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Home My WebLink About2003-03-27• Members Present: Members Absent: Town Board Rep. Present: Town Rec. Coord: Guests: Drvden Recreation Conuuission (DRC) Meeting Minutes Thursday, 3/2712003 — 7:30 am - Dryden Town Hall Bill Fituierty- Chair; Jim Wood -Vice Chair; Ralph Boettger; Jeff Bushnell; Ann Grant; Matty Hamel; Ron Space 11; Marty Wilson Vicki Wilkins Steve Stelick Jennifer Glaab Lisa Stelick (note taker); David Hicks Meeting began at approx. 7:35am. Lisa Stelick handed out a draft agenda and took notes for this meeting_ 1. February 27, 2003 Minutes — Marty Wilson asked Jennifer for clarification of OA5 Re: Interns — Jen & Matty clarified how the intern process works through the local colleges — the interns volunteer. Jeri has a minimum waiting period of 6mo. To I yr. on the job before she would be eligible to obtain interns. Minutes approved as written ( Matty moved, Jim seconded, unanimous) 2. Welcome Reception - Bill thanked Marty, Ann & Lisa for organizing, what he heard was a very nice welcome reception for Jennifer. Bill was sick so couldn't attend. Attendance was thought to have been between 50 -60 guests. Ann expressed her disappointment that not more folks from the other two events going on at DES attended the reception — evidently these events had their own refreshments. New Business 1. DRC Mission Statement and Short & Long'rerm Goals Malty read the current mission statement. Bill asked Jen her feelings. Jen thought it needed work. After further discussion — Matty proposed a reworded draft. Matty will ask Jeff Lewis at Horner Rec. for a copy of their eiN4ission Statement; Steve will check with, Tom Edwards for Newfield's; and Jen will check with Steve Colt for Lansing's. Bill addressed short/long term goals. Feeling was the first two short -term goals listed can be removed — these are basically maintenance issues now. Set Special Meeting for Mission Statement and Short /Long Term Goal setting: Monday, 4/21/03, 7ptn C District Office On -Going Business & Updates 1, Wall Street Hall Field Bill invited and introduced Dave Hicks. Dave specializes in turf management, etc. Bill reported that the subcommittee (Bill, Marty, Jen, Jeff, Dave Hicks, Fred Whitmore, Bob Slocum) has met a couple of times. Steve Stelick was invited and attended one of the meetings at the ball field. Dave reminded the group that in addition to the initial costs there will also be on -going costs in relation to maintenance (i.e., fertilizing, mowing, lining, etc.). The infield material is pricey. Discussion ensued about possible venues for fitnding as well as volunteers. Possible funding sources: Kiwanis & Village. Possible volunteers: Kiwanis, HS students, community members. In preparation for the field being ready this season: Bill will continue discussion with NYSEG for status of light pole being moved out of the way, Bill will also contact Fred Whitmore for backstop costs; Marty & Dave will come up with some real costs of field material and draw up a couple of proposal options in relation to what will be obtained for the costs; Jen will contact Steve Colt to see what materials Lansing uses on their fields. Jen will also contact the Youth Conservation Corps for their help with building benches/bleachers, etc.; Dave will contact John Bradley, Dryden Village Parks Supv. for village input and involvement. Ralph mentioned possible portable backstops— he will check pricing. When costs and options are established, the subcommittee hopes to meet with Kiwanis and Village to present the costs and examples of what will be obtained for the costs. 2. Recreation Coordinator Report Jennifer reported on the following: a. Egg Hunt - Sunday, 4/13/2003 — I pm — Dryden Village Montgomery Park — Ages 8 & under - free Co- Sponsored by Town Recreation Dept., Specialty Trophy, and Dryden Nepture Hose Co. Contact Jennifer if you or someone you know would like to help with this event. A'eed u volunteer to dress up as the bunny — .Iennifer is getting the costume. b, PitchlHit/Run — Sat., 4/26/2003 — I Oam — Dryden High School Ball Field - Ages 7 -14 — lorce Sponsored by Pepsi. Four ages levels 1) 7 -8; 2) 9 -10; 3) 11 -12; & 4) 13 -14. Four levels of competition: Local, Sectional, State, & Regional. Awards