a federal personal income tax return, or if no such return is filed, the calendar year. Where title is vested in either the husband or the wife, their combined income may not exceed such sum. Such income shall include social security and retirement benefits, interest, dividends, total gain from the sale or exchange of a capital asset which may be offset by a loss from the sale or exchange of a capital asset in the same income tax year, net rental income, salary or earnings, and net income from self - employment, but shall not include a return of capital, gifts or inheritances. In computing net rental income and net income from self - employment no depreciation shall be allowed for the exhaustion, wear and tear of real or personal property held for the production of income; (b) Unless the title of the property shall have been vested in the owner or one of the owners of the property for at least twelve (12) consecutive months prior to the date of making application for exemption, provided, however, that in the event of the death of either a husband or wife in whose name title of the property shall have been vested at the time of death and then becomes vested solely in the survivor by virtue of devise by or descent from the deceased husband or wife, the time of ownership of the property by the deceased husband or wife shall be deemed also a time of ownership by the survivor and such ownership shall be deemed continuous for the purposes of computing such period of twelve (12) consecutive months. In the event of a. transfer by either a husband or wife to the other spouse of all or part of the title to the property, the time of ownership of the property by the transferor spouse shall be deemed also a time of ownership by the transferee spouse and such ownership shall be deemed continuous for the purposes of computing such period of twelve (12) consecutive months. Where property of the owner or owners has been acquired to replace property formerly owned by such owner or owners and taken by eminent domain or other involuntary proceedings, except a tax sale, the period of ownership of the former property shall be combined with the period of ownership of the property for which application is made for Pagc 3 of 33 TB 1 -3-1)1 exemption and such periods of ownership shall be deemed to be consecutive for purpose of this section. Where a residence is sold and replaced with another within one (1) year and both residences are within the state, the period of ownership of both properties shall be deemed consecutive for purposes of this resolution. Where the owner or owners transfer title to property which as of the date of transfer was exempt from taxation under the provision of this resolution, the reacquisition of title by such owner or owners within nine (9) months of the date of transfer shall be deemed to satisfy the requirement of this paragraph that the title of the property shall have been vested in the owner or one of the owners for such period of twelve (12) consecutive months. Where, upon or subsequent to the death of an owner or owners, title to property which as of the date of such death was exempt from taxation under such provisions, becomes vested, by virtue of devise or descent from the deceased owner or owners, or by transfer by any other means within nine (9) months after such death, solely in a person or persons who, at the time of such death, maintained such property as a primary residence, the requirement of this paragraph that the title of the property shall have been vested in the owner or one of the oxvncrs for such period of twelve (12) consecutive months shall be deemed satisfied; (c) Unless the property is used exclusively for residential purposes, provided, however, that in the event any portion of such property is not so used exclusively for residential purposes but is used for other purposes, such portion shall be subject to taxation and the remaining portion only shall be entitled to the exemption provided by this section; (d) Unless the real property is the legal residence of and is occupied in whole or in part by the owner or by all of the owners of the property, provided that an owner who is absent while receiving health-related care as an inpatient of a residential health care facility, as defined in Section 2801 of the Public Health Law, shall be deemed to remain a legal resident and an occupant of the property while so confined and income accruing to that person shall be income only to the extent that it exceeds the amount paid by such owner, spouse, or co- owner for care in the facility; and provided further, that during such confinement such property is not occupied by other than the spouse or co -owner of such owner. 5. The Town shall notify or cause to be notified, each person owning residential real property in the Town of the provisions of this resolution. This may be met by a notice or legend set on or with each tax bill to such persons reading "You may be eligible for senior citizen tax exemptions. Senior citizens have until (month) (day) (year) to apply for such exemptions. For information please call or write followed by the name, telephone number and /or address of a person or department selected to explain the provisions of this resolution. Failure to notify, or cause to be notified any person who is, in fact, eligible to receive the exemption provided by this resolution or the failure of such person to receive the same shall not prevent the levy, collection and enforcement of the payment of the taxes on property owned by such person. 6. Application for such exemption must be made by the owner, or all of the owners of the property, on forms prescribed by the Office of Real Property Services and shall furnish the information and be executed in the manner required or prescribed in such forms, and shall be filed in such assessor's office on or before the taxable status date. 7. At least sixty (60) days prior to the taxable status date, there shall be mailed to each person who was granted an aged exemption on the latest completed assessment roll an application form and a notice that such application must: be filed on or before the taxable status date and be approved in order for the exemption to be granted. Within three (3) days of the completion and filing of the tentative assessment roll, notice by mail shall be given to any applicant who has included with his application at least one self - addressed, pre -paid envelope, of the approval or denial of the application; provided, however, that upon the receipt and filing Page 4 of 33 TI3 1 -3 d)1 of the application there shall be sent by mail notification of receipt of the same to any applicant Is who has included two (2) of such envelopes with the application. Where an applicant is entitled to a notice of denial such notice shall be on a form prescribed by the State Board of Equalization and Assessment: and shall state the reasons for such denial and shall further state that the applicant may have such determination reviewed in the manner provided by law. Failure to mail any such application form or notices or the failure of such person to receive any of the same shall not prevent the levy, collection and enforcement of the parvment: of the taxes on property owned by such person. 