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HomeMy WebLinkAbout1972-12-11 I^ TOWN OF DANBY TOWN BOARD MINUTES December 11 , 1972 The regular meeting of the Danby Town Board was held in the West Danby Fire House , December 11 , 1972 at 8100 P . M . Board members present : Supervisor A . Francis Wright Councilman Ralph Wilbur Councilman Gerald Crance Justice Floyd Dorn Justice Milton . Todd Others present : Onalie Wright , Highway Superintendent , Joe Hulbert , Moses Peter , Mary Casterline , Roy Casterline , Ed Oltz and Gordon Roberts . The minutes of the regular meeting of November 13 , 1972 , were mailed to board members for reading and correction . The minutes were approved as corrected . COMMUNICATIONS : 1 . Minutes of the Planning Board meeting of November 15 , 1972 . 2 . A letter to Gordon Roberts , Zoning Officer , concerning signs that are in violation of the zoning ordinance . 3 . Agenda of the Tompkins County Board of Representatives meeting of November 27 , 1972 . 4 . A letter from the Area Beautification Council of Tompkins County requesting Supervisor A . Francis Wright to appoint a representative from the town to serve on this council . 5 . A letter from the United States Department of Agriculture enclosing two notices of payment due by January 1 , 1973 , in the amount of $11 , 170 . 6 . Agenda of the Tompkins County Board of Representatives meeting of Monday , December 11 , 1972 . 7 . A letter from the New York State Executive Department Office for the Aging , suggesting that the Federal Revenue Sharing monies might be used to benefit the aged . :` we . r Danby Town Board Minutes a December 11 , 1972 a Page 2 Communications continued : 8 . A letter from the Department of Audit and Control concerning accounting instructions for the Federal Revenue Sharing monies . 9 . Training announcement from Mr . Hill , Director , Office of Environmental Manpower concerning training courses on combined wastewater systems . 10 . A memorandum from the Tompkins County Board of Representatives concerning changes of the boundaries of election districts in the Townsof Tompkins County . 11 . A letter from the Town Clerk concerning the adding machine for her office , also the Association of Towns meeting and a question of raising fees for the towns for conservation licenses and dog licenses . 12 . A letter from Thomas H . Huhn concerning the towns voting machine rental contract . He advised the board that the purchase option will expire 2/1/73 . 13 . A letter from Gordon Roberts concerning a dangerous intersection at mit Jersey Hill Road and King Road West . 14 . The minutes of the November 1 , 1972 and the November 15 , 1972 meetings of the Board of Zoning Appeals . PRIVILEGE OF THE FLOOR : Moses Peter was upset with the Town Board for not taking immediate action on two items he thought were very important . They were disposal of the Old Town Hall and the garbage pick up in the Town of Danby . Both subjects were discussed at the November town board meeting . A new item of business he brought to the attention of the board was the damage done to Hunsinger Hill Road and Jack Hill Road by heavy equipment traveling over them . He also expressed the opinion that it is time for a reevaluation of priorty in maintaining the town roads . Supervisor A . Francis Wright stated that routes traveled by the school buses have first priority and this should remain the same if there is a reevaluation Survey . COMMITTEE REPORTS : A Highway Report e Councilman Ralph Wilbur said that the pipe has been received and the repair work done on Michigan Hollow Road . Work is being done to improve a section of Comfort Road to make it possible for the snow plows to get " through . r • Danby Town Board Minutes - December 11 , 1972 - Page 3 Committee Reports Continued : B . West Danby Water District - Roy Casterline reported that a fire proof file has been purchased for the water district . The file was purchased at a surplus auction at a price that he felt was very reasonable . The total bill was $100 . 00 . The file itself was $ 55 . 00 and the balance covered the trucking fee . Supervisor A . Francis Wright asked that Attorney Richard Thaler be contacted to see that everything was handled in a legal manner . The bill should then be submitted to the board for payment . C . Insurance - No report . D . Refuse Collection and Disposal - Councilman Gerald Crance reported that a meeting is planned with the refuse collectors in Danby but no date has been set yet . He would like this matter tabled ' until January . E . Youth - Supervisor A . Francis Wright said that the board must approve next years budget for the youth program . The tenative budget was passed around to the board members . The total youth budget is $4 , 390 . 00 . Councilman Ralph Wilbur made the comment that last year $1 , 000 . 