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HomeMy WebLinkAbout1988-01-04 I ORGANIZATIONAL MEETING JANUARY 4 , 1986 The Organizational meeting was called to order at 12 : 00 noon, Roll call was by the Town Clerk : P resent : Supv Cotterill , Clm Schlecht , Clm Garlock , Clm Evans , elm H atfield and Atty Perkins . RESOLUTION 41 RULES OF PROCEDURE Clm Schlecht offered the following resolution and asked for its adoption : RESOLVED ; that this Town Board use Town Law Section * 63 2nd Clm Garlock Carried RESOLUTION 42 SALARY SCHEDULE Clm Schlecht offered the following resolution and asked for its adoption : RESOLVED , . that the salaries of the elected Town Officials be set for the year as follows : S upervisor. $ 6 , 000 . 00 Councilman ( 4 ) $ 7 , 600 . 00 H ighway Superintendent 528 , 000 . 00 Town Clerk $ 9 , 150 . 00 Town Justice Sweetland $ 7 , 200 . 00 Town Justice Lloyd S 6 , 500 . 00 2nd Clm Hatfield Roil call vote - all voting Yes RESOLUTION # 3 SALARY PAYMENT Clm Evans offered the fallowing resolution and asked for its adoption : RESOLVED , that all elective and appointive officials of the Town of D ryden will be paid b , - weekly with the exception of the Supervisor , Councilman , and Dog Control Warden , who will be paid monthly . 2nd Clm Hatfield Roll call vote - all voting Yes RESOLUTION * 4 TELEPHONE CREDIT CARDS Clm Hatfield offered the following resolution and asked for its adoption : RESOLVED , that the telephone credit cards to be renewed for the year for the Town Supervisor , Town Councilman , Town Justices ( 2 ) , Town Clerk , Zoning Officer , Planning Board Chairperson , Zoning Board of Appeals Chairperson , Town Attorney , Highway Superintendent , Court Clerks ( 2 ) , and Secretary - Bookkeeper . 2nd Clm Schlecht Roll call vote - all voting Yes Q ® RESOLUTION # 5 MILEAGE Clm Schiecht offered the following resolution and asked for its adoption : RESOLVED , that the mileage will be paid to the Town Officials , including election inspectors at a rate of 20 cents per mile when using their, own car for official town business . 2nd Cim Garlock Roll call vote - all voting Yes RESOLUTION # 6 DESIGNATE OFFICIAL BANK __ -- 4 Cim Garlock offered the following resolution and asked for its adoption : RESOLVED , that the Town Board designate the First National Bank of Dryden as the official bank for the Town of Dryden for the year 1988 2nd Clm Evans Roll call vote - all voting Yes RESOLUTION # 7 OFFICIAL ADVERTISING Clm Evans offered the following resolution and asked for its adoption : RESOLVED , that this Board designate the Ithaca Journal for official advertising for the year 1968 2nd Cim Hatfield Roll call vote " all voting Yes RESOLUTION # 8 ADVANCE PAYMENT OF UTILITIES Clm Hatfield offered the following resolution and asked for its adoption : RESOLVED , that this Town Board authorize the Supervisor to pay in advance of the audited claims the utility bills , all claims to be presented at the next regular board meeting . 2nd Clm Schlecht Roll call vote - all voting Yes RESOLUTION # 9 ZONING ENFORCEMENT OFFICER Cim Schlecht offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Henry Slater. as Zoning / Building Inspector for the year 1988 at a salary of $ 24 , 000 . 00 2nd Clm Garlock Roll call vote - all voting Yes RESOLUTION J# 10 SUBDIVISION CONTROL OFFICER AND MULTIPLE RESIDENCE INSPECTOR Cim Garlock offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Henry Slater as Subdivision Control Officer, and Multiple Residency Inspector for the year 1988 2nd Cim Evans Roll call vote - all voting Yes Iit • RESOLUTION # 11 DOG CONTROL WARDEN Clm Evans offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Lorraine Bard as Dog Control Warden at a salary of 04 , 500 . 00 for the year 1988 . The Town of Dryden will pay her $ 450 . 