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HomeMy WebLinkAbout2000-09-130 TB 9 -13 -00 TOWN OF DRYDEN TOWN BOARD MEETING SEPTEMBER 13, 2000 Board Members Present: Supv Mark Varvayanis, Cl Ronald Beck, Cl Thomas Hatfield, Cl Charles Hatfield Absent: Cl Deborah Grantham Other Elected Officials: Bambi L. Hollenbeck, Town Clerk Jack Bush, Highway Superintendent Other Town Staff: Mahlon R. Perkins, Town Attorney David Putnam, (TG Miller) Town Engineer Henry Slater, Zoning & Code Enforcement Officer Supv Varvayanis opened the meeting at 7:10 p.m. Board members and guests participated in the pledge of allegiance followed by a moment of silence. CITIZENS PRIVILEGE OF THE FLOOR Peter Schug, President, Cayuga Press - Inquired whether any action has been taken since the last meeting when paperwork was sent off to HUD concerning the Cayuga Press loan. Supv Varvayanis - I want to make it clear since there was quite a bit of emotion at the last meeting. All I'm interested in is the process. I'm not saying it was a bad application. I'm not saying Cayuga Press doesn't deserve the money. I simply think (a) it would have been faster and (b) it would have been cleaner if there was a reapplication after the fact. We have sent all the reams of paperwork we had, all the minutes, to HUD. I requested an opinion from the Comptroller and Attorney General how they felt it came down as far as Article 18 of the State Law. The Attorney General said they usually let the Comptroller decide on Article 18 matters. The Comptroller said that they generally don't opine on something that the Town Attorney has already given an opinion on due to the fact that they don't have any authority. They are just advisory in nature. So if they were to advise us and we said we're not interested in your advice, it doesn't really get them anywhere. They are assuming since the attorney gave an opinion that that's that. In the letter I got last week they sent several other opinions they thought were related and a court case. I've sent those letters on to HUD. I talked to Peter Schug just a few moments ago and told him that the last conversation I had was with Ron Monti in Buffalo, a week ago on Wednesday. Their attorneys are looking at it and he didn't give me a deadline on when it might happen. I was a little concerned as I think some people were that October 1St is a new fiscal year and if they haven't reached a decision yet, the money might just disappear. He didn't guarantee me that they will hold on to the money, but the implication was pretty strong that if we sit around and wait long enough they will come to some kind of a decision. Peter Schug - I guess my next concern was whether we might be able to find out from them when they might be able to make a determination since it has been quite a while. There is a lot riding on this for this community and for our company. I wondered if there was any way that you as Supervisor or the Town Board could at least find out when they think they could make a determination. Page 1 of 17 TB 9 -13 -00 Supv Varvayanis - As I say, I asked them on Wednesday. He gave me no opinion. The last time I talked to him was in late July and at that point he said probably within a week. So if he does give an opinion, it's not worth that much. is P Schug - Okay, thanks for the update. Cl T Hatfield - In this letter you sent to Ron Monti it looks like you're asking them to reopen the bidding process if I read this right. Supv Varvayanis - I'm not asking them to reopen the bidding process. Well, I included all the regulations that we had. Their attorneys are looking at it. Do you want me to send another letter saying please expedite, time is of the essence? Cl T Hatfield - It might be helpful here for us by resolution to ask them to expedite the process because there are jobs hanging and action to be taken. Supv Varvayanis - I'll make that motion myself. You want a formal resolution asking that HUD expedite the process? Cl T Hatfield - Well, we've met what they laid out as the process for us so let's get an answer... Supv Varvayanis - Expedite the arrival of a final determination. Cl T Hatfield - And I'd like to add that we actually ask them to make the loan. I think we've met the things our attorney laid out in the opinions and we've heard from the Attorney General's Office and the Comptroller's Office. I'd like to ask them to go forward and let's get this money to work. We've got people that need jobs in this community. I know businesses can't wait around forever to make these types of capital decisions. It's a significant number of is dollars on the table. This is just one part of a much bigger equation. I'd like to fold all that into a resolution, and have us ask them to move forward on that basis. Supv Varvayanis - I'd be very happy to move to expedite the final determination. I don't really want to come out and .... Cl T Hatfield - You don't want to do an opinion on what we've had given to us or you don't want to ask them to move forward in making the loan. You just want them to make a determination. Supv Varvayanis - Make a determination. Cl T Hatfield - Seems like we'd get more bang for our buck if we say let's ask them to close the deal. I don't know why we wouldn't at this point. They've got all the information. If they think there's something in here that they have a problem with, they'll let us know for sure. I just think it would be helpful for them if we go on record saying we want to close this. That's the approach I would take at this point in the process. You've raised the Article 18 concerns with the controlling offices of the State. They've certainly had a chance. If there's a problem I'm sure they would have bailed into it. Neither one of them are bashful. I just can't see why we wouldn't benefit everybody by asking them to move forward with the application. Cl