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HomeMy WebLinkAbout1998-12- 8TB 12 -8 -98 • TOWN OF DRYDEN TOWN BOARD MEETING DECEMBER 8, 1998 Supv Schug opened the Town Board meeting at 8:10 p.m. Board members and guests participated in a moment of silence followed by the pledge of allegiance. Roll call by Town Clerk Bambi L. Hollenbeck showed the following in attendance: Cl Ronald Beck, Cl Thomas Hatfield, Cl Charles Hatfield, Cl Deb Grantham, Supervisor James F. Schug and Attorney Mahlon R. Perkins. Upon motion of Cl Beck, seconded by Cl T Hatfield and unanimously carried, the minutes of the November 5, 1998 and November 10, 1998 meetings were approved. CITIZENS PRIVILEGE OF THE FLOOR Supv Schug acknowledged Dwight Mengel of TCAT and asked him to introduce his coworkers. Dwight Mengel - He is the service development manager of TCAT. He introduced Nancy Olds, the operations manager, and Rod Goehring, the general manager. He explained that their service consolidation proposal is being presented to every municipality in the County. They began the process last Fall, doing extensive surveys .of riders and people who don't ride TCAT. There is a whole range of changes they are looking to make in service in the City and the suburbs. There will be less of a change.in the rural areas, with a few exceptions. They will provide service to areas not previously served on several routes. Enfield will have service for the first time. There will be some change in the service to the Town of Dryden. They have found that their ridership has plateaued at 120,000 riders per year. They are trying to increase ridership and have revised their routes. In Dryden they have created three new routes, 46, 47 and 48. For the first time they will have routes which the buses will stay on. People will be able to identify, for instance, that Route 46 is for the southern part of Dryden. They have tried to simply the route structure and schedule information for people travelling. They feel it gives them better opportunity to market their service. They are keeping the same number of hours of service and a base Monday through Friday schedule. They have budget restraints and for the first phase of reorganization, they have restricted the rural service to Monday through Friday. With additional fiznding they may be able to provide additional weekend service in the rural areas. They will provide Sunday service in the City for the first time. The public wants Saturday and Sunday service, and they are trying to accomplish that. Supv Schug - Thanked TCAT for getting us the bus shelter that we were able to put up. It is up and being used. One of the biggest problems the town has, being a rural area, is youngsters wanting to get places. Bus routes on Saturdays would be great. Will you consider doing a youngsters' bus pass in the summertime? D Mengel - There is a bus pass program. The summer fun pass has been available for two years. The plan is to make it a regular fixture of service offerings. They understand that people need to travel on Saturdays, they want to go shopping. But frankly, there are more poeople who need to go to work. They are competing for some job access money to provide them with some money to add service. Cl T Hatfield inquired if TCAT was restricted to service in Tompkins County and D Mengel informed us that TCAT has intermunicipal agreements to go outside for example they . travel into Richford, Berkshire and Newark Valley in Tioga County. There is service from Cortland Transit to TC3 that meets TCAT. TCAT has tried to negotiate with Cortland County to Page 1 of 24 have one system that served both counties (the whole Route unsuccessful, as Cortland County would not put up $13,000 out since then. TB 12 -8 -98 13 corridor). Negotiations were . TCAT has not looked to branch Cl T Hatfield - Mobility in young people is important. We have youth in town who would be interested in getting to the skateboard park in Cortland, for instance. Virgil is not too far away for recreation in the winter time and in the summertime there is Cayuga Lake and the parks for the kids who want to come down to Ithaca and take advantage of some of the opportunities that are there. It seems that intermunicipal cooperation needs to be emphasized and looked at because that may be part of the answer to how you get over your 120,000 rider barrier - by making yourself more user friendly and more accessible. D Mengel - They do listen to suggestions of their riders and review, through the Youth Bureau and their contacts, municipal youth transportation needs and they have been very vocal. TCAT needs to be able to design a service that is going to be affordable and also make sense. Supv Schug - One of the biggest road blocks in especially our summer youth programs is the cost of transportation. It would be nice to bring the kids from Harford up for recreation. Erica Evans - We were told that Mr. Lucente had had conversations with you about a possible bus route and bus stop for Varna II. Is this a possibility? Is this a reality? D Mengel - It is a possibility, but there is no Varna H. That would be a huge number of people and with the site being developed so that we can have service there so we can turn around and leave, it would be very_important.to serve that development. Erica Evans - Inquired if it is possible to enter private property. D Mengel - With permission and waivers, they go onto private property now - Wegmans and Tops and Kmart and Pyramid Mall. I have walked the site with Mr. Lucente and discussed this. Supv Schug - Our planning board likes to stay informed with what is going on and make it as easy as possible not only for you to do your job, but for concentrations of people to stay off the road. Rod Geohring - Everybody who rides the bus is a pedestrian at the begiruzing of the trip and at the end of the trip and we hope that planning boards look at things like pedestrian access and sidewalks and such when developments are put in. Supv Schug - Commented that it was nice that bikers had a place to put their bikes when they travelled by bus. Thanked them for coming. D Mengel - Thank you for having us. Robin Seeley - Since you are talking about Varna II, Mr. Lucente's project, I have taken some time to go over the documents that have accumulated to date, including a packet that was sent out to the Planning Board and the Town Board members and wanted to offer some comments. She read a letter to the board (which is contained in the Lucente file, Zoning Office) and distributed copies to the board. It details why she disagrees that the matter is ready for SEQR review and /or a special permit hearing. Page 2 of 24 TB 12 -8 -98 • Supv Schug - We did ask the Planning Board to review the SEQR document which was presented by Mr. Lucente, but have not set a date for a hearing. The Planning Board has drafted a copy to -us and copies went to the Varna Community Center. That is a draft copy. The Town Board has the responsibility to go through and do the entire SEQR. We appreciate your pointing out that there are some deficiencies. We have taken the hard work the planning board did and have reassessed that to bring it closer to date. Now these questions just coming to us tonight may not be answered. R Seeley - Is concerned that even the planning board when they reviewed it, had a document which had numerous mistakes in it. Supv Schug - They changed a bunch of it though. Cl D Grantham - They didn't change all of these. Supv Schug - I haven't read Robin's letter yet, but they did change quite a few things that were in the document. The planning board, with Mr. Lucente, reviewed the documents and they found some flaws in it. Now evidently Robin has found some more, and that is great. R Seeley - I'm just thinking of the SEQR workshop when they said if there are substantial errors in the EAF it nullifies the whole thing and you have to start over, because you can't base your ... Supv Schug - In effect, Robin, we have never done an EAF. R Seeley - Who's never done an EAF? • Supv Schug - The Town of Dryden. R Seeley - The Town of Dryden doesn't do the EAF Part 1, the applicant does. Supv Schug - We have never reviewed it either. We asked the planning board to help us. It is this Board's job to do it. The Planning Board was kind enough to _go through it for us, but it is still open for discussion. It is still open to be worked on. We want to do