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HomeMy WebLinkAbout25-09-09 Fire District Minutes (draft) DRAFT DANBY FIRE DISTRICT MINUTES OF THE REGULAR MEETING September 9, 2025 Commissioner Westmiller called the regular meeting to order at 6:30 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson Kevin Faehndrich Joseph Freedman (absent) Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Robert McCray, West Danby Fire Chief Ken VanEtten, WD 1st Asst. Chief PUBLIC: NONE Call to Order Pledge of Allegiance Minutes: Preliminary minutes for August 12, 2025, Regular Meeting were sent to the Town Clerk on August 20, 2025, for posting to Town’s website and were also posted on the Fire District’s Website on August 20, 2025. Commissioner Westmiller moved to approve the minutes of the August 12, 2025, Regular Meeting. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Treasurer’s Report: • Emailed Financial Reports to Commissioners/Secretary/Chiefs o Balance Sheet o Profit and Loss o Equipment (100/200) o Fuel • Bank statements reconciled. • CD up for Renewal 9/19/25 CCTC 6 month 3.75%, and 15 months 3.25%; TCB 3 months, 6 months, and 9 months 4.00%, 12 months 3.9% • Pay Interest on 453K Bond (due 10/1/25) $1699.21 • Pay Interest on 540K Bond (Due 10/10/25) $3611.25 Commissioner Westmiller moved to pay the interest on 453K Bond due on 10/01/25 of $1,699.21 and interest on 540K Bond due on 10/10/25 of $3,611.25. Motion seconded by Co mmissioner Griggs. Motion carried 4 yes 0 no. Commissioner Westmiller moved to open CD at TCB for 9 months at 4.00%. Motion carried by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Westmiller moved to approve the Treasurer’s Report. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. APPROVAL OF BILLS: Commissioner Westmiller moved to pay the vouchers as audited and approved on Operating Account Abstract 9-A $13,176.95 claims 192-206 and Abstract 9-B $9,957.51 claims 207-213. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. COMMUNICATIONS: • Email form PERMA – Safety Tip Tuesday • Email Central Region Fire Districts meeting August 25, 2025, at 7:00 p.m. • Email from PERMA “Speak Up for Safety Challenge” • Email from NYS Archives Webinar – Developing a Policy for Managing Email • Email from PERMA Check on Safety Challenge • Email from NYSAFC 2025 Seminar Series Continues this Fall (emailed to Chiefs) • Email from PERMA Monthly newsletter • Email from NYSAFC monthly newsletter • Email from NYCLASS August Economic Update • Attorney Butler Client Advisory 2025 Fire District Elections • Email from NYSAFC Regional Hands-on Training Schedule • Email from NYS Archives Newsletter • Email from AFDSNY Fire District Affairs August & September 2025 (emailed to Commissioners, Treasurer & Chiefs) • ESIP LOSAP program, dinner, and discussion LOSAP • Danby Town News – September 2025 • Danby News – September 2025 • The Pinsky Law Group seminar “Board of Directo r & Executive Officer Training for Emergency Service Leaders • LENS report Privilege of the Floor: NONE CHIEF’S REPORTS: DVFC: (Chief Gaden) • Written report for August was received • New member: Fire Company voted Caroline Dworken as a probationary member. All background checks came back clear. • Station usage: 10/05/25 5:00 to 9:00 p.m. Calligraphy class member T. Lazcano; 10/07/25 11:00 to 6:00 p.m. Doug’s Fish Fry; 10/19/25 5:00 a.m. to Noon First Pancake Breakfast; 11/01/25 all day Halloween Celebration with Danby Community Council; 11/02/25 all day PEARS Course (EMS Training • Training requests: o E. Marx Emergency Pediatrics Class: registration is $175.00. Chief Gaden denied request, having inhouse course on 11/02/25. o S. Sauer had to stop taking Fire Officer I and Firefighter II at this time due to scheduling conflicts o D. Dougherty FAST training in Cortland County 12/09/25 through 12/15/25 no registration fee, asking for mileage reimbursement of $145.60. o M. Metz received form for Cortland Bootcamp for IFO/BEFO is carpooling with West Danby members in 1442 but if there are dates she is unable to she has requested mileage reimbursement up to $1,400.00 • 09/27/25 reminder of Fire Company picnic; Commissioners and Chief or 1st Asst. Chief from West Danby are invited to attend and bring your family; starts at 3:00 p.m.. • Hood vent is broken. Brown Equipment came out 09/08/25 and needs to come back with a ladder. Climate Control also c ould fix-it. • Thanked Commissioner Anderson for obtaining a grant for 2 new gear washers, one for each station. • Would like to purchase 6 new SCBA facepieces (masks) at $2,619.00 • Hose, ladder, and hard suction unit testing is scheduled for 10/23/25 at Da nby and 10/24/25 at West Danby. Cannot be rescheduled. • Pancake breakfasts have been set for the 3rd Sunday of each month from October through March. • Need to order a new battery charger • Chainsaw is fixed • Seeking permission to order new American and NYS flags • Annual Preventative Maintenance schedule: 09/22/25 401 to go to Wards for 2 to 4 days then 421 and then will do West Danby trucks. • Fire Company is purchasing rope rescue clutch for $735.00 Commissioner Faehdrich moved to accept Caroline Dworken as a new member pending completion of a satisfactory firefighter’s physical. