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Home My WebLink About2024-12-10 Fire District Meeting Minutes (preliminary) PRELIMINARY DANBY FIRE DISTRICT MINUTES OF THE REGULAR MEETING December 10, 2024 Commissioner Westmiller called the regular meeting to order at 7:02 p.m. ATTENDANCE: COMMISSIONERS: OFFICERS: Katherine Anderson (absent) Kevin Faehndrich (absent) Joseph Freedman Charlotte Griggs Wayne Westmiller Bonnie Hart, Treasurer Sharon Gaden, Secretary, Deputy Treasurer John Gaden, Danby Fire Chief Robert McCray, West Danby Fire Chief Ken VanEtten, West Danby 2nd Asst. Chief PUBLIC: 2 high school students from Ithaca High School for Government class Call to Order Pledge of Allegiance Approval of Minutes: Preliminary minutes for November 12, 2024, regular meeting was forwarded to the Town Clerk for posting on the Town’s website and posted on Fire District’s website on November 23, 2024. Commissioner Freedman moved to approve the minutes for the November 12, 20244, regular meeting. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Treasurer’s Report: • Bank statements reconciled. • Emailed Financial Reports to Commissioners/Secretary/Chiefs o Balance Sheet o Profit and Loss o Equipment (100/200) o Fuel • Action Fire acquired by Cintas Fire Protection-Insurance binder received • Pleasant Valley has recommended that light fixtures changed to LED • Accident Reports – Should be reported within 24 hours. • Bangs Ambulance - $223.00 – Sh. Wendt • Legal fees used up! • List of outstanding Approvals Commissioner Westmiller moved to accept the Treasurer’s Report. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Approval of bills: Commissioner Freedman made a motion to pay the vouchers as audited and approved on Operating Account Abstract 12-A claims 300-317 in the amount of $14,166.97 and Abstract 12-B claims 318-336 in the amount of $35,259.53 and Abstract 12-C claims 337- 341 in the amount of $6,005.00. Motion seconded by Commissioner Griggs; Motion carried 3 yes 0 no. Communications: • Letter from attorney Butler regarding 2025 retainer (emailed to Commissioners and Treasurer) • Email from PERMA with Newsletter for Fall • Email from NYCLASS with Collateral Report • Board of Elections poll books a list of registered voters • Email with Town of Danby Town Clerk posting legal notice for Fire Commissioner Elections • Email with Town of Danby Town Clerk posting cancellation of 11/26/24 regular meeting • Email from NYCLASS – Happy Thanksgiving • Email from NYS Association of Fire Districts: Company Officers Leadership Training 2025 • Email PERMA – Safety Tip Tuesday • Danby News December • Danby Town December • Email NYSAFC (NYS Assoc. of Fire Chiefs) – 2025 Seminars Series • Email PERMA Upcoming Events • Email PERMA Monthly December topics • Email NYSAFC Size Up Issue #3, 2024 Digital Edition • Email from Attorney Butler regarding new pumper tanker specifications • Email from AFDSNY – Coffee with Commissioners Session 12/14/24 • Email NYCLASS Statement • Email NYS Archives webinar notification • Email Meridian invoice and voucher for December training • Email NYSAFC Bugle • Email NYS Archives – webinar • Email PERMA Safety Tip Tuesday • Email NYCLASS Markets Digest Election Results Privilege of the Floor: Students asked what PERMA stands for. Asked do we work with other Fire District and or County Agencies. CHIEF’S REPORTS: DVFC: (Chief Gaden) • Written report for November was received. • 3 new prospective members. • Tioga County is Having a blended learning BEFO class that starts in February. Discussion held. • 12/15/24 pancake breakfast • 12/23/24 at 6:00 p.m. reminder of Holiday Party, commissioner, treasurer, and Chief McCray are invited. • Training requests: B. Peluso to attend Cortland Boot Camp for 4 months. E. Marx is a prospective new member and wants to take the EMS class that starts January 20th. Discussion held. Commissioners are okay with her attending as a probationary member if she understands the district policy and if the Chief is okay with it. • 442 will be going to Admiral Specialty Vehicle to have back compartment reconfigured. • G. Garriga resigned from the Fire Company as he moved outside the district. • G. Mandl moved from active to support member. • Leak in Chief’s Office. Commissioner Westmiller will contact company to repair it. • Extrications tools were serviced for both Companies. Danby had 2 bad batteries. Company is trying to put the cost to replace batteries in under warranty. • 443 had NYS inspection and oil change done. • EMS director will be ordering $600.00 in supplies soon, already approved. Commissioner Freedman moved to accept training request for B. Peluso to attend Cortland Bootcamp pending completed training request form, schedule with class dates and training form must