C Hatfield - That was the determination the Board made two months ago. I don't see that there's any harm to ask for this. Cl T Hatfield - The other thing I'm concerned about is Jim Hanson made a point that luS iS Mift a HUD's last hurrah. Now it's a state process and to go back through another Page 2 of 11 TB 9 -13 -00 • application process, there may be a lost opportunity for our Town. Cayuga Press can't wait forever. And we may find that it is no longer a HUD process, it's a State process. I just think we've got an opportunity here to put some people to work and we ought to try to expedite that. Supv Varvayanis - The new loans are going through the State. I don't think this one would be taken away. Cl T Hatfield - Well, we don't know that. I'd just like to see if we can't: do a resolution here asking them to expedite the process and if possible to make a determination. There are people who certainly want to go to work. I know that Peter has been very patient getting the process to this point. I'd like to see us move that forward. If you'd prefer not to make that kind of a motion, I'll make it or we can come up with something that will work for both of us. I'd like to see it as strongly worded as we can make it and send a resounding message that we want those dollars and more importantly want those jobs in our community. Supv Varvayanis - Well that I agree with fully. Cl T Hatfield - I'd just think it'd be helpful if we took this last opportunity to speak and say hope$zlly unanimously, those issues have been looked at, we deserve a decision and more importantly than that, central New York, Tompkins County and the Town of Dryden deserve the economic stimulus associated with this type of economic development. I think that's what's got to be incorporated in this resolution. There's enough on the record. Perhaps Mahlon can put a resolution together while we go on to other business and get back to it. Atty Perkins - I'll try. is Residents of Midline Road, Elizabeth Sapo, David Seifert, and Mitchell Sutfin were present and asked the Town to adopt a noise ordinance. They have neighbors who have a band and practice late at night on weekdays. They have tried calling the police only to be told that the band has a right to practice until 11:00 p.m. Atty Perkins stated he believes this a policy and not the law. The Board explained the difficulties in adopting a noise ordinance in a town of this size with such diversified industries and activities. Residents were encouraged to file a complaint with the police or take the matter to civil court. Supv Varvayanis agreed to write a letter to local enforcement. Supv Varvayanis has asked Henry Kramer of Ellis Hollow to do a "grace commission study" for the Town. He has been given approval to go ahead with a study for the Ithaca City School District. Mr. Kramer is a semi- retired attorney, teaches at Cornell, and an author. He has spent 14 years in the area since 1959. Henry Kramer - A "grace commission" is basically a private sector survey done by business -type people to take a look at the operational side of a governmental entity to see what might be recommended as money saving measures. The end product is recommendations which the board may adopt or ignore. The history briefly is in the 1980's during the Ronald Reagan Administration, the President asked for a private sector survey. That was carried out by J. Peter Grace, W.R. Grace & Co. There were a couple of thousand people who volunteered to take part in that. They were volunteered by their companies to do it. There was no cost to the government. There were around 2500 recommendations developed by the Grace Commission. If those recommendations had all been carried out they would have saved the Federal Government about ten trillion dollars between 1983 and the present. About half a trillion were actually carried out. This type of study is done in a couple of phases: an organizational stage and a diagnostic phase in which the private sector people go in and hold confidential interviews with the people from the governmental organization. From that input • and information they draw conclusions and make recommendations about the kinds of changes that might be made. The process can take from a couple of months to a year. Page 3 of 17 TB 9 -13 -00 It will be easy at this point for Mr. Kramer to set up a parallel commission for the Town is while he is working with the Ithaca City Schools using some of the same people while they are available. They do not look at programs, those are policy issues. They only look at the cost on the administrative side of things. The process is actually funded by the participating companies. They loan their people for periods of time to work on the project. The companies are also asked to supply support services, such as secretarial assistance, duplication, etc. This is an organizational and operational audit, not a financial audit. Mr. Kramer will appoint people to work on the commission and maintain a liason with the Town to make sure that they are not getting into areas that are not appropriate for them. Cl T Hatfield would like to know who will be doing the work and their qualifications. Mr. Kramer will provide that. Board is in favor of the commission process and Mr. Kramer will proceed. COUNTY BRIEFING Charles Evans - The County is reviewing the proposed budget for 2000 which presently provides for a 5% increase, however he believes that before it is finally adopted that increase will be reduced to the cost of living. There are some large new initiatives in it such as alternatives to incarceration ($1,000,000). If it works it would be worth it since those people who stay out of jail turn into taxpayers. The shoulders on Ellis Hollow Road below Game Farm Road are painted a light green. • The intent is to make the road appear narrower and