8. Any conviction of having made any willful false statement in the application for such exemption, shall be punishable as set forth in Real Property Tax Law Section 467(7). 9. This resolution shall be applicable to the Town tax for assessment rolls based on taxable status dates occurring on and after January 1, 2001 and the provisions of said resolution shall govern the granting of an exemption under Section 467 notwithstanding any contrary provisions of that section. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #3 - ADOPT LOCAL LAW 112001) GRANTING A REAL PROPERTY TAX EXEMPTION TO PERSONS WITH DISABILITIES Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby adopts the following local law grant a real property tar exemption to persons with disabilities, and directs the Town Clerk to file the- same with the New York State Department of State: 1. This local law is enacted pursuant to Section 459 -c of the Real Property Tax Law of the State of New York as most recently amended by Chapter 222 of the laws of 2000. 2. Real property located in the Town of Dryden, owned by one or more persons each of whom is disabled and whose income is limited by reason of such disability or real property owned by husband and wife, or siblings one of whom is disabled and whose income is limited by reason of such disability shall be partially exempt from taxation by said Town for the applicable taxes specified in Section 459 -c based upon the income of the owner or combined income of the owners. Such partial exemption shall be to the extent set forth in the schedule following. PERCENTAGE ASSESSED VALUATION EXEMPT ANNUAL INCOME FROM TAXATION Not r More More More More More core t than than than than than han $20; $20,500 $21 ,500 $22,500 $23,500 $24,400 500 but but but but but 50 percent less than $21,500 45 percent less than $22,500 40 percent less than $23,500 35 percent less than $24,400 30 percent less than $25,300 25 percent Pasc 5 of 33 TB 1 -3=01 More than $25,300 but less than $26,200 20 percent More than $26,200 but less than $27,100 15 percent More than $27,100 but less than $28,000 10 percent More than $28,000 but less than $28,900 5 percent More than $28,900 0 percent 3. The partial exemption provided by this law shall, however, be limited to such property and persons as meet the conditions, qualifications, exclusions, and limitations set forth in Section 459 -c of the Real Property Tax Law. This local law shall be administered in accordance with said sections of the Real Property Tax Law, as now adopted, and as they may be amended from time to time, and the provisions of said section as provided in Section 459 -c, shall be applicable to the effectuation of the exemption provided for in this local law. 4. Application for such exemption must be made by the owner or all of the owners of the property on forms prescribed by the State Board to be furnished by the Tompkins County Assessment Department and shall include the information and be executed in the manner required or prescribed in such forms, and shall be filed in the said Assessment Department office on or before the appropriate taxable status date. 5. Any conviction of having made any willful false statement of the application for such exemption shall be punishable by a fine or not more than $100 and shall disqualify the applicant or applicants from further exemption under this local law for a period of five (5) years. 6. This local law shall be applicable to the Town tax for assessment rolls based on taxable status dates occurring on and after January 1, 2001 and the provisions of said local law shall govern the granting of an exemption under Section 459 -c, notwithstanding any contrary provisions of that section. 7. This local law shall take effect immediately. Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes C1 Grantham Yes Atty Perkins has provided Supv Varvayanis with a draft of the Flood Hazard Mitigation agreement to review and send on to the board. It is a generic form, and can be tailored to fit specific circumstances. Joseph Valentinelli, Town Justice, explained to the board some of the difficulties his court encounters because of lack of space. The court room continually needs to be rearranged because it is used for other meetings, such as board meetings. It makes for a. hectic time prior to trial. Sometimes 30 and more prospective jurors are in the building. There is no place for attorneys to conference with their clients or conduct meetings privately and often other offices in the building are used by them. The Judges frequently are unable to access their own office. Witnesses need to be kept separate at times of trials, and have had to use other offices in the building and even in the Highway building. Pre- trials days are also difficult. for the same reasons. Dryden has one of the busiest courts that there is in the County. When the Board has had emergency meetings at 8:00 a.m. on a 9:00 am. court day, it has caused difficulties for the Court. Judge Valentinelli offered to serve on a committee to see what can be done t., Pale 6 of 33 TO 1 -3-()1 about additional space. People working in this building are all impacted by the lack of space. It is very frustrating for the Judges, their secretaries, and everyone in the building. Cl Beck stated that he had brought this up a few months ago and we now have a building committee. Judge Valentinelli has visited other Courts in Lansing, Candor, Virgil, Ithaca and they have nice complexes not only to accommodate the Court, but other Town offices. It is important to have more space, not just for storage, but so that people can have a little privacy while doing their work. People in this building are disturbed all the time. Cl Grantham pointed out that Jean Ryan is on the building committee. Judge Christopher Clauson explained that Jean Ryan will be retiring in May and he needs to hire her replacement. It will take three or four months for a new person to get their feet on the ground. He would like the board's permission to start interviewing for a replacement for her and invited the board to attend the interviews. He has been looking and believes there is a lot of experience out there and he feels that if he could have some sort of competitive wage that he could get a good court clerk. Though Jean's salary is already in the budget, a new person would not be started at that wage. Judge Clauson would like to put an ad in the paper this week and set up interviews within the next week or two and make a decision by February 1. He believes the minimum wage he would have to offer would be $10.00 per hour plus health benefits. Cl T Hatfield suggested that the ad state that the salary would be commensurate with experience and the Judge Clauson establish a salary range and come back to the board