00 per month to lease her facilities and for dog related expenses . The Town will receive all dog impoundment fees and a monthly written report concerning dogs in the Town of Dryden . 2nd Clm Hatfield Roll call. vote ° all voting Yes RESOLUTION # 12 RECEIVER OF TAXES & ASSESSEMENTS Cim Hatfield offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Susanne Lloyd as Receiver of Taxes and Assessments at a salary of $ 3 , 800 . 00 for the year 1988 , 2nd Clm Schlecht Roll call vote - all voting Yes RESOLUTION # 13 SECRETARY - BOOKKEEPER Cim Schlecht offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Dianne McFall as . Secretary - Bookkeeper for the year 1988 at a salary of 11 , 400 . 00 ah2nd Clm Garlock Roll call. vote - all voting Yes RESOLUTION # 14 SECRETARY - BOOKKEEPER HIGHWAY DEPARTMENT Cim Garlock offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint - Dianne McFall as Secretary - Bookkeeper for the Highway Department for the year 1988 at a salary of $ 7 , 600 . 00 2nd Clm Evans Roll call vote - all voting Yes RESOLUTION # 15 COURT CLERK Clm Evans offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Jean Ryan as Senior Court Cleric for the year 1988 at a salary of 316 , 000 . 00 . 2nd Cim Hatfield Roll call vote - all voting Yes RESOLUTION # 16 COURT CLERK Clm Hatfield offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Debra Smiley as Court Clerk for the year 1988 at a salary $ 12 , 000 . 00 . 2nd Clm Schlecht Roll call. vote - all voting Yes A/ • RESOLUTION # 17 SECRETARY TO �ZONING BOARD OF APPEALS Clm Schiecht offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Cheryl L ' Amoreaux as secretary for the Zoning Board of Appeals for the year 1988 at a rate of .S5 . 50 per hour . • 2nd Clm Garlock Roll call vote - all voting Yes RESOLUTION # 1. 8 APPOINT PLANNING BOARD SECRETARY elm Garlock offered the following resolution and asked for its adoption : RESOLVED , that this 'Town Board appoint Cheryl t ' Amormaux as secretary For the Planning Board for the year 1986 at a rake of $ 5 . 50 per hour . 2nd Clm Evans ]toll cal, ]. vote - all voting Yes RESOLUTION #P19 LICENSOR FOR GAMES OF CHANCE. Cim Evans offered the following resolution and asked for its adoption : RESOLVED , that l; h ;is Town Board appoint Susanne Lloyd as licensor for Games of Chance for the year 19BS 2nd Cim Hatfield Roll call vote - all voting Yes RESOLUTION # 20 APPOINT SITE PLAN NEVIEW SECRETARY Clm Hatiieid offered the following resolution and asked for its adoption : RESOLVED , that this Town board appoint: Susanne Lloyd as secretary to the Site Plan Review Board For the year 1988 2nd Clm Schlecht Roll Cal ]. vote - all voting Yes RESOLUTION # J, SERVICE OFFICER Clm Schlecht offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint the Supervisor as Service Officer for the year 1988 . 2nd elm Garlock Roll call vote - all voting Yes RESOLUTION R22 FIRE WARDEN • Elm Garlock offered the following resolution and asked for its adoption : RESOLVED , that this 'Town Board appoint the Supervisor as Fire Warden for the year 1988 . . 2nd CIre Evans Roll call vote - all voting Yes RESOLUTION # 22 SPECIAL DISTRICT ADMINISTRATION Clm Evans offered the following resolution and asked for its adoption : RESOLVED , that the 'Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Improvement District functions to be performed on behalf of the Town Board . 2nd Clm Hatfield Roll call vote - all voting Yes ® RESOLUTION # 24 SPECIAL FUND ASSESSMENT ADMINISTRATION Clm Hatfield offered the following resolution and asked for its adoption : RESOLVED , that the Town Supervisor has the power and duties of administration and supervision of the Town of Dryden on Special Assessment Fund functions to be performed on behalf of the Town Board . 