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HomeMy WebLinkAbout02-10-2022 Town Board Meeting Agenda Packet1. Call Town Board Regular Meeting to Order 2. Approve Minutes a. Draft of Town Board Organizational Meeting Minutes dated January 6, 2022 Attachments: Draft Town Board Minutes from 01-06-2022 (2022_TB_Org._Meeting_Min utes__Draft__Jan.6_2022.pdf) b. Draft of Town Board Regular Meeting Minutes dated January 13, 2022 Attachments: Draft of Town Board Meeting Minutes from 01-13-2022 (2022_TB_Minu tes__Draft_1__Jan._13___2022.pdf) 3. Authorization to Pay Bills a. General Fund Attachments: Abstract of Unadited Vouchers General Fund (Abstract_of_Unauditted_V ouchers_General_Fund.pdf) b. Highway Fund Attachments: Abstarct of Unadited Vouchers Highway Fund (Abstract_of_Unauditted_ Vouchers_Highway_Fund.pdf) c. Sewer District #1 Attachments: Abstarct of Unadited Vouchers Sewer Fund (Abstract_of_Unauditted_Vo uchers_Sewer_Fund.pdf) d. Water District #1 Attachments: Abstract of Unauditted Vouchers Water Fund (Abstract_of_Unauditted_V ouchers_Water_Fund.pdf) Regular Town Board Meeting Thursday, February 10, 2022 at 6:30 pm 4. Monthly Reports a. Town Supervisor’s Monthly Report Attachments: Supervisor's Monthly Report (Virgil_Monthly_Report.pdf) b. Town Clerk’s Monthly Report Attachments: Town Clerk's Report 01-2022 (Town_Clerk_s_Monthly_Report.pdf) c. Tax Collector’s Report Attachments: Tax Collector's Report (Tax_Collector_s_Report.pdf) d. Sewer District’s Operations Report Attachments: Camden's Sewer report (Virgil_Monthly_Sewer_Report_2-2022.pdf) e. Water District’s Operations Report Attachments: Camden's Water Report (Virgil_water_report_12-2021.pdf) f. Animal Control Officer’s Report Attachments: Animal Control Officer's Report 02-2022 (Animal_Control_Officer_s_Repo rt_02-2022.pdf) g. Code Enforcement Officer’s Reports Attachments: Code Officer's Report (Code_Officer_s_Report_Redacted.pdf) h. County Legislator’s Report Attachments: County Legislator's Report 02-2022 (LEGISLATORS_REPORT_FOR_FEBRU ARY_2022.pdf) i. Community Organized Virgil Events Report j. Hope Lake Operations Report k. Highway Superintendent Report Attachments: Highway Superintendent's Report (Town_Highway_Superintendents_Mont hly_Report.pdf) 5. Old Business a. Audit Town Clerk/Collector’s Books b. Close 2021 Books c. COVID Update d. Audit of Justice’s Books Attachments: Unified Court Letter (Unified_Court_System_Letter_2022.pdf) 6. New Business a. Pickup Truck Quote Attachments: Quote for a Pick Up Truck (pickup_quote.pdf) b. Quote for 10HP Submersible Motor with Impeller Attachments: Quote for 10HP Submersible Motor with Impeller (22-0282_Town_of_Vir gil_10HP_Submersible_Motor.pdf) c. Accept JCAP Grant Attachments: Letter for JCAP Grant (JCAP_Grant_Letter.pdf) d. DASNY Letter Attachments: DASNY Letter (DASNY_Letter.pdf) e. Virgil School Building Information Sheet f. Sales Tax Report Attachments: 2021 Sales Tax Report (2021_Sales_Tax_Report.pdf) g. Cayuga Lake Watershed Agreement Attachments: Cayuga Watershed Aggreement (Cayuga_Lake_Watershed_Agreement.pd f) h. Real Property Tax Law §938 Extension of Tax Collecting Time Attachments: Real Property Tax Collecting Extension of Time (Real_Property_Tax__La w__938_.pdf) 7. Adjourn Regular Town Board Meeting Contact: Alane Van Donsel (townclerk@virgilny.org 607-835-6174 ex 2) | Agenda published on 02/07/2022 at 1:53 PM Town Board Meeting 01/6/2022 pg. 1 TOWN OF VIRGIL ORGANIZATIONAL MEETING JANUARY 6, 2022 PRESENT: Supervisor John Kaminski, Board Members Eric Snow, Jereme Stiles, Matt Denniston and Gary Pelton, Town Clerk/Collector Alane Van Donsel, Highway Superintendent Britt Morse, Town Attorney Daniel Ellis II 6:00 PM – ORGANIZATIONAL MEETING CALLED TO ORDER AND A PLEDGE TO TE FLAG WAS SAID RESOLUTION #22-001 SET MEETING TIMES: The Town Board sets the meeting dates and times for 2022 as being the 2nd Thursday of every month. Town Board Meetings will commence at 6:30 PM. If necessary, a second regular Board meeting maybe held the 4th Thursday of the month, if a second meeting is needed a separate legal notice will be posted. All meetings are open to the public and the first half hour of the meeting, the board, welcomes public comments, if there is no public comment the meeting will commence at 6:30 PM. Motion made by Member Stiles. Member Denniston seconded the motion. Vote: Ayes Pelton, Snow, Denniston and Kaminski. Nays: None RESOLUTION #22-002 OFFICIAL DEPOSITORY: The Official Depository shall be First National Bank of Dryden for the Virgil General Fund, Highway Fund, Capital Fund, Town Clerk/Tax Collector Fund, and Town Justice Fund. NBT shall be the depository for the Virgil Community Development Fund. The Motion was made by Member Stiles and Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Stiles, Denniston