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Home My WebLink About2012-03-28DRC 3 -28 -2012 Page 1 of 5 TOWN OF DRYDEN Dryden Recreation Commission March 28, 2012 Members Present: Sharon Todd, Jeff Humphrey, Vicki Wilkins, Monica Armstrong, Wendy Martin, Billie Downs Staff Present: Patty Millard, Recording Secretary; Meeting called to order at 7:05 p.m. Minutes B Downs moved the January minutes, W Martin seconded, no changes were requested, all in favor, minutes approved. DRC - DYC Merger Jeff Humphrey, Melissa. Bianconi, Stephanie Mulinos, and Kris Bennett met to discuss a project timeline. They briefed everyone present on the meeting. They'd like to have one more person from each commission join them as a task force to work on the task list that needs to be addressed. The notes from this meeting were emailed prior to tonight's meeting. B Downs volunteered to be the representative. Community Grants The grant committee met on March 14 to review and discuss the grant applications that were received. There were 17 grant applications received. The recommendations from the committee were discussed. Andrew Pierce put together a proposal for the Groton Avenue fields. The Recreation Department will be doing similar work to what Kiwanis proposed on the Wall Street ball field. The idea. is to fund $2000 to Kiwanis with the string attached that they would work with Recreation Department oversight and provide volunteers. Changes were suggested. Revision: The grant sub committee met on March 14 to review and discuss the grant applications received. There were 17 grant applications totaling $125,654 received for the budgeted $30,000 available funding for 2012. Recommendations from the committee were reviewed and discussed. An application from the Dryden Kiwanis for the Groton Avenue Fields had resulted in the review committee suggesting Andrew Pierce put together a proposal for DRC 3484012 Page 2 of s 40 both the Groton Avenue and Wall Street fields. Changes were made to the recommendations based on these findings. Todd made a motion to accept the grant committee's recommendations with the changes discussed and to propose the Town Board make grant allocations based on the final numbers arrived at daring the meeting, J Humphrey seconded, all in favor. Review 2011 Commission Goals and Outcomes Short Range Goals 1, Certified Athletic Trainer - dome - no changes made 2, Creating Healthy Places � Add - donated 1000 to Ithaca Organics to sponsor 4 families participating in this program. . No changes made, 4_ No changes made 5_ No changes made 6. Add Sharon Todd also attended the Inclusion U Training, Lang Range Goals 1. Add a 11ttle more to grant desorption - restruct'ured community grant program. Revision: 1. Based on the number of valid Community Grant Applications it was suggested that the DRC make a recommendation to the Dryden Town Board to consider increasing the funding for 2013. . Continue to reword the grant application to make it easier for groups to understand and complete, Wilkins pointed out that this commission has had a quorum every month and has made good progress on their goals. Revision: V Wilkins commended the commission for having; had a quorum every month and achievement of their goals, The DRC wanted to acknowledge the work Andrew put in to helping the grant committee with the prnposal for the ball fields. DRC Goals for 2012 and timetable J Humphrey asked the commission members to bring a goal or two for this year. 1 Page 3 of 5 1 Bianconi will contact the li ingcrlakes Land Trust about the Emerald Necklace proposal and the money they had requested from the Town Board. Tentatively scheduled for April. Upcoming meetings April 2.5 May 2 June - skip instead of JWy or August this year - vacations July 25 August Being no further business, on motion made aad seconded, the meeting was adjourned at x:30 p,rn, Re tfully Submitted, " Patricia C. Millard L_ OR 3-28-2012 Page 4 of 5 DYCiDRC Rc- structuring Meeting Notes Present; Kris Rt:nnOtt, Melissa Bianconi, Stephanie MuIinos, Jeff Htunphrey We met on Wednesday, March 2 l to create a task list For the rncrgerlre- structuring of the Dryden Youth Commission and the Dryden Recreation Commission, Folio }gyring is a list of items (in no pailicular order) of the Lsks that need to be addressed= I _ Re- structuring subcommittee —use tentatively decided Ili at the subcommittee should consist of ]iris, McIissa, the chairs and 1 member from each existing commission, 2_ M ission and vision — it wars tentatively agreed that thcsc hems should be decided first, as many other decisions will be guided by these statements. 3. Enacting Legislation — Stephanie will gut the CrraGting Jcgislatiart for the DYC from the villages 4_ Name 5. Size (# of members) 6_ Representation R, Locality b_ Age C, Specific group representation (eg. School district) 7_ operaiinggu idol incsfby -laws a_ DAFinitions (eg. YouL'h development) b. Program monitoring C- resource allocation d. County gtoideI ines related to funding {youth development) — larwguage- will need to bu included 8_ Mcmburship protocols a. Standards of conduct b. Resi&ncy C . Officerslleadersh i p 9. StrueLurc a, One large group that addresses ail maucrs, or b_ One group with two subcommittees — one focused on recreation and ono focused on youth development 10. Working calendar II_ Staffrepresentation/oversight ' *Wu would like far the full subcommittee to m"I as soon as possible — prefcrahly in early April. DRC 3- 28-2012 Page 5 of 5 Town of Dryden Recreation Commiss ion 2011 DRC: goals and outcomes; To investigate ways to secure medical coverage for our recreut.ionaI sports hi the Form of a nationally certifier] athletic trainer: • The Recreation Department now contracts with Cayuga Medical Center and had a Certified Athletic Trainer at every horns FoorbalI ¢$me and at the 2012 Youth Wrestling Tournament. Insure a strong; partnership with Creating; Healthy Places Progrnrn: • Fully .9 ubsidizxd cast for the large community park design • }partially funded the Freeville Parks design • Fully funded the Jim Schug'I-rail sign now located in the Viflagu_ • Donated $1000 to Ithaca Organics to sponsor 4 Families tvoutinue to develop existing reereatiunaI facilities: Allocated over 17 -.000 in Funding for new roof and a pavilion at Varna Conimunity Center • Allocated $1500 for anew stove at the Dryden Community C:aft • Allocated S 1500 for cteetronic. lock system and signagc at the ElIis H o I low Comrnunity Center Explore new Ways to co in atunicate and promote reereationaI prograrms with all residents: • Thu Recreation Depailmenr uses print, radio, seasonal brochures sent through rho school, email lists, and webs ite to promote programs, Explore callaboration and potential rnentoring between Dryden .JV and Varsity Players and Conches: • Football Camp was staiTud by Varsity coaches and players (coach Dan Fink) • 1n -house bwiketba11 stations were Icad by Varsity basketball players (coach Kint Drown) Create and Support view progrnrns at our ea€istinl; Corn mtinity Cen teric: + Recreation Dcpartnient is now using Community Cafe as field trip {activity site for a pottery painting program * Planning on an aftcrsc -howl program for middle school aged children aE Cafe for fall 2012 • Continued support ofCcmmunit yGrantprogram Ti attend inclusion U Train#ng through Ih€ NVS I!nelusive Recreation Resource Cent €r + Attended by Wendy Martin, S 'rodd, and Melissa Bianconi Long range goals: Support the Recreation Department iit the develtrprnent of a central racility: • Progress moved forward steadily With the commission and Creation of concept"] design ptans For Four locations in the Town of Dryden -Town Hall, Grown AM Park, Mill Dam Park, Genung Narure Preserve Continue developing existing recreational Facilities: Cranks extended to community at large Identify and attend training each year that will assist [lie DRC in its role: InufuSion U '1'ruining