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HomeMy WebLinkAbout1999-12- 15TB 12 -15 -99 TOWN OF DRYDEN TOWN BOARD 117EETMG December 15, 1999 e Supv Schug opened the meeting at 6:30 p.m. Members and guests participated in a moment of silence followed by the pledge of allegiance. - Present: Cl Ronald Beck, Cl Thomas Hatfield, Cl Charles Hatfield, Cl Deborah Grantham, Supv James Schug, Attorney Mahlon Perkins. CITIZENS PRIVILEGE OF THE FLOOR Pamela Peterson, 709 Fall Creek Road - Presented petition signed by 50 residents requesting that the speed limit be reduced on Fall Creek Road between the intersection of Fall Creek Road and Malloryville Road to the hamlet of McLean. Residents have been adversely impacted by speeding vehicles and aggressive driving. This has increased with the construction in the surrounding areas and vehicles seeking to avoid that construction. The situation has progressively worsened. Previous improvements of the road have resulted in increased truck traffic and noise from that truck traffic. Accidents have increased. She was instructed by the DOT to secure the signature of neighbors and present it to the Town Board, Carlton Ryan, 615 Fall Creek Road - It is not so much the volume of traffic, as the velocity. Feels even with reducing the speed limit, you would need a police presence to gain the public's attention. The speed limit is presently 55 mph and vehicles frequently reach 70 mph. ' Suggested it may be unlikely that the 35 mph speed limit requested would be successful and that perhaps the petition should be amended to 45 mph. The Board agreed that the request is warranted and after discussion the Board and the petitioners agreed to amend the requested speed limit to 45 mph. RESOLUTION #208 - REDUCE SPEED FALL CREEK ROAD Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town of Dryden hereby requests that the speed limit on Fall Creek Road between its intersection with Malloryville Road and its terminus at the hamlet of McLean be reduced to 45 mph, and it is further RESOLVED, that the Town Clerk shall prepare the appropriate document and forward it with a copy of this resolution to the Tompkins County Highway Department for further action. 2nd Cl C Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Robin Seeley, 332 Hurd Road - Wondered if the trees that are marked on Freese Road are going to be cut. ,Sack Bush was not present and the question could not be answered. With respect to the attorney and engineer contracts, she wondered how widely it was advertised, how many applications had been received, and what specific criteria would be applied in Page Iof18 TB 1245 -99 looking at the applications. She also wondered whether any Board members had any business ' relationship with any of the applicants. Supv Schug informed her that letters recommended by board members, but an ad be provided with a copy of the letters and th( business with Mahlon Perkins in the past, it participate. had been sent to engineers (10) and attorneys (6) had not been placed in the paper. Ms Seeley will criteria. Cl Beck stated again that he has done is well documented, and he will not vote, but will Robert Mulnix, 1268 Rt 221, Marathon - Would like the Board to be aware that the State and /or Federal Government is proposing to build a veterans clinic in the area. Mr. Mulnix feels that Dryden would be a good location, being central to both Ithaca and Cortland. Mr. Tiberio, the veterans representative, has suggested the Prudential building on Route 13. Marshall Taylor, 61 Turkey Hill Road - As secretary of Varna Community Association: The VCA has just completed a series of youth programs called the Varna Science Club. Topics included water science and astronomy and were run by a session leader and volunteers from the community. They have received a small grant from Cornell Faculty, Fellows & Service Program to help with materials and expenses for next semester. They are looking for ways to deal with some problems such as transportation for the children in the Ellis Hollow area, and would welcome suggestions. Members of the VCA have been meeting with Mike RafE with the American Red Cross and Varna Volunteer Fire Company, looking at emergency preparations in the community. As representative to Water Resources Technical Committee, the County has funded a study and US Geological Survey to prepare a map of the County's unconsolidated aquifers. This mapping and accompanying data will be available for review soon. In the meantime, the technical committee has been doing two things: (1) collecting information about what other Towns in the state are doing to protect their groundwater supplies, and (2) trying to develop a process and criteria by which groundwater aquifers could be labelled priority aquifers (similar to priority surface water body list). This will help the County focus on where resources and their attention should be. The Fall Creek Watershed Committee will have a meeting on January 10, 2000 at 7:30 pm at the Dryden High School. There will be a DEC representative present to talk about conditions of the watershed and detail DEC monitoring and other activities. A water quality monitoring training workshop is scheduled for January 22, sponsored by the Watershed Committee, will be the first in a series designed to help the public find out how to do sampling and water quality analysis. COUNTY BRIEFING Charles Evans - The County jail is inadequate in size, built for 57 prisoners it now contains 93 and we have variances to have up to 105. There have been no board outs in the past year, but that appears to be changing. The jail study committee is looking at what it will take to expand the jail (current estimates at $20,000,000 to increase the population to 196). The current site does not lend itself to easy expansion because of the size of the lot. He believes it would be cheaper to build a new building than to renovate the existing building. The County has received its "tower report". Charlie believes there may be a problem because some of the tower heights that are required are in excess of what municipalities %vill allow. One proposed tower is 250'. If this tower system is built, space on the towers can be leased to cell phone