it properly and we will. R Seeley - But if the planning board's review is based on incorrect numbers then it would make the planning board's review wrong. Supv Schug - You evidently looked up what they had, you then sat down and looked at the information that came about. You now have objections to what - they :did or had to work on and that's great. Now, we can do a fresh start by changing what is wrong with these documents so we can do a proper review. R Seeley - And will you ask the planning board to review it again with the correct numbers in it? Supv Schug - That's up to Barb if she wants to do it. They spent a lot of time on it as it was. I would be.happy to have them look at it again, if they want to. It's not their responsibility, it's our responsibility. If Barb wants to take a look at it again with this in mind,. I'm sure we'll send a copy back to the planning board so they can look it over. They did, as you know, found two major problems, one was traffic and the other was the pond up in the back. Other than that, the other problems were all able to be mitigated without a great deal of . problem. Is that correct Barb? Page 3 of 24 TB 12 -8 -98 B Caldwell - Sort of. I would say in general. E Evans - There were great discussions of things that we didn't agree on. Supv Schug - Henry and I went over the draft copy last week and I asked about the pesticide thing. Henry told me that Lucente does use pesticides because he has Acme Pest Control fumigate apartments when people move out. As a tenant, I would want that service. E Evans - But that is 140 apartments that were not there before that are being sprayed. When you multiply everything in a development of that size, you are not dealing with one apartment, you are dealing with 140 apartments. Supv Schug - But it is being done - inside. I'm not -going -to negotiate the EAF or the problems you found now, it's just that it is something that I think is controllable and being controlled by a responsible company who does that kind of work. If that's a pesticide problem, then we have a problem. D Weinstein - Part of what Robin is saying is that we should be starting this whole process of where we notify agencies and send the corrected EAF to those agencies, because a lot of them either didn't comment based on what they saw on the EAF form. For example. if they didn't comment because they thought the depth of the water table was over 10 feet, when in fact Lucente's engineers report says the depth of the water table is only 2 feet in places on the site. There is misinformation and responses have been made on that misinformation. We are better off getting reviews by sending a corrected form back to them. Supv Schug - Henry has already done that. We went through the whole thing that the planning board got. This board hasn't gone over it yet and we will, line by line, item by item. I am telling you that the changes that the planning board found have already been done, agreed to by Mr. Lucente, and they went out to the other boards. The only outside agency that did not comment on anything is the Army Corps of Engineers. We have comments from everyone else who is supposed to be involved. D Weinstein - But they commented on incorrect information. Supv Schug - That is why we sent them revised information. D Weinstein - But the errors that Robin has now pointed out those agencies haven't seen. Supv Schug - Don't feel bad, the Town Board didn't know what they were either, and we appreciate your help. Thanks, Robin, nice job. Well set a hearing, or well send it back to planning board if they want to look at it again. Well send the revised information. They did what the Town Board asked them to do. D Weinstein - The package that was sent to the board for review purportedly contains all the important documents so that they can start evalulating the project. He was disturbed to notice that a letter from the County Planning Department (dated June 15, 1998) apparently was omitted from the packet. The letter states that -the proposal as submitted may have a significant deleterious impact. He finds it curious that the letter was not included and it may appear that we are not being completely objective in letting all the information be seen that is necessary to make an objective review. ZO Slater - Informed him that the letter had been distributed in a previous mailing, he did not duplicate prior efforts. 0 Page 4 of 24 TB 12 -8 -98 • D Weinstein - Good, that is a very important letter. Supv Schug - commented that the Planning Department often uses the word "deleterious" in their reviews. He then asked if anyone else wished to speak under privilege of the floor. R Seeley - Appreciates the work that the Planning Board did, she just wishes that they had been provided with correct information. Supv Schug - Asked Barbara Caldwell if anyone came to the Planning Board meeting the night of their review and she replied that only Mr. Lucente and Mr. Sutton were in attendance. He will ask the Planning Board if they want to review the matter again. COUNTY BRIEFING Michael Lane - The County has passed a budget with a tax rate increase of 3.9 %. Part of the surplus this year was allocated toward debt stabilization, which means that money is put away in an account specifically earmarked to begin paying debt service down, so that it can be accomplished more quickly. $500,000 for example will be allocated toward payment of the debt on the library facility and will shorten the number of years it will take to pay that o$: From the public works committee, the household hazardous waste facility will be constructed at the solid waste recycling facility on Commercial Avenue, and will accept house- hold hazardous waste (paint, petroleum based products, insecticides, etc.). The hope to have the project built and running by next Fall. The committee has recommended. selecting Safety Clean Corporation (out of Massachusetts) as the operator. They have probably the most • experience with these kinds of things. They anticipate that initially it will be an appointment system, but hope that eventually the appointment system will eventually be eliminated, making it easier for people to use the facility. The site chosen for this facility is behind the recycling center and traffic patterns will be changed to make ingress and egress easier and eliminate traffic jams. The West Lake Road bridge is currently in design (he has a draft) and they plan to build it in 1999. Considering the strong recreational use of that area of the Town (near the bike trail, park, golf course, dam site) Mike has recommended that some thought be given to how we protect other modes of transportation going across the bridge, such as pedestrians and bicycles. There are no County standards for that kind of activity on those kinds of bridges and asked for comment from the Town. Supv Schug - Suggested that one side of the bridge have an extra five feet to accommodate pedestrians, etc. M Lane - With the retirement of Bill Mobbs, Commissioner of Public Works, they have asked Rick Irv, the new County Administrator, to take a look at the Public Works Department and to come up with a plan as to whether there should be any changes in the way that is administered. There are several divisions, ranging from the Airport to Building & Grounds, Solid Waste, Highways, etc. Input from the Town and Highway Department would be appreciated. Mike has received our correspondence regarding the aquifer study and he is sorry that they were not able to include that in the budget this year. Dan Winch who is the board - representative and chair of the water resources council has already started to try and lobby both Senator Seward and Assemblyman Luster for that project. We would all like to see that • project completed, but we need the funds. Page 5 of 24 TB 12 -8 -98 Supv Schug - I was surprised to find out that project was started before the dump and • its too bad it was never finished because it is important to all the rural communities. We live off our aquifers. It would be great if we could do something to get that finished. Cl Grantham - One effort that should be dove - tailed with this is the Cayuga Lake Watershed Management work, and there should be money eventually based on that for doing more investigations and more protections. Supv Schug - Inquired how things were coming with the Caswell Road dump leachate problem solving program? M