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HomeMy WebLinkAbout25-07-22 Fire District Minutes (draft) PRELIMINARY DRAFT DANBY FIRE DISTRICT MINUTES OF THE REGULAR MEETING July 22, 2025 Commissioner Westmiller called the regular meeting to order at 6:32 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (absent) Kevin Faehndrich Joseph Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Robert McCray, West Danby Fire Chief Ken VanEtten, WD 1st Asst. Chief Sh. Wendt, WD EMS Director, Lieutenant PUBLIC: NONE Call to Order Pledge of Allegiance Commissioner Westmiller administered oath of office to West Danby’s newly elected Lieutenant, Shawn Wendt. Minutes: Preliminary minutes for June 24, 2025, Regular Meeting were sent to the Town Clerk on July 7, 2025, for posting to Town’s website and were also posted on the Fire District’s Website on July 7, 2025. Commissioner Westmiller moved to approve the minutes of the June 24, 2025, Regular Meeting. Motion seconded by Commissioner Freedman. Motion carried 4 yes 0 no. Treasurer’s Report: • Emailed Financial Reports to Commissioners/Secretary/Chiefs o Balance Sheet o Profit and Loss o Equipment (100/200) o Fuel • NYS 45 Filed • United States Treasury Filed • PERMA second period payroll audit submitted • Bank Statements reconciled • CD due to renew 07/25/25 CCTC 6 months 4.25% 15 months 3.5% TCB 3 & 6 months 4% 9 & 12 months 3.9% • West Danby Water District 11771 Gallons, why so much? • Hep B shots and PPD Discussion followed on Certificates of Deposits. Commissioner Freedman made a motion to move the monies in the CD maturing July 25, 2025, into a CD with Chemung Canal Trust Company for 6 months at 4.25%. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no . Discussion followed on obtaining HEP B shots and PPD through the Tompkins County Health Department. They will come here with a minimum of 10 people and the cost would be $240.00 per person. They will also bill the member’s insurance company first and what isn’t paid they would bill to the Fire District. Commissioner Westmiller moved to approve the Treasurer’s Report. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. APPROVAL OF BILLS: Commissioner Faehndrich moved to pay the vouchers as audited and approved on Operating Account Abstract 7-A $13,973.08 claims 145-158 and Operating Account Abstract 7-B $14,918.37 claims 159-170. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. COMMUNICATIONS: • Email from PERMA quarterly claims • Original Affidavits of Publication from Attorney Butler for rescinded acquisition • July Danby News • July Danby Town News • Email NYS Association of Fire Chiefs Association News • Email PERMA Safety Tip Tuesday • Email PERMA & Lexipol Grant Available • AFDNYS June and July Fire District Affairs (forwarded to Commissioners, Chiefs and Treasurer) • Email PERMA Bulletproof vest/outer carrier grant • Email NYCLASS new statement • Email PERMA Monthly: July • Email NYS Archives Star-Spangled Records Management • Email from Attorney Butler for additional retainer • Email from NYCLASS about merger with NYLAF • Email from Blue Devil Data LLC regarding enrolling in RMS • Email from PERMA Safety Tip Tuesday • Email from AFDSNY – “Time to Move Forward with Workable OSHA 1910.156” forwarded to commissioners, chiefs, and treasurer • Email with NYCLASS June 2025: NYCLASS Collateral Report • Email NYS Archives July 24 webinar • Email from PERMA – PERMA & Lexipol Fire Grant • Email NYCLASS update – forwarded to commissioners, and treasurer Privilege of the Floor: NONE CHIEF’S REPORTS: WDFC: (Chief McCray) • Written report for June will be emailed to Commissioners, Secretary and Treasurer following meeting. • Chicken BBQ at the Eagles on July 26th to raise money for the WDFD. • Requesting to have Admiral Specialty Vehicles reinstall lights/siren in 1st Asst. Chief’s new personal owned vehicle. • 1443 is done, equipment has been placed and it is in service. • As information only the chiefs had a discussion with members: A. Griffin, T. Monroe-Griffin, and A. Monroe regarding attendance. They were notified they will need to go to Newfield for physicals. • Will have equipment list at the budget workshop. • 1445 pump issue. Cannot get it worked on locally. Will call manufacturer to see where it can be serviced. Suggestion made to call Matt at Ward’s Apparatus. • Turned in to Treasurer: voucher for DeWalt chainsaw; Overhead Door report that all 4 apparatus bay doors were inspected and passed. Turn-out gear packing list. • New radios wee picked up from DOER, trying to obtain packing slip. (4 radios with chargers etc.). DVFC: (Chief Gaden) • Written report for June was received • Training requests: o E. Marx and V. Khachatryan for BEFO in Tompkins County 09/01/25 – 11/22/25. No mileage reimbursement requested. o S. Sauer for Fire Officer I in Tompkins County 08/14/25-09/02/25 for the first segment of five) Is requesting milage reimbursement. o S. Wyatt for Surface Water Rescue in Seneca County 08/21/25 -08/23/25. Is requesting mileage reimbursement. o S. Wyatt