and Kaminski. Nays: None. RESOLUTION #22-003 PAY SCHEDULE FOR ELECTED OFFICIALS: Pay Schedule for elected officials: Position Yearly Pay Pay Schedule Supervisor $6,000.00 Quarterly Deputy Supervisor $4,600.00 Quarterly Clerk/Tax Collector $32,000.00 Bi-weekly Town Board (3) $2,400.00 Quarterly Town Judge $12 ,000.00 Monthly Highway Super. $50,000.00 Bi-weekly Motion made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-004 HIGHWAY MAINTENANCE PURCHASES AUTHORIZATION: The highway Superintendent is authorized to purchase new equipment, tools and other implements not to exceed $4500 and allow repairs up to $3000 per purchase without Town Board authorization. This authorization does not apply to building maintenance and or repair, a general fund item. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-005 HIGHWAY SUPERINTENDENT EQUIPMENT PURCHASE AUTHORIZATION: The Highway Superintendent is authorized to purchase equipment through Piggybacking as laid out in Section IX of the Town of Virgil Procurement Policy. Motion made by Member Denniston; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. MILEAGE REIMBURSEMENT: The mileage reimbursement rate will be the current IRS rate at any given time. OFFICIAL NEWSPAPER: The official newspaper for the Town of Virgil shall be the Cortland Standard. RESOLUTION #22-006 APPOINTMENT OF TOWN ATTORNEY: The Attorney for the Town shall be Daniel Ellis Jr, Esq. Motion made by Member Denniston; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-007 APPOINTMENT OF BOOKKEEPING SERVICE & BOOKKEEPER: The Town Deputy Supervisor Jereme Stiles motioned to appoint Cahill and Knobel Asso. and Shannon Doubet as the Towns Bookkeepers. The Motion was seconded by Member Snow. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-008 DEPUTY SUPERVOSR’S AUTHORIZATION TO PAY BILLS: The Town’s Deputy Supervisor shall be authorized to pay utility and contractual insurance bills prior to Board approval to avoid and late payment fees. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF DEPUTY CLERK: Town Clerk Alane Van Donsel appoints deputy clerks Yvonne Terwilliger and Diane Michaud. RESOLUTION #22-009 APPOINTMENT OF REGISTRAR AND DEPUTY OF VITAL RECORDS: Town board appointed Town Clerk Alane Van Donsel as Registrar of Vital records and Yvonne Terwilliger as Deputy Registrar. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-010 APPOINTMENT OF RECORDS MANAGEMENT OFFICER: Town board appointed Alane Van Donsel Virgil Town Clerk as records office manager. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Town Board Meeting 01/6/2022 pg. 2 RESOLUTION #22-011 APPOINTMENT OF DEPUTY SUPERVISOR: Supervisor Kaminski appointed Jereme Stiles as Deputy Town Supervisor. Member Denniston made a motion to approve the appointment of Jereme Stiles as deputy supervisor. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. APPOINTMENT OF COURT CLERK AND DEPUTY COURT CLERK: The Virgil Town Board appoints Deb Gallagher as the Virgil Court Clerk and Taylor Turcsik as the Deputy Court Clerk. RESOLUTION #22-012 APPOINTMENT OF ANIMAL CONTROL OFFICER AND DEPUTY ANIMAL CONTROL OFFICER: The Town Board appointed Lindsay Andersen as the animal control Officer and Suzzie Nalley as the Deputy Animal Control Officer. Motion made by Member Stiles; Member Denniston seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-013 APPOINTMENT OF CODE ENFORCEMENT OFFICER: The Town Board appointed Kevin McMahon as the Town’s Code enforcement officer. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-014 APPOINTMENT OF ZONING OFFICER: The Town Board appointed Adam Brown as the Town’s Zoning Officer. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-015 SET MEETING DATES OF THE PLANNING AND ZONING BOARD MEETINGS: The Town Board set the Zoning Board meetings as the 4th Monday of each month at 6:00 PM and the Planning board meetings are the 4th Monday at 7:00 PM, provided there is an agenda. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-016 APPOINTMENT OF ZONING BOARD OF APPEALS AND PLANNING BOARD SECRETARY: The Town Board appoints Alane Van Donsel as the Zoning Board of Appeals and Planning Board secretary. A Motion was made by Member Stiles, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-017 SET PAY FOR PLANNING AND ZONING BOARD MEMBERS: The Town Board sets the rate of $15.00 a meeting for both the Planning and Zoning Board members. A Motion was made by Member Stiles. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None RESOLUTION #22-018 APPOINT PLANNING BOARD MEMBER SARA HOLLENBECK: The Town Board appoints Sara Hollenbeck to a five- year term on the Planning Board. A Motion was made by Member Denniston. Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and RESOLUTION #22-019 APPOINT PLANNING BOARD CHAIR: The Virgil Town Board Appoints Mark Baranello as the chair of the Planning Board. A motion was made by Member Denniston. Member Stiles seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-020 APPOINT ZONING BOARD OF APPEALS MEMBER: The Town Board appoints Fred Carden to a five-year term on the Zoning Board of Appeals. A Motion was made by Member Stiles. Member Denniston seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Current Members RESOLUTION #22-021 APPOINT ZONING BOARD OF APPEALS CHAIR: The Virgil Town Board Appoints Steve Terwillegar as the chair of the of the Virgil Zoning Board of Appeals. A motion was made by Member Denniston. Member Pelton seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-022 SET PAY FOR BOARD OF ASSESSMENT REVIEW: Member Denniston made a motion to set the rate of pay for B.A.R. members as $125.00 per meeting. Member Stiles seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. BOARD OF ASSESSMENT REVIEW OPENING: The Virgil Town Board shall seek qualified candidates to fill an opening on the Board of Assessment Review. REOLUTION #22-023 TOWN HALL CUSTODIAN APPOINTMENT: The Town Board appointed John Lellig as the Town Hall Custodian. Motion made by Member Stiles; Member Denniston seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. COMMUNITY DEVELOPMENT LOAN FUND MEMBERSHIP OPENING: The Virgil Town Board shall seek qualified candidates to fill five openings on the Community Development Fund Loan Committee. RESOLUTION #22-024 HOPE LAKE PARK ADVISORY COMMITTEE: The Town Board confirms the membership of the Hope Lake Advisory Committee 2022 Daryl Dawson, Hank Faber, Marge Hubbert, Carole Rehkugler and Liaison Gary Pelton. Motion made by Member Pelton; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-025 BOARD OF ETHICS: The Town Board appoints the flowing members to the Board of Ethics Carole Rehkugler, Terri Pelton Robert Morgan, James Murphy and Dale Taylor. Member Denniston will be the Liaison from the Town Board. Motion made by Member Stiles, Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Town Board Meeting 01/6/2022 pg. 3 THE TOWN BOARD REAFFIRMS THE CODE OF ETHICS: The Virgil Town Clerk shall provide a copy of the code of Ethics shall be given to each new member of any newly elected or appointment member of a board or committee of the Town of Virgil. A signed receipt shall be given to the clerk and kept on file in the Town Clerk’s Office. RESOLUTION #22-026 SEWER AND WATER DISTRICT OPERATORS: The contracted operator for the Town of Virgil Sewer District #1 shall be Camden Group, LLC and the contracted operator for the Town of Virgil Water District #1 is The Camden Goup, LLC as determined by contract agreements. The Town board shall authorize representatives for the Town of Virgil Sewer and Water Districts as Ken Scherrieble. Member Denniston made a motion and Member Snow Seconded it. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-027 WATER QUALITY COMMITTEE AND LABORATORY TESTING: The representative for the Water Quality Coordination Committee shall be Ken Scherriible. The testing Laboratory for the Town of Virgil Water and Sewer Districts #1 shall be Alpha Labs. Member Denniston made a motion and Member Snow Seconded it. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-028 ANNUAL REPORT FILING: The Town Supervisor shall be authorized to publish the annual report in the newspaper brief, as opposed to the long form. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-029 AUDITOR: The Town board shall give authorization to the Town Supervisor to hire an auditor, if deemed necessary. Motion made by Member Pelton; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. EMERGENCY AWARENESS AND HAZMAT INFORMATION: The Town Clerk will make the appropriate name changes for the Emergency Awareness Information for HAZMAT RESOLUTION #22-030 SEASONAL ROAD CLOSINGS: The Town board shall authorize the Highway superintendent to advertise Seasonal Road closings in October. Motion made by Member Denniston; Member Snow seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-031 TOWN’S INVESTMENT POLICY: The Town board affirmed the Town of Virgil’s Investment Policy. Motion made by Member Denniston; Member Stiles seconded the motion. Vote: Ayes Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. TOWN’S LIABILITY POLICY: The Town’s Liability Policy shall be reviewed at the Boards discretion. RESOLUTION #22-032 REAFFIRM TOWN’S PROCUREMENT POLICY: The Town board shall affirm the Town of Virgil’s Procurement Policy. Motion made by Member Denniston; Member Stiles seconded the motion. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-033 ESTABLISHMENT OF WATER AND SEWER RATES FOR 2020: Minimum rate for water shall be $60.00 quarterly and minimum rate for sewer shall be $115.00 quarterly. Motion made by Member Stiles; Member Snow seconded the motion. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-034 REAFFIRM TOWN OF VIRGIL SEXUAL HARASSMENT POLICY: Motion made by Member Denniston; Member Snow seconded the motion. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-035 REAFFIRM THE WATER AND SEWER DISTRICTS #1 POLICIES: Motion made by Member Denniston; Member Pelton seconded the motion. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #22-036 APPOINTMENT OF LIAISON AND ALTERNATE REPRESENTATIVE OF THE TOWN OF VIRGIL ON THE GREATER TOMPKINS COUNTY MUNICIPAL HEALTH INSURANCE CONSORTIUM: The Town Board Appointed Eric Snow as the Liaison and Dale Taylor as the alternate, to serve on the board of the Greater Ithaca Health Care Consortium. Member Denniston made the motion to appoint Eric Snow. The motion was seconded by Member Stiles. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. RESOLUTION #21-037 REAFFIRM TOWN’S PERSONNEL POLICY: Motion made by Member Denniston; Member Snow seconded the motion. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Adjournment: With no further business to discuss Member Denniston made a motion to adjourn the Organizational meeting at 6:55 PM. The motion was seconded by Member Snow. Vote: Ayes: Pelton, Snow, Denniston, Stiles and Kaminski. Nays: None. Respectfully Submitted, Alane Van Donsel Virgil Town Clerk Town Board Meeting 01/6/2022 pg. 4 Virgil Town Board Meeting January 13, 2022 1 | Page TOWN OF VIRGIL REGULAR TOWN BOARD MEETING January 13, 2022 PRESENT: Supervisor John Kaminski, Board Members Jereme Stiles, Matt Denniston, Gary Pelton, Eric Snow was excused. Town Clerk/Collector Alane Van Donsel, Attorney for the Town Attorney Dan Ellis II, Ken Scherrible & David Coish Camden Group, Highway Superintendent Britt Morse, Wes Kryger Greek Peak, Mack & Sylvia Cook, Steve Terwilliger, Carole Rehkugler, Brian Horner, Lori Megivern, Daniel Haynes 6:30 PM PRESENTATION BY APRIL ROMANO FROM CENTER OF TREATMENT INNOVATIONS (COTI) Angela Romano the Director of the Center of Treatment Innovations from Family & Children Counseling Services presented a proposal to the town to have a van parked somewhere in the town of Virgil to offer mental health services to the community. Supervisor Kaminski told her to ask the school district, but if she doesn’t have nay luck with them to come back to the town and they will find a place for them. 6:45 PM THE REGULAR MEETING WAS CALLED TO ORDER Supervisor Kaminski called the meeting to order and the pledge to the flag was recited. RESOLUTION #22-038 APPROVAL OF MINUTES DRAFT OF THE REGULAR TOWN BOARD MEETING MINUTES DATED DECEMBER 9, 2021: Member Stiles moved to approve the minutes for the November 11, 2021, Public Hearing, and regular Town Board meeting. Member Denniston seconded the motion. Vote: Ayes- Members Denniston, Stiles and Kaminski. Nays-None RESOLUTION #22-039 AUTHORIZATION TO PAY BILLS GENERAL FUND FOR DECEMBER 2021 NUMBER 013: Member Denniston moved to approve payment of the General Fund’s audited vouchers numbered 243-282 in the amended amount of $69,987.24. Member Stiles seconded the motion. Vote: Ayes-Members Denniston, Stiles and Kaminski. Nays- None HIGHWAY FUND FOR DECEMBER 2021 NUMBER 013: Member Denniston moved to approve payment of the Highway Fund audited vouchers numbered 1201-1221 in the amount of $42,516.36. Member Pelton seconded the motion. Vote: Ayes-Members Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT #1 FUND FOR DECEMBER 2021 NUMBER 013: Member Denniston moved to approve payment of the Sewer District #1 audited voucher’s numbered 2085-2093. in the amount of $6,663.32. Member Stiles seconded the motion. Vote: Ayes-Members Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT #1 FUND FOR DECEMBER 2021 NUMBER 013: Member Denniston moved to approve payment of the Water District #1 audited vouchers 3045-3048 in the amount of $4,812.42. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays-None MONTHLY REPORTS SUPERVISOR’S MONTHLY REPORTS FOR DECEMBER 2021: Member Stiles moved to accept the Supervisor’s monthly reports for December 2021 as presented. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None TOWN CLERK’S MONTHLY REPORT FOR DECEMBER 2021: Member Stiles moved to accept the Town Clerk’s monthly report as presented for December 2021. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None TOWN CLERK’S ANNUAL REPORT FOR 2021: Member Stiles moved to accept the Town Clerk’s annual report as presented for 2022. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None SEWER DISTRICT OPERATIONS REPORT: Member Stiles moved to accept the sewer districts operation’s report as presented. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None WATER DISTRICT OPERATIONS REPORT: Member Denniston moved to accept the water districts report as presented. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None ANIMAL CONTROL OFFICER’S REPORTS FOR AUGUST: Member Stiles moved to accept the Animal Control Officer’s Reports for August as presented. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None CODE ENFORCEMENT OFFICERS REPORTS: Member Stiles motioned to accept the code officers report as presented. The motion was seconded Member Pelton. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None COUNTY LEGISLATOR’S REPORTS: Member Stiles motioned to accept the County Legislator’s report as presented. The motion was seconded Member Pelton. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays- None HOPE LAKE OPERATIONS REPORT: Wes Kryger was present. Deputy Supervisor mentioned that people have been asking about having benches installed at Hope Lake Park in memory of loved ones. There was some discussion back and forth on the matter. Town Clerk Van Donsel and Highway Superintendent Britt Morse mentioned that there are some issues with the perception on who is to maintain Virgil Town Board Meeting January 13, 2022 2 | Page them and that there are issues with them rusting. It was suggested that maybe solar lamp posts around the walking trail might be a nice alternative. HIGHWAY DEPT. SUPERINTENDENTS REPORT: Member Stiles motioned to accept the Highway Superintendent’s report as presented. Member Pelton seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays: None. OLD BUSINESS There was no old business to discuss. NEW BUSINESS RESOLUTION #22-040 APPROVAL OF UPDATED QUOTE FOR TOWN CLERK’S LAPTOP: Member Stiles motioned to accept the updated quote from Plan First for a new laptop for the Virgil Town Clerk in the amount of $1,070.25. Due to supply issues, they were not able to get the original laptop. Member Denniston seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays: None. DISCUSSION ON CLOSING THE TOWN OF VIRGIL’S 2021 BOOKS: Supervisor Kaminski stated that the 2021 books are being worked on. He said the town should have a surplus and they have gotten all the CHIPS money in. AUDIT TOWN CLERK/COLLECTOR’S BOOKS: Supervisor Kaminski stated that they need to come up with a time to audit the Town Clerk and Tax Collector’s 2021 books. This should be taken care before the next town board meeting. DISCUSSION ON DIVERSIFIED BILLING-WATER & SEWER: Town Clerk Van Donsel stated that she is looking into a new water and sewer billing system that works hand in hand with Core Main, who makes our water meters. She has yet gotten a quote from the company, but if it the same or less than Williamson Law, she would like the board to consider changing. RESOLUTION #22-041 SEND A LETTER TO THE DORMITORY AUTHORITY: Member Pelton made amotion to send a letter to the New York State Dormitory Authority to see if they would be willing to forego the bands on the Virgil School, if the Town was to take it over. Sylvia Cook has been looking into it and would like for the board to send the letter. Board members all agreed that it doesn’t hurt to ask. Member Denniston Seconded the motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays: None. FURTHER DISCUSSION: Further discussion took place on the former Virgil Elementary School building. Many people spoke on what they thought should happen. A recording of this meeting is available on Laserfiche for those who which to hear what was discussed. With no further business to discuss, Member Stiles moved to adjourn the meeting at 7:40 PM. Member Denniston seconded the Motion. Vote: Ayes-Members Pelton, Denniston, Stiles and Kaminski. Nays: None Respectfully Submitted by, Alane Van Donsel, Virgil Town Clerk Voucher # 12:08:42 02/10/2022 Abstract of Unaudited Vouchers Claimant Account # Amount Check Date Total Claims: $39,458.28 02/10/2022 Number 001 TOWN OF VIRGIL GENERAL FUND 283 VERIZON WIRELESS A1410.4 31.23 789 01/25/2022 TOWN CLERK 283 VERIZON WIRELESS A8160.4 33.56 789 01/25/2022 TRANSFER STATION (MORSE) 284 STAPLES CREDIT PLAN A1410.4 68.88 788 01/25/2022 PUTNAM CT 285 NATIONAL GRID A1620.4 263.84 784 01/25/2022 TOWN 285 NATIONAL GRID A1620.4 97.83 785 01/25/2022 OLD FIRE STATION 285 NATIONAL GRID A5132.4 224.86 786 01/25/2022 GARAGE 285 NATIONAL GRID A8160.4 82.48 787 01/25/2022 TRASH COMPACTOR 286 GREATER TOMP CTY HEAL INS A1910.4 7,872.51 4857/MARCH 2022 287 COLIN CAHILL A1220.11 1,400.00 ACCOUNTANT/JANUARY RETAINER FEE 288 TOWN OF HOMER A1355.43 2,368.00 SHARED SERVICES/ASSESSOR JANUARY 289 DAN ELLIS A1420.4 1,666.67 ATTORNEY/RETAINER FEE JANUARY 290 KEVIN MCMAHON A8010.11 86.74 DEC 2021/MILAGE 290 KEVIN MCMAHON A8010.11 92.66 JAN 2022/MILAGE 291 HWY SUPT. OF CORTLAND COUNTY A5010.4 50.00 MEMBERSHIP/2022 DUES 292 FARM WORK SERVICES LLC. A1620.4 980.50 1563/ONSITE LABOR 10/26/21 293 OFFICE OF STATE COMPTROLLER