companies, etc. This would help alleviate the cost of the towers and mu mww the number of towers in the County. The microwave loop is similar to dark fiber and can be used the same way. 14 fur1icipalities should also make Use of it, Page 2 of 18 TB 12 -15 -99 The library is now under oonstruction. They will be working from the inside out, it is on schedule and should be complete in September 2000. As a County library, some consideration should be given to providing transportation for the outlying portions of the County - The tobacco money looks like a, major VUM' dfall, but it may not last. What to do with the money has been a source of debate. This year the county taxes were held to a 210 increase due in part to using that money (which they do not have yet ) - Mr- Evans feels that perhaps the money should be used toward programs which will keep children from smoking and reduce adult smoking, provided the progr2ims work. Robin Seeley inquired how the County will secure the property for the proposed bowers, and was told by Charlie that he hopes it will be through negotiation and agreement, but M the end it could be taken by the County. UT- Mulnix inquired about the regional concept of a jail and said there is a proposed new jail at Ro=ulus which may take the excess from the CounV. Charlie asked him to keep in mind that boarding out is a very expensive process, Mike Lane - Congrarulated Deb Grantham, Charlie Hatfield an-d Mark Varvayanis on their victories in the election. To Jim Schug "We're going to miss you. I think you've done a perfect job for the community in the time that you have been Supervisor- I look back at things that have happened, Dryden Lake Park, I look at the Bicentennial Celebration. But most important to me, as a member of the County Board, is the effort you have put forward on intermunicipal cooperation with the County, the Tower, of Ithaca, the City of Ithaca, the Village of Lansing, the ViUage of Cayuga Heights. AU of the entities have been intimately involved with the Towrz of Dryden and I think those efforts of intermurxicI al cooperation have been outstanding'. Several years ago Ontario County and Seneca County inquired ❑vhethet we were interested in a regional jail. We stated an interest and asked them to keep us informed. We never heard anydi'ing and they apparently went to work on other alternatives. We have written to every adjoining County about the concept of a regional jail (would orgy be for sentenced prisoners, one -third of prison population presently) . Nn County was interested with the exception of Cortland, and we have had no further response from there. There does seem to be a need for a regional juvenile facility. With respect to the Caswell Road leachate situation, the preliminary study has been complete. The Freeville Wastewater Treatment Plant has the capacity to accept leachate from Caswell and can treat it. This will be investigated for cost as well as other alternatives, and WO be in addition to plans to c yap it better so that less leachate runs through it. There are more 1>4%dge projects going on now than ever in the past, with err infusion of State and Federal money, The Red Mill Road bridge is proceeding and expect to have a resolution in January recommending Johnson of Binghamton as the engineering firm for the bridge, Ln McLean the County has been vmrking with a grant proposal, to improve the Cortland - Ox an Road- They have held public hearings, Three sketch proposals have beeii presented for downtown, one is a 4 corner intersection, one is a 5 earner intersection and one is a traffic circle, it looks like the 5 corner intersection will be proposed. 14iare paving has been done this year than in past bears. The Planning Federation would like to spar more training sessions, but participation by local planning hoards has boen law. Encouraged local planni lg boards to attend. Page 3 of 18 TB 12 -15 -99 The Environxatm al Management {Council has been restructured. 'Tire County took to heart the towns' desire that €his be a board of representatives recommended by the various municipalities. It is coraxpased of 21 -28 voting members. The by -laws vaW requua quarterly reports to the Towns in an efd'ort to increase communication. They have been working om a Unique Natural Areas update; they have worked on the cell tower issues. SPECIAL PERMIT HEARING RICHARD PRESTON 110 GULF HILL ROAD Richard Preston has appLied to operate Preston's Landscape & Snow Removal from his home at 110 Guff Hill Road in the Town. He has obtained a variance to erect a storage strurtuze closer than 70 ' frnrD the center of the road_ Salt stoma was an item of controversy at that variance hearing. Salt will be stored in t}a.e ltu%lrlirtg in the winter and mulch in the summer. ZO Slater contacted the Department of Environmental Conservation and the Army Corps of Engineers for regulations. DEC has no jurisrlietio -i, but they have re Commendations relative to salt storage. There are no written regulations, but there are recommen ed practices (although there care penalties for contamination by salt). The Board and Mr. Preston have a COPY. A representative of the Army Corps met with ZO Slater and Mr. Preston at the site on 12= 15-99. That representative took at look at the wetlands and where the storage shed etas Proposed and did not feel there was a problem. She wiU send a letter to effect, and suggested that Mr. Preston follow the recommended practices. The storage area should have a concrete floor (one exists); the slope should be such as to prevexit contamination ation to any downhill sources (this is the case); the shed should be roofed and enclosed (it will)_ Our Town Engineer aorl CDunty Planning had expressed the same concerns and County Plarn i�ag suggested the applicant complete a long form environmental assessment form, and it has been prepared. There will be 4 to 5 tans of salt stored. The parkin area is existing and will -rot be altered. The existing slab is approximately 1 year old, 8 -1 f 2 inches tbick, has no cracks, and could be in4Teeted twice a year when applicant switches from mulch to salt. The Muckstadt special permit application has been wi.tbdrawn and no hearing vras held. floard Town on with other Tow