00 was appropriated for a bus for the summer program but this was never used . Possibly the youth program is over funded . Mary Oltz stated that the reason these funds were not used was the state cut back on funds for the program and then when the program for the summer session was started the state came through with the monies that had been cut from the budget . However this was to late to reinstate the bus . The Supervisor stated that the funds appropriated for the bus and not used were lost to the program . These funds can only be used for the purpose they have been appropriated for . RESOLUTION #14 ADOPT THE YOUTH BUDGET AS PRESENTED Moved by Justice Floyd Dorn and seconded by Justice Milton Todd . Roll Call Vote : Wright - aye Wilbur - aye o Crance - aye Dorn - aye Todd - aye Carried five ayes and no noes . i -Jr 4 Danby Town Board Minutes - December 11 , 1972 - Page 4 Committee Reports Continued : F . Zoning and Planning - Justice Floyd Dorn looked up the Town of Danby Junk Car Law . At the time the law was passed notices were sent to violators and results were received in at least half of the cases . Justice Dorn feels now is the time for action . Justice Milton Todd told the board of the bad situation that exists in the fire house while court is in session . The bunkers eat their meals during this time and leave the counters covered with bottles and dishes . Both justices feel that this makes a very poor appearance during court sessions . Councilman Ralph Wilbur has talked to Clyde Carrier about this situation and says that the bunkers will be approached and see if it can be arranged so that their supper hour will be another time on court nights and also see if the area can be cleaned up . Again it was mentioned that if we had our own office building this problem would be eliminated . G . Fire - Councilman Ralph Wilbur reported that the fire Commissioners are meeting and Clyde Carrier will ask for approval to move the town safe from the old fire house to the new one . The title for the old fire house will be transferred this week . Mr . Wilbur would like the permission of the town board to have Joe Hulbert move this safe when the commissioners give their approval . OLD BUSINESS : Report of the Highway Superintendent - Joe Hulbert reported that the gravel roads in the town are in bad shape . He also reported that there was a meeting in the county and the Donovan Projects discussed . The Donovan Projects were not turned in by Julyl , 1972 as they should have been therefore the town loses its funds for 1973 . The county was at fault here in not giving proper information to the towns about the deadline . The towns were given a deadline of September 1 . The Town of Danby uses Donovan funds more than the other towns in the county , therefore they lose more . Report of the Zoning Officer - A violation notice was sent to Francis Shepard concerning the Auto Salvage sign on his property . Mr . Shepard contacted Mr . Bartoff who in turn contacted Gordon Roberts for the proper forms to be filled out so that this matter can be appealed . Also after some discussion with Mr . Shannon it was found that signs can be cut down if they are on State Land and the Town informs the proper authorities that they are in violation . e • , A Danby Town Board Minutes - December 11 , 1972 - Page 5 Old Business Continued : Report of Planning Board Chairman - The minutes of the last meeting were mailed and read . Report of the Appeals Board Chairman - There are two appeals coming up but other than that things are pretty quiet . NEW BUSINESS : Moses Peter reported that he has contacted Mr . Awad ' s attorney in connection with property the town might be interested in buying . The property is owned by Mr . Awad and is located on the Danby Road . Mr . Awad ' s attorney said the property is still for sale and he will be in touch with Mr . Awad and get back to Mr . Peter concerning this matter . Supervisor A . Francis Wright advised the board of a meeting on the Federal Revenue Sharing in Binghamton on December 18 , 1972 . He asked the board for authorization for the Deputy Supervisor , the Town Clerk and himself to attend this meeting . Justice Milton Todd made the motion that these people be authorized to attend the meeting . The motion was seconded by Justice Floyd Dorn and carried by a vote of five ayes and no noes . Supervisor A . Francis Wright brought to the attention of the board the need to modify the general fund budget by 4637 . 06 to cover year end expenses of the Town Clerk ' s Office . This amount would cover the cost of an adding machine ; aminutes book ; Town Clerk ' s monthly record book ; tax collector ' s record book ; the amount paid the deputy clerk ; and also any other small items incurred by the clerk ' s office . This amount would be transferred from the contingency fund to item A1410 . 4 . RESOLUTION #15 MODIFY THE GENERAL FUND BUDGET BY $637 . 06 BY TRANSFERRING THIS AMOUNT FROM THE CONTINGENCY FUND TO ITEM A1410 . 4 Moved by Justice Floyd Dorn and seconded by Councilman Ralph Wilbur . Roll Call Vote : Wright - aye Wilbur - aye Crance - aye Dorn - aye Todd - aye • , Carried five ayes and no noes . r d , r i `l. Danby Town Board Minutes - December 11 , 1972 - Page 6 New Business Continued : Supervisor A . Francis Wright stated that 0000 , 00 was needed in the Highway Fund to cover wages from the present time until January 1 , 1973 . RESOLUTION #16 TRANSFER FUNDS FROM THE CONTINGENCY . FUND IN THE AMOUNT OF $3 , 000 . 