to talk about it. Ci T Hatfield acknowledged that it will be difficult to replace Mrs Ryan considering her years of service, experience and knowledge. Cl Grantham asked Judge Clauson to get information regarding what people are paid in this position in other Courts in the area to justify a salary request. He will do that. He has a few people who are interested and he is looking for experience. Judge Clauson informed that Board that Bill George has taken a job at the airport, so he is also looking to employ a new court officer. Mike O'Connell, who recently retired from the State Police, has expressed an interest in the position. Cl Grantham explained that the building committee met in December and has been looking at building plans and is trying to obtain copies of space studies from Towns that have recently built buildings. The next step will be to write an RFP to get a space study done. ORGANIZATIONAL MEETING The Organizational meeting was called to order at 7:50 p.m. RESOLUTION #4 - RULES OF PROCEDURE Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED; that this Town Board use Town Law Section #63. 2nd C1 Grantham Roll call vote Cl Beck Yes Page 7 of 33 TB 1 -3 -01 Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #5 - SALARY SCHEDULE Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that the salaries of the elected Town Officials be set for the year 2001 as follows: Supervisor $ 7,743 Councilman (4) 2,200 ea. Highway Superintendent 40,000 Town Clerk 17,410 Town Justice (2) 14,326 ca. Cl T Hatfield (toll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham No RESOLUTION #6 - SALARY PAYMENT • Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that salaried employees of the Town of Dryden will be paid weekly, hourly employees and paramedics will be paid bi- weekly, the Supervisor and Council will be paid monthly and other appointed employees will be paid mulually. 21)d Supv Varvayanis Roll call vote Cl Beck Yes CI T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #7 - MILEAGE Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the mileage will be paid to the Town Officials, including election inspectors, at a rate of 32.5 cents per mile when using their own car for official town business other than town meetings or travel to and from the job site. 2nd Cl C Hatfield Roll caU vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Pagc 8 of 33 TB 1 -3-01 Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #8 - DESIGNATE OFFICIAL BANKS Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town Board designate the First National Bank of Dryden and the Tompkins County Trust Company as the official banks for the Town of Dryden for the year 2001. 2nd Cl Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #9 - OFFICIAL ADVERTISING Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, year 2001. 2nd Cl Grantham Roll call vote that this Board designate the Ithaca Journal for official advertising for the Cl Beck Cl T Hatfield Supv Varvayanis Cl C Hatfield Cl Grantham Yes Yes Yes Abstained Yes RESOLUTION # 10 - ADVANCE PAYMENT OF UTILITIES Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize the Supervisor to pay in advance of the audited claims the utility bills, all claims to be presented at the next regular hoard meeting. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl'r Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #11 - SERVICE OFFICER /FIRE WARDEN Cl C Hatfield offered the following resolution and asked for its adoption: Page 9 of 33 TB 1 -3 -01 RESOLVED, that this Town Board appoint the Supervisor as Service Officer and Fire Warden for the year 2001. 2110 Cl Grantham 40 Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION # 12 = SPECIAL FUND ASSESSMENT ADMINISTRATION Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Assessment Fund functions to be performed on behalf of the Town Board for the year 2001. 2nd Cl Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #13 = PAYMENT OF CONTRACTS Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay the Fire & Ambulance Contracts for the year 2001 as per the budget and contracts. 2nd Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION # 14 - SUBDMSION CONTROL OFFICER & MULTIPLE RESIDENCE INSPECTOR Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town hoard appoint Henry Slater as Subdivision Control Officer and Multiple Residency Inspector for the year 2001. Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes Page 10 of 33 TB 1-34)1 RESOLUTION # 15 - LICENSOR FOR GAMES OF CHANCE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Bambi Hollenbeck as licensor for Games of Chance for the year 2001. 211d Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION # 16 - PETTY CASH Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize a petty cash fund for the Town Clerk not to exceed $100.00, and Receiver of Taxes and Assessments not to exceed $100.00, petty cash as needed for postage meter, and Justice petty cash fund not to exceed $100.00 for the year 2001. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION # 17 - COURT CLERK Supv Varvayanis offered the following; resolution and asked for its adoption: RESOLVED, that this Town Board appoint Jean Ryan as Senior Court Clerk for the year 2001 at a salary of $34,920 for a 40 hour work week as per the budget. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #18 - COURT CLERK Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Debra Smiley as Court Clerk for the year 2001 . at a salary of $ 26,515 fora 40 hour work week as per the budget. 2nd Cl Grantham Roll call vote Cl Beck Yes Page I l of 33 TB 1 -3 -01 Cl T Hatfield Yes Supv Varvayanis Yes • Cl C Hatfield Yes Cl Grantham Yes RESOLUTION # 19 - RECEIVER OF TAXES & ASSESSMENTS Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Bambi Hollenbeck as Receiver of Taxes and Assessments at a salary of $10,650 for the year 2001 as per the budget. 211d Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION 420 - APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS /TOWN CLERK Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board, appoint Wanita Baldwin as Deputy Town Clerk & Deputy Receiver of Taxes & Assessments at a salary of $12,500 for a 20 hour week for the year 2001 as per the budget. 2rLd Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #21 - APPOINT DEPUTY RECEIVER OF TAXES & ASSESSMENTS/ TOWN CLERK Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Stephanie Zeril i as Deputy Town Clerk & Deputy Receiver of Taxes and Assessments to be paid $10.30 per hour for the year 2001. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #22 - APPOINT DEPUTY RECEIVER OF TAXES &ASSESSMENTS Cl C Hatfield offered the following resolution and asked for its adoption: 0 Page 12 of 33 TB i -3-01 RESOLVED, that this Town Board appoint Bertha McGory as Deputy Receiver of Taxes and Assessments to be paid $8.50 per hour for the year 2001. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #23 - ASSISTANT BUDGET OFFICER Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Dianne McFall as the assistant Budget Officer at a salary of $69515 for the year 2001 as per the budget. 2nd Supv Varvayanis Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #24 - SECURITY COURT OFFICER Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED; that this Town Board appoint William George as the court security officer at a rate of $15.00 per hour for the year 2001. 2nd Cl Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes CI C Hatfield Yes Cl Grantham Yes RESOLUTION #25 - PARAMEDICS - full time Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board appoint Don Snyder, James Buckley, Brian Payne at a rate of $10.00 /hr and Katherine Perkins a rate of $10.20 per hour for the year 2001. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #26 - PARAMEDICS - part time Page 13 of 33 TB 1 -3 -01 Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED; that this Town Board authorize the payment for part time paramedics at a rate of $9.65 per hour for the year 2001. 2(1(1 Cl Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #27 - PUBLIC WORKS Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that full time Public Works employees be paid in a range not to exceed $1.3.50 per hour for the year 2 00 1. 2nd Beck (toll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #28 - CONTRACT TOWN ATTORNEY Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board contract with Mahlon Perkins as the Attorney for the Town at the rate of $1938 per month for the year 2001 to do regular agreed upon Town business. Non - reimbursable business will be billed at a rate of $125 per hour and reimbursable business will be billed at the rate of $150.00 per hour. 211(1 Cl C Hatfield Roll call vote Cl Beck Cl T Hatfield Supv Varvayanis Cl C Hatfield Cl Grantham Yes Yes Abstained Yes No RESOLUTION 029 - ENGINEERING Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board contract with T. G. Miller's PC for engineering services for the year 2001 as needed. 2nd Cl Beck Roll call vote Cl Beck Cl T Hatfield Supv Varvayanis Cl C Hatfield Cl Grantham Yes Yes Abstained Yes Yes Page 14 of 33 TB 1 -3-01 RESOLUTION #30 - INSPECTORS /MACHINE CUSTODIANS Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment to the election inspectors who work in 2001 as follows: $60.00 for primary day, $45.00 for registration, $100.00 for election day, $10.00 for inspector class, $10.00 for each machine class and $10.00 per chair. Each machine custodian will receive $40.00 per machine setup, $6.00 /hr on election day and while attending or giving class plus .325 per mile. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION 031 - PUBLIC WORKS SUPERINTENDENT Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Jack Bush as the Public Works Superintendent at an annual salary of $ 2,000 for the year 2001 as per the budget. 2nd Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #32 - CLEANING Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Pam O'Dell for cleaning the Town Hall for the year 2001 to be paid at the rate of $10.00 per hour. 2nd Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #33 - APPOINT BINGO INSPECTOR Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Wanita Baldwin as Bingo Inspector for the year 2001 in the amount of $150.00 to be paid annually. 2nd Cl T Hatfield Page 15 of 33 TB 1 -3 d)1 Roll call vote C1 Beck Yes CI T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #34 - DOG CONTROL CONTRACT Cl T Hatfield offered the following resolution and asked for its adoption: RESOLX'ED, that this Town Board contract with the S.P.C.A. in the amount of $16,583 for the year 2001 to be paid monthly. 2114 Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #35 - DEPUTY HIGHWAY SUPERINTENDENT Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, the Town Board hereby creates the position of Deputy Righway Superintendent at an annual salary of $34,305. The Highway Superintendent; has appointed W. Mark Sutton to this position. 2r id Beck Roll call. vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #36 - GADABOUT Cl Grantham offerers the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment: to Gadabout at a rate of $4,972 for the year 2001 as per the budget when the funds are available. 2nd C1 C I•Iatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #37 - T. C. SENIORS & DRYDEN SENIORS Supv Varvayaris offered the following resolution and asked for its adoption: 0 Page 16 of 33 TB 1 -3-01 RESOLVED, that this Town Board authorize payment of $3,149 to T.C. Seniors and $500 to the Dryden Seniors for the year 2001 as per the budget when the funds are available. 2,1d Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #38 - RECREATION AND YOUTH SERVICES ADMINISTRATION Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden appoint Wanita Baldwin as the administrator for recreation and youth services for the year 2001 at a rate of $10.15 per hour. 2rid Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #39 - SOUTHWORTH LIBRARY Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay the Library Contract in the amount of $05,500 for the year 2001 when the funds are available. 2„ d Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #i40 - LEARNING WEB Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay L"earni.ng Web in the amount of $1,530.00 for the year 2001 when the funds are available. 2,,d Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #i41 - DISPLACED HOMEMAKERS Page 17 of 33 TB 1 -3401 Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor be authorized to pay Displaced Homemakers Center of Tompkins Center in the amount of $430.00 for the _year 2001 when funds are available. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #42 - APPOINT TOWN HISTORIANS Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Elsie Gutchess & Lawrence Beach as Town Historians to be annually paid $200 each for the year 2001. 2nd Cl Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #43 - DRYDEN HISTORICAL SOCIETY Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize payment to the Dryden Historical Society in the amount of $1,100 for the year 2 00 1. as per the budget when the funds are available. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #44 - BUILDING CODE OFFICER /ZONING OFFICER Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Henry Slater as Building Code Inspector & Zoning Officer for the year 2001 at an annual salary of $45,670 as per the budget. 2nd Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C :Hatfield Yes Cl Grantham Yes RESOLUTION #45 - APPOINT ASSISTANT BUILDING CODE OFFICERIZONING OFFICER Page 18 of 33 Tf3 1 -3-01 Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Kevin Ezell as assistant Building Code Officer & Zoning Officer at an annual salary of $33,290 for the year 2001 as per the budget. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #46 - APPOINT SECRETARY TO ZONING & CEO OFFICE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Wanita Baldwin as Secretary to the Zoning 8r. Code Enforcement Office at a salary of $12,500 for the year 2001 for a 20 hour work week as per the budget. 