to delineate the shoulders from the road. There has been much concern that wider shoulders encourage faster driving. Ward Hungerford of the Highway Department would be interested in any comments on this. The securitization of the tobacco money failed by a 6 to 6 vote at the last county board meeting. Mr. Evans was not there. He does support securitization, proposing that 500/6 of the tax money be secured and the other 500/6 be taken on an annual basis. If the money is secured it will be used on capital programs rather than borrowing money. Whether or not the jail is expanded, some major changes have to be made in portions of the jail. There is very little room for programs. The public works building on Bostwick Road needs to be refurbished at a cost of two million dollars. At some point the new public safety communications network will have to be revamped. As originally proposed the project is somewhere between eight and half to twelve million dollars. There is a lot of use for the securitized money rather than borrowing the money. Since Mr. Evans was not at the Board meeting, by County Charter he has a right to request that the issue be reconsidered and he plans to do that. He has mixed emotions about the tobacco money. He is not sure the tobacco companies will be able to withstand the recent court awards. Generic cigarette brands are not covered under the agreement and those are a lot cheaper than the major brands. That will eat into the income of the tobacco companies. If the tobacco companies don't make the money, the County won't get the money. He will support securitization and is relatively certain that there are 8 votes to pass this. If the money is securitized that will cost the county about 10%. If the bonds fail it would not be the county's responsibility to repay. New York is currently planning a state wide wireless communication system that they claim will be operational in the capital district in 18 months. They are proposing to operate it on a 700 megahertz frequency. Canadian television operates on 700 megahertz frequencies • and if it continues to do so, the United States cannot operate a communication system on those frequencies within 150 miles of the border. They could try to operate at 800 megahertz, Page 4 of 17 TB 9 -13 -00 • but those frequencies are going very fast. Whatever they end up doing, it would be possible to share our towers with a state system and either have them pay for it or rent space from us to reduce our costs of operation. The other problem with the state system that concerns him is that it calls for 95% coverage of local radios on the street. That does not guarantee that the system will function in a cement building. That is a problem. The County has bought 20 -year leases on all proposed tower sites but one. It will be probably three years before the system is running. D Abbey - The fire department is looking at having to expend money to provide some of their people with pagers which may be useless in a short period of time. C Evans - That is a problem, and they are doing what they can, but nobody wants to make a mistake with ten million bucks. H Kramer asked what the timetable was for the Ellis Hollow Road project and was told the timetable was two years ago. There should be activity soon. A meeting with the neighbors on Ellis Hollow Creek Road was held last week. Some residents would like to have five foot shoulders, while others would like a goat path. The attempt to color the shoulder on Ellis Hollow Road was an attempt to see if it would somehow mitigate the additional width. Bad roads are not a solution to speeders, it just makes a dangerous situation worse. Mr. Evans suspects the work will be done next year. COUNCIL PRIVILEGE Cl T Hatfield - Our drug policy currently applies to all applicants for full time employment in the highway department or the department of public works and all full time • employees of the highway and public works department. It doesn't seem to cover the paramedic employees, although they also drive vehicles. We should add some language in that area because they are not covered by the testing requirement at all. That needs some further discussion. The other issue is what would be required with respect to our current policies to implement a recommendation of the ambulance committee to switch to a 12 hour format for the paramedics. They'd like to go to three 12 hour shifts per week and consider 36 hours as full time employment. On page 1 permanent full time employees are defined as those employees scheduled to work 40 hours per week on a permanent schedule. They are entitled to overtime pay at a rate of 1 1/2 times their hourly rate or in the case of salaried persons at a prorated hourly wage, unless they are exempt. Exempt employees include elected officials, Zoning Officer, Code Enforcement Officer and deputy highway superintendent. This could be modified by adding after "unless they are exempt" the words "or employed as a paramedic, see page 2." Cl T Hatfield stated that having the paid paramedics work three 12 hour shifts seemed the most logical way to staff the ambulance after investigating the custom of other ambulances in the district. He proposed some language for revising the employee handbook and will distribute copies to board members later in the meeting. He also noted that drug testing at Greek Peak is accomplished sometimes within an hour, 24 hours being necessary for specifics. He will check further on that. Cl T Hatfield reported that the Recreation Commission has been moving along. He has a sample of the brochure they are developing that lists all the recreation opportunities that are available. Their next meeting is September 25 at 8:00 a.m. at Viking Lanes. Carl Haines is the guest speaker and they have invited town board members to attend. He will talk about TC3's