2nd Clm Schlecht Roll call vote - all voting Yea RESOLUTION # 25 CERTIFICATES OF DEPOSIT Clm Schlecht offered the following resolution and asked for its adoption : RESOLVED , that the Town Supervisor be empowered to purchase certificates of deposits and other investments as accounts allow . 2nd Cim Garlock Roll call vote - all. voting Yes RESOLUTION # 26 FIRE CONTRACTS AND AMBULANCE CONTRACTS Clm Garlock offered the following resolution and asked for its adoption : RESOLVED , that the Supervisor be authorized to pay the Fire Contracts and Ambulance Contracts for the year 1988 as per the budget and in the contracts . ® 2nd Cim Evans Roll call vote - all voting Yes RESOLUTION # 27 SOUTHWORTH LIBRARY Clm Evans offered the following resolution and asked for its adoption : RESOLVED , that the Supervisor be authorized to pay the Library Contract in the amount of $ 1 , 000 . 00 for the year. 1988 when the funds are available . 2nd Clm Hatfield Roll call vote - all voting Yes RESOLUTION # 28 APPOINT TOWN HISTORIAN Clm Hatfield offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Ruth Sweetland as Town Historian in the amount of $ 150 . 00 for the year 1988 to be paid annually . 2nd Clm Schlecht Roll call. vote - all voting Yes RESOLUTION # 29 . APPOINT BINGO INSPECTOR Clm Schlecht offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Roger Lampila as Bingo Inspector for the year 1988 in the amount of $ 150 . 00 to be paid ® annually . 2nd Clm Garlock Roil call vote ° all voting Yes Co it RESOLUTION # 30 APPOINT DEPUTY TOWN CLERK Clm Garlock offered the following resolution and asked for its adoption : RESOLVED , that this Town Board upon the recommendation of the Town Clerk appoint Linda Woodin as Deputy Town Clerk to be paid in a range not to exceed $ 5 . 00 per hour for the year 1988 . 2nd Clm Evans Roll call vote - all voting Yes RESOLUTION # 31 APPOINT DEPUTY TAX COLLECTOR Clm Evans offered the following resolution and asked for its adoption : RESOLVED , that this Town Board upon the recommendation of the 'Town Clerk appoint Linda Woodin as DepUty Tax Collector to be paid in a range not to exceed $ 5 . 00 per hour for the year 1988 . 2nd C ]. m Hatfield Roll call vote - all voting Yes RESOLUTION # 32 PETTY CASH Clm Hatfield offered the following resolution and asked for its adoption : RESOLVED , that this Town Board,, author ,ize a petty cash fund or the Town Clerk not to exceed $ 100 . 00 , and Tax Collector not to exceed $ 100 . 00 . Petty cash as needed tot postage meter . Also Justice petty • cash fund not to exceed $ 50 . 00 . 2nd Cim Schlecht Roll call vote - all voting/ Yes RESOLUTION # 33 PLANNING BOARD CHAIRPERSON - SALARY Clm Schlecht offered the following resolution and asked for its adoption : RESOLVED , that this Town Board authorize the Supervisor to pay the Planning Board Chairperson for the year 1988 at a rate of $ 400 . 00 to be paid annually . 2nd Clm Garlock Roll call vote - all voting Yes RESOLUTION # 34 ZONING BOARD OF APPEALS - SALARY Clm Garlock offered the following resolution and asked for its adoption : RESOLVED , that this Town Hoard authorize the Supervisor to pay the Zoning Board of Appeals Chairperson for the year 1988 at a rate of $ 400 . 00 to be paid annually . 2nd Cim Evans Roll call vote - all voting Yes RESOLUTION # 35 HIGHWAY SALARIES • Cim Evans offered the following resolution and asked for its adoption : RESOLVED , that all highway employees will be paid in a range not to exceed $ 9 . 10 per hour , as recommended by the Highway Superintendent for the year 1988 . 2nd Clm Hatfield Roll call vote - all voting Yes • 1 RESOLUTION # 35 DEPUTY HIGHWAY SUPERINTENDENT Clm Hatfield offered the following resolution and asked for its adoption : • RESOLVED . that this i.' own Board upon the recommendation of the Highway Superintendent , appoint Jack Park as Deputy Supt of Highw . ys for the year 19818 at a salary of $ 23 , 000 . D0 • 2nd Clm Schlecht Roll call vote - all voting Yes RESOLUTION # 37 GASOLINE, AND DIESEL PURCHASE Clm Schlecht offered the following resolution and asked for its adoption : RESOLVED , that the Town of Dryden accept State pricing or local bid for gasoline and dies 'el to be purchased for the use of town equipment for the year 1988 . 