2nd C1 C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes 0 Cl Grantham Yes RESOLUTION #47 - APPOINT SITE PLAN REVIEW SECRETARY Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town board appoint Bambi Hollenbeck as secretary to the Site Plan Review Board for the year 2001 at a rate of $ 10.15 per hour as per the budget. 2nd Cl C Hatfield Roll call vote C1 Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #48 - APPOINT PLANNING BOARD MEMBER Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Joseph Lalley to the Dryden Planning Board whose term will expire on Dec. 31st 2007, 2nd Cl Grantham ® Roll call vote Cl Beek Yes Cl T Hatfield Yes Page 19 of 33 TB 1 -3-01 Supv Varvayanis Yes C1 C Hatfield Yes Cl Grantham Yes Is RESOLUTION #49 - APPOINT ZONING BOARD OF APPEALS MEMBER Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Charles Hanley to the Dryden Zoning of Appeals Board whose term will expire on Dec. 31st 2005. 21tr' Cl Grantham Roll call vote CI Beek Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #50 - APPOINT IDA MEMBER Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Tom Hatfield to the Dryden Industrial Agency whose term shall expire on Dec. 31st 2005. CI C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes 40 Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #51 - PLANNING BOARD CHAIR Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Torn Board appoint Barbara Caldwell as the Planning Board Chair for the year 2001 at a rate of $400 to be paid annually as per the budget. 211d Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #52 - APPOINT PLANNING BOARD & ZBA SECRETARY Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Laura. Carpenter as secretary for the Planning Board & Zoning Board of Appeals for the year 2001 at a rate of $ 10.00 per hour. 2nd Cl Beck 0 Page 20 of 33 TB 1 -3-01 Roll call vote Cl Beck Yes fe Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION 053 - ZONING BOARD OF APPEALS CHAIR Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Charles Hanley as the Zoning Board of Appeals Chair for the year 2001 at a rate of $400 to be paid annually as per the budget. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #54 - RECREATION COMMISSION Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board reappoint Stephen Stelick and Alice Green to the Recreation Commission whose terms will expire 12 / 31/ 03. 211d Cl C Hatfield 0 Roll call vote C1 Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #55 - SPECIAL DISTRICT ADMINISTRATION Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Improvement District functions to be performed on behalf of the 'Town Board. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #56 - HIGHWAY SALARIES Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that all highway employees will be paid in a range not to exceed $ 13.40 per hour for the year 2001. 2n%l Cl Grantham Page 21 of 33 TB 1 -3w0l Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #57 - CLOTHING ALLOWANCE Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that the Highway Superintendent and Department of Public Works Superintendent be authorized to have the full time permanent highway and department of public works employees purchase work clothing in an amount not to exceed $125.00 each for the year 2001. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #58 - PURCHASE OF SMALL TOOLS Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that the Highway Superintendent be authorized to purchase small tools not to exceed $4,000.00 for the year 2001. 2nd Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION 059 - MANDATORY JUSTICE SCHOOLING Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the Justices be authorized to attend training schools during the year 2001 and be reimbursed for actual expenses. 2nd Cl T Hatfield Roll call vote Cl Beck Yes CI T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #60 - INVESTMENT POLICIES /GUIDELINES FOR TOWN OF DRYDEN Cl T Hatfield offered the following resolution and asked for its adoption: Page 22 of 33 TB 1 -3 -01 RESOLVED, that the objectives of the Investment policy of the Town of Dryden are to is minimize risk; to insure that investments mature when the cash is required to finance operations; and to insure a competitive rate of return. In accordance with this police, the Supervisor is hereby authorized to invest all funds including proceeds of obligations and reserve funds in: - Certificates of Deposits issued by a bank or trust company authorized to do business in New York State; - Time Deposit Accounts in a bank or trust company authorized to do business in New York State: - Obligations of New York State; - Obligations of the United States Government; Only reserve funds may be invested in Obligations of the Town of Dryden. All other Local Government officials receiving money in their official capacity must. deposit such funds in negotiable order of withdrawal accounts. All investments made pursuant to this investment policy shall comply with the following conditions: 1. COLLATERAL a. Certificates of Deposits shall be fully secured by insurance of the Federal Deposit Insurance Corporations or by obligations of New York State or obligations of the United States or obligations of federal agencies the principal and interest of which are guaranteed by the United States, or obligations of New York State local governments. Collateral shall be delivered to the Town of Dryden or a custodial bank. The market value of collateral shall at all times equal or exceed the principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than quarterly. b. Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States, and obligations of federal agencies the principal and interest of which are guaranteed by the United States Governments. 2, DELIVERY OF SECURITIES a. Payment shall be made by or on behalf of the Town of Dryden for obligations of New York State, obligations the principal and interest of which are guaranteed by the United States. United States Obligations, certificates of deposits, and other purchased securities upon delivery thereof to the custodial bank. All transactions shall be confirmed in writing. 3. WRITTEN CONTRACTS a. Written contracts may be required for the purchase of all certificates of deposits. 4. DESIGNATION OF CUSTODIAL BANK a. The First National Bank of Dryden and Tompkins County Trust Company both chartered by the State of New York are designated to act as custodial banks of the Town of Dryden's investments. 5. FINANCIAL STRENGTH OF INSTITUTIONS a. All trading partners must be credit worthy. Their financial statements must be reviewed annually by the Supervisor to determine satisfactory financial strength or the Supervisor may use credit rating agencies to determine credit worthiness. Page 23 of 33 TB 1 =3 -01 b. Investments in time deposits and certificates of deposits are to be made with banks or trust companies. Their annual reports must be reviewed by the Supervisor to determine satisfactory financial strength. 