proposed recreation facilities update. The group is also conducting a survey of existing recreation facilities in the community. Nancy Zahler of the County Youth Bureau has stated • they will have an intern from Ithaca College and perhaps that intern could help with the survey. The group may also need some help with copies, postage, etc. Page 5 of 17 TB 9 -13 -00 ATTORNEY • Atty Perkins read the resolution he had drafted at the board's request regarding the Cayuga Press HUD grant. Cl T Hatfield - I think you've got it. We had talked about whether we should or shouldn't, having heard from the Comptroller and /or the Attorney General's Office. I like what you said just fine. Cl Beck - It gets right to the point. We requested an exemption and they haven't notified us. Supv Varvayanis - I think you would all know I would feel more comfortable if we just request they reach a determination. Cl T Hatfield - I know where you're coming from. Here's what I ask you to consider. We've got jobs in the balance and this process has dragged on a long time. I think we ought to ask them to approve it from that perspective. We've gotten word back from those two offices. They're not bashful. If there's a problem I think they would have been happy to jump on. I'd be comfortable in making that motion and would hope that you would join us. Cl Beck - Mahlon, read the part that Mark's concerned about. Atty Perkins - The Town Board hereby requests HUD proceed with all deliberate speed in its review of the Town's request for an exception and approve the Town's request for an exception and fund the application as submitted. • Cl C Hatfield - I'll second that motion. RESOLUTION NO. 226 - ENCOURAGE HUD TO PROCEED WITH REQUEST FOR EXEMMPTION Councilperson Thomas Hatfield offered the following resolution and asked for its adoption: WHEREAS, the United States Department of Housing and Urban Development (HUD) has notified the Town of its intention to fund the Community Development Block Grant application of Cayuga Press of Ithaca, Inc. subject to HUD granting an exception to HUD's conflict of interest rules, and WHEREAS, following a public hearing on July 12, 2000, the Town Board by resolution requested HUD to grant an exception to its conflict of interest rules, and WHEREAS, a decision on whether to grant the requested exception has not yet been made by HUD, and WHEREAS, the grant will enable expansion of an existing Town of Dryden business and the creation of fifteen new jobs with the majority targeted to low and middle income employees, follows: NOW, THEREFORE, BE IT RESOLVED, by the Town Board of the Town of Dryden as Page 6 of 17 TB 9 -13 -00 • 1. The Town Board hereby requests HUD proceed with all deliberate speed in its review of the Town's request for an exception and approve the Town's request for an exception and fund the application as submitted. HUD. 2. The Town Clerk shall forthwith forward a certified copy of this resolution to Seconded by Councilman Charles Hatfield, Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis No Cl C Hatfield Yes Supv Varvayanis asked Atty Perkins whether he had looked at the Village water proposal. Atty Perkins replied that he is reviewing it and comparing it with the last one that the Town submitted. There is a good deal of new material and he has not yet completed a report that addresses those new topics and subjects and conditions. He anticipates sending that to board members prior to the next meeting. TOWN CLERK B Hollenbeck distributed changes made in recreation proposal. The City of Ithaca has approved the proposal as amended. Nancy Zahler will be presenting it to the County Board of Reps Human Services Committee on September 18. They would like a formal approval or endorsement and a commitment to participate next year with an indication that the town's share will be accounted for in its 2001 budget. The planning group would also like the supervisor to forward a letter to our county representatives and a suggested form of that letter was distributed to board members. The planning group would like to reassure the county that the municipalities are committed to the partnership. RESOLUTION #227 - 2001 PARTICIPATION IN RECREATION PARTNERSHIP Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden hereby approves the proposal submitted by the Recreation Planning Group and intends to budget the sum of $10,736.00 for 2001, that being the sum identified in the proposal as the Town of Dryden's 2001 payment. 2nd Supv Varvayanis ENG Roll Call Vote No report ZONING OFFICER Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Page 7 of 17 TB 9 -13 -00 ZO Slater - You have a copy of the monthly report. I hope that by now Tom has had an • opportunity to review the Project Impact General Plan and make a recommendation to the Town Board on its fitness for adoption. RESOLUTION #228 - ADOPT PROJECT IMPACT GENERAL PLAN Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby adopts the Project Impact General Plan as prepared and presented. 2nd Supv Varvayanis Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes ZO Slater explained that the next phase of project impact is securing "partners ". 