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HomeMy WebLinkAbout1984-01-090 • • Town of Danby Town Board Meeting Minutes January 9, 1984 The regular meeting of the Danby Town Board was called to order at 8:15 P.M. at the Danby Town Hall, 1830 Danby Road, Town of Danby, Tompkins County, New York, January 9, 1984. Board Members present: Councilman Edward Shay Councilman Ric Dietrich Councilperson Mary Oltz Councilperson Dorothy Roberts Supervisor Mildred Miller Others present: Frank Haskins, Jim Hovanec, Florence Starr, Edward Roberts, Roy and Mary Casterline, Glen Casterline, Kenneth Coddington, Roy Hornbrook, Helen Mundel, Ithaca Jour- nal Reporter, Donald Graham. Communications: 1. Letter from Department of Health, John Anderson. The Annual Inspection of the West Danby Water District was conducted on October 13, 1983. The system remains in good shape and no violations were noted. One area the Town Board should spend some effort on is an emergency plan for the water system. The plan should cover a list of people and agencies to call in the event of an emergen- cy, and an assessment of the water system identifying critical weak lines and suggesting actions to handle emergencies occurring in those weal lines. 2. Letter from Association of Towns. The 1984 Annual meet- ing and training session will be held February 19 -22, 1984 at the New York Hilton, New York City. Councilperson Mary Oltz requested the December 26 Special Meet- ing Minutes be corrected to read Mr. Kenneth. Coddington be appointed as acting highway superintendent. Supervisor Miller requested deletion of the sentence under Privilege of the Floor, "Mrs. Starr said shlu needs names for advisory council to board of representatives as representative from Danby." in the December 12 minutes. Councilperson Dorothy Roberts moved to approve the minutes of December 12 and December 26 as corrected, seconded by Super- visor Mildred Miller. Privilege 6f the Floor: Councilman Ric Dietrich would like more time to review the annual reports of the Town Clerk books so he can have a better understanding of the process. CountrirlEaard Representative, Florence Starr, reported County • Board of Representatives are asking the Govenor and the Leg. islator on the Fire and Building Codes to exempt family res. idences and to bring the regional review board to a local level. Close to Privilege of the Floor. Supervisor Miller said organizational resolutions need to be approved as follows: RESOLUTION #1 SUPERVISOR BE AUTHORIZED AND DIREC- TED TO HAVE TOWN RECORDS AUDITED BY THE BOARD AND FILE A REPORT IN ACCOR- DANCE WITH TOWN LAW - 181 - (3) Town Board Meeting Minutes - January 9, 1984 Page 2 Resolution moved by Councilperson Dorothy Roberts and seconded by Councilperson Mary Oltz. Roll call vote: Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye RESOLUTION #2 AUTHORIZE THE SUPERVISOR TO INVEST IDLE FUNDS Resolution moved by Councilperson Mary Oltz, seconded by Council - person Dorothy Roberts. Roll Call vote: Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye RESOLUTION #3 SET ANNUAL SALARIES: SUPERVISOR: $ 79000. PER YEAR. BOOKKEEPER: $19000 PER YEAR. TOWN JUSTICES: $2,300 each PER YEAR. TOWN CLERK: $69200 PER YEAR. CUSTODIAN: $29400 PER YEAR. ZONING OFFICER: $1,800 PER YEAR. ALL THE ABOVE PAID MONTHLY. FOUR COUNCILPERSONS: J1,000 PER YEAR. WATER DISTRICT CLERK: $1,100 PER YEAR. DEPUTY TOWN CLERK: $300 PER YEAR. ALL TO BE PAID QUARTERLY. ` TOWN CONSTABLE: $50 PER YEAR, TOWN HIS- TORIAN: $100 PER YEAR. BOTH TO BE PAID IN HIGHWAY SUPERINTENDENT: $16,660 PER-YEAR.'' WATER DISTRICT PLANT OPERATOR: $3,800 PER YEAR. BOTH TO BE PAID BI- WEEKLY. WATER DISTRICT PLANT OPERATOR ASSISTANT: $200 PER YEAR. PAID QUARTERLY.BE IT FUR- THUR RESOLVED THAT THE SUPERVISOR BE AUTHORIZED TO PAY THE ABOVE SALARIES PRIOR TO THE FIRST MEETING OF EACH MONTH. DECEM- BER PAYROLLS WILL BE ADJUSTED TO MEET ALL BUDGET REQUIREMENTS. Resolution moved by Councilperson Dorothy Roberts, seconded by Councilperson Mary Oltz. Roll