HomeMy WebLinkAbout2007_10_15 TB Special Meeting MinutesTOWN OF DANBY
TOWN BOARD MINUTES
SPECIAL MEETING
OCTOBER 15, 2007
PRESENT:
Supervisor Dietrich
Councilpersons: Eugene Beavers, Norbert Nolte, Joseph Salino
ABSENT:
Councilperson Varona-Lacey(excused)
Others Present:
Carol Sczepanski - Town Clerk
Susan Beeners - Code Enforcement Officer
Ted Jones - Bookkeeper
Laura Shawley - Bookkeeper
Supervisor Dietrich called the meeting to order at 6:35 p.m. and announced that the meeting was
to consider awarding a bid and contract for the Aquifer Study - Test Drilling in Upper
Buttermilk/Danby Creek Valley
The Board reviewed the information submitted in the bids and a proposed resolution that was
submitted by the Code Enforcement Officer.
The Code Enforcement Officer asked that the Board a memo attached to the proposed resolution.
She said that her memo basically summarizes where we are. The split -spoon option is defiantly
something that we would recommend be done. We are recommending the six inch casing.
RESOLUTION NO. 76 OF 2007
AQUIFER STUDY -TEST DRILLING IN UPPER BUTTERMILK/DANBY CREEK
VALLEY - AWARD OF CONTRACT
By Councilperson Beavers: Seconded by Salino
WHEREAS, the U.S. Geological Survey (USGS), in cooperation with the Town of Danby,
Tompkins County and the New York State Department of Health, is conducting a ground -water
investigation in the Upper Buttermilk/Danby Creek Valley, "Town of Danby, NY, and to
complete this project the Town requires the services of a professional well driller to complete the
drilling of a minimum of two test wells, and
WHEREAS, a Notice to Bidders was published in the Ithaca Journal on September 22, 2007 on
September 22, 2007, which Notice contained instructions for obtaining the necessary bid
documents from the Town Clerk, and stated that bids would be received until 4:30 p.m. on the 5tn
day of October, 2007 in the Town Clerk's Office at the Danby Town Hall and further that such
bids would be publicly opened and read by the Town Board pm October 9, 2007 at 6:30 p.m. in
the Danby Town Hall, and
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Special Meeting
October 15, 2007
WHEREAS, Addendum Number One to the Project Manual, dated October 3, 2007, was issued
and amended the Notice to Bidders to indicate that the bids would be publicly opened and read
by the Town Board on October 8, 2007 at 6:00 p.m. at the Danby Town Hall, and said
Addendum also revised the location of the test well on Community Park Association Property,
and
WHEREAS, all bids were submitted in sealed envelopes to the Town Clerk, and
WHEREAS, all bids were publicly opened and read aloud by the Town Board on October 8,
2007 at 6:00 p.m. in the Danby Town Hall, and
NOW, THEREFORE IT IS,
RESOLVED, that the Town Board of the Town of Danby hereby awards a contract to the lowest
responsible bidder furnishing the required security whose bid complies with the specifications set
forth by the Town, for the project entitled "Test Drilling in Upper Buttermilk/Danby Creek
Valley, which bidder is Barber & DeLine, L.L.C. with the contract price to be Thirty Thousand
Five Hundred Twenty -Eight and 00/100 Dollars (30,528.00), as described in the Base Bid dated
October 4, 2007 submitted by Barber & DeLine, L.L.C. subject to the completion of all
requirements set forth in the bid documents provided by the Town, including execution of
Agreement and provision of all related Contract Documents for the project (as set forth in Article
8 of said Agreement);
AND IT IS
FURTHER RESOLVED, that the Town Board authorizes the Town Supervisor to execute said
Agreement;
AND IT IS
FURTHER RESOLVED, that the Town Clerk is directed to put the following Notice of Award
on Town letterhead and deliver the same to Barber & DeLine, L.L.C.
"NOTICE OF AWARD
Dated: October 15, 2007
TO: Barber & DeLine, L.L.C.
ADDRESS: 995 Rt. 11A
Tully,. New York 13159
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Special Meeting
October 15, 2007
PROJECT NO. E07-30
PROJECT: Test Drilling in Upper Buttermilk/Danby Creek Valley
CONTRACT FOR: General Construction
You are notified that your Bid dated October 4, 2007 for the above Contract has been considered.
You are the apparent successful bidder and have been awarded a contract for the Base Bid. The
Town of Danby has elected to include Item No. 4, In -situ Sediment Samples, as you have
included in your base bid.
The Contract Price of your contract as described in your Base Bid is Thirty Thousand Five
Hundred Twenty -Eight and 00/100 Dollars ($30,528.00).
Three copies of the Agreement and Project Manual are being delivered to you with this Notice.
You must comply with the following conditions precedent within fifteen days of the date of this
Notice of Award, that is by October 30th, 2007.
1. You must deliver to the OWNER three fully executed counterparts of the Agreement
including all components of the Project Manual. Each of the Project Manuals must bear
your signature on the cover.
2. You must deliver with the executed Agreement the Contract Security (Bonds) and
Certificates of Insurance as specified in the Instructions to Bidders (paragraph 18).
Failure to comply with these conditions within the time specified will entitle OWNER to
consider your bid abandoned, to annul this Notice of Award and to declare your Bid Security
forfeited.
Within ten days after your comply with those conditions, OWNER will return to you one fully
signed counterpart of the Agreement with the Contract Documents attached.
(OWNER)
Town of Danbv
Town Supervisor
I
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Special Meeting
October 15, 2007
cc: T.G. Miller, P.C."
AND IT IS
FURTHER RESOLVED, that upon receipt by Town Clerk of all items required under the terms
of the bid documents and set forth in the Notice of Award, said Town Clerk is directed to put the
following Notice to Proceed on Town letterhead and deliver the same to Barber & DeLine,
L.L.C.
"NOTICE TO PROCEED
Barber & DeLine, L.L.C.
995 Rt. 11 A
Tully, New York 13159
Dated: October X, 2007
Project: Test Drilling in Upper Buttermilk/Danby Creek Valley
Project No. E07-30
Contract For: General Construction
You are notified that the Contract Time under the above contract will commence to run on
October XX, 2007. Within 10 days of this date, you are to start performing your obligations
under the Contract Documents. In accordance with Article 3 of the Agreement the date of Final
Completion is November 30, 2007.
cc: T.G. Miller, P.C."
Town of Danbv
(OWNER)
LE
Fredric Dietrich
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Special Meeting
October 15, 2007
A roll call vote on the resolution resulted as follows:
Councilperson Varona-Lacey - absent
Beavers Aye
Nolte Aye
Salino Aye
Dietrich Aye
STATE OF NEW YORK )
COUNTY OF TOMPKINS) SS:
TOWN OF DANBY )
Carried
Carol W. Sczepanski, Town Clerk in the Town of Danby, a Municipal Corporation of the County
of Tompkins, State of New York, hereby certify that the forgoing resolution is a true and exact
copy of a resolution duly adopted by the Town Board of said Town of Danby at a Special
meeting held on the 15th day of October, 2007.
IN WITNESS WHEREOF, I have hereunto set my hand and the Seal of the Town of Danby,
this 16th day of October, 2007.
Carol W.
Sczepanski, Town Clerk
ADJOURNMENT:
On a motion the meeting adjourned at 6:45 p.m.
min-10-15-07