include estimated milage. Motion seconded by Commissioner Westmiller. Motion carried 3 yes 0 no. WDFD: (Chief McCray) • Written report for November was received. • Scrap metal drive until 12/11/24 • Chief McCray got a new personal vehicle. Is getting a quote from Admiral to install lights and siren. • Holding tank for apparatus bay needs to be pumped out. Need quotes. • 1421 waiting on parts for Wards to finish repairs • 1441 back from service by Wards • 1442 needs NYS inspection • Annual Holiday Celebration is 12/14/24 at 5:00 p.m., commissioners, treasurer, secretary and Chief Gaden are invited to attend. • Commissioner Griggs reported she spoke to Legislator D. Klein regarding internet at West Danby Station and was informed West Danby is first on the list. Commissioner Freedman reminded the Chiefs if you have ordered it, get a bill/invoice or estimate to the Treasurer before the end of the year. COMMITTEES: PURCHASING: NONE BUILDING/GROUNDS: • Commissioner Westmiller reported the light in the district office was replaced with LED • Fire Extinguishers at both stations were tested • Fire Alarm repaired at West Danby • 2nd Asst. Chief K. VanEtten mentioned the light pole at the end of the road has been repaired. • Discussion held on what repairs the district will try to do in 2025 to the stations. GRANTS: NONE INSURANCE: • Commissioner Freedman reported the seminar by Bailey Agency and McNeil Insurance was very good. Reminder they also have online classes. All questions should go through Treasurer Hart. May have the seminar again next year. TECH: NONE TRUCKS: • Chief McCray brought up email from attorney Butler and stated members of the truck committee have questions. Discussion followed. Decision made for the Secretary to try to schedule an evening telephone conference with attorney Butler, commissioner Westmiller, Chief McCray, S. Cortright and Sc. Wendt. • Chief McCray reported 1 to 2 weeks for equipment to come in and then Trux Outfitters will install and then the truck will go to Admiral Specialty Vehicle. Discussion held. TOWN BOARD: NONE RECORDS: • Annual Cancer forms EOSB-210.8 C and 210.8 R were submitted to Homeland Security and Emergency Services on November 25, 2024. Form EOSB – 210.5 will be filed by 12/31/24. • Fire Police report is due by 01/15/25 Policies: Commissioner Westmiller moved to accept Policy #2 Use of Fire District Building and Properties, Policy #7 Personnel and Policy #12 Training Policy as written. Motion seconded by Commissioner Freedman. Motion carried 3 yes 0 no. MEMBERSHIP/TRAINING: NONE LONG RANGE PLAN: Commissioner Freedman made a motion to accept Long Range Plan for 2025-2027. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. AUDIT: • Auditors are working on it. BUDGET: • Commissioner Freedman discussed zeroing contingency account at end of the year. Discussion held. Commissioner Westmiller made a motion to transfer fifty percent (50%) of balance in the contingency account to Apparatus Procurement, Repair and Replacement Capital Reserve and fifty percent (50%) of balance in the contingency account to Building Procurement, Repair and Replacement Capital Reserve Account. Motion seconded by Commissioner Griggs. Roll call vote: Commissioner Anderson: Absent; Commissioner Faehdrich: Absent; Commissioner Freedman: Aye; Commissioner Griggs; Aye and Commissioner Westmiller: Aye. Motion carried. OLD BUSINESS: • Secretary requested Chief remind West Danby EMS Director: Sh. Wendt that the notification from Red Cross needs to be sent to the district office. NEW BUSINESS: NONE APPROVALS TRAININGS, ITEMS OR SERVICES TO BE PURCHASED: Commissioner Freedman made a motion to renew Knox 1 year Cloud license for 2 devices in the amount of $485.00. Motion seconded by Commissioner Griggs Motion carried 3 yes 0 no. Commissioner Westmiller made a motion to pay Bangs Ambulance invoice in the amount of $223.00 on Sh. Wendt. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Commissioner Freedman made a motion to pay $1.28 for the tax on a Walmart receipt for the food provided at Insurance Seminar on November 25, 2024. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Commissioner Westmiller made a motion to approve up to $600.00 for 2 batteries for extrication tools if Jerome cannot put them through under warranty. Motion seconded by Commissioner Griggs. Motion carried 3 yes 0 no. Commissioner Freedman made a motion to pay Candor Ambulance Service $175.00 for members I. Ross and D. Dougherty to become CPR instructor certified. Motion seconded by Commissioner Westmiller. Motion carried 3 yes 0 no. Next Meeting date and time: • 12/24/24 to be cancelled. • 01/07/24 at 7:00 p.m. Organizational Meeting with Regular Meeting to follow Meeting adjourned at 8:35 p.m. Respectfully submitted, Sharon Gaden Secretary