Call Vote: Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye RESOLUTION 4 A BLANKET RESOLUTION TO AUTHORIZa' THE SUPER- VISOR TO PAY UTILITY BILLS, FREIGHT, POSTAGE, CONTRACTS AND TO CONDUCT OTHER NORMAL PROCEED- INGS AS PAYROLL IN ADVANCE OF AUDIT IN ORDER TO KEEP AFFAIRS MOVING ON A TIMELY BASIS. Resolution moved by Councilperson Mary Oltz, seconded by Council - person Dorothy Roberts. Roll Call vote: Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye • • • Town Board Meeting Minutes - January 9, 1984 RESOLUTION #5 SUPERVISOR IN LIEU OF PREPARING FINAN- CIAL REPORT UNDER TOWN LAW #29 - (10) SHALL SUBMIT TO THE TOWN CLERK BY MARCH 19 1984 A COPY OF THE REPORT SUB - MITTED TO THE STATE CONTROLLER REQUIRED BY SECTION 30 OF THE MUNICIPAL LAW. Resolution moved by Supervisor Miller, seconded by Council - person Mary Oltz. Roll Call vote; Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye RESOLUTION #6 HIGHWAY SUPERSNTENDENT AUTHORIZED TO PURCHASE TOOLS, EQUIPMENT, SMALL IM- PLEMENTS, TIRES, TUBES IN THE AMOUNT OF $1,500. WITHOUT PRIOR APPROVAL OF THE TOWN BOARD, AT ANY GIVEN TIME. Resolution moved by Councilperson Dorothy Roberts, seconded by Councilperson Mary Oltz, Roll Call vote? Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye RESOLUTION # 7 ITHACA JOURNAL TO BE NAMED OFFICIAL TOWN NEWSPAPER AND THE TOMPKINS COUNTY TRUST COMPANY AS BANK FOR THE DEPOSITORY OF TOWN FUNDS. Resolution moved by Councilperson Mary Oltz, seconded by Council - person Edward Shay, Roll Call vote: Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye RESOLUTION #8 NAME PAMELA CLERMONT AS ATTOE-NEY TO REPRESENT THE TOWN OF DANBY IN ALL ZONING, PLANNING BOARD, AND GENERAL TOWN BUSINESS. THE TOWN BOARD RESERVES THE PRIVILEGE OF SEEKING OTHER LEGAL AID IF IT DEEMS NECESSARY. Resolution moved by Supervisor Miller, seconded by Councilman Edward Shay, Roll Call vote; Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye RESOLUTION #9 AUTHORIZE MILEAGE FOR TOWN BUSINESS BE PAID AT .220 PER MILE. s Resolution moved by Councilperson Mary Oltz, seconded by Council - person Dorothy Roberts. Roll Call vote: Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye Danby Town Board Meeting Minutes - January 9, 1984 Resolutions continued. RESOLUTION #10 Page 4 VOTING MACHINE CUSTODIANS FRED THAYER AND LEROY DECKER WILL BE PAID $65..00 PER SERVICE FOR THAYER AND $50.00 PER SERVICE FOR DECKER, ELECTION INSPECTORS WILL BE PAID $4.50 HOURLY WAGE. Resolution moved by Councilperson by Councilperson Mary Oltz. Roll Call vote: RESOLUTION #11 Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye Dorothy Roberts, seconded AUTHORIZE THE TOWN BOARD TO SIGH AN AGREEMENT THAT THE MONIES COLLECTED FOR REPAIRS AND IMPROVEMENTS OF TOWN HIGHPIAYS IN THE AMOUNT OF $93,103 BE EXPENDED UPON 72.72 MILES OF TOWN HIGH - WAYS. Resolution moved by Councilperson Mary Oltz, seconded by Council - person Dorothy Roberts. Roll Call vote: Dietrich - aye Oltz - aye Roberts - aye Shay - aye Miller - aye Supervisor P•Ziller appointed Susan Hautala as Town Historian, Donald Graham as chairman of the Planning Board until July 1, 1984, Herb Engman to Environmental Management Council, Lorraine Bard as Dog Warden, Sylvia Hiney to Economic Opportunity Council until April of 1985. Roy and Peary Casterline will handle the Water District with the slater Commissioners. The appointment of Zoning Officer and Assistant Zoning Officer will be announced at a later date. Supervisor Miller made the following committee appointments of the Town Board Members: Ric Dietrich to youth recreation, Community Council. Supervisor Miller will attend Human Ser- vices Coalition meetings when possible. Mary Oltz to Fire District, Insurance and Elections. Dorothy Roberts to Water District, Cemeteries and Senior Citizens. Edward Shay to Highway. All Town Board Members will be working more closely with Planning Board. Supervisor Miller reported Roberts Rules of Order will be foll- owed except when special roll call vote is