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HomeMy WebLinkAbout2004-12-13*,embers Present: Members Absent: Town Board Rep.: Town Rec. Coord. Guests: Dryden Recreation Commission (DRC) Regular Mecting Minutes Monday, December 13, 2004 — 6:00pm — Dryden School District Office Conference Room (HSi'11S Con�alex, Roan 3$, Dt- den. ;NT 13053) Matty I-lamel- Chair, Lisa Stelick, Tracy Kurtz, Ralph Shortell Jim Wood -Vice Chair, Bill Finnerty, Ron Space, Ralph Boettger, Molly Riley Present - Steve Stelick. Jr. Present - Jennifer Staton -none- Meeting called to order at 6:1 Opm. I. Welcome new member Ralph Shortell who is filling the slot vacated by Russ Kowalski. 2. Next opening to fill is seat vacated by Bill Finnerty. We have received verbal interest from Sharon Todd (higher ed. rep. (SUCC)). If she is indeed interested she will need to submit her letter of interest via Usa Stelick (DRC Secretary). Jim Wood was not present at this meeting. Because his current term ends 12/31/04, we need to receive his intent to continue for another term or not. 3, 9120, 10/11 & 11 /8 /04 meeting minutes - Tabled until quorum is present. 4. Welcome Reception: Much thanks to Ann Grant who again did a fabulous job coordinating the refreshments, etc. Jen made some contacts, thought the reception went very well and thanked us. 5. Rec. Coord. Monthly Report: Jennifer distributed and reviewed her monthly report: - Insurance coverage info. presented to the DRC and she will be sure parents are aware of the coverage and process - Steve and Jen are attending the Tompkins County Recreation Partnership nags. Tomorrow (eval committee (Steve) and Rec, Partnership mtg. (Steve & Jen)), Steve K Jen updated the group on this Tompkins County committee. - Suggestions for possible youth wrestling coaches for this season that begins in January. - New event: Club Dryden for grades 6 -8 - Kiwanis Baseball.Sotlball Town fee: Jen to work it out with Bob Slocum (Kiwanis member) - Wall Street Baseball Project: Steve & Jen discussed the status of the NY State paperwork for the $2500 grant. Steve also reported that the Town has budgeted $7500 in 2005 for this project to bet completed. Jen to contact. Bill Finnerty & ® Dave 1-licks for a meeting to get this project moving forward. 6. Fundraising: at this time, the DRC won't fundraise - need "active" membership and fundraising goal(s) 7. 2004 DRC Annual Goals Review: Tabled: Matty will send me (via email) the document to forward to DRC for review. S. Draft 2005 DRC Goals: Malty will send me (via email) the document to forward to DRC for review, 9. DRC Annual Review: Matty handed out her DRC annual review from the perspective of the DRC Chair 10, Monthly Meeting day /time: Changer! to 1st fVednesdulq /mranth at 6Rnr in the DCS District Office Conf�reiice Roonr II. New Ideas: n/a 12. Future Agenda Items I. Nominate/Vote in DRC 2005 Chair, Vice- Chair, Secretary 2, 2004 DRC Annual Goals Report 3, Draft 2005 DRC Goals 4. Club Dryden Update 13, Next DRC Meeting: Wednesday, January 5, 2005, 6:00pm, DCS District Office Conference Room PLEASE:VARK YOUR C'ALENDAR'S, 2005 DRC iMecting Schedule (subject to change): I st Wednesday month - 6pm - DCS District Office Conference Room Jan. 5, Feb. 2, ,March 2, April 6, May 4, June 1, July 6, Aug. 3, Sept. 7, Oct. 5, Nov. 2, Dec. 7 Meeting Adjourned 7:30pm, Respectfully Submitted, Lisa Stelick, Secretary Dryden Recreation Commission 2004 ANNUAL REVIEW Prepared by Matty Hamel' December, 2004 Administrative Goals As a result of the administrative goals set for 2004 the DRS has: 1) a better understanding of their place amongst other Town of Dryden departments and committees, ) a full membership roster, ) more locations throughout the community to promote and d spiay town recreation offerings, and 4) a procedure for setting and reviewing annual goals. Administrative areas in need of improvement are, 1) requiring more active membership and additional promotion of recreation offerings. The attendance of monthly meetings was particularly poor with the months of February, June, Sept, Oct., Nov,, and Dec, failing to have quorums, Facilities One of three goals saw considerable progress in the area of facility goals_ The Wall St. Baseball field project has secured $2000 from the state and $7500 from the Town to further its development. Completion of the facility will continue throughout 2005, Two other facility goals have experienced moderate progress in 2004, It was the intent of the ORC to be more active in the review of the Comprehensive Plan for the town. However, the review process of the plan never materialized. On the upside, the DRC has learned that the Town intends to purchase 47 acres behind the current Town Hall, It i our hope that some of this acreage will be designated as usable space for Town recreation offerings. Last, the goal to improve the signage to and identification of Town recreation and holdings, e,g. Montgomery Park will continue in 2005, Communication Our goals to improve communication have been met._ The town Supervisor, Steve Trumbul attended a special meeting with us in January and DRC members have attended no less than $ Town Board meetings. In addition, DRC members have become more involved by assisting at more recreation events e,g. Music in the Park concert series, Easter Egg Hunt, etc. Research The DRC is weighing the pluses and minuses of the Town Recreation Partnership with Tompkins County. The Recreation Coordinator is currently attending meetings with �;A Tompkins* County and reporting back to the DFZC and Town Board. The evaluation of our partnership shall continue in 2005. The DRD is also working with SUNY Cortland Recreation students who are completing a community service project in the way of a needs analysis