186 invitations to be partners have been mailed including all of the local media, radio stations, fire stations, county government agencies and businesses within the Town of Dryden. There have been responses to date from a radio station, two doctors offices, an insurance company, an ad agency, the library and one bank. The signing ceremony is scheduled to occur before Thanksgiving. There will be a community celebration that day similar to the one held in Waverly in May. ZO Slater - As suggested last month, I did write to Finger Lakes Stone Quarry and ask them to review what their business history has been. There has been no response to date. • Their DEC permit has not yet been renewed, however since DEC was lax in doing it on time, they are allowed to continue until such time as a decision is made. As an interested agency, the Town of Dryden will be notified. With respect to Woodland Park Subdivision, Mr. Sutton has met with Dave Putnam and /or Dave Herrick. They have reviewed an initial drainage plan and found-it to be acceptable. I don't have it yet. Mr. Sutton has asked to take the next step which would be to present that to the planning board, which he will do next Thursday evening. Hopefully that will work out and the Planning Board can make their recommendation as the procedure was laid out a couple of months ago. With respect to- Peregrine Hollow Subdivision, there has been no further movement on where they are going with that project. Step one, as you'll recall was getting a renewal of their Health Department Subdivision Approval Permit for the development of municipal water and sewer. I don't know where that stands, I haven't spoken with the Health Department. SUPERVISOR/ DISCUSSION Supv Varvayanis - We have a letter from the Varna Community Center asking us to set aside more money for than we have been for community centers because of all the wonderful things they do. We'll be discussing this more during the budget. The Water Resources Council is proposing a cleanup along Fall Creek. In the past we've agreed to pick up the bags of trash and truck and pay the tipping fee if I don't get the County to waive it, which usually I can do. RESOLUTION #229 - AUTHORIZE FALL CREEK CLEANUP Cl T Hatfield offered the following resolution and asked for its adoption: • Page 8 of 17 TB 9 -13 -00 RESOLVED, that this Town Board hereby agrees that any trash collected by the Fall Creek Watershed Committee in their clean up of Fall Creek will be picked up and disposed of by the Highway Department and the Town will pay any fees in connection with the disposal of the same. 2nd Supv Varvayanis Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Supv Varvayanis stated that the town employees can access business related e-mail at Drydentown@Aotmail. com. Supv Varvayanis - I finally got ahold of Jim Hanson this week about Jim Ray's parcel of land on Route 13. He was under the impression that they had looked at that and rejected it, but he couldn't recall why. So he is going to look into that and get back to us. It's 80 plus acres with frontage on Hanshaw Road, Route 13, Lower Creek Road, and the assessed value is a hundred and some thousand. The Bicentennial Committee is still in existence. They've been kind of inactive. The $50,000 that had been budgeted for six years for the printing was actually taken out of the 2000 budget. If we had good reason to believe we were going to print it we could find out what it would cost and put it back in the budget. We have to make sure we really do have 3,000 pages of data and that someone actually wants to write the book. Nan Keech may be interested in helping with that, and perhaps Clint Cotterill. • Supv Varvayanis - We've been having some problem with the County where they were supposed to pay Gadabout and other groups and they seem to be falling behind. I'm not sure exactly what we should be doing about that, if anything. The County does owe them the money and the County agreed to do it. The County is supposed to be paying over our portion that is taken from our sales tax revenue directly. I could ask the County reps to look into it. Cl T Hatfield - Do you need anything specific from us in terms of operating issues for Dryden Ambulance, Inc.? We have to take up the shift thing yet. Deb Shigley noted that some of the part- timers they were hiring had full time jobs and can't get to the Town Hall during the day to do paperwork and wondered if there was some way to accomplish. Supv Varvayanis advised her that Dianne McFall comes in:at 5:00 a.m. and would be able to assist them then. Cl C Hatfield asked what the status of hiring paramedics was. D Shigley stated that they had hired or eliminated all that had applied except one. They are hoping to get more and have added part timers. HIGHWAY DEPARTMENT J Bush - You have a copy of the highway inventory. Item 12 -00 -18 should be removed as that vehicle was sold this year. There was a problem with the computer program and a lot of the smaller items (sanders, radios, etc) are not listed. Attached to the inventory is the requested new equipment for next year. Supv Varvayanis wondered if the Town did enough seeding to require a hydroseeder. J Bush - I thought I would have the money put in there. There is a great need for some Page 9 of 17 TB 9 -13-00 of the projects that we do. It could be a well used piece of equipment. Tompkins County Soil and Water claims that they are also purchasing one. I'd like to see them purchase one. I've offered to store their machine in our building and do the maintenance on it. However, the machine was supposed to be here the beginning of this year and I haven't seen it yet. I thought I'd be the first to go ahead and push this forward. There are several different models and that would be the most elaborate. A hydroseeder was used when the ditch on Game Farm Road was repaired. It would be useful when shoulders are cut on the side of the road, particularly in a residential area, and is a good way to get the grass started. J Bush - Earlier in the year the Town Board authorized the Supervisor to sign a Snow and Ice Contract with the County. The Highway Manager for the County wanted some changes. I met with Ward Hungerford and Mahlon today and we agreed everything you see in front of you other than paragraph #9. Ward tomorrow will make sure that information is correct. I would like the Board to authorize the Supervisor to sign it once Mahlon has had a chance to talk with Ward and verify the information in #91 Atty Perkins - The changes in