for EMT Refresher at State Academy in Montour Falls (Schuyler County) November - January • Overhead came back for the 2nd time for apparatus bay door #5, it has a sensor issue. • Estimate to repair 401 ladder rack and primer motor is $2,313.47. • Proposed Equipment Budget received. • 401 and 421 have new mobile radios from Tompkins County. They will be installed by Admiral Specia lty Vehicle soon. • Danby SCBA flow tests were done and passed. West Danby needs to plan to have theirs done as they were unable to bring them over on the date of testing. • Getting quotes for a battery-operated ventilation saw. No longer able to get parts for the one we currently have. • Have 1 SCBA that needs to be repaired. Commissioner Faehndrich made a motion to accept training request for E. Marx, V. Khachatryan, S. Sauer and 2 for S. Wyatt pending receipt of training form. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • Commissioner Westmiller will contact the gentleman about having the boiler at Danby Fire Station inspected. • Commissioner reported the bid specification for the concrete replacement at both stations and floor repairing at West Danby Fire Station is being worked on. GRANTS: • Commissioner Freedman reported a grant for 2 new gear washers is being worked on. INSURANCE: NONE TECH: • Chief McCray reported on internet service at West Danby: he has been trying to get a hold of Verizon Business. He was reminded he will need to complete a green sheet (quotation) and get the correct number of quotes, documenting ever y company he has contacted. TRUCKS: NONE TOWN BOARD: • Discussion on solar agreement once the Town of Danby opts to buy out of their contract with the Solar Company. RECORDS: • Chiefs need to contact Newfield Chief to confirm members that did not make the June physical date here can attend Newfield’s on September 24th. Secretary is working with 2 individuals for Guthrie. • Commissioner Training certificate is needed POLICY: • Commissioner Freedman reviewed his assigned policies. Commissioners reminded to review and let Secretary know of any questions, amendments, approvals. MEMBERSHIP/TRAINING: NONE LONG RANGE PLAN: NONE AUDIT: NONE BUDGET: • Workshop to follow OLD BUSINESS: NONE NEW BUSINESS: NONE APPROVALS of TRAININGS, ITEMS OR SERVICES TO BE PURCHASED: Commissioner Westmiller moved to approve to Overhead Door Company $453.50 and $415.00 for the repairs on apparatus bay door #5 at the Danby Fire Station. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Building Maintenance Account) Commissioner Freedman moved to approved west Danby Water District bill of $136.90 for water usage. Discussion followed on the number of gallons used. Lt. Wendt will ask the Water District to investigate the usage in case there is a leak. Motion second ed by Commissioner Griggs. Motion carried 4 yes 0 no. (West Danby water account) Commissioner Westmiller moved to approve the $890.00 overage on the cost of installing/outfitting the new 1443 by Admiral Spe cialty Vehicles. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Faehndrich moved to approve milage reimbursement up to $156.00 to S. Wyatt for training in Seneca County for Sur face Water Rescue training. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Danby Training Account) Commissioner Faehndrich moved to approve mileage reimbursement up to $70.00 to S. Sauer for first segment of Fire Officer 1 training. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Freedman made a motion to approve the repair of 1 SCBA unit for Danby Fire Company by Jerome Fire, amount not yet known, but repair considered an emergency repair. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. (SCB A Maintenance Account?) Commissioner Freedman made a motion to appro ve $181.00 for a pair of fire boots from Fire End. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Danby Equipment Account) Commissioner Freedman made a motion to approve $167.00 for a flashlight and charger from Fire Store. Motion sec onded by Commissioner Griggs. Motion carried 4 yes 0 no. Commissioner Faehndrich made a motion to approve $60.00 for SCBA decals for firefighters from Fire Store. Motion seconded by Commissioner Griggs. Motion carried 4 yes 0 no. (Danby Equipment Account). Commissioner Faehndrich mad e amotion to approve up to $1,000.00 for 2 rescue helmets from Fire Store. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. (Danby Equipment Account). Commissioner Freedman made a motion to approve the reinstallation of firefighter lights and siren on West Danby’s 1 st Assistant’s new personal owned vehicle by Admiral Specialty Vehicle. Motion seconded by Commissioner Westmiller. Motion carried 4 yes 0 no. (West Danby Equipment Account). Commissioner Freedman made a motion to approve up to $500.00 for miscellaneous office supplies. Motion seconded by Commissioner Faehndrich. Motion carried 4 yes 0 no. (Supplies Account). Next Meeting dates and time: • 08/12/25 at 6:30 p.m. – Regular Meeting Meeting adjourned at 7:36 p.m. Respectfully submitted, Sharon Gaden Secretary