for the Town of Dryden. Specially the students are analyze the Town's current recreation and leisure activity and make recommendations for the future. The analysis Will be complete in the spring of 2005 and undoubtedly be provide useful information to the Recreation Coordinator, Financial The goal to increase funding sources was successful, but not through the fund- raising avenues expected, Instead, funding for Town recreation offerings increased via; 1) public funding, 2) a state grant ($2500), 3) the Town's hiring of Thoma Development to seek grant monies, and 4) the securing of a Dryden Youth Opportunity foundation grant_ Policies and Procedures Our goal to review and evaluate the Recreation Departments policies and procedures saw minimal activity, This goal will continue in 2005 with a focus on Insurance coverage, Staffing The DRC did not evaluate the Recreation Coordinator throughout the gear_ However we slid support the idea that $10,000 for Recreation Assistant, be added to the budget in 2045. This request was approved by the Town Board. Conservation and Preservation ORC activity in this area did not materialize. The goal will be maintained and carried I nto 2005. Town of Dryden Dryden Recreation Commission 2005 Coals as of 12113/2004 Administrative I. To secure full an active DRC membership. ❑ To fill any DRC vacancies by the January meeting. ❑ To review the responsibilities of DRC members as outlined in the DRC Membership Guidelines at the January meeting. To firmly adhere to attendance requirements at meetings as stated in the Local Law. The Chair of the DRC shall be responsible for enforcing attendance requirements. ❑ To establish a sign -in procedure at monthly meetings beginning in January 2005. ❑ To discuss filling the future vacancies at the October 2005 meeting. ❑ DRC member responsible for this goal is 2. To develop a centralized location for all groups to display and promote recreation offerings. a To secure display pamphlet holders in area businesses. a To begin advertising recreation offerings via a list -serve managed by the Dryden Coordinator. ❑ DRC member responsible for this goal is 3. To review and update these goals on an annual basis. ❑ To review and approve the annual goals (with changes) at the January 2005 meeting. a To present the 2005 goals at the February 2005 Town Board meeting. ❑ To draft the 2006 annual goals at the December 2005 meeting. ❑ The Chair of the DRC shall write an annual review and summary of DISC activity. This review shall be presented at the December 2005 meeting. o To approve the 2406 annual goals at the January 2006 meeting. ❑ DRC member responsible for this goal is _. . Fa cility 4. To identify and secure additional recreation spaces and places. 4 To secure information from the SUNY Cortland feasibility study and share this information with the Town Board, Q To discuss securing more space for recreation at the March 2045 meeting. ❑ DRC member responsible for this goal is _ 1 5. Wall Street Project ❑ The Recreation shall draft a time -line of work to be completed on this project and present it at the March 2005 meeting, ❑ Work on this facility shall be completed by May 131', ❑ An evaluation of facility usage (number of games played, teams served, spectators /game, problems encountered, suggestions for future improvements, projections for future use) shall be presented to the DRC at the September 2005 meeting. ❑ ORC member responsible for this goal is �- 6. To put up signage at Town recreation spaces and places, ❑ To identify areas lacking adequate signage at the February meeting. ❑ To make a request to the Town to provide needed signage by June 2005. ❑ DRC member responsible for this goal is Communication 7, To maintain communication between the DISC and the Town Board 0 ❑ To have DRC representation at least six Town Board meetings to facilitate on -going communications. Meetings are scheduled for the second Thursday of each month at 7100 PM, fl DRC member responsible for this goal is la , To help promote visibility ❑ DISC members will ass hanging informational throughout the year. ❑ DIRC members will atte the community offered ❑ DRC member responsi Research of the recreation offerings in Dryden. ist the Recreation~ Coordinator by posters around town as needed nd at least four events and programs in by the Recreation Department. ble for this goal is 9. To continue to weigh the pluses and minuses of the current Recreation Partnership that the Town has with Tompkins County. o The Recreation Coordinator shall attend meeting with this group and report back to the DRC as needed. c To decide whether to continue, modify, or discontinue the partnership by ApriI 2005. o To present our recommendation to the Town Board by May 2005. I The Town Board shall notify Tompkins Counter of the Town's intentions for 2005 by June 2005. a DRC member responsible for this goal is �. 10. To work continue to work with SUNY Cortland graduate students on a needs assessment for the Town of Darden. DISC member responsible for this goal is Policy Procedure 11. To review and evaluate current Recreation Department policies that impact offerings and events. ❑ The Recreation Coordinator will review current department policies, e.g. Insurance binders, etc, that impact recreation offerings by January 2005. ❑ The Recreation Coordinator will seek input from the DRC regarding policies, as she deems necessary. a DRC member responsible for this goal is �- Conservation & Preservation 12. To increase our stewardship with the local environment, ❑ The DIED will invite a guest speaker from the Conservation Advisory Counsel in order to learn new wags to increase stewardship, The guest speaker will be invited in by August 2006. a DRC member responsible for this goal is 3