at all levels from ribbons to attending a major league ball game (Mess or ® Yankees) Contact Jennifer if you or someone you know would like to help c. Jennifer's office is now all set -up (computer, phone, fax, etc. are hooked -up) d. Summer Youth Baseball Travel League — Dave Hicks has agreed to be the coordinator DRC 3127103 minutes continued Pace. 2 of 2 e. Freeville Summer Camp — The Freeville Village contacted Jennifer to help them with advertising as well as helping them obtain a Camp Director. Jennifer mentioned the future of one "Dryden area" summer camp. Is f. Fitness fair w TC3 —Sat., 4,1512003 — 10am -1 pm. DRC will have a table set -up. Jennifer has extended the invitation to anyone interested in helping at this table g. Jennifer is leaving for the conference Sunday and will be back late Tuesday. She can be contacted Wednesday. 3, Dryden Lake Committee Steve updated the DRC about the Dryden Lake Committee that was reconvened and meet last night to clear the air regarding what Dryden Lake can and can't be used for. The Recreation Department will move forward with recreational suggestions (i.e., annual Dryden event, boat rentals, dock landing, etc.) as soon as final clearance is received from the Dept. of Environmental Conservation (DEC) on a couple of questions. 4. Dryden School llotain Cam Spruce -Up Lisa reported on the status of this community effort. Lisa has briefed the school's non - instructional union president on this community effort. The president said she didn't have a problem with this but asked that the cleaner rep. also attend the informational meeting chat will be held in the future with the Dryden Lions Athletic Club Reps. , school maintenance reps. and the school union reps. Jim brought a sample of the purple mat covering. He reported that it appears we will receive a minimum of 30% off the costs which are anticipated to come in at around 51,000 - 51,300. Matry asked if we got the square footage of the gym to determine how much paint is needed — Jim measured the gym - it totaled 7,390 square feet. Ann asked status of donations — Lisa thought we could start obtaining donations as soon as the meeting with the union reps takes place and the Board of Education is infortned. 5. S4.9million Dryden School Proiect Lisa reported that the school board at their 3117103 meeting denied sending bids out, however at their 3124103 meeting approved the bid process to take place after they spoke with Senator Sowards office regarding Gov. Pataki's proposal to alter building aid. Senator Sowards office felt assured that Gov. Pataki's proposal would NOT be supported at ' either the House or Senate levels and suggested the school move forward with the project, Ralph reported that he didn't believe the project itself would be completed much before 1 -2 years (at least as far as the PE station/weight room being usable) G. DCS Proposed Budget Cuts (Modified Sports) Ralph reported that his personal feeling was that the Board would not cut modified sports. Ralph further explained that the Board directed him to propose programs for cuts — he proposed golf and all levels of cheerleading. Matty asked Ralph if Title IX was considered when he came up with his proposed program cuts and he reassured her yes. Ralph reported that cheerleading is NOT recognized as a sport in NYS so this was the female program proposed. Ralph further reported that Golf is listed contractually as co-ed, however, girls do not participate. Ralph reported that there are only 6 students that can participate in a "match" "the rest of the team (maybe 8 students) practice" so this was the male program proposed. Malty left at 8:30am Jenlllfer left at 8:35am Discussed continued regarding the possibility of the Town supporting the modified level of programs in the event the school did cut modified sports. Steve reported that the YFL (Youth Football League) has already discussed this possibility and agreed to support modified level teams. 7. Meeting Adjourned 8 :40am (moved by Jim; seconded by Ron) Next Meetings: Special Meeting Re• DRC Mission & Goals: Monday, 4/21/03, 7pm, Dryden School District Officc Regular Monthly Meeting: Thursday, 4[2412003, 7:30am, Dryden School District Office Respectfully Submitted, Lisa 1-I. Stelick 0