necessary. Roll call will be alphabetical with Supervisor voting last. All meetings will begin at 8:00 PM and terminate no later than 10:00 PM. Method of claims for payment of all bills will by by voucher. Vouchers must be submitted no later than Thursday preceeding Town Board Meeting. Vouchers may be submitted to the Supervisor or Town Clerk. The Town Board, in accordance with Town Law AT103 will audit all bills. All personnel matters will be discussed in executive sessions. NEW BUSINESS Committee Reports: Planning Board, Donald Graham reported they met with the Town Board on December 21. Gary Evans from County Planning Board also attended this meeting. General discussion followed on role and function 6f planning board to zoning. Mr. Graham would like to invite the Town Board members to their January meeting to discuss the board's role further. The decision on Ithaca Theater Lighting purchasing Danby School has been put off until 1985. In the meantime, Planning Board plans to meet with President of the Compancy, Willie Pierce to discuss the possibility of a planned unit development. n C] E� r1 U n LJ Town Board Meeting Minutes - January 9, 1984 Page 5 Highway: Pete Coddington reported the department has been busy plowing and cindering. One of the trucks had a break down last week. Zoning: no report Water District: appointed a five He reported they properly. Roy Casterline reported John Sill has been year term on the board of Water Commissioners. had a fire hydrant that did not flush down Board of Zoning Appeals' Ed Roberts reported the BZA board will need to make up a special permit regarding the hunting camp that has been constructed on Hill Road. Councilman Ric Dietrich reported he checked into why no monies were received from the State for youth recreation in Danby. The paperwork for 1981 was lost in the PCB contamination of the Binghamton Building and we probally will not get this money. We could possibly receive the 1982 money the initial reports were filed, however, pay stubs, receipts and year end reports are needed. The 1983 reported is started, but is only half way completed. Councilman Kietrich will file there reports and see that they are sent to Albany. He said we might be able to receive $3,200 for the two years 1982 and 1983. Supervisor Miller would like something done this year on find- ing new highway housing. Supervisor Miller reported there will be a presidential pri- mary April 3. Councilman Dietrich would like more time allowed for town books to be audited by the board members. A written annual report from the justices was presented. WARRANTS: J General Fund Warrant #1 in the amount of $8,906.53 was appro- ved to be maid. Motion made by Supervisor Miller and secon- ded by Councilperson Dorothy Roberts and carried by a vote of five ayes and no noes. Highway Warrant #1 in the amount of $17,263.09 was approved to be paid. Motion made by Councilperson Dorothy Roberts and seconded by Supervisor Miller and carried by a vote of five ayes and no noes. West Danby Water District Warrant #1 in the amount of $555 82 was approved to be paid. Motion made by Councilperson • Doroth�T Roberts and seconded by Councilperson Mary Oltz and carried by a vote of five ayes and no noes. Councilperson Dorothy Roberts moved to accept the Supervisor's reports as presented, seconded by Councilperson Mary Oltz and carried unanimously. Supervisor Miller said there will be an executive session January 30, 1984, 7 :30 PM. At this time, Councilman Ric Dietrich can audit the town clerk's annual reports. Supervisor Miller said board approval is necessary to appoint Ric Dietrich to the County Youth Advisory Council as represen- tative from Danby, term to expiee December 31, 1986. Motion made by Councilperson Dorothy Roberts, seconded by Councilman Edward Shay and carried unanimously. At 9 :15 P.M. Councilperson Mary Oltz made the motion to asjmurn the meeting, seconded by Councilperson'iDoroth� Roberts, carried unanimously. R7I n e�u�ly submtted, a Fetherbay, erk