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. Commissioner Westmiller made a motion to accept station usage of 10/05/25 5:00 to 9:00 p.m. Calligraphy class member T. Lazcano; 10/07/25 11:00 to 6:00 p.m. Doug’s Fish Fry; 10/19/25 5:00 a.m. to Noon First Pancake Breakfast; 11/01/25 all day Halloween Celebration with Danby Community Council; 11/02/25 all day PEARS Course (EMS Training. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. Commissioner Faehndrich moved accept training request by D. Dougherty to attend FAST training at Cortland Training Center and to reimburse for milage up to $145.60. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. WDFC: (Chief McCray) • No Written report for July or August was received. August was emailed to Board of Commissioners, Secretary and Treasurer • Station Usage: 10/25/25 First Baptist Church Trunk or Treat event, will be taking apparatus to join in the event; and 11/08/25 Pancake Breakfast from 8 to 11. • 1445 Chief Gaden talked to tech at Wards Apparatus, it may be an air leak, suggestion to have chiefs look at it again before taking it to Wards • 1443 has called Brian at Admiral Specialty Vehicle, the emergency lights package does not work every time. • Updated on internet service; Chief McCray spoke to a representative at Verizon and looked at plans online; 60gb would cost $99.00 a month. Will email Computer Room about getting guest access limited usage. Needs to look at unlimited Starlink quote. Reminded to complete a green sheet with all companies he has contacted to get quotes • 1401 is back in service and Ward’s will be sending an invoice. COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • 1st Asst. Chief VanEtten asked if the cleaners could be asked to not wash the freshly painted wall. • Commissioner Westmiller gave brief update on floors and concrete work at both stations. • Commissioner Faehndrich noted the large pine tree in front of the Danby Station is leaning, he will reach out to a Tree Service to have it looked at. • Secretary Gaden reported the sign company has asked to be contacted when the sign is not working so they can log -in and do a diagnostic on the sign while it is not working. GRANTS: • Commissioner Anderson reported we are receiving a $12,000.00 grant towards 2 new gear washers. • Commissioner Anderson discussed maybe trying another local grant writer next year. • Chief Gaden received the following quotes for 2 new gear washers: Fire End $17,353.00.00; Jerome $16,8760.00 and First Out $17,390.00. discussion held. Commissioner Griggs made a motion to approve the quote from Fire End for $17,353.00, while not the lowest bid, the fire companies have had good service from this company. Motion seconded by Commissioner Anderson. Motion carried 4 yes 0 no. Commissioner Faehndrich made a motion to move $5,353.00 from Contingency Account to General Operating Account to pay the remaining balance due on the 2 new gear washers. Motion seconded by Commissioner Anderson. Roll Call Vote taken: Commissioner Anderson: Aye; Commissioner Faehndrich: Aye; Commissioner Freedman: Absent; Commissioner Griggs: Aye; and Commissioner Westmiller: Aye. Resolution Adopted. INSURANCE: NONE TECH: • Secretary’s computer is going to Computer Room for a locking/freezing up issue TRUCKS: NONE TOWN BOARD: NONE RECORDS: • Commissioner Training completed just need certificate • Discussion held members who have not contact District Secretary to pick up their physical cards and/or confidential letters. Chiefs reminded to let members that have expired cards know that they cannot attend calls or participate in training until they have current physical cards. They should contact the District Secretary to plan to pick up their cards and/or letters. POLICY: • Commissioners, Chiefs, Treasurer and Secretary were reminded to review and let Secretary know of any questions, amendments, approvals. MEMBERSHIP/TRAINING: • Chiefs asked to contact Newfield Fire Company representative to confirm time members need to be there on 09/24 for their physicals by Occustar LONG RANGE PLAN: NONE AUDIT: NONE BUDGET: • Commissioner Westmiller reminded everyone 10/21 is the Public Hearing with Special Meeting to Follow OLD BUSINESS: • Discussion on Fire Company Elections in December NEW BUSINESS: NONE APPROVALS of TRAININGS, ITEMS OR SERVICES TO BE PURCHASED: Commissioner Faehndrich moved to approve the purchase of batteries for 442 and 441 from NAPA at the cost of $518.00. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (442 maintenance account and 441 maintenance account) Commissioner Faehndrich moved to pay Ace Security Control $271.40 for keys for District Office, Staff Office at Danby Station, and General Membership Key at Danby Station. Motion seconded by Commissioner Gr iggs. Motion carried 4 yes 0 no. (Danby General Maintenance account) Commissioner Westmiller moved to approve the repair of 443 by Admiral Specialty Vehicles up to $400.00. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (443 maintenance account) Commissioner Faehndrich moved to approve the payment of $1,590.00 to Meridian Training for Rope Rescue and Emergency Escape SCBA Training and Roll In Drills Training. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (1/2 from Danby and West Danby training accounts) Commissioner Westmiller moved to approve $1,094.52 for EMS Supplies from Amazon. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Danby Equipment Account $1,375.22 and West Danby Equipment Account $391.80) Commissioner Faehndrich made a motion to approve paying $2,366.35 to the Town of Danby for 4 months Electric (solar) usage. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Danby Electric Account $1,375.22 and West Danby Electric Account $991.13) Commissioner Faehndrich made a move to approve up to $420.00 to purchase 40 hangers for gear lockers from Firematic. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Danby Equipment Account) Commissioner Westmiller made a motion to reimburse members in BEFO class (V. Khachatryan, E. Marx and G. Metz) $50.00 each for registration fee upon satisfactory completion of the class. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. (Danby Training Account) Commissioner Faehndrich made a motion to approve up to $30.00 to Jerome for specialty filter service of chainsaw. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Small Equipment Account) Commissioner Faehndrich made a motion to purchase water rescue equipment from Fire Store in the amount of $728.00. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no (Danby Equipment Account) Commissioner Faehndrich made a motion to approve up to $100.00 for the purchase of American and NYS flags for Danby Fire Station. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Danby Building Maintenance Account). Commissioner Faehndrich made a motion to approve up to $159.00 to purchase of a battery charger from Tractor Supply. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no (Danby Building Maintenance Account). Commissioner Griggs made a motion to approve up to $1,400.00 for mileage reimbursement to M. Metz upon satisfactory completio n of Cortland Bootcamp, member should try to carpool with West Danby members in 1442 as much as possible. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. (Danby Training Account) Commissioner Faehndrich made a motion to approve purchase of cleaning supplies at Lowes in the amount of $60.24. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Next Meeting dates and time: • 09/23/25 at 6:30 p.m. – to be cancelled • 10/14/25 at 6:30 p.m. – Regular Meeting • 10/21/25 at 6:30 p.m. – Budget Public Hearing • 10/21/25 after Budget Hearing – Special Meeting Meeting adjourned at 8:02 p.m. Respectfully submitted, Sharon Gaden Secretary DANBY FIRE DISTRICT RESOLUTION TO TRANSFER MONEY FROM CONTINGENCY ACCOUNT A3410.9 TO H3410-12 ACCOUNT RESOLUTION 2025-09-9.1 WHEREAS The Danby Fire District has established a Contingency Account A3410.9 and has funds available; WE RESOLVE to transfer up to $5,353.00 from Contingency Account A3410.9 into H3410.12 Account to pay the balance due Fire End for 2 new gear washers. Commissioner Faehndrich moved, Commissioner Griggs seconded, and adopted by the following vote: Commissioner Anderson Aye Commissioner Faehndrich Aye Commissioner Freedman Absent Commissioner Griggs Aye Commissioner Westmiller Aye The foregoing resolution was thereupon declared duly adopted and approved by the Board of Fire Commissioners on September 9, 2025. _____________________________ Sharon Gaden, Secretary Danby Fire District