2nd Clm Garlock Roll call vote - all voting Ycs RESOLUTION # 30 TIRE PURCHASE Clm Garlock offered the following resolution and asked for its adoption : RESOLVED , that the Town of Dryden accept State pricing or local hid for the purchase of tires for the use on town equipment for the year- 198B . 2nd Clm Evans Poll call vote - all voting Yes • RESOLUTION * 39 1P ]' PE AND CULVERT • elm . Evans offered the following resolution and asked for its adoption : RESOLVED , that the Town of Dryden accept County pricing for pipe and culvert purchased for town highway purchases for the year 1988 . 2nd Clm Hatfield Roll call vote - all voting Yes RESOLUTION * 40 OIL AND STONE PURCHASE Clm Hatfield offered the following resolution and asked for its adoption : RESOLVED , that the Town, of Dryden accept either :itate or County pricing for the purchase of road oils and stone for the year 1988 . 2nd Clm Schlecht Roll call vote - all. voting Yes RESOLUTION 114t SAL ' ' AND SAND , PURCHASE. Cam Schlecht offered the following resolution and asked. for its adoption : RESOLVED , that the Town of Dryden accept State , County or local bid for the purchase of salt and sand for use by the town highway department fDr the year, 1988e r 2nd Clm Garlock Roll call vote - all voting YRs • • - RESOL, UTION # 42 PURCHASE OF SMALL TOOLS® Clm Garlock offered the Following resolution and asked for its adoption : RESOLVED , that the Highway Superintendent be authorized to purchase small tools not to exceed * 1 , 000 , 00 for the year 1968 . 2nd Clm Evans Roll call. vote' - all voting Yes RESOLUTION # 43 CLOTHING ALLOWANCE e lm Evans offered the following resolution and asked for its adoption : RESOLVED , that the Highway Superintendent be authorized to have the full time permanent highway employees purchase work clothing in an amount not to exceed x: 125 . 00 . 2nd Clm Hatfield Roll call vote al all voting Yes �+, �y RESOLUTION # 44 INVESTMENT POLICIES AND GUIDELINES FOR THE TOWN OF Clm Hatfield offered the following resolution and asked for its adoption ; RESOLVED , that the objectives of the Investment policy of the Town of D ryden are to minimite risk ; to insure that" investments mature when t he cash is required to finance operations ; and to insure a competitive rate of return . In accordance with this policy , the S upervisor is hereby authorized to invest all funds including proceeds of obligations and reserve funds in : o Certificates of Deposits issued by a bank or trust company authorized to do business in New York State ; - Time Deposit Accounts in a bank oc trust company authorized to d o business in New York State ; ° Obligations of Now York Mate ; - Obligations of the United Stotno Government ; - Only reserve funds may be .invested in Obligations of the Than of Dryden . All other Local Government officials receiving money in their o fficial' capacity must deposit such funds in negotiable order at w ithdrawal accounts . All investments made pursuant to this investment policy shall comp ) y w ith the following conditions : 1 . OOhhdPhhAL a . Cectilicatos of Depnaita . hall be fully secured by insurance o f the Federal Deposit Insurance Corporation; or by obligations of N ew York State or obligations of the United States or obligations of federal agencies the principal and interest of which are guaranteed by the United Staten , or obligations of New York Stag local governments . Collateral shall be delivered to the town of Dryden or a custodial hank with which the Town has entered into a custodial agreement . The "market value of collateral shalt at all times equal or e xceed the principal amount of the certificate of deposit . Collateral ahefi be monitored rin less frequently than weekly , . b . Collateral shall not be required with respect to the direct purchase of obligations of New York State , obligations of the United States , and obligations of federal agencies the principal and interest of which are guaranteed by the United States Oosnr; asents . 