business: RESOLUTION #209 = HONOR JAMES F. SCHUG Cl T Hatfield offered the fallowing resolution and asked for its adoption: 7uV HEREAS, JAMES F _ $CHUG first took office as Town Supervisor in 1959_ The electors of the Town of Dryden returned him to office five more times. His eleven years as Town Supervisor have seen a remarkable growth its the town in terms of population, housing, commerce, jobs, extension of public water and sewer and the advent of progressive local. government. His leadership on the Special Joint Subcorarni ttee ( JS) and the Soaxd of the Southern Cayuga Lake Intermunicipal Water Commission (Balton Point) have advanced the interests of the Town of Dryden v* le continuing to foster uurkan partnerstiips among ]ocal governments. He leas been instrumental in the continuing evolvement of Dryden Lake Park and the Dryden Lake Park Trail and the planning and development of future recreational trails. He has been a supporter of our local volunteer firefighters and emergency medical response personnel. His diligent and watchful eyc on Town resources and finances have resulted in an unprecedented reduction of local tax rates while continuing a ssential and appropriate services. His leadership will be sorely mi %:led by all he served and his unselfish approach to the position of Town Supervisor w0l be a standard for all those who follow himL PrC lgc 4 of 18 T8 12 -15 -99 • THEREFORE, BE IT RESOLVED by the Town Board of the Town of Dryden that the Board and all elected Town officials and Town employees extend a most sincere, grateful and heartfelt thank you to JAMES F. SCHUG for his years as Town Supervisor and service to all the Town residents, and be it FURTHER RESOLVED, that the Town Board encourages all residents of the Town of Dryden to join the Town Board in extending its best wishes to JAMES F. SCHUG and his family in all future endeavors. 2nd Cl Beck Roll Call Vote Cl Beck Yes C1 T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Cl Grantham is concerned that we had few responses would like to extend the time for applications for the attorney and engineer contracts. It was decided that the Clerk would run an ad in The Ithaca Journal and The Cortland Standard for three days, the time to submit qualifications would be extended to December 28, 1999 and interviews would be conducted on December 30, 1999. The respective committees will choose three candidates from each pool to interview. Cl Grantham would like a citizen, Paul Jennette, to serve on engineering committee, however Cl C Hatfield does not feel that is necessary, that the people who were elected to serve the public should make the decision. The Board reviewed the long form environmental assessment form for Richard Preston, made some minor changes, and the form is in the project Ste. RESOLUTION #210 - SEQR NEG DEC - RICHARD PRESTON Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board issue a negative declaration based on the SEQR review for the special permit application of Richard Preston to operate a snow removal and landscape business at 110 Gulf Hill Road. This is an unlisted action and the Town of Dryden is the lead agency in uncoordinated review. The Supervisor is authorized to sign all necessary documents. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes RESOLUTION #211 - APPROVE PRESTON SPECIAL PERMIT Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, THAT THIS Town Board approve the application of Richard Preston to operate a snow removal and landscaping business at 110 Gulf Hill Road, subject to the • fallowing: (1) Standard Conditions of Approval dated 9 -8 -98; Page 5 of 18 TB 12 -15 -99 (2) There shall be no outside storage of salt; (3) The town may inspect the site on a semi- annual basis. 2nd Cl C Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes John Bailey of the George B. Bailey Agency, Inc. spoke to the Board regarding the Town's insurance policies. He has previously met with the insurance committee and would like to revise the expiration dates of three insurance policies (Compliance Bond, Commercial Crone Lis Public Officials Liability) so that they renew in June with the other policies (except Worker's Comp). Changing the expiration of the Worker's Compensation policy would cause changes in the experience rating and so is not advisable. Pro -rated premiums totalling $1,124.00 will be due on these three policies to carry them to 6 / 1 / 2000. RESOLUTION #212 - EXTEND INSURANCE POLICIES THROUGH 6/1/2000 Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Board hereby authorizes the payment of $2,142.00 in insurance premiums to George B. Bailey Agency to extend the expiration dates of three insurance policies (Compliance Bond, Commercial Crime & Public Officials Liability) to June 1, 2000. 2nd Cl Beck Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Mr. Bailey understands that the Town will be placing the insurance out to bid and would like permission from the Board to seek proposals from the current insurance carrier, Selective, as well as Titan and New York Insurance Reciprocal, which specialize in municipal insurance. He would seek proposals for each of the Town's policies from each company. Only one agent can receive a proposal from one company, unlike other bid processes. RESOLUTION #213 - AUTHORIZE BAILEY TO SEEK BIDS Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes the George B. Bailey Agency to serve as its agent of record in securing quotes for the renewal of the Town's insurance package on June 1, 2000, from the following insurance companies: Selective Insurance Company, Titan Insurance Company and the New York Municipal Insurance Reciprocal. 