Lane - Spoke with Barbara Ekstrom about that this morning because of a recent article in The Cortland Standard about a new process being developed by the Pall Corporation in Cortland. It is basically a filtration process which, as he understands it, forces leachate through very fine filters and takes out the contaminates leaving fresh water. The idea is that you can treat it on site rather than having to haul it, as we do to the Ithaca Wastewater Treatment Plant for processing. There is a small demonstration unit in Cortland and Barbara Ekstrom is very interested in following up on-that'. They have looked at a number of different kinds of solutions to that problem, all of which are very expensive. It would be nice if we had a local process that would work for us. Charlie Evans - With respect to the budget, he feels that the $500,000 allocated for the first payment on the library was a wise move. It is a major change in policy for the County Board because typically what they have done in the past is developed a capital project, approved it, and then waited a couple of years to increase the taxes, knowing full well that the taxes would have to be increased for the project. For the first time the County Board is willing to admit what they have done when they did it, and increase the taxes when the project is proposed and he feels that is a policy that should be followed in the future. There is a proposed change to the tobacco regulation law which will be discussed at public hearing next Tuesday. It allows for an individual who has a complaint or concern with the law (that it will be too expensive, damage his business, etc) to appeal the decision to the Board of Health. That is an important outlet to help to eliminate the possibility of law suits over that law. With respect to the library, the County has taken possession of the Woolworth building for a County library. Engineering tests on the floor show that it has the capacity to hold any amount of books up to the height of the ceiling. That was an issue that had to be proven before they took possession of the building. The bus terminal may be moved back on the north side of Green Street, across from the library, underneath the parking ramp. This will cover both county transit services and inner city services. With respect to electric power, bids have been opened and are being analyzed. With one exception there does not appear to be any major savings. If the County can renegotiate with one bidder, they may have some decent possibilities. When NYSEG sold their power plants, they got somewhere near 1.7 million over the book value of the plants. The result of that is that the money will be used to pay for the stranded cost portion and he believes that portion will be eliminated from the cost of the power transmission, so that will make a difference. Supv Schug inquired if anyone had questions of the County Representatives and there were none. Page 6 of 24 TB 12 -8 -98 COUNCIL PRIVILEGE OF THE FLOOR Cl Grantham - With respect to the personal safety program, there were not a lot of people who attended, but she feels that it would be worth doing again at a different time of year in a different format, perhaps all in one afternoon. She is willing to organize it again. Erica Evans - Thanked Cl Grantham for organizing the SEQR workshop, it was very good. Supv Schug agrees. ATTORNEY Supv Schug - He has an agreement setting the water rates for Bolton Point and would like a resolution authorizing him to sign it. The rate is actually going down. The billing to our customers will be the same as it has been the last couple of years. We will take that money and relieve some of the pressure of the end of the year charge for our O & M in the different water distric cs. RESOLUTION 4250 - APPROVE BOLTON POINT WATER RATES Cl C Hatfield offered the following, resolution and asked for. its - adoption: RESOLVED, that the Supervisor is hereby authorized to execute the agreement approving the water rates assessed by Bolton Point for 1999. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Atty Perkins - The Supervisor has polled you about your feelings on entering into an agreement with Monroe Telecom and Comi Telecommunications to negotiate with applicants for the use of town highways and rights of way. The agreement has been redrafted and is now in a form which reflects what your understanding was and that is that they will receive a.third of what we actually get in the agreement we will approve. There will be no cost to the Town except for typical out -of- pocket expenses and I would ask for a resolution authorizing the supervisor to sign the agreement. RESOLUTION #251 - AUTHORIZE SUPERVISOR TO SIGN AGREEMENT WITH MONROE_ TELECOM Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor is hereby authorized to execute the agreement with Monroe Telecom and Comi Telecommunications providing for negotiations with Telergy. 2nd Cl Beck Roll Call Vote Cl Beck C1 T Hatfield Cl C Hatfield Cl Grantham Yes Yes Yes Yes Page 7 of 24 TB 12 -8 -98 Atty Perkins - I would also like a resolution authorizing the Town Supervisor to sign on behalf of the Town the 1999 Fire Protection Contracts with Neptune Hose Company No. 1 of Dryden, Inc., the Brooktondale Fire District, the Etna Volunteer Fire Department, Inc., Varna Volunteer Fire Department Inc. and W.B. Strong Fire Company of Freeville, Inc. Each contract now has the following standard provision and it will be a standard annual provision: "Prior to the payment of any contract amount the Company shall provide to the Town at the Company's expense an independent audit or review the financial affairs of the Company for such period as the Town may reasonably require. Form; content and person performing such audit or review shall be subject to the prior approval of the Town." This will allow the Town to tailor what you are going to ask in any particular year from any particular fire company. For those that you get regularly audited reviews from it probably won't make any difference. But those companies that haven't been able to produce such records, now will be forced to comply. RESOLUTION #252 - AUTHORIZE. SUPERVISOR TO SIGN_ 1999 FIRE. CONTRACTS Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor is hereby authorized to sign the 1999 Fire Contracts on behalf of the town as follows: Fire Department Neptune Hose Company No. 1 of Dryden, Inc. Varna Volunteer Fire Department, Inc. W.B. Strong Fire Company of Freeville, Inc. Etna Volunteer Fire Company, Inc. Brooktondale Fire District 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Annual Amount $145,980.00 114,150.00 106,690.00 100,914.00 9,700.00 Atty Perkins - There has been distributed to -you a determination and resolution for your review prior to the enactment this evening with respect to contracting with the Slaterville Volunteer Fire Company, Inc. for ambulance service. We do Slaterville a little bit differently because in addition to fire protection they furnish general ambulance service. They can only furnish us ambulance service if it is part of the fire contract. R4ESOLUTION #253 - AUTHORIZE SUPERVISOR TO SIGN AGREEMENT WITH SLATERVILLE VOLUNTEER FIRE COMPANY, INC. FOR AMBULANCE SERVICE WHEREAS, the Town Board caused notice of public hearing to be published in The Ithaca Journal, the official newspaper of the Town of Dryden on October 28, 1998, to consider the advisability of adopting a resolution, in accordance with the provisions of Section 209 -b of the General Municipal Law, authorizing the SLATERVILLE VOLUNTEER FIRE COMPANY, INC., to furnish general ambulance service for all of the residents of the Town of Dryden, and Page 8 of 24 TB 12 -8 -98 • WHEREAS, a public hearing pursuant to such notice was held on November 5, 1998, and which said notice of hearing described: (1) the general ambulance service which is proposed to be furnished; (2) the area to be served; (3) the names of the fire company affected; (4) the time and place within the Town where such hearing will be held; and (5) that all persons residing within the area to be served or persons, firms and corporations owning real property within the area to be served, or persons, firms and corporations whose business interests or employment would either be benefitted or adversely affected, whether or _not a resident or owner of real property within the area to be served shall have the right to be