0 6. OPERATIONS, AUDIT AND REPORTING a. The Supervisor or Deputy Supervisor shall authorize the purchase and sale and execute contracts for certificates of deposits on behalf of the Town of Dryden. b. At the time independent auditors conduct the annual audit of the accounts and financial affairs of the Town of Dryden, the independent auditors shall audit the investments of the Town of Dryden for compliance with the provisions of this investment policy. c. Within sixty (60) days of the end of each of the first three quarters of the fiscal year, the Supervisor shall prepare and submit to the Town Board a quarterly investment report, which indicates the new investments, the inventory of existing investments and such other matters as the Supervisor deems appropriate. d. Within 120 days of the end of the fiscal year, the Supervisor shall prepare and submit to the Town Board an annual investment report; recommendations for change in these investment guidelines; the results of the annual independent audit, the investment income record; and such other matters as the Supervisor deems appropriate. At least annually, at the Organizational meeting of the Dryden Town Board, the board shall review and amend, if necessary these investment policies. The provisions of these Investment Guidelines and any amendments hereto shall take effect prospectively and shall not invalidate the prior selection of any Custodial Bank or prior investment. 2nd Cl C Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #161 = PROCUREMENT POLICY Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the TOWN of DRYDEN does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid, subject to further review: 1. a. Every purchase to be made must. be initially reviewed to determine whether it is a purchase contract or a public works contract. b. Once that determination is made, a good faith effort shall be made to determine whether it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year. c. The following items are not subject to competitive bidding pursuant: to Section. 102 of the General Municipal Law:. purchase contracts under $10,000 anal public works contracts under $20,000; emergency purchases; goods purchased from agencies for the blind or severely Page 24 of 33 TB 1 -3 -01 handicapped; goods purchased from correctional institutions; purchases under State and I(S county contracts; and surplus and secondhand purchases from another governmental entity. d. The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase. This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, a memo from the purchaser detailing the circumstances which led to an emergency purchase, or any other written documentation that is appropriate. e. This policy will apply to all equipment rentals made throughout the year with prior Town Board approval per rental. 2. All goods and services which are the subject of this procurement policy will be secured by use of written requests for proposals, written quotations, verbal quotations, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided, except in the following circumstances: purchase contracts over $10,000 and public works contracts over $20,000; goods purchased from agencies for the blind or correctional institutions pursuant to Section 175 -b of the State Finance Law; goods purchased from correctional institutions pursuant to Section 186 of the Correction Law; purchases under State contracts pursuant to Section 1.04 of the General Municipal Law; purchases under county contracts pursuant to Section 103(3) of the General Municipal Law; or purchases pursuant to subdivision 6 of this policy. 3. The time and docuumentation required to purchase goods and services under $1,000.00 through this policy may be more costly than the item itself and would therefore not be in the best interests of the taxpayer. In addition, it is not likely that such de minimis contracts would be awarded based on favoritism. ® The following are the minimum requirements necessary for purchases and /or equipment rentals when the amount to be expended in any one year exceeds $1,000 as required by this policy in order to achieve the highest savings: Amount of Purchase Contract or Rental (under $1.0,000) Method under $1,000 No action required $1,000 - $43999 2 Verbal quotations or catalog pricing $5,000 - $9,999 3 Written /fax quotations, written requests for proposals or catalog pricing Estimated Amount of Public under $1,000 $1,000 - $9,999 $10,000 - $19,999 A good faith effort shall be If the purchaser is unable to purchaser will document the Works Contract (under $20,000) Method No action required 2 Written /fax quotations 3 Written /fax quotations, written requests for proposals made to obtain the required number of proposals or quotations, obtain the required number of proposals or quotations, the attempt made at obtaining the proposals. 4. Documentation is required of each action taken in connection with each procurement. 5. Documentation and an explanation are required whenever a contract is awarded to other than the lowest responsible offerer. This documentation will include an explanation of how the award will achieve savings or how the offerer was not responsible. A determination that the offerer is not responsible shall be made by the purchaser and documented. 6. Pursuant to General Municipal Law Section 104- b(2)(0, this procurement policy recognizes iscircumstances when, or types of procurements for which, in the sole discretion of the Pagc 25 of 33 TB 1 -3 -01 purchaser, the solicitation of alternative proposals or quotations will not be in the best interests of the TOWN. Those types of procurements include: 41 a.. Professional services or services requiring special or technical skill, training or expertise. The individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment:, integrity, and moral worth. These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of these services are such that they do not readily lend themselves to competitive procurement procedures. In determining whether a service fits into this category the TOWN BOARD shall take into consideration the following guidelines: (a) whether the services are subject to State licensing or testing requirements; (b) whether substantial formal education or training is a necessary prerequisite to the performance of the services; and (c) whether the services require a personal relationship between the individual and municipal officials. Professional or technical services shall include but not be limited to the following: services of an attorney; services of a physician; technical services of an engineer engaged to prepare plans, maps and estimates; securing insurance coverage and /or services of an insurance broker; services of a certified public accountant; investment management services; printing services involving extensive writing, editing or art work; management of municipally owned property; and computer software