the agreement are in paragraphs 1 and 2. The first agreement was for one year and Ward didn't feel comfortable with that because he needs about an 18 month lead time if the Town is not going to continue to contract with the County because he either has to buy a truck or make other arrangements. That also is the kind of time Jack needs to make arrangements if he is not going to have the run and not going to need those trucks. What we decided to do is put this contract on a two year basis and every year in the spring of the year they'll be working on a contract for the following year so that this contract will not expire until 2002, but in 2001 they will be working on a contract that will expire in 2003. That will give them enough lead time. You'll know at least 18 months ahead of . time whether there is going to be an agreement. It takes some discipline on Jack's part and he and I have talked about that, but it also provides that opportunity every year to revisit it. The other changes were in paragraph 2 and they were simply wording changes, no substantive changes. Cl T Hatfield - And they will still retain a month to month billing, based on actual costs, not some hypothetical number. J Bush - It's a more accurate way of coming up with the cost and in fact it benefited us this year. RESOLUTION #23 ID - AUTHORIZE SUPERVISOR TO SIGN SNOW AND ICE AGREEMENT Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes to execute the Snow and Ice Agreement with Tompkins County, subject to verification of the information in paragraph #9 by the Town Attorney. 2 ❑d Supv Varvayanis Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes J Bush - It's my understanding that we have a service contract with ACP Computer Services to maintain the computers that we have. My Deputy Highway Superintendent who does a lot with the computers, and our new full time secretary, have run into some glitches. Page 10 of 17 TB 9 -13 -00 • We are realizing that we have problems, one of which is the computer that we temporarily set up for our temporary workers doesn't have Excel and that type of thing. We looked into upgrading that computer and got a cost, then got a quote from someone locally who can provide the same service. I've said in the past I'd like to keep as much business local as I could. The company that serves us now is two or two and half hours away from Dryden. We've had problems getting ahold of the guy and had trouble getting the guy to call us back. We leave a message with who I assume is the owner and supposedly it's taken care of and the next thing I know the repairman comes down and claims he was never told about that, he's here for a different reason. We're just real unhappy with what we're getting out of that service contract. We've found someone locally, Dave Horton, Davelle Office Equipment. We got a quote from him on the computer upgrade and he was cheaper. I would like to get authorization to use a portion of the money leftover in my budget to do the upgrade, authorize him to do it, and ask you to possibly switch over to this local company. Cl T Hatfield - A better price and local provider sounds like a winning combination. Supv Varvayanis - I'm all for it, but we've got a service contract. Cl T Hatfield - We can look into that. RESOLUTION #231 - ACCEPT LOW BID FOR COMPUTER UPGRADE Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby accepts the low bid from Davelle Office Equipment for computer upgrade for Highway Department. • 2nd Cl Beck Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes J Bush stated that last year he sent five people to a snow and ice control operation workshop. He feels, as does Larry Carpenter, that it was beneficial, and he would like to send five different people to the workshop this year. The cost is $30.00 per attendee. RESOLUTION #232 - AUTHORIZE ATTENDANCE AT SNOW & ICE WORKSHOP Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the attendance of five highway department employees at the Snow and Ice Control Workshop at a cost of $30.00 per person. 2nd Cl Beck Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Beck wondered if Jack had looked into a liquid additive (iceban) for the salt to encourage faster action. Jack stated he had and it is an additional expense and you don't get anything more than you already have with the salt. Wetting the salt has the same effect as iceban. He feels it is a lot of money for what he is willing to wait ten or fifteen minutes to accomplish. Page 11 of 17 TB 9 -13 -00 The equipment sent to Lansing Surplus Auction sold well, some of it bringing more than • expected, totaling around $45,000. Jack would like to purchase a new material spreader for the ton and a half truck used for bridge plowing. It would be larger than the existing spreader which doesn't hold enough material to finish the route. The cost is $5,320. There is not enough money in the highway budget to cover the amount and board approval is needed for a transfer of funds. The old spreader will be kept for a spare or used on the other ton truck. RESOLUTION #233 - AUTHORIZE PURCHASE OF MATERIAL SPREADER Cl Beck offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the purchase of a material spreader by the Highway Department at a cost of $5,320. Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes J Bush distributed a letter to the board regarding bids for a 2000 Excavator. Of the two bids submitted, only the bid from L.B. Smith met the specifications, and is less than the amount budgeted for this purpose. This is a piece of equipment that is used almost daily and often visits three jobs in one day. The old one is costing approximately $12,000 per year in repairs and is no longer manufactured. The new machine has a guaranteed minimum repurchase price at the end of five years or 7,500 hours of operation of $90,000. is RESOLUTION #234 - ACCEPT BID FOR EXCAVATOR Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board, on recommendation of the Highway Superintendent, hereby accepts the bid of L.B. Smith for a Gradall excavator at a purchase price of $224,636 ($184,636 after trade -in of the Koehring 4470). 