A690 2,625.00 DECEMBER 2021 294 CORTLAND STANDARD PRINTING CO. A8020.4 71.89 F3FCD35B/PUBLIC HEARING 1/24/22 294 CORTLAND STANDARD PRINTING CO. A1410.4 48.61 86E61E7A/TAX COLLECTION 295 MARATHON AREA VLNTR AMBULANCE A4540.43 7,920.00 95/2022 ANNUAL CONTRACT Page: 1 Voucher # 12:08:42 02/10/2022 Abstract of Unaudited Vouchers Claimant Account # Amount Check Date Total Claims: $39,458.28 02/10/2022 Number 001 TOWN OF VIRGIL GENERAL FUND 296 NYS ASSO TWN SUPT OF HWY INC. A5010.4 200.00 REGULAR DUES 297 HAEFELE CONNECT A1620.4 109.95 FEB INTERNET 298 GENSON OVERHEAD DOOR INC. A5132.4 485.10 191/1/21/22 DOOR REPAIR 299 NATIONAL GRID A5182.4 1,208.07 OUTDOOR LIGHTING SERVICE 299 NATIONAL GRID A5182.4 6.80 ST LITE 3-1, GREEK PEAK 299 NATIONAL GRID A1620.4 168.44 OLD FIRE STATION 299 NATIONAL GRID A8160.4 91.16 TRASH COMPACTOR 299 NATIONAL GRID A5132.4 267.59 GARAGE 299 NATIONAL GRID A1620.4 282.72 TOWN 300 FRONTIER COMMUNICATIONS A5132.4 170.12 GARAGE 300 FRONTIER COMMUNICATIONS A1410.4 206.82 TOWN CLERK 300 FRONTIER COMMUNICATIONS A1110.4 392.15 HALL 301 PURCHASE POWER A1670.4 41.08 POSTAGE 302 PLAN FIRST TECHNOLOGIES INC A1620.4 1,067.68 64668/1/31 HARDWARE 302 PLAN FIRST TECHNOLOGIES INC A1620.4 368.36 MSP-64768/2/1 MANAGED SERVICES 303 HINES PLUMBING & HEATING A1620.4 206.12 281/GP STORAGE BLDG 2/20 304 CORTLAND COOUNTY SOLID WASTE A8160.4 4,509.90 GENERAL GARBAGE 305 OFFICE EQUIPMENT SOURCE A1660.41 21.96 300657/JANUARY XEROX 306 NYS ELECTRIC & GAS A5182.4 266.48 MESSENGERVILLE SC3 Page: 2 Voucher # 12:08:42 02/10/2022 Abstract of Unaudited Vouchers Claimant Account # Amount Check Date Total Claims: $39,458.28 02/10/2022 Number 001 TOWN OF VIRGIL GENERAL FUND 307 CORNING NATURAL GAS CORP. A1620.4 398.81 TOWN HALL 307 CORNING NATURAL GAS CORP. A5132.4 1,191.04 MAINTENANCE BUILDING 307 CORNING NATURAL GAS CORP. A5132.4 1,041.33 HIGHWAY DEPT 308 ASSOCIATION OF TOWNS NYS A8020.4 35.00 63563/CARDEN VIRTUAL CLASS 308 ASSOCIATION OF TOWNS NYS A8020.4 35.00 65477/COOK VIRTUAL CLASS 308 ASSOCIATION OF TOWNS NYS A8020.4 35.00 65507/CUSHMAN VIRTUAL CLASS 308 ASSOCIATION OF TOWNS NYS A8020.4 35.00 65511/HOLLENBECK VIRTUAL CLASS 308 ASSOCIATION OF TOWNS NYS A8020.4 35.00 65605/BARANELLO VIRTUAL CLASS 309 RED ARMOR LLC A5132.2 150.00 2737/9/2/21 ELECTRICAL LABOR 310 MEBULBS A5132.2 422.34 4165627-01/1/10 LED HIBAY 311 SPECIALTY TROPY & AWARD A1010.4 12.00 22-1-31/ELLIS AWARD 311 SPECIALTY TROPY & AWARD A1110.4 12.00 21-4-48/COOK AWARD Page: 3 Voucher # 12:09:23 02/10/2022 Abstract of Unaudited Vouchers Claimant Account # Amount Check Date Total Claims: $21,958.04 02/10/2022 Number 001 TOWN OF VIRGIL HIGHWAY FUND 1222 SUPERIOR PLUS PROPANE INC DA5142.4 1,781.04 4405594/1/12/22 DIESEL 1222 SUPERIOR PLUS PROPANE INC DA5142.4 1,970.51 4538948/1/18/22 CLEAR DIESEL 1222 SUPERIOR PLUS PROPANE INC DA5142.4 2,480.75 4601522/1/26 UNLEADED 1222 SUPERIOR PLUS PROPANE INC DA5142.4 1,085.35 4722228/1/27 CLEAR DIESEL 1223 AIRGAS USA, LLC DA5130.4 34.50 9985049025/12/31/21 ARGON 1224 RMS GRAVEL INC. DA5142.4 4,144.54 24543/WSHD CONCRETE SAND 1/12-1/14 1224 RMS GRAVEL INC. DA5142.4 4,036.53 24561/WSHED CONCRETE SAND 1/18-1/31 1225 VOLO'S AUTO SUPPLY, INC DA5130.4 252.33 86785/1/3 - 1/18 SUPPLIES 1226 WINTER EQUIPMENT COMPANY DA5142.4 1,238.00 IV50601/1/20/22 RAZOR SYSTEM 1227 CARGILL INCORPORATED DA5142.4 1,941.23 2906874829/2/2 DEICER 1227 CARGILL INCORPORATED DA5142.4 1,887.87 2906881268/2/4 DEICER 1228 IEH AUTO PARTS LLC DA5130.4 58.50 408042858/1/13 SHOP 1229 SOLVENTS & PETROLEUM SERVICE DA5142.4 162.20 736692/1/31 WAHSER FLUED 1230 BIG STATE INDUSTRIAL SUPPLY DA5130.4 471.37 1469328/1/31 SUPPLIES 1231 AFTERMARKET EFFECTS LLC DA5142.4 307.34 A34439/1/21 PLOW SERVICES 1232 TRUX OUTFITTER DA5142.4 105.98 40032/2/3 SPREADER GEAR BELT Page: 1 Voucher # 12:10:08 02/10/2022 Abstract of Unaudited Vouchers Claimant Account # Amount Check Date Total Claims: $12,640.31 02/10/2022 Number 001 TOWN OF VIRGIL VIRGIL SEWER DISTRICT #1 2094 NATIONAL GRID SS8130.4 1,410.11 790 01/25/2022 DECEMBER 2095 KOESTER ASSOCIATES, INC SS8130.4 3,328.19 14825/GRUNDFOS PUMP 2096 SLACK CHEMICAL CO INC SS8130.4 548.53 432923/1/14 STERNPAC 2096 SLACK CHEMICAL CO INC SS8130.4 332.50 432922/1/14 CAP, SUPERCHLOR 2097 HEP SALES - NORTH MAIN LUMBER SS8130.4 29.99 11-012122-0036/1/21 HEATER 2098 FRONTIER COMMUNICATIONS SS8130.4 205.37 SEWER DISTRICT 2099 SYRACUSE HAULERS & WST REMOVAL SS8130.4 103.18 862060/FEBRUARY 2022 2100 GOTTADO CONTRACTING, LLC SS8130.4 508.00 39667/1/22 SLUDGE TRANSPORT 2100 GOTTADO CONTRACTING, LLC SS8130.4 512.00 39688/1/29 SLUDGE TRANSPORT 2101 CAMDEN GROUP SS8110.41 3,516.66 6536/FEB OP & MAINT 2101 CAMDEN GROUP SS8130.4 82.00 6558/SAMPLE TESTING 2102 USA BLUEBOOK SS8130.4 471.92 814456/12/08 2103 NATIONAL GRID SS8130.4 1,549.94 WASTEWATER 2104 CORNING NATURAL GAS