2 . DELIVERY OF SECURITIES a . Payment shall be made by or on behalf of the Town of Dryden for o bligations of New York State , obligations the principal and interest o f which are guaranteed by the United States . United States O bligzations , certificates of deposits , and other purchased securities upon . delivery thereof to the custodial bank . All t ransactions shall be confirmed in writing . 3 . WRITTEN CONTRACTS a . Written contracts shall be required for the purchase of all certificates of deposits . 4 . DESIGNATION OF CUSTODIAL BANK a . The First National Bank of Dryden and Tompkins County Trust Company both chartered by the State of New York are designated to act as custodial banks of the Town of Dryden ' s investments . 5 . FINANCIAL STRENGTH OF INSTITUTIONS a . All trading partners must be credit worthy . Their financial statements must be reviewed annually by the Supervisor to determine satisfactory financial strength or the Supervisor may use credit ✓ ating agencies to determine credit worthiness . b . Investments in time deposits and certificates of deposits are to be made with banks or trust companies . Their annual reports must ® be reviewed by the Supervisor to determine satisfactory financial strength . 6 . OPERATIONS , AUDIT AND REPORTING a . The Supervisor or Deputy Supervisor shall authorize the purchase and sale and execute contracts for certificates of deposits o n behalf of the Town of Dryden . b . At the time independent auditors conduct the annual audit of the accounts and financial affairs of the Town of Dryden , the independent auditors shall audit the investments of the Town of. D ryden for compliance with the provisions of this investment policy . c . Within sixty ( 60 ) days of the end of each of the first: three q uarters of the fiscal year , the Supervisor shall prepare and submit to the Town Board a quarterly investment report , which indicates the n ew investments , the inventory of existing investments and such other matters as the Supervisor deems appropriate . d . Within 120 days of the end of the fiscal year , the Supervisor shall prepare and submit to the Town Board an annual investment ✓ eport ; recommendations for change in these investment guidelines ; the results of the annual independent audit , the investment income ✓ ecord ; and such other matters as the Supervisor deems appropriate . At least annually , at the Organizational meeting of the Dryden Town Board , the board shall review and amend , if necessary these investment policies . S I f • The provisions of these Investment Guidelines and any amendments hereto shall take etteot prospectively and shalt not invalidate the prior selection of any Custodial Bank or prior investment , 2nd CDT' Sch 'lecht Roll call vote - all. voting Yes Adopted on January 4 , 1988 by unanamoi s vote of the Dryden Town Board . i RESOLUTION 1$ 45 APPOFNT ENVIPONMENTAL MANAGEMENT COUNCIL REPRESENTATIVE e lm Garlock offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Steve landau as the Town of Dryden representative to the Environmental Management Council . 