heard in person or by representative at the public hearing, and at which public hearing it was pointed out that the Town of Dryden was served by several other Fire Companies which did not provide general ambulance service to the area proposed to be served by the Slaterville Volunteer Fire Company, Inc. -and the understanding between the Town and the Slaterville Volunteer Fire Company, Inc., was that the fire protection contract is to be entered into principally for the furnishing of general ambulance service in the area to be served by Slaterville Volunteer Fire Company, Inc. in the Town of Dryden, and WHEREAS, the matter was fully considered and discussed by the Town Board and all persons present at the time of such hearing were given an opportunity to be heard with respect thereto and their statements considered by the Town Board, and WHEREAS, the Town Board deems it in the public interest to authorize the furnishing of such fire protection and general. ambulance service and to enter into an agreement therefor with_ SLATERVILLE VOLUNTEER FIRE COMPANY, INC., for the consideration of FOUR THOUSAND ONE HUNDRED DOLLARS ($4,100.00) for one (1) year, to be paid on or before February 1, 1999 and • WHEREAS, the consent of SLATERVILLE VOLUNTEER FIRE COMPANY, INC. to furnish general ambulance service has been obtained, and NOW, AFTER HEARING AND CONSIDERING THE STATEMENTS MADE AT THE PUBLIC HEARING, on motion of Councilperson Thomas Hatfield, seconded by Councilperson Deborah Grantham, it is RESOLVED, that the Town Board hereby finds, in accordance with the provisions of Section 209 -b of the General Municipal Law, that it is in the public interest to authorize the furnishing of such fire protection and general ambulance service for the said residents of the Town of Dryden, and it is further RESOLVED, that such fire protection and general ambulance service shall be furnished subject to the rules and regulations as shall be prescribed by SLATERVILLE VOLUNTEER FIRE COMPANY, INC., and approved by the Town Board of the Town of Dryden, and it is further RESOLVED, that within ten (10) days after the date of the adoption of this resolution the Town Clerk shall cause a certified copy thereof and the determination on which it is based to be filed in the Office of the Clerk of the County of Tompkins together with the consent of SLATERVILLE VOLUNTEER FIRE COMPANY, INC., and it is further RESOLVED, that the Town Supervisor be, and he is hereby authorized to execute an agreement between the TOWN OF DRYDEN and SLATERVILLE VOLUNTEER FIRE COMPANY, INC., for such general ambulance service for the consideration of the payment by the Town of FOUR THOUSAND ONE HUNDRED DOLLARS ($4,100.00). • The vote on the adoption of the foregoing resolution was as follows: Page 9 of 24 TB 12 -8 -98 Supervisor J. Schug Yes Councilperson C. Hatfield - Yes is Councilperson T. Hatfield Yes Councilperson D. Grantham - Yes Councilperson R. Beck - Yes The resolution was thereupon declared duly adopted. RESOLUTION #254 - AUTHORIZE SUPERVISOR TO SIGN FIRE CONTRACT WITH SLATERVILLE VOLUNTEER FIRE COMPANY, INC. Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Supervisor is hereby authorized to execute the contract with the Slaterville Volunteer Fire Company, Inc. for fire protection service for the year 1999 in the amount of $4,100.00. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Atty Perkins - The Notice of Public Hearing on the contract with Dryden Ambulance had 40 an incorrect annual amount to be paid them. That public hearing needs to be rescheduled and properly noticed for the January meeting. After discussion, it was decided that public hearings will-be held in advance of the organizational meeting on January 6, 1998, beginning at 6:00 p.m. on the following matters: Dryden Ambulance Contract, Snyder Hill Court, and the first of two HUD hearings. Supv Schug inquired if Atty Perkins had any information regarding the Etna Fire Department and Atty Perkins stated that he had spent.an evening with them and told them what he thought they had to do. They have interviewed two different accountants and as far as he knows they have not made a decision. TOWN CLERK With respect to the 1999 rates for election services, the Clerk has made a recommendation to the Board and those will be set at the organizational meeting. The Clerk explained that postal regulations dictate that all postage meters must be electronic by March 1999. She distributed information collected from three different postage meter suppliers showing monthly costs and three year totals. Her recommendation is to go with Express Mailing Systems, as that company is less expensive over a three year period. Page 10 of 24 TB 12 -8 -98 0 RESOLUTION #255 - POSTAGE METER Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that the Town shall obtain its new -postage meter and meter service from Express Mailing Systems in Syracuse, New York. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Supv Schug - With respect to the Freedom of Information letter that Bambi wrote, we have looked through some of the information that came in and probably the best way to take care of this is at the organizational meeting. Bambi is our records manager as Town Clerk, any requests for Freedom of Information material normally goes through that office. The Court has little information that is public, Henry's information is open for public viewing, the minutes of the Planning,Board and ZBA are there. Requests should be made through Bambi's office. We need an appeals officer, which should be an elected official. Who would like to be the appeals officer? It shouldn't come up very often, we have little or no problem passing out whatever people ask for if they ask for it properly. Cl Grantham - Will this be a policy or a local law? • Supv Schug - A policy. It will say the the Town Clerk is in charge of records, and if there is an appeal, there needs to be someone they can appeal to. B Hollenbeck - It will describe the process. Cl T Hatfield agreed to serve as the appeals officer. ENGINEERING D Putnam - Manhole 17 is done. You have a request for payment, except for the retainage to straighten out the paperwork at the end. With respect to Game Farm Road, I have given the Supervisor a construction estimate to do that by contract. With respect to Cortland Road Water, a few things have come up that will change that report and I will be meeting with Mahlon on that tomorrow and hope to have the report out to you before the end of the year. The sewer manhole in Peregrine Hollow I assume is the sewer meter. I have heard nothing since the last meeting. Supv Schug - There is no meter and we are beyond the date, now it is time to move forward. Do you want to go over the letter you wrote to Deb? Why did the Town have to do additional work on the Reed driveway? they did it, but the stuff that D Putnam - The work that was done this past summer was outside the area disturbed • by the Varns and Peregrine Hollow Subdivision. I don't know why they did it, but the stuff that Page 11 of 24 TB 12 -8 -98 Varn put back in their driveway the last time I was up there was still the same as the day they • finished it. R Riker - The discussion I had with the homeowner was that it wasn't done the way he was told it would be done. We put in a few railroad ties and a few loads of crusher run to keep the water from going into the house. Cl Grantham - My question is not why was the work being done. My understanding is that it was part of the specifications of the project. D Putnam - Not as far as I understand it. He took out the culvert and put a storm sewer in where the culvert was. He put the sidewalk .in and fixed the end of the driveway, which was what the contract called for to my understanding. If he had a private agreement with Mr. Reed, something over and above that, I knew nothing about it. He did fix the end of the driveway, which was disturbed building the road. Cl Grantham - When Mr. Reed said that this was supposed to have been done as part of the specifications .... D Putnam - The first I knew about it was when you brought it up at the board meeting. I went up and looked the next day or two days later. That's all I know about it. Supv Schug - What do you figure it cost us Randy, a couple of hundred bucks? R Riker - That might be stretching it a little bit. Cl Grantham - The storm sewers? The catch basins? Supv Schug - Why are they so low? 40 D Putnam - So the Reed's yard drains like it is supposed to. They drain Reed's yard essentially. Cl Grantham - Again, my question is not why are they so low, but when we approved returning the bond to Varn, I had some specific questions for you and Don Gilbert about that project. I asked you to go look at them, and one of them was those catch basins. D Putnam - There were actually three, and the only one that ever sat open was covered up. The other two had plywood over them- temporarily and in the tall grass and the restoration, he hadn't taken the plywood off and set the grates on. That's my mistake, and Don's mistake. He's not here and I can't say anything more. Cl Grantham - But its not just that they are not covered, its that there is this big ditch around them. D Putnam - That is erosion since the date that they were put in. Erosion happens. We might try to set the grates at an angle so there is not so much on the roadside. It's_higher so there isn't as much dirt subject to erosion and on the Reed side it will still be low enough to drain their yard. That is the only other solution that there is. They are there and if we don't want to pond water in Reed's yard, they have got to be as low as they are. At some point in time between when they were installed and when I went up and looked, there was some erosion on the sidewalk side of the catch basins. Cl Grantham - So it is your recommendation that we reinstall the frame and grade at a slope? 0 Page 12 of 24 TB 12 -8 -98 • D Putnam - The smaller depth that we have on the sidewalk side the less chance we have of that erosion. There won't be as much water that flows over it because it presently will flow around the catch basin so that should slow it down. We don't need a tremendous surface area in the corners of those two spots in the lawn. It should work much better, yes. Supv Schug - Are we going to go back and do it again? D Putnam - Yes, I would. Cl Grantham - It is a hazard the way it is now, so it needs to be done again and fined so that the erosion doesn't make this big ditch around it. D Putnam - We could put stone in that area, but there still is going to be quite a drop off there. We can try to reset them at a slope and see if that works better. there? Supv Schug - Do you want our DPW to go out there and fix it? D Putnam - I can meet them out there and show it to them. Supv Schug - And it can be reseeded in the Spring. The frames and the grates, are they D Putnam - Yes. Supv Schug - Are they in position? D Putnam -Yes. Supv Schug - And where they belong? D Putnam - They are now, yes. Supv Schug - We had to do that too? D Putnam - Pick them up, carry them across the street, and set them on. They were there, they just weren't set on there. Supv Schug - Trees? Cl Grantham - Somebody needs to fix the trees. D Putnam - My supposition is that Ralph stuck them in the ground and didn't bother to push the soil underneath them, and over the winter the soil settled down around them. They weren't completely bare root balls, it was just the tops of them that you could see. It's just a guess, I never looked at the plantings when they were actually doing it. I just noticed that they were planted after the fact. C1 Grantham - Yeah, Reeds did that. D Putnam - But before they started putting on dirt, only the tops of the root balls were exposed, the sides were backfilled. What I am suspecting happened is that when they were planted, he did not push the planting mix underneath the rootball. Page 13 of 24 TB 12 -8 -98 Supv Schug - The trees are ok now. If we have to go back and do some of this stuff, procedure would be to write Varn a letter and tell him to do it and if he didn't do it within 90 days we can do it and put it on his taxes. Atty Perkins - I think your period of warranty is up. You can't do anything to him now. Supv Schug - The next time we have a review of a project like this before we give money back, anything that is not done is going to come off the TG Miller bill. That is discouraging. Henry, you have done the notices on the manhole up there, right. They have been well notified that we have got to have a meter put .in. ZO Slater - We have written several times advising them that time is about to expire. They told me they aren't doing it. Supv Schug - Then what I'll do is write to the Town of Ithaca and ask them to give us as much time as necessary. They were supposed to put a meter at the town line. I don't think they build a meter that would measure the flow for two houses. If the Town of Ithaca will keep on billing us the way they have been, well monitor it along with them. If they want us to put the meter in, well do it and charge it back to the district. In fairness to the people that do own lots up there, this would really break their backs, I'm afraid. Atty Perkins - The Town is already adequately protected. Cl C Hatfield - What does it cost to put the meter in? Supv Schug - $50,000. Cl C Hatfield - And Varn was supposed to do that? D Putnam - He's got to redo some sewer and do the pit too. That's the $50,000. Supv Schug - I thought the pit was there. D Putnam - It was supposed to be there. It was on the drawings, but it was not built and that was so reflected in some review letters and that is why the amount is so much. Supv Schug - Will we give him his money back? D Putnam - That is what Mahlon got the money for, to correct the sewer and install the meter. Atty Perkins - I don't have any money. The money that was released to Mr. Varn was released for specific parts of the project. D Putnam - Right, and it had nothing to do with the sewer meter pit. That is the money that you still hold on to, and you are still collecting. ZO Slater - We haven't collected any because nothing happens up there. Cl C Hatfield - You mean if it is developed, you will collect from the developer. Atty Perkins - The other thing you could do is go ahead and do it since it is a district expense and assess the cost back to the lots using whatever benefit basis you want. The Town is protected. The Town is not going to spend any Town money to take care of this. Page 14 of 24 TB 12 -8 -98 Supv Schug - I understand there wasn't going to be any meter, but why isn't there a pit, • a concrete vault? D Putnam - It was pointed out by me earlier in this process that they had constructed the sewer line without putting the concrete vault in and part of the cost estimate that I gave you was to do a short section of the sewer and install that concrete vault and the meter. Atty Perkins - That is how we arrived at the $5,000 per lot to go into a fund to pay for cost of all that work. This is no surprise to the Town. Supv Schug - He should have put it in when he was building the sewer. I thought everything was in there but the meter. D Putnam - I don't have the file with me, but all the estimates I gave you was to reinstall a short section of the sewer and put the vault and meter in. If the vault was there the meter itself is $3,000 or $4,000, not $50,000. Supv Schug - I still think we should ask the Town of Ithaca to give us some time. (The Board agrees.) Supv Schug - Mike Timmons is here. Finger Lakes Aquaculture is here. He needs more water for his.fish.farm. Mike.is hopefully going to move his growing buildings to the Village of Groton because of their utilities and developmental park, but he still needs more water at his facility on Johnson Road. We have put him in touch with George Junior Republic and I understand their engineer has worked with Mike and his crew. They feel there is water within the Town right of way and they would like permission to drill within the town right of way. They can drill without having to close the road. It would have to be done with the Highway Department's permission and the Board's permission. They would prefer to stay on their side of the road. Mike Timmons - explained that they are in critical need of water and would like permission to either drill in the right of way or transport water under the road from the George Junior Republic property across the road. They have obtained an easement from the Republic (copy given to Supervisor). The water on their side of the road is not on their property (32 acres). They have drilled four wells so far and get a total of about 6 gallons a minute. Their neighbor will allow them to drill for $5,000. They would like to drill on the George Junior Republic