2nd Cl C Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes J Bush -The road surface management plan has been distributed to board members. If you have any questions, contact me. There is a lot of information in there. It is pretty self - explanatory. I'd like to thank the Deputy Highway Superintendent, Mark Sutton, and the Cornell Intern, Loren Isaac, who worked with us this summer on this plan. I think they came up with a great program that is going to benefit the Town. The four -year projection tells me that the amount of money we've been putting in will be sufficient for the next four years. DISCUSSION Cl T Hatfield distributed proposed changes in employee handbook pertaining to paramedics. He proposes to modify page 1, paragraph entitled PERMANENT FULL -TIME by adding at the end of the first sentence: or employed as a paramedic (see page 2). He proposes to change page 2 by adding at the end of the paragraph entitled PARAMEDICS: Full time Page 12 of 17 TB 9 -13 -00 paramedics will work 36 hours per week on a permanent schedule consisting of three 12 hour is shifts. They are entitled to overtime pay at a rate 11 /2 times their hourly rate, or in the case of salaried persons at a prorated hourly wage for hours in excess of 40 hours. RESOLUTION #235 - AMEND EMPLOYEE HANDBOOK Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby amends the Employee Handbook as follows: Page 1, paragraph entitled PERMANENT FULL -TIME is hereby amended by adding at the end of the first sentence: or employed as a paramedic (see page 2). Page 2, paragraph entitled PARAMEDICS is hereby amended by adding the following sentences: Full time paramedics will work 36 hours per week on a permanent schedule consisting of three 12 hour shifts. They are entitled to overtime pay at a rate 11 /2 times their hourly rate for hours in excess of 40 hours, or in the case of salaried persons at a prorated hourly wage. These changes are adopted subject to review by the Town Attorney and Personnel Department, 2nd Supv Varvayanis Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl T Hatfield - With respect to the drug testing policy, as it currently exists covered persons are applicants for full time employment in the highway department or department of public works and all full time employees of the highway and public works department. There has been some confusion because there was at least a sense that this covered all new hires. It does not appear as it is currently written that that is true. Even though it may be redundant, we may want to broaden that to include all new hires or at least include new hires for the ambulance. Supv Varvayanis - I think I don't have a recommendation on that the drug test for all new hires and this is different. We are contracting with the County for the occasional random drug test. Cl T Hatfield - I don't have a recommendation on that tonight. Maybe we ought to all look it over, and look at getting a new purveyor and new process, too. D Shigley - Neither full time paramedic is working. Is there an update? We'd like to know how to schedule. Supv Varvayanis - Doug Smith has tendered his resignation. D Shigley - We have one full time person hired, and have some part timers taking shifts. Cl T Hatfield noted that he had received a pretty elaborate response to one of the letters that was circulated regarding the ambulance to everyone else in town except to the ambulance 40 directly. He was an addressee, but had not received a copy of the letter. Page 13 of 17 TB 9 -13 -00 Cl T Hatfield - You're leaving it in our hands as to whether or not it gets delivered. It is a public record. There are points in there. Do we want to send it on to the other departments? You make a point that you're happy to have assistance from other departments with respect to drivers. It answers a lot of questions. I don't know what your preference or our preference would be. Dana Abbey - The problem may have corrected itself. Supv Varvayanis - I think the quicker we put all this behind us the better. Cl T Hatfield - Just let it lay. It's on the table, and it's a public record. Cl Beck - There's a lot of things I could say, but my object is to get the thing fixed and go forward. I'm sorry that we lost a good paramedic in the process. I know there's a lot of opinion that that may have been more of the problem than other people think. D Abbey - I don't think anyone will deny that he was a good paramedic. Cl Beck - I know there was a problem out there and I hope that it's corrected and we can go ahead. If we had to go through this to make some needed changes, then let's look at it that we've addressed it and are moving ahead. There's always more than one side to a story and I think there's been some problems on both sides. Cl T Hatfield - The letter asks us to accept it and file or if we choose to, we can forward it on to the other departments. I think Mark is right, we'll let it lay on the table. D Abbey noted that they still needed to obtain some computer passwords. The computer that the ambulance is using is a 166 processing speed computer. He suggested that the computer be upgraded. Cl Beck suggested that the computer be upgraded and Cl T Hatfield suggested that the supervisor be authorized to obtain bids and expend up to $2,000 from the ambulance budget. RESOLUTION #236 - UPDATE AMBULANCE COMPUTER Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes to the Supervisors to seek bids for the upgrade of the computer used by the ambulance district and expend a sum not greater than $2,000 for that purpose from the ambulance district budget. 