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Home My WebLink About2011-11-30• Dryden Recreation Commission Meeting Minutes November 30, 2011 Present: Wendy Martin, Sharon Todd, Jeff Humphrey, Vicki Wilkins, Steve Meyer, Billie Downs, Melissa Bianconi, Monica Armstrong, Mary Ann Sumner The meeting was called to order at 7:00 p.m. B Downs made motion to approve the minutes of the 10/26/2011 as corrected. The motion was seconded by 5 Meyer. V Wilkins abstained as she was not at the October meeting. All others voted in favor and the motion was passed. Dryden Central School District liaison monthly update — B Downs 1.. Gym Space a. Building Usage Supervisor, Roy Simmons, offers reassurance to the Recreation Department that a recent space conflict will not have happen again. He will continue to do his best to communicate unexpected changes due to weather and other special circumstances. 2. Santa's Workshop a. DES PTA holding Santa's Workshop —Saturday, December 10, 2011 b. FBLA will be conducting, "Pictures with Santa" at the event as well i. Pictures with Santa will be taken by professional photographers, Lifetouch, for $5 and then emailed to specified family member for unlimited use! 3. Parents Afternoon Off a. Saturday, December 3rd from 1:00 -5:00 p.m. b. Girls Basketball will be offering babysitting services to raise money for the "Adopt a Family" program they participate in., $15 per child pre- registered (by Nov. 30) for entire time ($10 for each additional child),or $20 at the door for entire time, or $5 per hour. Contact Jonna Johnson at iball1@dryden.kl2.ny.us or 844 -8694 ext. 1414 4. Waterpark fundraiser will be kicking off. The tickets are for Sunday, March 251h and sell for $25 with a $5 profit on each ticket. Grant Process Changes Wendy and Melissa met and went over the discussions the DRC has had in recent months in order to facilitate wrapping up the discussions and bringing all of the ideas to a final set of recommendations to the Town Board. • The grant funding shall now be called "Town of Dryden Community Grants ". • Eligibility: Town of Dryden Community Grant funding is made available to any group which provides a community based public service which is open to DRC Minutes 11 -30 -2011 Page 2 of 4 all members of the Dryden conununity. Organization must either have 501(c)3 status or be sponsored by a tax exempt organization. • Funding will no longer be broken into " programming" and "infrastructure" but instead will consist of one pool of funding available for the following: o Programs o Events o Equipment o Furnishings o Structural improvements* ■ Funding for structural improvements (renovations and repairs) is available to organizations that own their facilities and have 501(c)3 status or a tax exempt sponsoring organization and have an inspection completed by the Town Code Enforcement Officers. The approval process is not being suggested for change. The target date for getting information out is January 20`h. Deadline for returns is being suggested as March I". Since the grant is being opened up to more groups, this would allow more time to advertise the changes. ®Supervisor Sumner passed on some information from the Town Board. The change in deadlines P P g they had suggested would require the grant process starting in the fall. This would allow the Town Board to know the amount of money that is going to need to be budgeted for the upcoming year instead of budgeting a blanket amount as in previous years. The suggestion for 2012 is to do a second cycle of grant applications in the fall if the money isn't fully allocated with the first round. The second cycle would lead in to doing an earlier request for funding for 2013 and subsequent years. S Todd stated that September is when a lot of programs gear up for their next year. This timeline might work well. Others agreed. W Martin would like to see the applications available online for DRC review. M Bianconi said we can make that happen. Changes to the report form would still be made — grant recipients will need to report on attendance numbers in addition to questions they already answer about the programming. This will be part of their grant award packet so they know they will need to record this information during their event. B Downs made a motion to request the Town Board modify the grant application criteria as discussed. Steve Meyer seconded. There were no abstentions. Motion passed unanimously. DRC Minutes 11- 304011 Page 3 of 4 . Membership: Monica Knight has stated she will not be looking for reinstatement. Wendy Martin and Vicki Wilkins are interested in another term. W Martin made a motion to ask the Board to reappoint V Wilkins for another three year term. Steve Meyer seconded. Motion passed. S Todd made a motion to ask the Board to reappoint W Martin to fill the community association position. S Meyer seconded the motion. Motion passed. There is one more opening for a general member with a 3 -year term as well as 1 -year remaining on the vacancy created by E Gutchess' resignation. Monica Armstrong has applied to fill the general member position. DRC members reviewed her resume online and the second page questionnaire that was handed out at tonight's meeting. Members asked her questions to which she responded. Old Business: V Wilkins has made the connection for pickle ball as a possibility for a new recreation opportunity. The TC3's new facilities are marked for this game and the students are excited about offering this to the community. Seniors are a good group for this game. It's like table tennis in a gym. Officers: January meeting this will be voted on once membership is in place. W Martin has stated she cannot continue as Chair. J Humphrey has expressed interested in taking on this responsibility. DYC -DRC Merger: M Bianconi and M Sumner met earlier today about the potential DYC and DRC merger. There has been a lot of discussion with the DYC members. While the groups have different charges, they do have many complimentary goals. If the two groups are going to come together and work together, an entire new group would be formed. The Youth Development piece would need to become part of the planning component of the new group. Things to be discussed: makeup of membership, mission, name of the group /committee. The funding given by the DYC used to be a 50/50 split between the Town and County with some State funding. The available funding is mostly coming from the Town at this point. The DYC was formed expressly to disperse the County and State funding that was available and comply with special rules in that regard. With the funding change, it seems a good time to redesign this process. The proposal that the Town Board will be asked to review and vote on at the December meeting is for the DYC and DRC to work together for a year and come up with a recommendation on whether or not this merger is feasible and guidelines for making it happen. The idea is for a member of each group to server on both commissions for the year to help with a transfer of information. Another idea is for M Bianconi to serve as a voting member in one of DRC Minutes 11 -30 -2011 Page 4 of 4 the Town's positions on the DYC so they will have a quorum and this would allow DRC members to rotate to meetings of the DYC giving more members and idea of what each commission does. 2012 goals: M Sumner will be sending out the goals each volunteer board turned in for 2011 and asking them to comment on what they achieved, didn't achieve, etc. She is asking them to include a recruitment and succession planning goal in their 2012 goals. Each group seems to struggle with openings this time of year. The discussion of 2012 goals is tabled until next year. Membership: W Martin made a motion to recommend the Town Board appoint M Armstrong to fill Elsie's remaining term thru 2012. S Todd seconded the motion. The motion passed unanimously. There is still a general member 3 year term vacancy. J Humphrey made a motion to adjourn at 8:30 pm. S Meyer second the motion. The motion passed unanimously. Respectfully submitted, Patricia C. Millard Recording Secretary