property across the road and run the water through a pipe under the road to their facility. Atty Perkins - explained the Town would have to receive something in order to give up an interest in property. It is up to the Board to determine what is a fair and adequate consideration. R Riker - As long as they keep it maintained it should not be a problem. Supv Schug - As long as you don't close the road down, it should be okay. Mike Timmons - We would have to do a half road cut. R Riker - They have to understand that the maintenance won't stop there, they'll have to repair it if it settles and maintain it. Cl Beck - The purpose of the sleeves is to contain the pipe and wire? • Page 15 of 24 TB 12 -8 -98 Mike Timmons - Yes. Well probably run two inch lines. George Junior only gave us • permission to do one well at this time, and they restricted our amount to 20 gallons per minute because there is always concern that you are going to drain an aquifer down. We need about 10 to 15 gallons per minute, so we picked 20 as a safe upper limit. Well use this facility primarily for breeding and the baby fish would go to Groton. It is important that we separate these facilities for disease control. Supv Schug - How soon would you like to do this? Atty Perkins - We need to schedule a public hearing. This is an interest in real property. The ultimate interest or easement is to Mr. Timmons. It is the right to use a public right of way. Supv Schug - We'll do this one on 61h too. RESOLUTION #256 - SET PUBLIC HEARING - TIMMONS Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hold a public hearing on January 6, 1998, at 6:20 p.m. for Cayuga Aquaculture, who would like to obtain an easement to place a water pipe under Johnson Road. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes is Cl Grantham - asked if we .needed a bond. Atty Perkins - That is something we need to talk about to cover the cost of restoration, either a bond or a deposit, and make that a condition of granting the approval. Supv Schug - Asked D Putnam if he had received a letter from Trowbridge & Wolfe and Dave confirmed that he had. Supv Schug will see that Randy gets a copy. D Putnam presented a draft report on the Yellow Barn Storm Water Protection District and Supv Schug asked if the board had any questions. Atty Perkins - Ferguson is misspelled throughout. Is the culvert under Ferguson Road undersized? D Putnam - Typically, you design those for a 10 or 15 year storm, it will pass almost a 25 year storm, and if it is undercapacitated, water will go over the top of it and back in, so it's a matter of what storm you design for. Typically the DOT on major roads uses a 50 -year storm and on minor roads they use a 25 and on culverts running along the road, theyll use 10. Cl C Hatfield - asked why Yellow Barn has such a big one and was informed that technically that is a bridge. The board discussed the report with D Putnam. Yellow Barn bridge has never been a problem. Ferguson Road has not overtopped since the culvert was changed. The method used to assess the cost was discussed. It was decided to use Method B (which would distribute the costs of the district to the property owners based on the assessed value of their property) Page 16 of 24 TB 12 -8 -98 because several .parcels could be improved, and if the assessment goes up, the cost to everyone goes down. There was discussion about whether to include the parcels on the north side of Route 13, although owners on that side have spent .money themselves to improve the creek. The main concern is above Route 13. Dave Putnam feels that if the State doesn't change the culvert, he doesn't.feel there.is anything that needs to be done. The biggest problem that people on the north side of Route 13 is the sediment that comes from the south side. If we can control some of that, that is their benefit. If the State changes the culvert and _makes it so that it will pass what some of the other culverts will pass, then they better address that because there is a house and a trailer right at the outlet of that. Atty Perkins - inquired if we had any current quotes on what the bonding expense might be. 7% seems high. Supv Schug - We know that there is some County flood money. We gave up our money to the Village for two years in row. There is some money there, but not a lot. If we can get any grant money it would be helpful. Cl T Hatfield - We know we're cutting some new territory here. It could be an answer to .some serious problems if it can be approved and worked out. Supv Schug - Based on what we have it is going to be mighty expensive to some of the people based on this estimate. Cl Beck inquired about access to the creek bed and D Putnam informed him that temporary roads will have to be put in. Easements need to be obtained from the property owner. • Atty Perkins inquired if any thought had been given to building a catch basin and D Putnam stated that it could be done, but the cost would be much more. It takes a tremendous structure to hold 280 cubic feet per second of water. We are draining almost 400 acres of property. One of the other problems addressed in the report is that the culvert at Seewald's is undersized. He has to correct that no cost to his neighbors (Putnam's recommendation). The neighbors to the left and right of him have bridges. They don't have a problem because they are not restricting the flow. D Putnam will revise the report and come up with some better cost estimates based on available grant money etc., check on better bonding-rates, and use method B to distribute the cost to property owners. He will also be prepared to justify how all properties contained in the district will benefit, and how the benefit relates to the assessment. Perhaps a _proportional benefit assessment can be used. The board will get the revised report first, then it will be distributed to the people in the proposed district. A public hearing will be set at the January 12 meeting. Supv Schug - With respect to Parks Park, you don't have to make a decision tonight. You know where the area is. ZO Slater - They want to cut the trees down, and the contract states that all tree removal will be part of their bid. D Putnam - will discuss it with the Park Foundation people in the morning. ZO Slater - They are going to apply for a variance. I am going to try to convince them to make that 34 feet instead of 33 so they are definitely off the right of way. Page 17 of 24 TB 12 -8 -98 D Putnam - Will let us know the outcome of the meeting. • ZONING OFFICER ZO Slater - Board members have copies of the monthly report. With respect to Pleasant Mountain Subdivision, on the 1711, of this month the sponsor, Michael Hovanec, will be addressing the planning board and discuss with them what the immediate and long range future of that project is. With respect to the Bell buffer, I wrote to you regarding a conversation I had with Tarla Arnold who is the assistant resident engineer at DOT in Cortland for this area. She was in Varna looking at a request for a road cut for another person and she spotted the particular planter that had been built and placed. She explained to me that the DOT had some concern with the placement of that buffer. She stated that as long as it was entirely off of the- road.right of way, they didn't recommend it, but they couldn't do anything as far as precluding you from doing it. She felt it was a liability to have setting- there. DOT would be- much - more - content from the liability aspect of cars going off the road if Bell would plant low shrubs and extend the greenery. Apparently he would have -to rip up some portion of the - parking lot to do that. Mark Bell is here to discuss the matter. He has constructed the two planters previously approved and they would be filled and planted in the Spring. Mark Bell - Apparently the VCA met last night and discussed the planter and- decided that if we extended the green and mounded the dirt and planted the shrubs, and took the other planter and put it on their half of the parking lot around their sign, that would make the front look as all one. They agreed that was an acceptable alternative. ZO Slater - So you would have your original planter on your property and the second planter would be donated to the VCA. The planters will be butted- together and close down the 40 big opening in front. That would define the road cuts better. You would plant some low shrub greenery on the upside. I think that would be a very -good solution to a - lot of problems. Mark Bell - The VCA will have to address their area now too since they are applying for a road cut. They will need to shrink up their entrance and this is one way that they can do that. Cl Beck inquired if the planters -will be far enough back and Mr. Bell informed him.that.