2nd Cl Beck Roll Call Vote CI Beck Cl T Hatfield C1 C Hatfield Cl Grantham Yes Yes Yes Yes Page 6 of 18 TB 12 -15 -99 Mr, )bailey also explained that there have been some issues that have affected the pricing of the Town's Worker's Compensation Insurance. He has discussed this with the insurance "tataittee, Cl Beck and Cl C Hatfield. Information was distributed comparing this year's policy with the corning year's, The Volunteer Firefighters portion will unease from $555862 to $66,566. The Worker's Compensation Board sets rates each year far all the class cations and this was one that was increased. Anothei thing that significantly affected the premium was the experience modifier which increased to 1.01 from -6 i_ This is due to the number of claims in the past three years (employees and volunteers) and results in a 41% increase, The Workers Comp Soard also changed the camp assessment from 9,4% to 13.60fo. Mr. Bailey explained that the Tovm should continue to carry its Workers Comp with Pl?RD'IA as its participants automatically receive a 45% discount. Most companies will not do that- PERMA deals only with workers camp. He feels they do a good job and recommends leaving the workers comp insurance with PER A. RESOLUTION 4214 - ACCEPT PERKA AS WORKERS COMP CARRIER Cl T Hatfield offered the following resolution and asked for its adoptiom RESOLVED, that this Town Board hereby directs George B. Bailey Agency to continue As workers compenzat;rn coverage with PERMA. 2nd C1 C HatUeld Roll Call Dote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes 0 Mr. Bailey congratulated Supv Schug on a fob well dorxe during his years as Town Supervisor and wished him well in future endeavors_ Varna II Draft Scope Atty Perkins - Scopins must include an opportunity for public participation. The lead agency, which is the Town, needs to provide a period of t:4#ke for the public to review and provide written comments on a draft scope, or provide for public input through the use of meetings, exchanges of written material, or other means. The Town has sixty days from its receipt of the draft scope to issue a final scope. You are at the paint now where you need to decide haw you are going to dissen ate this document given the local, ixtterest in the project. You have a number of choices. You could have a public heari g on the draft scope. That would allow oral comment on it. You could publish a notice on the town web site, publish a legal notice, ask the newspaper to run articles that would have the draft scope and provide an opportunity for the public to comment on it by letter or fax or e-mail- You want to make sure that the other involved agencies have received a cogy of this. We have the response from the Department of Tr€unsportarion, and as far as the Department of Transportation goes, they are satisfied that the draft scope addresses their concerns. The Ti3mpkins County Health Department has advised, us that they don't consider themselves an involved agency and they have been asked to he taken off our mailing list, That leaves the other involved agencies, the Department of Environmerntal Con al � Conservation, the County P an Department, and the public. What you should decide tonight is how you are going to disseminate this, how you are going to provide an opportunity for public comment, when that comment must be received and what farm it should take. The Town wM issue the final scope and you are going to need a sufficient period of time to prepare that because you are goir29 tc have to receive the public cor uxent and comment from other involved agencies, someone has to digest that, prepax'e the final scope and Page 7 of 18 TB 12-15-99 make it available. That has to he within '50 days of when the Town received it, which will put it I n early February. Written comments are preferred and are the best. Supv S chug - We have a good amount of cGmment, but nothing directly related to the scope. Atty Perldns - The only comment retailed to the draft scope has been received from the Departwtmt of Transportation. The sixty day comment period runs from when the draft was received by the Town, December b, 1999, so that would put us at February 4, 1999, Supv Schug - Siaggested we put the scope on the web site and pull ads in the paper, We Qnuld make them available here, send one to the Varna Community Association. We should ask for the comments in writing, e-mail or typewritten. We should ask people to get their information in by the 14th of January- Suggested to IM4 Varvayams, Supervisor Elect, that he hold a meeting prior ter the end of January so that the Board could prepare its scope. Varv; }ya xis - would like to hold the Organizational Meeting January 5, 2000 at 7:00 p -m -, and hold a public hearing on the draft ope o7i January 1 , 2000 at 5: ft 30 p.m. during the regular January meeting. B Harrier - the Slip Handbook, page 58, offers some guidelines on how to make a. public scoping heari g more effective. ATTORNEY Neptune Hose Rehabilitatian - Atty Perkins doesn't feel the Town should be involved in the renavation of the Village Fire Station- Neptune is in fact a Village Fire Department, is treated as such under Village Law and the Nat - For -Profit CoTpoTation Law, successor to the law it was farmed under. It seeios that any contribution by the Town not only sets a questionable ptacedent, but probably woidd constitute an unconstitutional gift or public funds. He recommends. that the Town not be involved in this project. With respect to the EMC Resolution for State Lands, the Supervisor has received letters from two horse organizations which feet that the resolution as written is too restrictive. Atty Perkins is not sure thal' the Board has enough information to vote endorsing the proposed resolution. Some feel that wheeled vehieles are more damaging thazx horses and that it may run contrary to the policy of the State of New York right now because the New York Slate Horse Couxi6l vms just a recipient of a large grant, $100,000, to develop more trails and make them more user friendly to people on horseback, carriages, etc. The EMC felt the resolution was open, but others apparei3tly feel it is too restrictive. Cl T Hat6ald does not feel the Town Berard is Sri a position to say who should or should not use the trails. C1 Granthwza believes the Town has a right to have input into the roaster plan that the State is creating for State lands and if we don't do anything, we've loan, Our opportunity to do so, snd that they are saying have separate trails for different uses that are maintained to suit those uses. Cl 'T Hatfield feels that everyone should be encouraged to use the trails and they should not be restricted to certain users. Cl T Hatfield made a motion that public participation should be iiaaxi 3'iwd with the least