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Home My WebLink About26-10-20 Fire District Special Meeting Minutes DRAFT DANBY FIRE DISTRICT MINUTES OF THE SPECIAL MEETING October 20, 2026 Commissioner Westmiller called the special meeting of the Board of Fire Commissioners to order at 7:00 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Kevin Faehndrich Joseph Freedman Charlotte Griggs Marvin Oltz (absent) Wayne Westmiller Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Robert McCray, West Danby Fire Chief (Absent) Approval of Minutes: Commissioner Faehndrich moved to approve the minutes for the October 13, 2026, regular meeting minutes. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Treasurer’s Report: • The property tax cap form was filed with OSC tonight after the budget hearing. Commissioner Griggs moved to approve the Treasurer’s Report. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. APPROVAL OF BILLS: Commissioner Faehndrich moved to pay the vouchers as audited and approved on Operating Account Abstract 10-C, claims 255-260 in the amount of $47,005.83. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Communications: NONE Privilege of the Floor: NONE CHIEF’S REPORTS: WDFC: NONE DVFC: (Chief Gaden) • Asked of the calibration kit discussed earlier in the year could now be purchased from DiVal. Commissioner Freedman moved to approve up to $2,000.00 to purchase the calibration kit from DiVal for the gas meters. Motion second seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. • Discussion on ladder that failed during annual ladder testing. Received the following written quotes: o Firstout Rescue Equipment: $1,222.02 o Jerome Fire: $1,365.00 o DiVal Fire: $1,530.00 o Colden Fire: $1,467.20 o Firematic: $1,283.83 Commissioner Westmiller moved to approve the quote from Firematic, the freight charge will be held until we get the ladder, approval is up to $1,300.00 to cover the $1,283.83 and freight. Motion second seconded by Commissioner Griggs. Motion carried 4 yes 0 no. • Nozzles are all ordered and will be here in 4 to 7 weeks. • Needs to order a 1 battery for the extrication tools. Received the following verbal quotes: o Jerome Fire: $369.00 plus shipping and handling – looking at $400.00 total o Home Depot: $308.00 for 2, could be a week to a year before they get more in stock. Commissioner Westmiller moved to approve the purchase of 1 battery for extrication tool from Jerome Fire for up to $400.00. Motion second seconded by Commissioner Griggs. Motion carried 4 yes 0 no. • Need to order EMS supplies that are outdated. Commissioner Freedman moved to approve the purchase EMS supplies up to $600.00. Motion second seconded by Commissioner Griggs. Motion carried 4 yes 0 no. • Would like to purchase dry erase markers from staples, not to exceed $100.00. Commissioner Faehndrich moved to approve the purchase of dry erase markers from Staples, not to exceed $100.00. Motion second seconded by Commissioner Griggs. Motion carried 4 yes 0 no. • Fire Company is going to work on raising half the cost of a compressor to fill the SCBA bottles. Would like the Fire District to budget for the other half of the cost. Discussion followed. COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • Com. Westmiller reported he will be meeting with contractor tomorrow to get the contract signed and go over schedule. Approximate timeline is starting at the end of the month and taking approximately 2 to 3 weeks to do the concrete work and floor repairs at West Danby. • Com. Westmiller reported Pleasant Valley came and repaired the motion sensor at Danby Fire Station. Commissioner Freedman moved to approve up to $500.00 for Pleasant Valley Electric to repair of the motion sensor at the Danby Fire Station. Motion second seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. • Com. Griggs asked about installing a motion light in front of the building by the walkway. Discussion followed. GRANTS: NONE INSURANCE: NONE TECH: • Chief Gaden asked if he could purchase a scanner for his office to be able to email back signed documents to members for training courses, etc. Discussion followed. Commissioner Faehndrich moved to approve up to $300.00 for Chief Gaden to purchase a scanner. Motion seconded by Commissioner Westmiller. Motion caried 4 yes 0 no. TRUCKS: • 401 and 421 annual preventative maintenance and pump testing is complete, waiting for invoices and reports • 1401, 1421 and 1444 will be going to Ward’s for preventative maintenance and pump testing. 1444 may need a battery. 1443 emergency lights are not working. • Discussion held on possible West Danby replacement plan for 1421 and other apparatus. • Discussion held on District Chief, succession plans for chiefs. May be discussed more in 2027. TOWN BOARD: • Secretary Gaden reported the Town’s historical records were reviewed and sorted to assist the Town and all records were returned to the Town as sorted. RECORDS: NONE POLICY: • Discussion held on draft of Procurement Policy that was handed out at the October 13, 2026, board meeting, that had proposed revisions by attorney Shahan. Commissioner Faehndrich moved to approve the amended Procurement Policy with the revisions made by attorney Shahan. Motions seconded by Commissioner Freedman. Motion carried 4 yes 0 no. • Resolution for piggy backing was handed out for review at a future meeting. • Secretary Gaden will send out assignments to the Commissioners for review of the current policies. MEMBERSHIP/TRAINING: NONE LONG RANGE PLAN: • Com. Freedman report the committee will start looking at it. Projects: compressor for SCBAs, pavement at Danby Station, boiler replacement at Danby Station, apparatus replacement plan, SCBA replacement plan. AUDIT: • Need inventory BUDGET: Commissioner Westmiller moved to adopt Resolution 2026-10-20.1 adopting the 2027 budget for $623,000.00 staying within the Tax Cap Levy as presented at the Public Hearing on October 20, 2026. Commissioner Faehndrich seconded. A roll call vote was taken. Commissioner Faehndrich: Aye; Commissioner Freedman: Aye; Commissioner Griggs: Aye Commissioner Oltz: Absent; and Commissioner Westmiller: Aye. Resolution declared duly adopted and approved. OLD BUSINESS: NONE NEW BUSINESS: NONE APPROVALS of TRAININGS, ITEMS OR SERVICES TO BE PURCHASED: Commissioner Freedman made a motion to approve $795.00 to Meridian Fire Training Solutions, LLC for Hunter’s Rescue Training. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to approve the payment of $34,996.27 due upon the contract being signed for the concrete work at both stations and the floor repairs at West Danby Fire Station. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to pay the invoice received from US Fire Service in the amount of $10,783.00 for the annual hose, ladder, and hard suction testing. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Faehndrich made a motion to pay the invoice from Occustar in the amount of $118.00 for the new member physical. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to reimburse Chief John Gaden $118.56 for mileage to the seminar held on October 17, 2026. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Next Meeting date and time: • 10/27/26 @ 6:30 p.m. cancelled • 11/10/26 @ 6:30 p.m. Regular Meeting Meeting adjourned at 8:06 p.m. Respectfully submitted, Sharon Gaden Secretary DANBY FIRE DISTRICT RESOLUTION OF THE DANBY FIRE DISTRICT TO ADOPT THE 2025 BUDGET 2026-10-20.1 RESOLVED, that pursuant to Town Law 181, the Danby Fire District adopts the 2027 budget for $623,000.00 staying within the Tax Cap Levy as presented at the Public Hearing on October 20, 2026. Commissioner Westmiller moved, Commissioner Faehndrich seconded, and the Board of Fire Commissioners voted as follows: Commissioner Faehndrich Aye Commissioner Freedman Aye Commissioner Griggs Aye Commissioner Oltz Absent Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on October 20, 2026. ______________________________ Sharon Gaden, Secretary Danby Fire District