- it was. The VCA's plan calls for the existing road cut to serve as a handicap access -and there will be one on the "Cornell property" and one below their existing cut. _ Cl, ,C Hatfield remarked that once the planters are set there is no reason Mark can't finish the rest of it and have his part done. Supv Schug requested -an updated sketch. Supv Schug - The status of the Mt Pleasant project is that Lucente is going to be involved in that too. ZO Slater - That's not for me to say. Cl Grantham - Wasn't Ottenschot supposed to notify you before he started moving fill? ZO Slater - Yes, and that was one of the things they didn't do, but once we pointed the error out, he has been very cooperative. Things have gone smoothly, and I wanted you to be aware of the status. Cl C Hatfield - And he has all his other stuff done? 0 Page 18 of 24 TB 12 -8 -98 ZO Slater - He doesn't have any plantings in and he has not yet finished his permanent gate. Supv Schug - He has done a better job with the drainage than I expected him to do. And Freese Road doesn't look bad with the stuff he was hauling out. ZO Slater - I would like to see him get the permanent gate in. Cl Grantham - The plantings can wait 'til spring, but I would like to see him get the permanent gate in before he continues using the property. Cl Beck - We need to get done what we can get done, and if we have to put more pressure on his operation, well have to do it. ZO Slater - We did agree that they could wait til spring to do the plantings, but III get the rest of it done. Supv Schug - What has happened with Quarry Road and Finger Lakes Stone? Atty Perkins - Randy and I met and I gave him different sections of the Vehicle and Traffic Law, the Highway Law and the Town Law to threaten Mr. Dolph with and we talked about what his remedies were. I don't know what happened from there. R Riker - It's all done and was supposed to have been sent to you. I'll check on it tomorrow. I got some prices from a contractor plus some figures of what it cost the Town with our equipment and manpower to fix it the same way the contractor would have fined it. They were fairly close. Supv Schug - Has received a call that they are still hauling material out and making a mess on the road. Jack Bush commented that it has also gotten worse by the new driveway and is not getting any better at this point. R Riker - Dolph told Henry that he would get in touch with me and he has not yet done that. Cl Grantham - I would like to sit down with you, Henry, and get clear in my mind what is current with the Lucente project, what information is current, what I should have and don't have, maybe I have it all. Well set a date after the meeting. I want to make sure I know what is going on. Supv Schug - suggested she wait until Henry has gone through the comments in Robin Seeley's letter. DEPARTMENT OF PUBLIC WORKS R Riker - The radio is done and working fine. It's been inspected and everything is in order. The old insulation has been removed and new insulation installed. There should be less ice build up. HIGHWAY SUPERINTENDENT R Riker - The George Road tree removal is done and we were able to get that done by a local company at a cheaper price. It was done by General Arborists. • Page 19 of 24 TB 12 -8 -98 R Riker presented more information regarding the highway department trucks. He is trying to develop a program of getting rid of old trucks and buying new trucks in an effort to keep the fleet at optimum performance with minimum cost. Board members were provided with copies of the information he has gathered including extraordinary maintenance expenses, mileage per year and cost per mile. He has someone who will come in and do an assessment of our equipment at no cost to the town. He recommends that we get rid of three trucks this year and replace them with two. Next year replace two more, and after that replace one a year. That would leave us with .a twelve year rotation. Cl T Hatfield - You have 13 vehicles out there. You have twelve snow plow routes. I think what Randy is saying here is you send item number one on page one to auction and be done with it. Items 2, 3, and 4 then become the .next three vehicles .that we need to look at. There is a point in time when we ought to be pulling the trigger on these things. Based on this preliminary information, it would indicate that we do two -this year and two next year. The supporting information is good and we need to look at the anticipated costs of keeping these in the fleet. The Board would like Randy to investigate other avenues, such as leasing or buying under state contract. Mike Lane recommended we contact Chris Brill in the County purchasing department and find out how the County obtains their trucks. We have time to make this decision because whatever vehicle we obtain will not be here until next snow.season. There is no rush to buy something, but Randy needs some guidance. He should contact NYSEG and find out where they get their trucks. R Riker - The next thing is, I would like to have the assistant's position extended. Cl C Hatfield - Asked Randy to clarify what the map showed, and Randy replied it showed the snowplow routes and which trucks _plowed those routes. is R Riker - The assistant position. Supv Schug - You want to keep it on. R Riker - I want to keep it on. SUPERVISOR Supv Schug - I asked the County if they have really taken a look at Lake Road just past the Village line where the bank is washing out, and they said they had looked at it. I've talked with them. about it and written letters, Randy, . has spoken to them about it and Don did. The road is cracking and bank is washing away. It's in tough shape. (Supv Schug wanted Mike Lane to be aware of the situation) Supv Schug - The next item under correspondence, DCS - the future of the access road. I wanted to discuss this at the last meeting, but didn't get to it. I had a letter.from Don Trombley and there is grant money and money available for rural school improvement and intermunicipal cooperation. That could be any number of things that I talked with Don about when he was healthier about truck repair and whatever in the garage and us doing some of the work for the school. If we work together, I would like to be able to, with the -Board's permission, write back to the school board even though Don is leaving and let them know the Town of Dryden is still interested in working with the school to obtain any grants or money that is available. You can do a resolution saying that we won't put any of our money into the project at all without approval by this board, which normally we do anyway. Hopefully we can put to rest the moaning and groaning about the other school districts and whatever. The is Page 20 of 24 TB 12 -8 -98 advantages to the Dryden School District and the Town of Dryden is that there is a bunch of money available for rural school districts to work with rural towns. RESOLUTION #257 - WORK WITH DRYDEN CENTRAL SCHOOL TO OBTAIN GRANT MONEY Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that the Town Board of the Town of Dryden hereby agrees to work with Dryden Central School to obtain any federal or state funds that are available for - mutually beneficial projects, and that the Town will not expend any of its own money without prior approval of this Board. 2nd Cl T Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Supv Schug - We have a notice of a meeting for TACOMA which will be held down at the Valley House on January, 19,.1999. - 1. would like to do a resolution along the lines to do everything possible to get the money to move forward with the aquifer study. The County's portion according to the sheet from the US Dept. of the Interior is $27,000.00. USGS match is $18,000, for a total of $45,000. is RESOLUTION #258 - ENCOURAGE COUNTY TO MOVE FORWARD WITH AQUIFER STUDY Cl Grantham offered the following resolution and asked for its adoption: RESOLVED, that this Town Board, feeling that it would benefit the residents of the Town of Dryden as well as other residents of Tompkins County, hereby urges Tompkins County to move forward with its study of local aquifers. 