amount of restrictions possible. Cl Beck seconded the motion, but felt the issue of wheeled vehicles carried some merit because of the damage they can do, and feels the resolution should not be too general. Cl T llatffeld suggested that provisions for those types of trails and their maintenance should be addressed. C1 Graniham would like a resolution sent to the EMC asking them to rewrite that portion of the resolution peaking it clear that all recreational activities should be supported without darna rig the land. upv 'Schug suggested putting together a resolution to be acted on at the next meeting. Cl Grantham volunteered to work with Joyce Gerba4si on rewriting the EMC States Master Plan resolution, Page 8 of 18 TB ]2w]5=99 Youth Recreation Commission - Cl T Hatfield and Atty Perkins have worked on a draft local law establishing the Recreation Commission. Board members reviewed the proposed law. This would allow the community to have access to a lot of information from one source regarding recreation in the Town. There are currently approximately 20 different programs available. The intent of the, local law is not to usurp the authority of any provider of recreationad opportunity, bLit rather to create a planning and coordinating body so that the programs will complement and not conffict with each other. The cammI sioa will provide a clearing house of information by publishing the names of contact persons via the Town's web site or by other means in alder to improve information about the programs and access to the programs for all Town residents, The draft was amended, deleting a portion requiring that members of the cammissiozx be 18 years old, filling in the expiration daze of the terns and changing effective date from January 1, to following its adoption and as provided in the Municipal Home Rule Law. RESOLUTION #215 - INTRODUCE PROPOSED LOCAL LAW ESTABLJS ING TOWN OF DRYDEN RECREATION COMMISSION Cl T Hatfield introduced the following resolution and asked for its adoption: RESOLVED, that the fallowing proposed local lane having been introduced, a public hearing will be held to consider adoption of said local lane on the ,5th day of January, 2000, at 7:0Q p,m at the Town Hall, 65 East Win Street, Dryden, N w York. F + . Short 'Title, 1. This Local Law No, 1 of the year 2000 shalt be known as the Town of Dryden Recreation Commiam= Law. Commisslona Membezehip. 2. There is hereby established the Town of Dryden Recreation Commission to consist of seven ('71 members to be appointed and to serve as herein pxovided; (a) Members of the Commission shall be appointed by the Town Supervi r subject to the approval of the Town Board; (b) The initial appointment of the Commission shall be as follows, 1 taember - term of 7 years whose term shall expire December 31, 2006 1 member - term of 6 years whose term slim.! expire December 313 2005 1 member - term of 5 years whose term shall expire December 31, 2004 1 member - term of 4 years whose term shall expire December 31, 2003 1 member - term of 3 years whose term shall expire December 31, 2002 1 member - term of 2 years whose term shall expire December 3 1, 2001 1 member - term of 1 year whose term shall expire December 31, 2000 P;JF 9 of 19 TB 12 -15 =W Etc- officio Member. 3, The Town Supervisor shall be an ex=ofI•icio member of the Cnnimission 1 4, The om ission shall annually elect from their membership a chairman and secretary who shall serve for one (1) year terms, S- The Commission shall adapt rules goveniirr g its procedure, which nales small be submitted to the Town Board and approved by the Town Board prior to the time such rules (or any amendments thereto) shat become effective. 6, Members of the Co,,,mission shah ,serve without compensation except that they shall be wimbursed for their mileage and other disbursements pursuant to established Tawas policy- Responsibility. 7, (a) The Recreation Commission shall be respon€;ible for the oversight and operation of the Town of Dryden Recreation PYogmul and such other pmgrams as, from time to time, the Town Board shall authorize, i- acluding but not limited to: American Red Cross Summer Swim Program, Summer Recreation Program and Youth Football, Youth Wrestling and Youth Basketball. (b) The Commission shall establish rules and regulations for participation in such events, shall annually submit budget requests to the Town hard and shall recommend entities or persons with whom the Town shall contract far recreation services. M The Town Sward recognizes that it is important to have a comprehensive, local recreation program for Town residents including its youth. In order to provide coordinated services, the Recreation Commission shall advise the Town Board on the suitability of appropriate recreation and youth programs and the advisability and costs of providing or contracting for recreation and youth services. In doing so the Commission shall, whenever feasible, attempt to arrange with other municipalities cooperative services or programs in providing and delivering recreation and youth programs. jd) The Town Board intends that the Commission w.iU be a forum which encourages communication between the residents of the Town and the volunteer and school organizations that support recreation programs with the Town- In order to provide coordination of activities, encourage participation in activities and to assist m maxumumng the value of these activities, the Recreation commissioo shall: advise the Town Board on the suitability of programs dean g to be listed on the To wn's web site and/or included in other Town publications, survey the Town to identify all organizations providing recreation services, encourage the development of volunteer coordinated recreation activities and provide a forum for hearing and deciding issues that may cause a contYict between recreation programs, their providers or residents when required, Prior Approval Required. S- No act taken by the Recreation Commission shall bind the Town Board nor shall l�age 10 of 18 TB 12 "15 -99 any Town monies be committed by the Recreation Commission without the prior approval of dw Town Board. Annual Report. 