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Home My WebLink About2010-09-22DRC 09 -22 -2010 Page 1 of 3 Dryden Recreation Commission (DRC) Monthly Meeting Minutes Wednesday, September 22, 2010, 7:00 pm; Dryden Community Cafe Members of Commission: Sharon Todd (chair), exp 10, Don Scutt (secretary), exp 10, Dan Schmohe, exp 101 Vicki Wilkins, exp 11, Wendy Martin, exp 11, Eric Hicks, exp 12 (late), Elsie Gutchess, exp 12 Community Association Member: Monica Knight, exp 10 Town Board Representative: Steve Stelick, Jr., & Jason Leifer (both excused — at budget meeting) Town Rec. Director: Melissa Bianconi Dryden CSD Liaison: Billie Downs (excused) Business Meeting called to order at 7 pm. I. Reading of the Commission's Meeting Minutes: A motion to approve the minutes of the last two regular meetings of 6123110 and 7128110 was made by M Knight and seconded by Elsie Gutchess. The motion passed unanimously. 2. Adoption of agenda — no changes were made 3. Recognition of guests and community communications - Final draft DRC contact list — a couple corrections were made. S Todd will send out a final list. - Arthur Berkey, Varna Community Association, Infrastructure Grant change request The VCA is asking for a change in where their infrastructure grant money is to be spent. Their roof repair cost more than anticipated. The playground work will still be done due to an offer of construction equipment by a volunteer and there is time left to do additional fundraising to ensure the rest of the materials for this project are purchased. The shortfall for the roof repair will be just over $13,000. Total repair is over $21,000. They have taken out a $10,000 note and applied for some grants — one of which they have been notified will be awarded. The VCA asks that the DRC recommend to the Town Board to allow this change in use of funds. VCC Report We're working hard on zoning. There have been some meetings by Varna residents and with the help of Jim Skaley, we have put together a plan to the town on future zoning proposal for the hamlet of Varna. CU committed $20m over 5 years, half for affordable housing and half for transportation. J Lalley is chairing the Planning Board and is the VP of facilities at Cornell, so that is a good connection with this plan. We're working with the Red Cross to get our designation as an emergency center for them. We were just designated as an RSVP station so that hours donated at the VCA can be reported as RSVP hours, We also have many programs coming up. Comments from the DRC: The presentation was very thorough, well thought out, On a motion made by D Schmohe and seconded by D Scutt, the DRC recommends that the Town Board approve the change in usage of the grant awarded to the VCA from playground to roof repair. The motion passed unanimously. (Eric Hicks arrived at 7:30 pm) 4. Recreation Department's monthly update — M. Bianconi All programs are going really well. Numbers are up. We had to cut off enrollment because of this. We may schedule another movie this fall_ Preliminary budget was turned in to the Town Board recently. They have started budget meetings. 5. Town Board monthly update — M. Bianconi ORC 09-22w201 0 Page 2 of 3 - Town Finance Committee: Recreation capital reserve fund Reviewed minutes from the last Finance Committee meeting and the recommendations being made by the Finance Committee in relation to Reserve Fund planning. Originally the 57 acres behind the new gown hall, was to be used for ball fields and park land, If the $10,000 is approved in th e budget, an RFP will go out for this week_ The example given in the minutes of a small park pavilion was riot part of the recommendation, it was just an example given at the meeting. DR C members expressed an opinion that $26,000 i nfrn st ructu re grant requests AI not 9 dawn and that this amount may need to be increased. 6, Dryden Dents! School District Lialson monthly update — B. Downs {email} 1. Dryden Athletics a. Roy Simmons is contact For building use on weekends � extra charges will occur b. Concessions are not allowed to be used until the school secures SED approval c. The youth teams need to make sure to turn -off the water trough after using the Football practice fiold d. Ralph would like some teams to have mini -games during half -time of varsiky games 2. Special Committee for Youth Development a. Summit will be Sat,, Oct 2 From $:30 am- 3 pm? b. They have invited reps From the DRC to attend but not sure how many? 3. Wellness Policy Review & Revisions a. The first Wellness Committee meeting will be Wed. October 27�h From 3 -4:30 pm at DHS in Room G -26. Anyone interested in attending is welcomed. 7. Community Centers monthly update - A Knight Beth eI Grove — No report Ellis Hollow great fair, numbers were a little dawn Etna — No report atO — handicapped ramp is going very well, many volunteers continue to help, Phase I came in under budget so Brian Buttner has started on sketching Phase 11. The Town is requiring another railing on the ramp and this needs to be done pet, We are hoping to have a ribbon cutting for this on the day of the fourth annual chili and pie contest_ Purchased the freezer which was also part of the grant. Hosting many local groups, Received a small grant frorn the DYOF and are using it to da a kids' series. 8. Old Business, - Dryden Lake Festival re -cap (M, #(Might & D. S chmohe) The mmittee felt it was a great success. Positive comments have been received, The committee will be meeting Monday to start planning for next year, After expenses, $623 is deft to start work on the next DLF_ DRC 0922=201 0 Page 3 of 9, Sub- commi# tee. Reports - Area 9 & Facilities (W. Martin) ■ Montgomery Park update o Next meeting is Tuesday_ Survey was completed and will be reviewed at that meeting. The ice skating rink has been approved and this will be our fi rst project. ■ Park &, Trail assessments o V Wilkins has a kit coming in with sKorne equipment that she needs to do the assessment of the Jim Schug Trail soon. - Programs (E. Hicks, B. Downs, E, utOess) Would like to get started on the horseshoe pit idea, Location ideas: Dryden Lake park, Dryden H otellMon tgomery Park, Would like to have a meeting to investigate this idea and see if there is interest, Atso Boole and square dancing are at the top of the list of ideas to work on in the near future, - policies & Procedure's (M. Bianconi, _ Todd) Pricing — M Sianconi is making pretty good headway on the rnatedar she and S Todd went over_ They will meet again once M Sianooni has finished her review_ 10. New Business - Reschedule November 24 meeting due to Thanksgiving. Wilkins, to move the November meeting to December - M 8ianconi — October 2"° is our cross country race, M Bi an hour worth of volunteer time from a few people to help day. Todd made a motion, seconded by 1 "- This motion was passed unanimously. anconi will be somewhere else. We need With this. The time is 9030 — 10:45 am that Next DISC Meeti g: Wednesday 10127f10; 7 p.m.; Dryden Community Cafe Next Town Meeting; Wedne Way 1 10120110,7;00 P M; Dryden Town Hall PLEASE MARK YOUR CALENDARS: 2010 Q RC Meeting Schedule (subject to change): 4'' Wednesdayfmonth - 7000 prn - Dryden Town Hall unless otherwise noted; 10127!101 11124110 Motion to Adjourn; 0 Schmube Second, E Gutchess Approved YES Time: 8:20 p_m