2nd Cl C Hatfield Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Cl T Hatfield - Asked County Representative Mike Lane if we are continuing to see reductions with welfare to work and those types of programs. Are they postively affecting the County budget? Mike Lane - Yes and no. We are seeing some reduction of cases in some programs, but the welfare to work initiative is causing a lot of additional work and makes for new programs. We have had to shift employees from one area to another to care for that, so we haven't seen a direct reduction so that we can cut back staff proportionately. Cl T Hatfield - In the confines of a budget the size of the County's, for $27,000 given the • impact not just on the Town of Dryden, but every rural community in -the County, it is really important. I'd like to encourage the county to find the funds to finish it. Page 21 of 24 TB 12 -8 -98 Supv Schug - A big share of it is done, as you know. A lot of it is done for the Town of Dryden because of the dump program at Caswell Road. Cl T Hatfield - Cortland County already has it. Cl Grantham - There was an RFP recently out through the Cayuga Lake Watershed Management Planning Process. They extended the deadline.for some people submitting proposals and maybe they would be for the County. It is RFPs to do study work in the watershed and that seems to qualify. The Planning Department must have seen it. Mike Lane - Will see Jim Hanson tomorrow and ask him about it. Cl Grantham- There may be bond act money still available. It is for planning and studying, not implementation. Supv Schug - The Village of Dryden Penny Lane drainage project. Two years in row we gave up our money from the County for this. They now want to go on and are talking to Schickels about building a retention area on their property. I said if Schickel will allow you an easement to go in and build the dam and get at it periodically, the Town has no problem with it. Jon Bradley is convinced this is the best way to do it. Supv Schug - The next item is this intermunicipal water agreement. Bolton Point is five municipalities, the Town of Ithaca, Town of Ithaca, Town of Lansing, Village of Cayuga Heights and Village of Lansing. The city of Ithaca has problems because their plant is in disrepair. Cornell University would like to back off their water system. We agreed in 1996 this Town - Board agreed to spend some of the money that is in Bolton Point to forward the study with O 'Brien. &_Gere. That has been done. David is trying to get some copies of the draft report-that came out last year so that you each have a copy of it. What this agreement says is that we agree as one of the entities that own Bolton Point that we will work together with _the_ members to come up with a Memorandum of Understanding which will come back to this board. We are not approving the sale or giving up our rights in the water company by doing this resolution. This is just our intent to work with the group to further the project. Atty Perkins - I think that it is important to the Board to be kept apprised of where this is headed. It basically does not legally bind you to any further course of action, but you are certainly headed down that road. Cl Grantham - I think it is -a good idea.. RESOLUTION #259 - AGREEMENT OF MUNICIPAL COOPERATION FOR REGIONAL WATER SUPPLY SYSTEM Cl T Hatfield offered the following resolution and asked for its adoption: WHEREAS, the Towns of Dryden, Ithaca and Lansing and the Villages of Cayuga Heights and Lansing are partners in the Southern Cayuga Lake Intermunicipal Water Commission (SCLIWC), and WHEREAS, Cornell University, the City of Ithaca and five municipal partners of SCLIWC (to now be referred to as the seven entities) each own, operate and maintain their own individual water supply systems, and Page 22 of 24 • TB 12 -8 -98 WHEREAS, the seven entities executed a memorandum of understanding, dated July 2, 1996, to jointly undertake a comprehensive water system study with the assistance of O 'Brien & Gere Engineers (OBG), and WHEREAS, based on the results of the OBC study, the seven entities agreed to participate in an Integrated Water System Committee (IWSC) to study the recommendations of the OBG report and to determine what cooperative actions the seven entities should take in order to receive the benefits of a regionalized water supply system, and WHEREAS, the progress of the IWSC has reached aeoint where the representatives of the seven entities think it appropriate that all six municipal governing boards provide a resolution and Cornell provide a letter to the IWSC authorizing.their representatives to develop and propose a final draft memorandum of understanding and agreement of municipal cooperation for the creation of a regional water supply system for the seven. entities, now, therefore, be it RESOLVED, that the Town-of Dryden does hereby express its intention to become one of the seven entities participating in a regional water supply system, and be it further RESOLVED, that the Town of Dryden does hereby authorize. its representatives on the IWSC to develop and propose a final draft memorandum of understanding and agreement of municipal. cooperation for the creation of a regional water supply system for the. seven entities. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Supv Schug. - Just a quick note. about the Christmas Party this year. Please call. and let Bambi know whether you would like to go out to a restaurant or bring a dish to pass to the Town Hall. The party will take place on Wednesday, December 23, at 1:30 or 2:00 p.m. As you may know, after many hard fought battles, the Town of Dryden is finally represented. on the MPO, both the planning and policy committees,. with a full vote.. The State DOT needs to have the MPO back their project, they want to move the fixing of the Village area on Route 13 ahead a year or two. They need the Town's support. The Village. Mayor, Reba Taylor, has spoken to me and they are having a meeting next week. I told her I would do whatever I could to help move it forward and the Town would give their blessing to the MPO to have the State do the work. This will help the Village get the job done probably a year or two sooner. I just wanted to let you know what we are doing. RESOLUTION #260 - APPROVE ABSTRACT # 112 Cl C Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby approves Abstract # 112, Vouchers # 1127 through # 1224, as audited, totalling $167,386.94. 2nd Cl Beck . Page 23 of 24 TB 12 -8 -98 Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Supv Schug - We have another go around for HUD funding that came up in a big hurry and I talked with Carl Heck who will be here on the 6th for our meeting. We need a motion to set a public hearing for a new HUD grant on January 6 and a second hearing on January 12. We have to have two hearings before the first week of February. RESOLUTION - #261 - SET PUBLIC HEARINGS -FOR HUD GRANT Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby sets January 6, 1999 at 6:30 p.m. and January 12, 1999 at 7:30 p.m. for public hearings in connection with HUD funding grants. 2nd Cl Grantham Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Supv Schug - Dianne is asking for a transfer of funds, $2,655.89 from recreational personal services to recreational contractual to cover the cost of the joint recreation program in the Village. It took them a long time to get the information back to us. We agreed to share 50- 50 with the Village on the project. This is what it came to and now we need to transfer the funds and pay it. 0 RESOLUTION #262 - TRANSFER FUNDS FOR RECREATION PROGRAM Cl T Hatfield offered the following resolution and asked for its adoption: RESOLVED, that this Town Board hereby authorizes. the transfer of $2,655.89 from A7330.100 (Recreation personal services) to A7330.400 (Recreation contractual) to cover the cost of joint recreation program with the Village of Dryden. 2nd Cl Beck Roll Call Vote Cl Beck Yes Cl T Hatfield Yes Cl C Hatfield Yes Cl Grantham Yes Supv Schug - inquired if there' was any further business to come before the board. There were none and the meeting was adjourned to executive session at 11:05 p.m. for personnel matters. No action was taken. Respectfully submitted, Bambi L. 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