9, The Commission shall report annually in Jarrua;ry of each year to the town Board its activities for the preceding year including nuatters in which it has devoted a substantial amount of attention. Such report shall include momies expended compared to amounts budgeted, recommendalxans for enhancement of existing programs or creation of new programs and an outline of its program goals for the coming year, Such report shall also include such other items ais -may be required by the Town Board. I DN K - 4 , This local law shall take effect following its adoption and as provided in the Municipal Home Rule Law, 2nd Cl Beck Roll Call Vote Cl Beck Yes CI T Hatfield Yes Cl C Hatfield Yea Cl Grantham Yes 'I`OVM CLERIC Approval of kdi nutcs. Supv Schug pointed out that while the minutes are right, there was a ynisstatement from Mr- Hattery (November 4 minutes, Page 9). Supv Schug would like it clear that the Village did not pay for any of the bridge, they paid for the enrr they wanted (sidewalk, etc) - Cl Grantham had provided proposed changes to the October 12 draft minutes prier to the meeting, After discu&sion, on motion duly made, seconded end carried (Cl Beck abstaining from vote on the October 12 minutes), the minutes of October 12, November 4, and November 9, 1999 were unanimously approved. Cl Grantham has requested some clarification from Atty Perkins on the August mtuutes. She has not received that. The minutes have been approved, but she still would like to we the clarification because she thought that the SEAR form responses, and the minutes were different, COUNCIL PRIVILEGE OF THE FLOOR Personal Safety Program - About 15 Dryden lads attended and some kids from Ithaca who did the educaadxnal performance. The car was given away- Total cost was 780 for the program, Participation was lower than what was anticipated, although it was more than last time. Cl T Hatfield stated that feedback has been positive and it has been suggested that kids should somehow be involved in the planning. Negative feedback was having it on Saturday, The Board feels the concept is a good one and we need to continue to fired a way to get a greater participation rate. Jenn .Rosenthal of the Task Force for Battered Women did an excellent job orgammng the program, and they will investigate possible changes for next year, ENGINEERING Manhole 17 - It has been one year since the contract was up. It was inspected by the contractor, Jack Bush and )have Putnam and everything is fine, Paigeliof18 TB 12 -15.99 Tawas Barn Roof - It has been one year since the contract was up on it. Inspection revealed that a separation in the seam had occurred in a few places, and repairs were made by the contractor at no cost to the Town. No action on the dry hydrant. Gl Grantham is concerned about the grate on the Ottenschot property. It appears that. there is soil washing into it from the Ferro and she does not believe that the hay beles are in the proper place. Dave Putnam will check on it_ The Hanshaw Road map, plan and report is important to Tompkins CaunL and to the City of Ithaca' We have a letter from OrBrien & Gere Engineers regarding water and sewer for the mobile home park on Hanshaw load. Someone would like to buy the park, but the water and sewer is in bad shape, so they would like public w der and sewer. Atty Perkins has prepared a propased resolution. If the Hanshaw Road Water and Sewer Districts are xiot finalized, the Tawas will consider a Petition by the owners for them to construct and create a %eater district which they would turn over to the Town, The Town would act as the permitee for the Health Department and so forth. That would then become a Town water and sewer district_ The intention is that the area be included in the proposed Hanshaw Road Water and Sewer Districts. Adoption of the resolution will allow the owners of the mobile home park to get financing to make certain improvements because it 6"ves a certain level of comfort to the Iendez that public water one way or the other will be av2ulable from a Town constructed district or a proposed district by them. The resolution lets them know that we will consider their application if presented in the proper form_ D Putnam exptx:ts to deliver the Map, Plan and Report at the January 5, 2000, board Meeting, ZONING OFFICER Board members have the monthly report_ The sign for Burruss Moving & Stozage is in and worded the way it was approved by the Board. No report from DEC has he en received regarding Quarry road regarding their opimnn whether Finger Lakes Stone Quarry is in conformance with the conditions of their minim permit. Supv Schug suggested that we consider amending the "boiler plaza" conditions of approval should be am.endect to reflect the concerns in Mart hall Taylor's letter and asked ZO $later and Atty Pectins to work on that. It was suggested that C1 Grantham work on those chafes with them, %,Wva 1 ,( 1 5M Jack Bush is requesting three cell phones for the convenience of the Highway Department () and the Department of Public Works f1). Feels it is a good idea to have those when someone has to work alone in case of an emergency situation. ;Jack has been using his personal cell phone for the past year and it haR proven use U. The grace (state bid price) would be $7.95 per phone per month, .17 f minute 7 a. Mr to 7 p.m., $.16/ in-ate 7 p.m. to 7 a-m. RESOLUTION 0216 - AUTHORIZE CELL PHONES FOR HIGHWAY DEPARTMENT Cl Beck offered the following resolution and asked for its adoption: RESOLVE, D, that this Town board hereby approves three cellular telephone phones for the Highway Deparrnxent, to be. used for Town business only. 0 Page 12 of 18 rld Cl T Hatfield Roll Call Vote 1 beck Yes C1 T Hatfield Yes 1 C Hatfield Yes Cl Grantham Yes TB 12-1549 J Bush has been working on =ak g sure that the inf6rmation the insurance company has on equipment is up to date, including radios. During the course of this it was discovered that one radio was never paid for. It tuxes out that that this radio was purchased in 1993 by the Supervisor for his pickup truck to enable hint to be in touch with the Highway Department in case of emergencies. In 1996 My, chug traded trucks and the radio was put in a'Town dump truck_ The Town has had the use of this radio for three years and to avoid purchase' g a new radio, AIr. Bush would like the Board to reimburse Jr_ Sebug_ Vie radio oust $458, A new radio now is approximately $500.0D, Jack suggested that the Town reimburse Tdr. Schug $350.00 for the radio_ Ct Beck felt that Supv Schug should be reimbursed for the full purchase price, but Supv Schug said he would be happy with the $350.00_ Cl Hafficld offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves the payment of the sum of $350.00 to James F. Schug in ex&ange for the radio purchased by him a-nd placed in a Town truck. 