HomeMy WebLinkAbout2020-06-29 Town Board Special Meeting Minutes
Town Board_Minutes_20200629_Special Meeting Monday, June 29, 2020 Page 1 of 2
Danby Town Board
Minutes of Special Meeting
June 29, 2020 via Zoom Videoconferencing
Present:
Councilpersons: Leslie Connors, Joel Gagnon (Supervisor), Jim Holahan, Sarah Schnabel, Matt
Ulinski
Others Present:
Deputy Town Clerk Joanna Shawley
Bookkeeper Laura Shawley
Planner Jason Haremza
Meeting Opened at 2:15 pm
Brown Rd. Bid Opening
After a discussion about travel restrictions, the delay in starting the meeting, and computer glitches, as
well as a discussion about CHIPS money and funding for the Brown Rd. project, Joanna Shawley, Deputy
Town Clerk, opened and read the bids to the TB for the Brown Rd. project.
LCP Group Item #2 24,000 $1,024,000.000
Slate Hill Construction Item #2 140,000 $2,246,000.000
Marcy Excavation Item #2 60,000 $2,071,024.000
Gorick Construction Item #2 44,000 $1,118,000.000
JB Excavation Item #2 1.00 $439,000.000
Bridge NY (Gunderman Rd) Authorization
Upon the realization that no formal authorization was found in previous minutes for the BridgeNY
Gunderman Rd. culvert replacement project, the Town Board passed Resolution no. 60 of 2020 to fulfill
requirements of the BridgeNY grant in order to complete paperwork.
RESOLUTION NO. 65 of 2020- Authorizing the implementation and funding of 100% of the costs of a
transportation project, of which qualified costs may be reimbursed from Bridge NY funds.
WHEREAS, a project for the Town of Danby Culvert Replacement Project, P.I.N. 375666 is eligible for
reimbursement of qualified costs from Bridge NY funding that calls for the post-reimbursement apportionment of the
qualified costs to be borne at the ratio of 100% Bridge NY funds and 0% non-Bridge NY funds; and
WHEREAS, the Town of Danby will design, let, and administer all phases of the Project, and
WHEREAS, the Town of Danby desires to advance the Project by making a commitment of 100% of the costs of
Design, ROW & Construction work for the Project or portions thereof,NOW, THEREFORE, the Town Board, duly
convened does hereby
RESOLVE, that the Town Board hereby approves the Project; and it is hereby further
RESOLVED, that the Town Board hereby authorizes the Town of Danby to pay 100% of the cost of Design, ROW, &
Construction work for the Project or portions thereof, with the understanding that qualified costs will be reimbursed
from Bridge NY funding; and it is further
RESOLVED, that the sum of $511,745 is hereby appropriated from the General Fund and the Highway Fund as
needed, and made available to cover the cost of participation in the above phase of the Project; and it is further
RESOLVED, that the Town Board hereby agrees that the Town of Danby shall be responsible for all costs of the
Project, including costs which exceed the amount of reimbursement available from the NY Bridge Funding awarded
to the Town of Danby; and it is further
RESOLVED, that in the event the costs of the Project exceed the amount appropriated above, the Town of Danby
Board shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the
Supervisor thereof, and it is further
RESOLVED, that the Town Board hereby agrees that the Town of Danby herby commits that construction of the
Project shall begin no later than twenty-four (24) months after award and the construction phase of the Project shall
be completed within thirty (30) months; and it is further
RESOLVED, that the Supervisor of the Town of Danby be and is hereby authorized to execute all necessary
agreements, certifications or reimbursement requests with NYSDOT for State Aid and/or Bridge NY funding on behalf
of the Town of Danby in connection with the advancement or approval of the Project and providing for the
administration of the Project and the municipality’s funding of the Project cost, and it is further
RESOLVED, that the Town of Danby will be responsible for all maintenance of the Project; and it is further
Town Board_Minutes_20200629_Special Meeting Monday, June 29, 2020 Page 2 of 2
RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation
by attaching it to any necessary Agreement in connection with the Project; and it is further
RESOLVED, this Resolution shall take effect immediately.
Moved by Ulinski, Second by Connors. The motion passed.
In Favor: Connors, Holahan, Schnabel, Ulinski, Gagnon
Adjournment
The meeting adjourned at 3:20 pm.
______________________________________
Alexandra Pfeifer, Town Clerk