2nd Clm Sch .lecht Roll call vote - all voting Yes S UPERVISOR APPOINTMENTS Deputy Supervisor - -. Karl 'Garlock • G eneral Fund Bills Committee Charles Evans and George S nhlecht Highway pond Bills Committee Karl Garlock and Charles • Hatfield Special Fund Pills Committee Charles Evans and George U chlecht Building and Grounds Committee Nail Garlock and Charles Nattlairl Assessment Review Committee - ' Charles Evans and George U chlecht Insurance Committee u - P Karl Garlock and Charles Hatfield Representative to Pl.aani. ng Board -a - - Cdatlna' Hatfield Representative to Town Development Committee - - - - - - "- - Karl Garlock P ublic Relations ✓ illage of Dryden George dchlecdt Village of Teeeville - Charles Hatfield ✓ illage of Cayuga Heights - George Schlecht Recreation Committee - - - - - - - George dchleoht MONTHLY MEETINGS Second Tuesday of each month at the Town Hall unless otherwise d ehignated at 7 ; 30 PM • l / TOWN CLERK HOURS Monday thru Thursday 9 : 00Am to 3 : 00PM ; Friday 9 : OOAM to 5 : 00PM - closed 12 : 30 to 1 : 30PM S aturday 9 : 00AM to 12 noon Closed Saturday for the month of June and July Month of July and August - Monday thru Friday 9 : 00AM to 1 : 00PM ZONING AND BUILDING INSPECTOR O ffice hours - 9 : 00AM to 1 : 00PM Monday thru Friday Saturday - Second Saturday of every month from 9 : 00AM to 12 noon Inspection and other business by appointment RESOLUTION # 46 APPOINT CHAIRPERSON TO PLANNING BOARD Clm Evans offered the following resolution and asked for its adoption : RESOLVED , that this Town Board appoint Barbara Caldwell as Chairperson to the Planning Board for one year . 2nd Clm Schlecht Roll call vote - all voting Yes Atty Perkins - reported on the status of the landfill . The County has ® decided to test 6 other sites of the original 23 and none of those are in the Town of Dryden . However , they are looking at 200 acres n ext to the old Caswell Rd landfill dump . He felt there would be problems there because it would be impossible to monitor between the o ld dump and the new dump . According to DEC Mill Creek will be ✓ eclassified . The citizens of the West Dryden area have formed a not for profit organization and he has volunteered to donate his time to incorporate them as a non - for profit corporation . Atty Kublick is checking the closure file on the old Caswell Rd landfill site . The Citizens Advisory Committee ( CAC ) will be a county organized committee to deal with policies and make recommendations over the o perations of the landfill , screening , litter control , etc . The Town B oard will have an opportunity to nominate people to that committee . S / te3 RESOLUTION * 46 - PARKED OR ABANDONED VEHICLES ON HIGHWAYS Clm Garlock offered the following resolution and asked for its adoption : BE IT RESOLVED , that the Town Board of the Town of Dryden , pursuant to Article 41 Section 1660 of the Vehicle and Traffic Law , hereby adopts the following Traffic Rule and Regulations : Any vehicles parked or abandoned on highways during snowstorms , floods , fires , or other public emergencies , or left unattended w here such vehicles constitute an obstruction to traffic , may be removed by order of the Town Superintendent of Highways , and the payment of a towing charge not to exceed 375 . 00 and a storage charge not to exceed $ 10 . 00 per days shall be payable by the o wner or operator of the vehicle . The Town Superintendent of H ighways shall without delay report the removal and disposition o f any vehicles so removed to the Town Clerk and it shall be the d uty of the Town Clerk to ascertain to the extent possible the n ame of the owner, of the vehicle or the person having the same in charge or the operator , and to notify him of the removal and d isposition of such vehicle , and of the amount which will be ✓ equired to redeem the same . This Rule and Regulation shall apply in an emergency situation , hereinabove described , which emergency shall be deemed to continue until a public announcement is made by the Town Superintendent of Highways that the emergency has terminated . • 2nd elm Schlecht Roll call vote - all voting Yes Adjourned 1 : 00PM ___Alere_aetr,Le, . it Susanne Lloyd Town Cleric