2nd Cl T Suffield Rnii Call Vote Cl Beck Yes Cl T Hatfield yes Cl C Hatfield Yes 1 Grantham Yes J Bush does not feel that the work done by Zorika Henderson at her Sunny knoll residence will not solve her problem, and tines not feel that the Town can guarantee that it won't get ripped up. They are using the small truck to plow the road, and it seems to be worlg well. C1 Grantham asked J Bush to report on the personnel issue with John Tottey and the light duty that occurred in November, Jack will report on that m executive session. SUPERVISOR CORRESPONDENCE Supv Schug has received a Memorandum. of Understanding regarding Red Mil Bridge that the County would like to have shied by the Towrx Supervisor, Atty Merlins has reviewurl it_ The cost to the Town for design of the bridge is $15470. There will be more eFpenses in the future and another agrcemerxt will be forthcoming from the County. The cost wW be under $8,000 because of federal and state assistance with the Costs. The Tovm may make such recommendations concerning the design as may be pertinent. This memo does not bind the Town to any fug course of action. Page 13 of 18 TB 12- 15 -9'J RESOLUTION #2f8 - AUTHORIZE SUPERVISOR TO SIGN M.O.U. FOR REID MILL BRIDGE Cl T Hatfield offered the following resolution axed asked for its ado}pdon_ RESOLVED, that this Town Board hereby authorizes the Supervisor to sign the Memorandum of Understanding with Tompkins County concerning the Red Mill Bridge. grid Cl G Hatfield Rail Call Vote Cl Oeclr Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Granthazn Yes Board members have the paramedics report. The Town has taken in for the year $111,531, The Tovkm has been notified of a drilling at the Sherman property on Simms Hill Pwwl. Cayuga Lake Watershed I�letwork - There is a charge of $35.04 for the Town to join citizens watch group- RESOLUTION #219 - JOIN OAIfUGA LAKE WATERSHED NETWORK Cl Beck offered the following resolution and asked for its adoption= RESOLVED, that this Town Board hereby authorizes the payment of $35.00 to join the Cayuga Lake Water it a Citizens Watch Group 2nd Cl Grantham (toll call [tote Cl Beck Yes C1 T Ha6eld Yes l C Hatfield Yes Cl Grantham Yes Supv Schug has received correspondence regarding the old railroad trestle on Johnson Street as..'ross Fall Creek. The bridge is used for access to water acid sewer and lines- The Village of Freeville and the Village of Dryden %would like to protect the bridge and have agreed that when the Town gets some money for the trail through here, the Town wib receive an easement in exchange for assisting with the bridge repar- C1 Grantham offezed the following resolution and asked for its adoption; RESOLVED, that this Town Board support the repair of the bridge of Johnson Street �n the Village of Freev le, and hereby authorizes funding in an amount not to exceed $8,000.00 for the town's sheen of the Cost. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes 1T Haffield Yes cl C Hatfield Yes C1 Grantham Yes Page 14 of 18 TB 12 -15 -99 Supv Schug explained that we needed to appoint two persons to the EMS Advisory Board, a delegate and an altenlate. David Putnam and Steven Moore have served respectively I n those capacities for some time. REWLUTION #221 - APPOINT D PUTNAM TO RMIS ADVISORY 1 ]ARD C1 T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this To%m Board reappoint David Putnam as the delegate to the Fire, Disaster and EMS Advisory Board for a term to expire December 31, 2002. 2nd Cl Beck Roll Call Vote Ol Heck Yes Cl T Hatfield Yes Cl C Hatfield Yes C1 Grantham Yes RESOLUTION 4222 =APPOINT S MOORE TO EMS ADVISORY BOARD Cl T Hatfield offered the faU.owuYg resolution azzd asked for its adoption: RESOLVED, that this Town Board reappoint Steven Moore as the alternate to the Fire, Disaster and EMS Advisory Board far a term to expire December 31, 2002, 2nd Cl Beck Roll CaU Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes C1 GranftEun Yes Supv Schug explained that Rita Harris has resigned from the Zoning Board of Appeals effective December 31, 1999_ We have a resume from Oers Kelemen who has agreed to serve mi that capacity. Cl Grantham wished to wait until January Because there were other people interested, but other board members felt the appointment should be made right away, RESOLUTION -9223 - APPOINT OERS KELEMM TO ZBA C1 T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board appoint Oers Kelemen to replace Rita Ha=' on the Zoning Board of Appeals for a term to expire December 31, 2001. 2nd Cl Beck Roll Call Nate Cl Beck Yes Ol T Hatfield Yes Cl C Hatfeld Yes Cl Grantham Yes Supv Schug urged Board members to have anyorxe interested in serving on boards and/or committees of the town tjo send m their resume ,so that it is avaAable when an openfiV occur_ C1 Grantham questioned a vouches submitted by Atty Perkins for codification of ordinances and local laws and was told it was a contract amount. Page 15 of 18 TB 12-15-99 Supv Schug explained that a resolution was needed authorizing his signature on the 40 Slaterville Volunteer Fire contract, It was not on the list last month. RESOLUTION #224 - AUTHORIZE SUPERVISOR TO SIGN SLATERVILLE FIRE CONTRACT Cl G Hatfield offered the following resol%at�on and asked for its adoption: RESOLVED, that the Supervisor is hereby authorized to sign the fire contract with the .Slaters We Volunteer Fire Company for the year 2000- nd Cl T Hatfield Roll Call Vote Cl Beck Yes 1 T Hatfield Yes 1 G Hatfield Yes Cl Grantham Yes RESOLUTION #225 - APPROVE ABSTRACT T # 112 1 O Hatfield offered the follovp7lm resolution and asked for its adoption: RE SOLX D, that this Tov►•n Board approve Abstract # 112 as audited, Touchers #929 through 01025, tot.aWng $2210160,22, 2nd Cl Beck Roll Call Mote Cl Se6r' Yes Cl T Hatfield Yes C1 G Hatfield Yes Cl Grantham Yes The OrganizLational Meeting will be held .January 5, 2000, with the public bearitig on the proposed local law establishing the recreation cvrnnsission. The regular town board meeting will be on January 12, 2000, with the period for public comment on the draft scope for the Varna II project, On motion of C1 T Hatfield, seconded by Cl Beck, and unarijmously carved, the board moved into executive session at 10;20 p.m.