or programming services for customized programs, or services involved in substantial modification and customizing of prepackaged software. b. Repair of equipment and machinery and maintenance items i.e.: toner, ribbons, oil filters, nuts & bolts etc. These can be specialized items. The purchaser will obtain at least two verbal, written, faxed or catalog prices. It is up to the purchaser which product to purchase. c. Emergency purchases pursuant to Section 103(4) of the General Municipal Law. Due to • the nature of this exception, these goods or services must be purchased immediately and a delay in order to seek alternate proposals may threaten life, health, safety or welfare of the residents. This section does not preclude alternate proposals if time permits. d. Purchases of surplus and secondhand goods from any source. If alternate proposals are required, the purchaser is allowed to purchase surplus and secondhand goods at auctions or through specific advertised sources where the best prices are usually obtained. Prior Town Board approval is required for amounts over $1,000.00. 7. This policy shall go into effect immediately and will be reviewed annually. 2nd Cl Beck Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #62 - TOWN OF DRYDEN PURCHASE ORDER SYSTEM Cl Grantham offered the following resolution and asked for its adoption: RESOLVED; that this Town Board adopt the following purchase order system for the Town of Dryden for the year 2001. TOWN OF DRYDEN PURCHASE SYSTEM Page 26 of 33 TB 1 -34)1 1) A requisition form must be submitted to the assistant budget officer by employees needing to place an order for materials, supplies or services. 2) The assistant budget officer will check to be sure sufficient funds are available. a) If sufficient funds are available the purchase order will be prepared and the item(s) ordered. b) If funds are not available the assistant budget officer will reject the request and ask the Town Board for approval to transfer funds if they are available and if the item is needed within the current budget year. c) If bidding is necessary the assistant budget officer will ask for approval of the Town Board to bid and then have the appropriate employee prepare the bid specifications. d) If per the procurement policy quotes are necessary, the requisitioner will be notified and the quotes will be placed with the purchase order. 3) No items will be received or services used by any employee unless a purchase order is in place. 4) Signed purchase orders, quotes if necessary, packing slips and invoices will be given to the Town Clerk's office for entry and preparation for Town Board payment approval. 5) No purchase orders will be necessary for utilities, bills from other municipalities, legal services, routine engineering services, water and sewer billings, election services, jury ® expenses, law book expenses, soft%%we /hardware contracts and insurance payments. If there is any doubt please check with the assistant budget officer. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #63 - TOWN OF DRYDEN HAZARD MATERIALS PLAN, EMERGENCY Cl Grantham offered the following resolution and asked for its adoption: RESOLVED; that this Town Board approve the'rown of Dryden Hazard Materials Plan, the Emergency Preparedness Plan, the Drug & Alcohol Policy, the Employee Information and Policies and the Dr. Crispell Flood Control Project Maintenance Agreement. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #64 - TOWN OF DRYDEN FAIR HOUSING OFFICER Page 27 of 33 TB 1 -3 -U 1 Cl Beck offered the following resolution and asked for its adoption: 40 RESOLVED; that this Town Board designate Supervisor Varvayanis as the Fair Housing Officer to coordinate all actions of the Fair Housing Plan. 2"11 Cl Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #65 - TOWN BOARD MEETING SCHEDULE Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Dryden Town Board hold a meeting with public hearings on the first Wednesday of the month at 7:00 p.m. and a meeting on the second Wednesday of each month beginning at 6:30 p.m. 2nd Cl Grantham Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #66 - SUPERVISOR'S CONFIDENTIAL SECRETARY / BOOKKEEPER Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that the Dryden Town Board authorize a salary of $34,625 to the Supervisor's Confidential Secretary- Bookkeeper appointment for the year 2001 as per the budget for a 40 hour week. 2t,d Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatf eld Yes Cl Grantham Yes RESOLUTION #67 - VEHICLE BENEFIT Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that the Dryden Town Board authorize the Highway Superintendent and Deputy Highway Superintendent the use of town vehicles as long as they are clearly marked with the Town of Dryden logo and. provided they are not used for personal use. 2nd Cl T Hatfield Roll call vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes IV Page 28 of 33 TB 1 -3-01 Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #68 - FAIR HOUSING PLAN Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the Dryden Town Board adopt the fallowing Fair Housing Plan for the year 2001. FAIR HOUSING PLAN TOWN O.F DRYDFN JANUARY 2001 Introduction The Town of Dryden received a 1995 and 1998 Small Cities CDBG grant to undertake a housing rehabilitation project in the Town. The Town anticipates further participation in the Small Cities program. As part of U.S. Department of Housing and Urban Development regulations for grantees, the Town must "take actions to affirmatively further fair housing." This Fair Housing Plan describes actions the Town will undertake to meet this requirement. Town Profile 1. Location The Town of Dryden is located in the Finger Lakes region of New York State, and is part of the Southern Tier East Regional Planning and Development Board service area. The Town includes two villages, Dryden and Freeville. The center of the Town is approx. 40 miles southwest of Syracuse and 45 miles northwest of Binghamton. 2. Population The 1990 population of the Town of Dryden was 13,251, with 1,908 persons located in the Village of Dryden and 437 persons located in the Village of Freeville, for a total of 10,906 located outside the incorporated areas. The Town's population increased by 1,095, or nine (9) percent between 1980 and 1990, a slightly larger increase than the County's increase of eight (8) percent during the same period. A small portion of the Town with 979 persons is located in the Ithaca Urban Area, the remainder of the Town is rural (12,272 persons). The Village of Dryden, the Town's largest incorporated place, has 1,908 residents, or 14.4% of the Town population. Dryden's population is largely white, with 12,783 (96.5 %) of the population being white. Asian and Pacific Islanders are the Largest ethnic minority in the Town, with 194 persons (1.5 %). There are also 187 Blacks, 55 American Indians, Eskimos, Aleuts, and 131 persons of Wispanic origin in the Town. Tompkins County is 90% White, 5.5% Asian and Pacific Islander, 3.3% Black, 0.3% American Indian and 1.5% H-ispanic, according to the 1990 U.S. Census. 