2nd Cl C Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl Beck inquired about the status of Kathy Perkins. He wonders why an employee would have to hire an attorney to get her due compensation. Supv Varvayanis stated that he got a letter Monday from disability saying they are rejecting the claim because they believe it to be a worker's comp claim. Cl T Hatfield stated she is entitled to disability unless she can demonstrate it happened on the job in which case it would be covered by worker's comp. There is some disagreement about whether the injury is job related and Cl T Hatfield believes we should vigorously pursue this. There is a big difference to the Town's long term costs for worker's comp or disability, depending on how this works out. Page 14 of 17 TB 9 -13 -00 Supv Varvayanis noted that there needed to be some fund transfers as indicated on the handout. RESOLUTION #237 - FUND TRANSFERS Supv Varvayanis offered the following resolution and asked for its adoption: RESOLVED, that this Town Board authorize the transfer of $950.00 from Justice Al 110.400 (contractual) to Al 110.200 (equipment) for file cabinets, and it is further RESOLVED, that this Town Board authorize the transfer of $800.00 from A1460.101 (Records Management Personal Services) to A1460.400 Records Management contractual (for supplies), and it is further RESOLVED, that this Town Board authorize the transfer of $101.00 from A1490.201 (Public Works equipment) to A1490.202 (Public Works tractor) for additional amount of bid, and it is further RESOLVED, that this Town Board authorize the transfer of $20,000.00 from contingency (A1990.421) to A1620.400 to cover cost of Town Hall septic repairs, and it is further RESOLVED, that this Town Board authorize the transfer of $3,575.00 from A1460.200 (Records Management equipment) to A1930.4 (Refund of Records Management money not used on first grant), and it is further RESOLVED, that this Town Board authorize the transfer of $5,625.00 from Unexpended fund balance to A3989.2 (Project Impact equipment - color copier) $600.00, A3989.4 (Project Impact contractual - supplies $4,900.00, A8745.4 (Dr. Crispell Dam maintenance) $100.00, and A8745.401 (Lake Road application) $25.00, and it is further RESOLVED, that this Town Board authorize the transfer of $175.00 from A2070 ( Chrous Grant monies received) to A7989.4 (Dryden Chorus grant expenditures) and it is further RESOLVED, that this Town Board authorize the transfer of $8,500.00 from Unexpended fund balance to B8010.OZ.130 (ZBA Secretary) $1,000.00, B8020.401 (Engineering for Planning Board) $500.00, and B8020.452 (Master Plan $7,000.00, and it is further RESOLVED, that this Town Board authorize the transfer of $9,500.00 from unexpended fund balance to SF9040.800 (Fire Workers Comp), and it is further RESOLVED, that this Town Board authorize the transfer of $4,100.00 from unexpended fund balance to SM4540.113 (Paramedics Personal Services $3,500.00 and SM9040.800 (Paramedics Workers Comp) $600.00. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes •RESOLUTION #238 - APPROVE ABSTRACT # 109 Page 15 of 17 TB 9 -13 -00 Cl Beck offered the following resolution and asked for its adoption: 0 RESOLVED, that this Town Board hereby approves Abstract # 109 vouchers #633 through #720, totaling $315,662.62, as audited. 2nd Cl Supv Varvayanis Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Cl T Hatfield - The Dryden Recreation Commission has an opportunity to set up for the Town a website called DrydenRec.com. That name is available and they think they would like to do this. It is about a $70.00 registration and $35.00 per year thereafter. Cande Carroll can answer any questions regarding that. I will see if they can get a proposal in to Mark so that some funds can be put in the budget for them. A sample of the brochure of recreation activities they are putting together was exhibited to the Board. Supv Varvayanis - I got a request tonight from the Dryden Intergenerational Band. They have a deadline of October 1 so we'll have to move it tonight if we are going to. They want $700 to sponsor their community band. They have applied for a grant and this would be matching money. RESOLUTION #239 - AUTHORIZE $700 FOR DRYDEN INTERGENERATIONAL BAND 0 Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the expenditure of the sum of $700.00 as matching funds in connection with the grant application of the Dryden Intergenerational Band. 2nd Cl Beck Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Supv Varvayanis Yes Cl C Hatfield Yes Jack Bush inquired about the status of the trail crossing George Road and was told that Cl Grantham has been working on that. Jack explained that he needed to know what the plan was, whether a pipe was going under the road or how the crossing would be accomplished as the road is in need of paving and he has delayed pending the outcome of the trail matter. Any pipe work would need to be done the year before it is paved to allow it to settle. He offered to do whatever he could to help move this along. Jack would like to see any requests of property owners in connection with these easements presented to the board for discussion. The board discussed different options for crossing the road and what easements are still required. Dave Putnam believes that a tunnel under the road in that location could present a liability issue and would be very expensive. Jack Bush and Dave Putnam will get together and discuss some options for the trail and maintenance of George Road and discuss it at the October 4 meeting. 0 Page 16 of 17 TB 9 -13 -00 On motion of Cl T Hatfield, seconded by Supv Varvayanis and unanimously carried, the meeting was adjourned at 10:23 p.m. Respectfully submitted, I,//// Bambi L. 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Q, ldo. Pease �� S -a�daf,