- for purposes of discussion of the medical and appointive history of u particular per, ors. No action was takes. On motion of Cl T Hatfield, seconded by Cl Grantham, and unanimously carried, the board moved back to public session at 10:35 p -vi- Su-pv Schug explained that the State In order to move to the DOT operation to Hanshaw Road would have to have water and sewer. TG Miller were asked in August to prepare a Map, Flan and Report. Board members have received a preliminary copy. The State has now relinquished its need to so closely scrutinize the formation of water and sewer districts providing pertain expeztdittue criteria can be met. This will make the process of establishing the district ,simpler. There is a need to keep this moving along because it has an i- ufuence on what happens m the shoreline area M' the City. If DOT can move to Hanshaw load, a coriference center can be built on the inlet where DOT is prescn-tly situate, If DOT and 91.1 move to Hansh load, those employees could move into the Town. There is some talk of Page 16 of 19 TIC 12m]5-99 relocating the Jail to this area also. D Putrxam is working on the final 1;3rm of the Map, Plan and Deport and securing a letter from Bolton Point stating that water can be provided. Atty Perkins - Once the Board accepts the Map, Plan and Report, the next step is to review an environmental, assessment form. That should be done prior to the public hearing, ideally not the same night. You have to publish snd post a notice of the public heart r�% at least ten and not more than 20 days prior to the time you are going to have the lzeaimg, Once you have decided to go ahead with the public hearing, you should engage bond counsel. They need to bit involved at the very beginning because this project contemplates the issuance of ob ations of the Town in the form of long term serial bonds - In order for bond counsel to give their opinion as to tax exempt status of the bonds and the regularity of the proceedings, racy need to be involved with the public hearings. We also need to do a description of the district which has to be included i-Q the notice of public hearing. The notice must coratam that description and recite that a Map, Plan and Report has been filed in the Town Clerk's office and is available for public inspection and setting the date for the public hearing. Atty Perkins suggested that we engage bond counsel at this stage because their participation is critical in their being able to give their qualified opinion which would get the Town the very best rate and enable the Town to issue tax exempt obligations. He suggested that the Town engage Bond, Schoerxek and Ding in Syracuse. They are very capable, f imU ax with local government work, and couple of their principals are familiar with the Town of Dryden. Their fees are probably Mess than what you would pay for New York City bond counsel. It is unlikely that all the steps could be takers by January- Supv Schug asked Atty .Perkins to contact the Bond firm for a quote. Atty Perkins suggested that the resolution for Lake County Community Mobile Home Park now be considered in light of the anticipated schedule- This will assist uith financing for the buyer of the, mobile horxne park. If there is a sigmficant delay in forming the distHct for Hanshaw Road, Lake County could then ask to be a district an their own. RESOLUTION #226 - WATER FOR LAKE COUNTRY COb'Ib'IUNITY Cl C Hatfield offered the following resolution and asked for its adoption_ WHEREAS, the Town of Dryden commissioned the. preparation of a snap, plan and report for the creation of a town Water District and a Town Sewer District in the Hanshaw Road vicinity, which area includes the Ln1m Country Community mobile home park on Hanshaw Road, and WHEREAS, the Town is in receipt of a draft map, plan and report from T.O. Miller, P.0 -, and WHEREAS 4 t hearing Town anticipates molding a public hea g vn such map, plan and report in the near fixture, and WHEREAS, Lake Country Community mobile home park has indicated its desire to connect to the public water facilities constructed by the proposed water district when and if made available and has further indicated that in the event that a water district is not forrQed, it desires to petition the 'Town Board pursuant to Article 12 of the Town Law to create a water district which would inelude the Lake Country Community mobile home park, NOW, THEREFORE, BE IT RESOLVE, I as follows: page 17 of is TB 12 -15 -99 In the event there are significant delays ]xi the formation of the water district by the Tonne of Dryden, or with the construction of the original facilities thereiza, the Town will consider a petition pursuant to Article 12 of the Town Law for the construction of original L mprovements in a water district as proposed by the owners of La1cr, Country Community mobile home Park and their engineers, O'Brien here Engineers, Inc, 2nd Cl Beck Roll Gall Vote Cl Beck Yes Cl T Hatfield Yes Cl C HaLtfield Yes Cl Grantham Yes The hard would like to receive the Map, Plan and report and review the SEQR for the Hanshaw Road Water and Sewer Districts on January 5, 2000. Cl T Hatfield reported that Time Warner negotiations. which had been idle because of the change in school administration, will resume on December 2 1, 1999, at 1:30 p, m. Interviews for attorneys and engineers will be conducted on December 30, 1999, in the afternoon. On motion naade, seconded and unanimously carried, the meeting was adjourned at 11;10 P.M. Respectfully suLunitted, Bambi L_ Hollenbeck Town Clerk Page 18 of 18 M • Name TUWN Cr UUYUEN Town Hoard Meeting December 15. M9 Address u 1 , WIF • 35 2- RLLA & a Ah.4co. N *%f i w&*2D 0 i �,6� dcc5 - � i 1 3d6F