CORP. SS8130.4 41.92 WATER & SEWER PLANT Page: 1 Voucher # 14:04:19 02/08/2022 Abstract of Unaudited Vouchers Claimant Account # Amount Check Date Total Claims: $6,247.68 02/10/2022 Number 001 TOWN OF VIRGIL VIRGIL WATER DISTRICT #1 3049 NATIONAL GRID SW8320.4 727.66 783 01/25/2022 DECEBER 3050 CORTLAND COUNTY ENVIRO HEALTH SW8320.4 200.00 C18010322/COMM WATER SUPPLY 2022 3051 CAMDEN GROUP SW8310.41 3,083.33 6538/FEB OP & MAINT 3051 CAMDEN GROUP SW8320.4 58.00 6560/SAMPLE TESTING 3051 CAMDEN GROUP SW8320.4 250.00 6567/1/28 EMERG CALL 3052 FRONTIER COMMUNICATIONS SW8320.4 201.01 WATER DISTRICT 3053 CORE & MAIN LP SW8320.4 946.30 Q295029/1/28/22 SUPPLIES 3054 NATIONAL GRID SW8320.4 781.38 WTR DIST 1 Page: 1 TOWN OF VIRGIL, NEW YORK JANUARY, 2022 and payment of which are otherwise provided for by Law:by me in connection with my office during the month stated above, excepting only such fees and moneys the application Pursuant to Section 27, Subd 1 of the Town Law, I hereby make the following statement of all fees and moneys received TO THE SUPERVISOR: TOWN CLERK'S MONTHLY REPORT PAGE 1 A1255 1 DECALS 0.56 25 CERTIFIED COPIES 250.00 250.56TOTAL TOWN CLERK FEES A1270 238 PHOTO ID FEE 2,229.00 2,229.00TOTAL A1270 A1670 1 POSTAGE 11.60 6 FAX MACHINE USEAGE 3.00 14.60TOTAL A1670 A2544 42 DOG LICENSES 384.00 384.00TOTAL A2544 A2590 3 BUILDING PERMITS 211.00 211.00TOTAL A2590 A2770 1 MISCELLANEOUS 100.00 100.00TOTAL A2770 JANUARY, 2022 TOWN CLERK'S MONTHLY REPORT page 2 DISBURSEMENTS 3,189.16PAID TO SUPERVISOR FOR GENERAL FUND 9.44PAID TO NYS DEC FOR DECALS 44.00PAID TO AG & MARKETS FOR DOG LICENSES 3,242.60TOTAL DISBURSEMENTS FEBRUARY 3, 2022 STATE OF NEW YORK, COUNTY OF CORTLAND, TOWN OF VIRGIL I, Alane Van Donsel , being duly sworn, says that I am the Clerk of the TOWN OF VIRGIL that the foregoing is a full and true statement of all Fees and moneys received by me during the month above stated, excepting only such Fees the application and payment of which are otherwise provided for by law. Town Clerk , SUPERVISOR JOHN P. KAMINSKI 02-07-22 13:37:49 Record of County & Town Payment Summary by Purpose Town of Virgil For Payments dated 12-31-2021 through 02-04-2022 ALL SWIS CODES Purpose Swis Code Tax Due Amount Amount PaidSchool Code % of Total Amount Unpaid County Taxes 1146 $2,157,459.55 80.84$2,668,944.18 $511,484.63 Town of Virgil 1146 $416,929.06 77.81$535,849.97 $118,920.91 School Relevy 1146 $21,787.69 58.14$37,473.33 $15,685.64 Relevy Sewer $937.65 27.99$3,349.51 $2,411.86 Relevy Water $437.35 28.27$1,546.99 $1,109.64 Virgil Fire $202,329.75 78.21$258,700.16 $56,370.41 Virgil sewer $105,288.44 93.84$112,204.66 $6,916.22 $2,905,169.49 $3,618,068.80Total: 80.30 $712,899.31 Page 1 9008 State Rte. 13 Phone 315-245-4444 Camden, NY 13316 Fax: 888-907-3020 info@camdengroupusa.com February 7, 2022 Town of Virgil Wastewater Treatment Plant Operations for January 2022 Ø Facility wasted 70,000 gallons and sent 16,000 stabilized sludge to City of Ithaca. Ø We had an issue with #2 aerator. A rag came thru bar screen and got caught up in impeller, which in turn took out bearings. Repair quote is attached. Please advise as this is a very important process of the facility. Ø Performed all PM on needed equipment as required. Ø Cleaned oxidation walls and chlorinated weekly for process control. Ø Performed housekeeping on building. Everything has been disinfected and being cleaned daily to help in the spread of COVID-19. Ø System is running well within winter permit with no issues or concerns with process. Ø System looks great inside and out. Facility Average daily flow (Gallons / day) 31,110 DEC Permit 80,000 Sampling BOD influent 1030 BOD effluent 3.0 Permit limit 15 TSS influent 2000 TSS effluent 3.2 Permit limit 15 NH3 influent N/A NH3 effluent N/A Permit limit 2.0 Chlorine Residual N/A C12 effluent N/A Permit limit .35 Fecal N/A Fecal effluent N/A Permit limit 200/400 9008 State Rte. 13 Phone 315-245-4444 Camden, NY 13316 Fax: 888-907-3020 info@camdengroupusa.com January 6, 2022 Town of Virgil Report for the Board, Water Operations for December 2021 Water Treatment • Total Coliform samples were collected and sent to lab on 12-08-2021. Total coliform was absent and E-coli was <1. • Still waiting on parts for controller. • Camden Group is working on shelving unit. • State DOH Report was completed and emailed. • Disinfected cleaning of facility has been completed and maintenance performed. • System looks great and running well. Facility Total Water Produced Gallons 1,765,000 Average Daily gallons 56,935 Lab Results For Month E-coli/total coliform <1 - Absent Average chlorine residual mg/L 1.10 Sodium Hypochlorite used in gallons 324 LEGISLATORS REPORT FOR FEBRUARY 2022 The biannual meeting of the Legislature was held. I was nominated for chair but in