HomeMy WebLinkAbout2012-09-269 -26 -2012
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• DRYDEN RECREATION COMMISSION
TOWN OF DRYDEN
SEPTEMBER 26, 2012
Members Present:
Sharon Todd (Secretary), Vicki Wilkins, Steve Meyer, and Jeff Humphrey (Chair)
Community Association Member: Wendy Martin (not present)
Town Board Representatives: Linda Levine and Steve Stelick, Jr. (not present)
Dryden CSD Liaison: Abby Adams (not present)
Town Recreation Director: Melissa Bianconi
Minutes Recorder: Erin Bieber
Meeting was called to order at 7:09 PM.
Reading of the Commission's Minutes:
The Commission unanimously agreed to wait till the next meeting to read and
approve the minutes since several members were absent.
Dryden Central School District Liaison update:
Abigail Adams has agreed to be the new DCSD liaison although she was not able to
attend tonight's meeting.
Town Board Monthly update:
V Wilkins received a letter indicating some of her property was in a CEA. The letter
started out as though the Town was simply there to help take care of the local land
but V Wilkins indicated many people see it as another layer of control over private
property. She noted that at the Town Board Meeting, she was impressed with the
number of people that have loved and cared for their land for generations.
M Bianconi pointed out that the CFAs appear to be put on the back burner until
more information gets out to the people so they better understand what the purpose
of the CEAs are.
The Commission then questioned what impact the CEAs might have on the Rec
Commission and their goals
Town Recreation Department update:
a. Budget - handout with Melissa's budget outline explaining the major
expenditures and goals of the Rec Dept.
b. She stated that on -line registration will be coming with the new
server
c. Recreation equipment has been stored at Montgomery Park but it was
used and left out by unknown persons early in the summer. M
Bianconi has added funds to the budget to provide a more secure
place for the equipment
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d. Community Grants - Etna park plan has not yet been contracted due to
a lack of communication. M. Bianconi indicated that either she or
Wendy Martin will try to meet with Etna representatives
e. RPM [the former tree park on Route 13 next to the W1 [low Glen
Cemetery) has all the infrastructure (drainage ponds, etc} might be a
great option for a public park. M. Bianconi mentioned the possibility
of a walk through.
f, Budget is about a 10% reduction from last year
g- Attempting to get the program revenues up. The Rec Department fees
don't cover the actual cost of the programs that they offer. While
admitting that the rec dept is a subsidized department, M. Bianconi
will want help later on to determine an appropriate fee structure,
h. Marketing and advertising line are higher this year to cover the cost of
the mailings the l ec department wants to put out.
i. Reserve fund for park maintenance - Past discussions have focused
on what amount of the town property taxes should be put aside for
this option - finance committee has been asked to work on this.
Committee agreed that they need to revisit this issue and invite the
finance committee to attend a recr meeting
i. formerly the town put in a huge chunk ($50,000) but this year
they might not be able to
2- Concession sales -is there abetter way to gain fees from those who want to
provide concession stands rather than a 10 percentage
a. M Bianconi suggested they now will need to get a permit to have the
concession stand and the permit will cost based on a sliding fee -
based on the event and the nu m ber of people that wil I be there
b. Booster clubs and volunteer clubs ilI need to get public liability
insurance - M, Blanconi is hoping that the local groups {boosters) will
work together to get the insurance
c. Temporary food permits are necessary
d. What qualifies as concession? A stand that serves food rather than a
few candy bars
e. What events Will be included? It has to be Town sponsored events
L The fees are based on the facility rental fee that the Town is
attempting to recoup
g. The Rec. Dept is hoping to get the contract and fee schedule set up by
the end of summer 2013 - hopefully ready by next fall (insurance is
going to be the problem, need around a million dollars - probably
$500 /,year)
h. Most of the events are at DCS except for the music events
Meyer asked about the safety issue -
a. Dryden ambulance wanted a large fee ($140/hour) to cover sport
events so the Rec. Dept. put out a request for EmMTs - a lame number
have replied. For tournaments, the Dryden Ambulance will be present,
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DRC and DYC merger update: The Youth Commission is onboard at this point so the
merger can go forward - in order to not undermine anyone M. Sianconi suggests
sub committees. For example, Wendy Martin might be ititerested in focusing on
community grants thereby give up her voting right while still being involved.
DRC members with term expiration in 2012 - does anyone have plans?
1. Steve Meyer - would like to return for another term
2. Monica Armstrong - would like to return for another term
Mary Ann has suggested at Staff Meetings that the board members to fill out
another application to update their information
S. Meyer stated that movement has begun on rebuilding trail bridges. There is a
holdup between connecting the Freeville Crail with the Dryden walking trail which is
the William George Agency which doesn't want a trail going [hrough the property
(the trail would be along the edge). WGA concerns are regarding the safety.of their
resid 'ents and the safety of the community in general. Another issue is the fact that
initial contact was with the Board of WGA (located in NYC) and not the local'
inStitUtiorl.
The Planning department might be able to start worki rig on that issue again soon
since the Varna Plan appears to be wrapping up.
J, Humphrey stated that meetings will be moved up to the Town Hall starting next
month (Barbara Cald eli room) on October 24kh
J. Humphrey asked about whether the finance committee has an update. Should they
be invited for October meeting? What percentage will be added to the Reserve
ljund?
There being no further business, on motion made by V. Wilkins, seconded by S,
Meyer and unanimously carried, the meeting was adjourned at 8424PM,
Respectfully submitted,
Erin A. Sieber
Deputy Town Clerk