3. Income Characteristics The Town had a per capita income of $12,850 based on 1990 U.S. Census data, and a median family household income of $39,578. Ten (10) percent of the persons in the Town of Dryden were Page 29 of 33 TB 1 -3-01 below the poverty line in 1990. Six (6) percent of the households in the Town were on public assistance. Tompkins County had a per capita income of $12,709 in 1990, and a median family household income of $37,874, according to the U.S. Census. Seventeen (17) percent of the persons in the County were below the poverty line in 1990, and four and a half (4.5) percent of the persons were receiving public assistance. 4. Land Use The Town of Dryden covers 94 square miles, which is 14 percent farmland and 10 percent forest lands. Commercial and industrial uses in the Town are largely concentrated along State Routes 13 and 366, which go through the Town. The population density of Dryden is 141 per square mile. 5. Housing Characteristics The 1990 Census indicates there were 5,362 housing units in the Town of Dryden, of which 5,037 were occupied and 325 (6.10/6) were vacant. Thirty (30) percent of the housing of the housing in the Town was renter - occupied, and seventy (70) percent was owner - occupied. Units included 2,901. single-family homes (54.1%), 951 units in structures with two to nine units, and 236 units in structures with more than 10 units. There were 1,190 mobile homes in the Town in 1990 (22.2 %). 6. Substandard Housing Conditions There is no current, definitive data on housing conditions in the Town as a whole. 1990 U.S. Census data indicates that approximately half of the housing in the Town is 30 years older or greater, and the Tompkins County Planning Department and Better Housing for Tompkins County, .Inc., a not - for -profit housing agency in the County, indicate that there are substantial numbers of deteriorated units in the rural portions of the County, including the Town of Dryden_ Most recent estimates indicate that about 20 percent of the Town's housing stock can be classified as substandard. 0 7. Vacancy Rates The 1990 U.S. Census indicated a vacancy rate of 6.1 percent. 8. Economic .Base The Town's economic base includes many persons who work at Cornell University, Tompkins County's leading employer. Portions of the University property are located in the Town, and employ many persons. In addition, several medium -sized companies and organizations, including H_i -Speed Checkweigher, Wilcox Press, Tompkins- Cortland Community College, New York State Electric and Gas, George Junior Republic and XCP Inc. are located in the Town. Fair blousing Problems The Town has not undertaken a formal study of fair housing problems in Dryden to date. Discussions with the Tompkins County Affordable Housing Advisory Board, Cornell University, the Tompkins County .Human Rights Commission and other interested agencies, have identified the following possible but not substantiated areas of concern; -- Possible discrimination against families with children. -- Possible discrimination against the mentally handicapped. -- Economic constraints which restrict housing for low and moderate - income persons. -- Possible problems associated with renting to students. Page 30 of')') 0I40 I -3 -01 Through the efforts outlined in the following section, the Town will attempt to quantify and address the above areas of possible concern. Actions to Affirmatively Further 'Fair Housing The Town of Dryden has undertaken the following actions to affirmatively further fair housing: 1. The designation of the Supervisor of the Town of Dryden as the Fair Housing Officer who will coordinate all actions described herein. 2. Maintain a dialogue with agencies and organizations that provide assistance to persons who feel they have been victims of discrimination, including but not limited to: -- The " Tompkins County Human Rights Commission Teddy 7imrot 301 Dates Dr. Ithaca, NY 14850 (607) 274 -5305 -- Legal Aid and Lawyer Referral Services Chemung .Neighborhood Legal Services Mark Freedman Dewitt Mall Ithaca, NY 14850 (607) 273 -3666 -- The Community Dispute .Resolution Center Judy Saul 120 W_ State St. Ithaca, NY 14850 (607) 273 -9347 -- Neighborhood Legal Services Mark Freedman DeWitt Building Ithaca, NY 14850 (607) 273 -5521 -- Tompkins County Planning Department James Hanson 121 Last Court Street Ithaca, NY 14850 (607)274 -5560 3. Compile a list of all fair housing related services available to the Town residents. See attachment A. Page 31 cF33 TB 1 -3 -01 4. Compile available documentation applicable to fair housing, including complaint forms, placards and copies of laws and regulations. See attachment B. S. Publicize the availability of assistance through newspaper publications at least twice annually in the official paper of the Town. This is done by Tompkins County Planning Department. 6. Solicit the cooperation of local banks and realtors in maintaining a fair housing environment in the Town at least once annually. This is done by the Tompkins County Planning Department. 7. Preparation and distribution of a summery brochure that summarizes fair housing laws applicable in the Town and assistance available. This is done by the Tompkins County Plarniing Department. . . 8. Undertake appropriate actions needed to respond to fair housing problems as they may occur. 21A Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Grantham Yes Town Clerk Office Hours: Monday through Friday 9:00 am. to 4:30 p.m. Saturday 9:00 a.m. to noon (January only) Zoning & Building Office Hours: Monday through Friday 7:30 am. to 4:30 p.m. Inspections & Other Business by appointment Supervisor Appointments will be distributed. Cl Granthamm spoke about the Fall Creek Watershed Committee. It is a grass roots committee and she has been attending the meetings when she can. A lot of the people involved in it are Dryden people. The Town did a letter of support earlier in the year for an application through the Tompkins County Water Resources Council to get funding for a cleanup along the creek. That was funded and the Committee will be doing a Fall Creek cleanup in the Spring. They are now working on a proposal to get some funding to do some stream bank stabilization demonstration projects for homeowners along Fall Creek. Matt Shulman has volunteered to help with this proposal which is due January 17. If funded, the committee will do one or two projects in Fall Creek, and workshops will be open to anyone who is interested in learning how to do it on their property. Sharon Anderson has ordered 1,000 willows for stream stabilization. Page 32 of 33 TB 1 -3-f11 Cl Grantham would like a. letter of support from the Town for the application. Possible ® locations for demonstrations were discussed. On motion made, seconded and unanimously carried, the meeting was adjourned at 8:15 p.m. Respectfully submitted, 4xb; 4 /S10M&b -ee'1( Bambi L. Hollenbeck Town Clerk Page 33 of 33