00 to ITEM 4 OF THE HIGHWAY FUND TO COVER SNOW REMOVAL Moved by Councilman Ralph Wilbur and seconded by Justice Floyd Dorn . Roll Call Vote : Wright - aye Wilbur - aye Crance - aye Dorn - aye Todd - aye Carried five ayes and no noes . Supervisor A . Francis Wright said that the year end meeting of the board should be held the last week in December . r It was decided that the meeting would be held December 27 , 1972 at the Danby Elementary School at 8 : 00 . Gerald Crance said it was the recommendation_ of the planning board to leave the West Danby Grange Hall in the hands of the people involved and let them dispose of it the way they want to . Councilman Crance made the motion that the recommendation of the planning board be accepted . Justice Floyd Dorn seconded the motion which was carried by a vote of five ayes and no noes . The board made the recommendation that Marvel Hatfield be contacted to see if she would like to be appointed as a representative from the Town of Danby to serve on the Area Beautification Council . The Town Board made the recommendation that the Town Clerk reply to John Marcham and tell him that the election districts in the town will remain the same as they have been . '+4/ Danby Town Board. Minutes December 11 , 1972 - Page 7 The meeting of the Association of Towns to be held in New York City in February was discussed . Justice Floyd Dorn , Mary Oltz , Town Clerk , and Supervisor A . Francis Wright may be able to attend at that time . Joe Hulbert , Highway Superintendent , will advise later if he can be free to go . Justice Milton Todd made the motion that the above named people be authorized to attend the meeting of the Association of Towns . Councilman Gerald Crance seconded the motion which was carried by a vote of five ayes and no noes . There is a possibility that a bus will be chartered to make the trip . It was the feeling of the town board that the town clerks should present , at the association of towns meeting , a desire to have the 250t.. fee given the towns on the Sale of conservation licenses and dog licenses raised . The opinion was expressed that if this fee paid the towns is raised the total license fee will also be increased . A . Frnncis Wright asked that the town board authorize the town clerk to purchase a NCR adding machine for the price of $280 . 00 . Councilman Ralph Wilbur made the motion that the town clerk purchase the adding machine . Justice Milton Todd seconded the motion which was carried by a vote of five ayes and no noes . Councilman Ralph Wilbur made the motion that we pick up our purchase option on the voting machine that we have been renting . Justice Floyd Dorn seconded the motion that was carried by a vote of five ayes and no noes . The board asked Joe Hulbert , Highway Superintendent , to ask the county to clarify the meaning of the sign at the intersection of Jersey Hill Road and King Road . This is a sign with a double arrow which does not make it clear who has the right of way . Councilman Gerald Crance reported that anyone interested may attend a meeting , Saturday , December 16 , at 1 : 00 P . M . at the Town Hall . A man from McPhearson Builders is coming up to go over the building . It was mentioned that back in January of 1967 , Frank Saturne estimated the cost of renovating the town hall at $18 , 000 . 00 . Plans were drawn at that time . Ed Oltz will inform Paul Smith of this meeting and will also attend the meeting .. Joe Hulbert , Highway Superintendent , will contact the company responsible for the heavy equipment that has damaged John Hill A' Road and Hunsinger Hill Road . ° The town board will help Joe Hulbert set up a schedule of priorities for snow plowing the town roads . Joe Hulbert will set a date and time and contact the board . r 1 Danby Town Board Minutes e December 11 , 1972 Page 8 w Justice Floyd Dorn read a resolution to the board having to do 4 with obolishing the present justice court system . The If Association of Magistrates sent him a resolution which if adopted by the towns would protect the justice court system . Justice Floyd Dorn made the motion that the board accept the tenative resolution to protect the justice courts . Councilman Gerald Crance seconded the motion which was carried by a vote of five ayes and no noes . Councilman Ralph Wilbur said the board should send a letter of protest because the town did not get its Donovan Funds . A special meeting was held by the town board to get these figures in on time . Supervisor , A . Francis Wright said he would write a letter to Bill Smith , Connie Cook and Mr . Mobbs . Councilman Ralph Wilbur thought it would be a good idea for the town to give some thought to building or buying an existing house and lot for town offices . This property would be resalable if another proposal came up . He feels that the cost estimates of town offices will be prohibitive . Also highway buildings are needed . General Fund Warrant #12 in the amount of $996 . 23 was approved to be paid . The motion was made by Justice Floyd Dorn and seconded by Justice Milton Todd and carried by a vote of five ayes and no noes . The Highway Warrant #12 in the amount of $01 , 776 . 43 was approved to be paid . The motion was made by Councilman Ralph Wilbur and seconded by Justice Milton Tod and carried by a vote of five ayes and no noes . West Danby Water District Warrant #11 in the amount of $ 88 . 50 ' was approved to be paid . The motion was made by Councilman Gerald Crance and seconded by Justice Milton Todd and carried by a vote of five ayes and no noes . The motion to accept the Supervisors Report was made by Councilman Gerald Crance and seconded by Justice Floyd Dorn and carried by a vote of four ayes and no noes . The motion to adjourn the meeting was made at 11 : 15 P . M . by Justice Floyd Dorn and seconded by Justice Milton Todd and carried by a vote of five ayes and no noes . \ tom'' Respectfully sub tted , ry 0 , C1er _