the end, there was not enough votes. Most importantly I am the Legislator for Harford and Virgil. My new appointments are chair of the Health & Human Services, member of the Finance & Administration and Government Operations committees. I was also appointed to the Board of Health and the Federal Aid Allocation Committee. I continue on the Wellness Committee and Records Advisory Board. Authorization was given for distribution of fourth quarter sales tax distribution. Town of Harford will receive $81,400.18 and the Town of Virgil $235,415.40. We now anticipate scheduling a delinquent tax foreclosure auction in the fall it is estimated total of 90 parcels plus or minus. Senior activities funded by a county grant are happening at the Creamery Hills Apartments and at the Virgil Church. In Harford a variety of activities are on Thursdays. In Virgil activities are on Tuesday and Thursday from 9-12. An exercise program is held each scheduled day at Virgil and additionally there is a schedule of different activities for both sites. Appointments were made for Paul Allen of Gee Hill Road to the Open Space Regional Advisory Committee of the NYS Department of Conservation Region 7 and Tracey Evanick of Snyder Hill Road to the Soil and Water Conservation District Board of Directors and Trisha Jesset of Tower Road to the Southern Tier East Regional Planning Development Board. Thanks goes out to these folks who share their time and talents. Is there anything I should be aware of or doing? Thought for the month: No matter how you feel. Get up, dress up, show up, and never give up. Happy Valentines Day to all the sweethearts reading this. Sandy TOWN OF VIRGIL THE VIRGIL TOWN HALL ALANE VAN DONSEL TOWN CLERK/TAX COLLECTOR/ TOWN REGISTRAR 1176 CHURCH STREET VIRGIL, NEW YORK 13045 (607)835-6174 EXT#1 FAX (607) 835-6668 Town Supervisor John Kaminski (607) 835-6470 Deputy Supervisor Jereme Stiles Town Councilmen Eric Snow Matthew Denniston Gary Pelton Town Attorney Daniel Ellis II, Esq. Town Clerk/Collector Alane Van Donsel Town Highway Sup’t. Britt Morse Town Justice Mack Cook Town Assessor Brian M. Fitts Town Historian Marsha Powell Codes Officer Kevin McMahon Zoning Officer Adam Borwn Water District #1 Sewer District #1 Camden Croup Ken Scherrieble David Coish ~The Town of Virgil is an Equal Opportunity Provider and Employer~ If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint form, found online at http://www.ascr.usda.gov/complaint_filing-cust.html, or at any USDA office, or call (866)632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed compliant form or letter by mail to the U.S. Department of Agriculture, Director of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (201)690-7742 or email at pro- gram.intake@usda.gov Daniel Johnson, Chief Internal Auditor NYS Unified Court System 2500 Pond View, Suite LL01 Castleton-on-Hudson, NY 12033 Dear Mr. Johnson, February 11, 2022 Enclosed please find an copy of a resolution approving that Virgil Town Board members conducted an audit of the Court Justices books on January 18, 2022 as well as a report that was generated from Judge Mack Cook. This report was received by the Virgil Town Clerk on January 21, 2022. At the February 10, 2021 Town Board meeting the Virgil Town Board approved that an audit of the Justice Mack Cook’s books by Supervisor Kaminski and Deputy Supervisor Stiles on January 18, 2022. Please let me know if you need any further information and I would be glad to oblige. Sincerely, Alane Van Donsel Virgil Town Clerk Cc. Supervisor Kaminski Councilman Jereme Stiles Councilman Eric Snow Councilman Matthew Denniston Councilman Gary Pelton Judge Mack Cook ELECTRIC APPARATUS REPAIR, SALES & PARTS MOTORS – DRIVE – TRANSFORMERS – MOTOR CONTROL – CRANE & HOISTS 24 HOUR ANSWERING SERVICE 75 INNSBRUCK DRIVE BUFFALO, NY 14227 (716) 656-9900 PHONE (716) 656-8899 FAX www.volland.com 2/2/2022 Volland Job # 22-0282 Camden Group Attention: Dave Coish Reference: 10HP Submersible Motor with Impeller Proposed Scope of Recondition -Disassemble, test and inspect the motor & create a digital photographic record. -Steam-clean/oven-dry and bead blast all components as required. -Resin-treat the stator windings. -Dynamically balance the rotor and impeller to a precision standard. -Furnish and install replacement mechanical seals. -Furnish and install replacement bearings. -Reassemble the motor and perform final electrical testing. -Test run the motor at rated speed and voltage. -Perform vibration analysis. -Paint the motor, perform quality control inspection and prepare for shipment. ***One Year Warranty on Volland Electric Workmanship and Materials*** Estimated Price $ 2,850.00 Approximately 3-4 weeks from receipt of order. We could expedite as required Thanks, Shaun Boland Motor Shop Production Manager